HomeMy WebLinkAbout02-01-2000 Adopted CC MinutesREGULAR MEETING- Februa '1 2000
A regular meeting of the Dublin City Council was held on Tuesday, February 1, 2000, in
the Council Chambers of the Dublin Civic Center. The meeting was called to order at
7:03 p.m., by Mayor Houston.
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and
Mayor Houston.
None.
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the
flag.
INTRODUCTION OF NEW EMPLOYEES
7:05 p.m. $.1 (700-10)
New employees introduced to the City Council included: Senior Planner Janet Harbin
and Dublin Police SerVices Sergeant Gordon Bowman.
CLOSED SESSION
7:06 p.m. 10.1 (640-30)
The Council recessed to a closed session to confer with Legal Counsel ~ Existing Litigation
~ Government Code Section 54956.9(a) Name of Case: Baptista vs. City of Dublin,
Alameda Superior Court #V~016887~4.
REPORT ON CLOSED SESSION ACTION
At 7:18 p.m., the Council meeting reconvened with all Councilmembers present.
Mayor Houston announced that no action was taken.
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CONSENT CALENDAR
7:18 p.m. Items 4.1 through 4.10
Vice Mayor Lockhart pulled Item 4.5.
On motion of Vice Mayor Lockhart, seconded by Cm. Zika, and by unanimous vote, the
Council took the following actions:
Approved (4.1) Minutes of Regular Meeting of January 18, 2000;
Adopted (4.2 600-35)
RESOLUTION NO. 8- 00
AWARDING CONTRACT NO. 00-02
ARTERIAL LANDSCAPING IMPROVEMENTS
TO DB LANDSCAPE ($39,694)
AdoPted (4.3 1060-90)
RESOLUTION NO. 9- 00
AUTHORIZING THE FILING OF AN APPLICATION FOR
FEDERAL SURFACE TRANSPORTATION PROGRAM AND
CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM
FUNDING FOR THE CITY'S STREET RESURFACING PROJECT
AND STATING THE ASSURANCE oF THE CITY OF DUBLIN
TO COMPLETE THE PROJECT
Adopted (4.4 350-20)
RESOLUTION NO. 10 - 00
AWARDING A CONTRACT TO EXPANETS FOR INSTALLING A
TELEPHONE SYSTEM AT THE SHANNON COMMUNITY CENTER
and approved the Budget Change Form;
Received (4.6 320-30) City Treasurer's Investment Report for 2nd Quarter of FY 1999-
2000, indicating the City's investment portfolio totals $39,296,576, with funds invested
at an average yield of 5.669%;
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Adopted (4.7 570-20)
RESOLUTION NO. 11 - O0
APPROVING NO PARKING ZONE ON VILLAGE PARKWAY
SOUTH OF DUBLIN BOULEVARD
Authorized (4.8 350-20) Staff to solicit bids for a Forensic Evidence Safety Cabinet;
Adopted (4.9 600-30)
RESOLUTION NO. 12 - 00
APPROVING AGREEMENT WITH HQE, INC., FOR CONSULTING SERVICES
(PREPARATION OF PROJECT STUDY REPORT FOR !-5801
SAN RAMON ROAD/FOOTHILL ROAD INTERCHANGE IMPROVEMENTS)
Approved (4.10 300-40) the Warrant Register in the amount of $1,144,517.91.
Vice Mayor Lockhart pulled Item 4. $ related to the Affordable Housing Implementation
Program and commented that hopefully this will make a lot of people happy. She asked
if there will be an opportunity for the Council to give input at the beginning of this
pFOCCSS.
Ms. Cirelli stated there will be a public workshop which will occur more toward the
middle of the process. If there are particular items, she advised that they can let her
know and she will talk to the consultant.
Vice Mayor Lockhart stated we have discussed this issue for 4 years and there are
probablypeople on the Council that have ideas they would like to see go in with regard
to concepts.
Mr. Ambrose referenced the proposal document and stated there are a number of options
listed This will be the focus.
Cm. McCormick commented that she is also pleased that we are finally starting to
address this issue. She stated she would be interested in the Inclusionary Housing
Ordinance and asked how this is going. She stated she would like input on that aspect.
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Vice Mayor Zockhart asked ifa Council workshop could be included in the process. This
would help with the formation of the policy. It should be early on in the process.
Mr. Ambrose stated Staff will talk with the consultant and Set back to the City Council.
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick., and by unanimous
vote, the Council adopted (4.5 600~30)
RESOLUTION NO. t5 - 00
SELECTING VERNAZZA WOLFE ASSOCIATES, INC., AS CONSULTANT
FOR THE AFFORDABLE HOUSING IMPLEMENTATION PROGRAM
(Not to Exceed $29,750)
and authorized the City Manager to execute the contract.
PUBLIC HEARING
NO PARKING ZONE ON DUBLIN BOULEVARD~HANSEN DRIVE
RELATED TO DUBLIN BOULEVARD IMPROVEMENT PROJECT
7:22 p.m. 6.1 (570-20)
Mayor Houston opened the public hearing.
Kevin VanKatwyk presented the Staff Report and advised that construction of the road
widening and traffic signal project on Dublin Boulevard at Hansen Drive has changed
the traffic lane configuration so that a No Parking Zone is needed on the north side of
Dublin Boulevard east of Hansen Drive.
Mr. VanKatwyk stated installation of a traffic signal at this location was originally to
occur with construction of the Schaefer Ranch development. However, in response to
requests from the residents in the Briarhill area who were having trouble getting out
onto Dublin Boulevard during peak traffic periods, the City Council approved installation
of an all-way stop and escalated construction of the traffic signal.
Vice Mayor Lockhart commented that on the dedicated right turn lane, it will run right
in front of the driveway, and this could become an issue with people trying to get out of
the office building driveway. Also, parking during swim season is difficult. This will be
an issue, but she stated she didn't know any way around it. She asked if a "don't block"
sign could be painted there.
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Mr. VanKatwyk stated this could be done.
Mark Dubney, owner of the building on the corner of Dublin Boulevard and Hansen
Drive asked if one certain section could be made 30 minute parking instead of red zoned.
This would allow for deliveries.
Mr. VanKatwyk responded one of the reason it is this many feet is because of the detector
loops. They're put in the street and they're put in the right turn lane. One of the loops is
back 285 feet.
Mr. Dubney stated in the future the corner area could be considered a passenger loading
area, incorporated with the plaza area or a small neighborhood place. Public safety is the
main concern.
Mr. Dubney asked if this would be something that could be adjusted in the future and as
we monitor it to accommodate the neighborhood as a whole. Right now delivery trucks
typically go on the north side of Hansen.
Mayor Houston stated the City will continue to monitor this area and make adjustments
as necessary.
Mayor' Houston closed the public hearing.
On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote,
the Council adopted
RESOLUTION NO. 14 - 00
APPROVING NO PARKING ZONE ON NORTH SIDE OF
DUBLIN BOULEVARD EAST OF HANSEN DRIVE
PUBLIC HEARING
AMENDMENTS TO CITY'S PURCHASING ORDINANCE
7:33 p.m. 6.2 (380~10)
Mayor Houston opened the public hearing.
Finance Manager Fred Marsh presented the Staff Report and advised that amendments
are being proposed to the City's purchasing procedures to update the process used and
minimum purchase amounts required for obtaining competitive bids and for contracts to
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be approved by Council. As part of the factors to be considered for awarding bids,
consideration will now be given to those products meeting acceptable performance
standards which are made of recycled materials.
Mr. Marsh briefly discussed: Bidding and Contract Requirements in Purchasing
Ordinance; Local Vendor Purchasing; Purchase of Products with Recycled Materials; and
Posting of Notices and Bids on the City's Website.
Mr. Marsh summarized the proposed changes which would:
a)
b)
c)
d)
e)
Require Council approval of contracts over $20,000 (existing amount ~ $5,000).
Require that formal bids be obtained for purchases over $20,000 (currently formal
bids are required for purchases over $5,000).
Require that no bids be obtained for purchases under $1,000 (existing amount ~
$200) and require three informal bids to be obtained for purchases between
$1,ooo ~ Szo,ooo.
Update Section £.3~.040 of the Dublin Municipal Code to direct Staff to obtain a
bid from at least one vendor located within the City of Dublin whenever possible.
Update Section Z.3~.040 of the DMC to add a clause which encourages the
purchase of products, whenever feasible, containing the highest amount of post~
consumer and recovered materials practicable. These products must meet
reasonable performance standards and be readily available at a competitive price.
In addition, a clause will be added which states that all equipment bought, leased
or rented shall, whenever feasible, be compatible with recycled products
purchased by the City.
Update Section 2.3~.030 of the DMC to allow the City to advertise the notice
inviting bids on websites readily accessible to the public.
Vice Mayor Lockhart commented she was glad to see we are looking at the Alameda
County Waste Management language. She said her only concern was on d) local
vendors; she asked if we could change the wording to say one or more.
Mr. Marsh stated the language could be revised to reflect this.
Cm. Zika stated he felt Mr. Marsh had done a nice job on this. He questioned why we
are at $20,000 rather than the allowed $25,000.
Mr. Marsh stated Staff had talked about this and it was felt that $20,000 was a good base.
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Cm. Zika stated he would like to see a report about once a month showing contracts
awarded between $5,000 and $20,000, what the amount was, and what the contract was
for.
Mr. Ambrose clarified that the information could be on a purchase order as well as a
contract or agreement. He advised that such a list could be provided to the Council.
Cm. McCormick asked for estimate of how many contracts we are talking about.
Mr..Marsh stated about 5 to 10, or maybe not even that many.
Mr. Ambrose stated we have some personal services contracts that are under $5,000 and
those aren't currently reported. Maybe we might have 5 or so.
Cm. McCormick asked about the local vendor clause and if this is for all purchases,
informal and formal and the Same for recycled products.
Mr. Marsh stated a seminar will be conducted for all employees to make it more formal.
Mr. Ambrose advised that with regard to recycled materials, guidelines will need to be
developed.
Cm. Zika asked if our business license database lists supplies that the business has. This
may help us.
Mr. Ambrose stated we use SIC codes so this source may not be complete enough.
Cm. McCormick asked if the Website will take the place of publication or be in addition
to.
Mr. Marsh responded that the Website will be used in addition to publishing.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Vice Mayor Lockhart, seconded by Cm. Zika, and by unanimous vote, the
Council waived the reading and INTRODUCED the Ordinance.
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PUBLIC HEARING ~ PA 99-003
URGENCY ORDINANCE EXTENDING THE MORATORIUM ON THE APPROVAL OF
GENERAL PLAN AMENDMENTS FOR THE WESTERN EXTENDED PLANNING AREA
7:42 p.m. 6.3 (420-30)
Mayor Houston opened the public hearing.
Senior Planner Carol Cirelli advised that this item for Council consideration, would
extend for one year, from February 17, 2000 to February 17, 2001, the existing
moratorium on the acceptance, processing and approval of General Plan Amendments
for the Western Extended Planning Area. The extension is necessary for completing the
Western Dublin GPA Study.
Subsequent to the enactment of the first extension of this Ordinance, the California Court
of Appeal decided Building Industry Legal Defense Foundation v. Superior Court (1999)
72 Cal. App. 4th 1412. The Court held that pursuant to Government Code Section
65858, a general law city may enact, as an urgency measure, an interim ordinance that
places a moratorium on land uses that might conflict with contemplated amendments to
its general plan and that the moratorium may extend to the city's approval of
development applications for such conflicting uses. The Court said, however, that the
city must accept and process development applications during the moratorium.
Given this decision, GP Amendments for the Western Extended Planning Area would be
accepted and processed under this interim ordinance.
Cm. Zika clarified that we have to accept the applications, but not approve them.
Ms. Cirelli stated this was correct.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the
Council determined that it would issue the Agenda Statement as a written report
describing the measures taken to alleviate the urgency condition in the Western Extended
Planning Area, waived the reading and on an urgency basis, adopted interim
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ORDINANCE NO. 3- 00
EXTENDING THE MORATORIUM ON THE APPROVAL OF
GENERAL PLAN AMENDMENTS FOR
THE WESTERN EXTENDED PLANNING AREA PENDING THE COMPLETION
OF A GENERAL PLAN AMENDMENT STUDY FOR
THE WESTERN EXTENDED PLANNING AREA (PA 99-003)
UPGRADE OF COUNCIL CHAMBER SOUND SYSTEM
7:46 p.m. 7.1 (200~30)
Economic Development Director Chris Foss presented the Staff Report and advised that
the City received two bids for the installation of equipment to upgrade the Civic Center
Council Chamber sound system. The most qualified bidder is Coast Business
Communications with a bid of $9,606.
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous
vote, the Council adopted
RESOLUTION NO. 15-00
AWARDING A CONTRACT TO COAST BUSINESS COMMUNICATIONS
FOR INSTALLATION OF EQUIPMENT TO UPGRADE THE
CITY COUNCIL CHAMBER SOUND SYSTEM
and approved a Budget Change to appropriate $5,606 from reserves to Capital
Improvement Project No. 93160.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM FOR FISCAL YEAR 2000-2001 - PROJECT APPLICATIONS
7:48 p.m. 8.1 (480-30)
Senior Planner Carol Cirelli presented the Staff Report and advised that the City will be
receiving a total of $88,646 of CDBG funds for the next fiscal year. These funds may be
spent as follows: Jurisdiction Improvement Projects ~ $66,268; Housing Rehabilitation
(mandatory) ~ $15,778; and General Administration ~ $6,600. For City Council
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consideration are four project applications for Jurisdiction Improvement Projects
funding: Sidewalk Ramp Improvements (City of Dublin); Arroyo Vista Roof Repair
(Dublin Housing Authority); Tri~Valley Housing Scholarship Program (Allied Housing
Inc.); and Senior Support Services (Valley Community Health Center). Once the Council
decides what projects will receive funding, the appropriate applications will be
forwarded to the Alameda County Housing & Community Development Department for
processing.
Ms. Cirelli advised that representatives from Allied Housing were present to answer any
questions the Council may have.
Vice Mayor Lockhart asked, with regard to the General Administration funds, if the
entire amount of $6,600 was used last year.
Ms. Cirelli responded that we had about $1,000 extra that was put toward the sidewalk
ramps.
Mayor Houston asked how far along are we toward completing the entire project.
Mr. Ambrose stated attachment 4 outlines the total, and shows we have 16¢ which
remain to be done, at a cost of $199,200. We get a pretty small entitlement for this
program.
Joel McCabe, Executive Director of Allied Housing addressed the Council and advised
that they incorporated in 1994 and work on a number of projects. Their mission is to
link employment with housing. This is critical to all the participants for all the
programs. They have served over 150 families to date that were homeless. They are
developing housing for homeless disabled persons.
Mr. McCabe introduced Randy Fewel, who is Program Manager for the Tri~Valley
Housing Scholarship. She has been with Allied since they incorporated.
Vice Mayor Lockhart asked how residents get referred to the program.
Mr. McCabe stated there is a number of ways, particularly with the job training centers.
In Dublin there will be outreach to landlords~ contact the service clubs and churches to
find people that may need some assistance.
Vice Mayor Lockhart asked if the dollars aren't necessarily pooled, but separately used in
each community.
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Mr. McCabe stated they monitor by jurisdiction and keep separately.
Cm. Zika asked if they have contact with counselors at Lake Chabot and Las Positas.
Mr. McCabe stated they would be happy to make contact and they currently work very
closely with Las Positas.
Mr. Ambrose clarified why Staff recommended less funding than was requested. It was
felt that $10,000 was more proportionate to the number of households that would be
served by this project.
Ms. Fewel impressed on the Council that this is a scholarship. Students have to be doing
well and attending classes before they can apply. They would probably not go looking
for applicants at the cosmetology school because this is not a high demand occupation.
She talked about two success stories they experienced.
On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous
vote, the Council directed Staff to submit applications for $88,646 in CDBG funding for
FY 2000-2001 as follows:
City'of Dublin ~ Sidewalk Ramps
Dublin Housing Authority ~ Arroyo Vista Roof Repair
Allied Housing Inc. - Tri~Valley Housing Scholarship
Valley Community Health Center- Senior Support
City of Dublin ~ Minor Home Repair (mandatory)
Program Administration
$ 10,268
$ $8, oo
$ 10,000
$ 7,500
$ 15,778
$ 6,600
REDEVELOPMENT FEASIBILITY STUDY
8:03 p.m. 8.2 (460~10)
Economic Development Director Chris Foss presented the Staff Report and advised that in
October 1999, the City retained the Rosenow Spevacek Group (RSG) to prepare a study to
determine the feasibility of utilizing redevelopment to revitalize designated areas in the
City.
Mr. Foss introduced Jim Simon and Felice Acosta with RSG..
Mr. Simon stated 8 areas were investigated to determine whether those areas met the
California Redevelopment Law's definition of "blight". The results of the study
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determined that 7 of the 8 areas did not meet the legal definition of blight and that one
area did meet the legal requirement, but would not be financially viable. Only 1 of the 8
sub-areas studied as part of the Redevelopment Feasibility Analysis met the stringent legal
requirements of blight as determined by California Redevelopment Law.
Due to the lack of size of the qualifying sub-area (Scarlett Court), RSG has determined
that the area would be unable to generate sufficient tax increment revenues to meet the
purpose and goals of establishing a redevelopment agency.
Ms. Acosta stated they have over 30 years of collective experience in redevelopment.
Mr. Simon gave a summary of their report.
Mayor Houston asked, with the current laws the way they are, if redevelopment is still
happening in California at all.
Ms. Acosta stated they are doing new plan options in California, but they are much more
the old type urban renewal areas. A project of about 100 acres is underway in San
Bernardino. Statutory passthroughs were discussed. Even in the most blighted areas, it is
really an economic stretch.
Mayor Houston stated the good news is we are not in blight. He asked if there is any
inkling at the state level to move the pendulum back a ways in the other direction.
Ms. Acosta stated they did adopt economic development legislation. She explained that
last year, infrastructure financing district legislation went into effect. You have to
negotiate with all the taxing agencies. This obviously can be difficult. One has been
formed in the community of Carlsbad.
Mayor. Houston asked about enterprise zones.
Ms. Acosta explained this gets into federal designation and it is really for the poorest of
the poor areas. Downtown Santa Ana has an enterprise zone. She did not feel Dublin
would qualify. We may want to look at an infrastructure financing district in the future
as we have impacts 'from the new BART station coming in. We may be able to capture
some money to do improvements.
Cm. Zika thanked them for their work, but commented they busted our bubble. We'll
have to find another way to do it.
Cm. McCormick asked where, on a blight scale 1 to 10, did they put Dublin.
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Ms. Acosta responded maybe a one. In terms of the law, our community is certainly not
blighted.
Mayor Houston summarized that Staff recommended that the Council simply receive the
RSG report and take no further action.
CONSIDERATION OF PROPOSITION 28
REPEAL INITIATIVE OF PROPOSITION 10 TOBACCO SURTAX
8:20 p.m. 8.3 (660-40)
Management Assistant Jason Behrmann presented the Staff Report and advised that
Proposition 28 ~ Repeal Initiative of Proposition 10 Tobacco Surtax, is a ballot measure
that will appear on the March 7th California Primary Election Ballot. Proposition 28: a)
repeals additional $ .50 per pack tax on cigarettes and equivalent increase in state tax on
tobacco products previously enacted by Proposition 10 at the November, 1998 election;
b) provides for elimination of funding for Proposition 10 early childhood development
and smoking prevention programs; c) prohibits imposition of additional surtaxes on the
distribution of cigarettes or tobacco products unless enacted by the state legislature; and
d) provides' that all additional tobacco taxes previously collected under Proposition 10
shall be appropriated and expended at which time the California Children and Families
First Trust Fund shall terminate.
Cm. McCormick stated she placed this item on the agenda at the request of American
Cancer Society and would request that the Council oppose this legislation, which is being
pushed by the tobacco industry. She briefly explained the family first program to stop
and intervene for children with tobacco products.
On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by majority vote,
the Council directed Staff to prepare a Resolution opposing Proposition 28 which should
be brought back to the next City Council meeting for adoption.
Cm. Zika abstained.
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OTHER BUSINESS
8:23 p.m.
Upcoming Meetings (610-05)
Mr. Ambrose reminded everyone that Thursday, February Sra at 7:00 p.m., the first open
space workshop will be held.
The City of San Ramon will host a Tri-Valley Council meeting on February
beginning.at 13:30 p.m.
Altamont Landfill CUP (810~50)
Mr. Ambrose stated during Council discussion last year on the CUP for the Altamont
Landfill, the City Council asked to be kePt informed. Staff contacted Alameda County
and was advised that the CUP will be considered by the Board of Supervisors on March
2ha. We have not yet received a copy of the EIR. Staff will prepare a report for the
February 15th City Council meeting.
National League of Cities Conference140~ 30)
Cm. Zika asked if the City could join the National League of Cities organization.
Mr. Ambrose responded that funds would need to be budgeted.
Mayor Houston requested that Staff get some information.
Cm. Zika stated they have some interesting seminars and he would like to attend their
annual conference next month in Washington, D.C.
Mr. Ambrose stated Staff can report back at a future meeting on costs and benefits.
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Bicycle Racks (570-20)
Vice Mayor Lockhart stated she wanted to compliment the Wells Middle School students
that contacted her about an issue in Dublin with bike racks. They named a number of
places where there are no bike racks. Maybe we need to take a look at this, possibly
during Goals & Objectives.
Special Education Programs (515~60)
Vice Mayor Lockhart advised that Dublin Elementary School did their reading program.
this week. It was a really nice day. The County Superintendent of schools was there
reading, as was the Mayor. She commended Staff at Dublin Elementary for a great day.
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned
at 8:28 p.m.
ATFEST:
k. Oit~C~?rk
Mayor
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