HomeMy WebLinkAboutOrd 04-00 PurchasingORDINANCE NO. 4 - 00
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DUBLIN
AMENDING DUBLIN MUNICIPAL CODE CHAPTER 2.36
TO UPDATE THE PURCHASING PROCESS
FOR THE ISSUANCE AND AWARD OF BIDS, APPROVAL OF CONTRACTS,
AND PURCHASE OF PRODUCTS WITH RECYCLED CONTENT
The City Council of the City of Dublin does ordain as follows:
SECTION 1 Section 2.36.030 "Purchases by City, Council- Competitive Bidding"
Amend Section 2.36.030 of the Dublin Municipal Code with the following:
a. Revise the first paragraph to read as follows:
"When the amount or value involved is at least twenty thousand dollars ($20,000), 'the purchase or
disposal shall be made by the City Council through competitive bid as outlined below. Bids should
be obtained from one or more vendors located within the City of Dublin whenever possible."
b. Revise subparagraph C to read as follows:
"The Purchasing Agent shall also solicit sealed bids from all responsible prospective suppliers
whose names are on the bidder's list and may advertise the notice inviting bids in applicable
publications and websites readily accessible to the public."
SECTION 2 Section 2.36.040 "Purchasing Award - Factors to be Considered"
Amend Section 2.36.040 of the Dublin Municipal Code by adding a new subparagraph K containing the
following provision in regards to the use of products with recycled content:
"The purchase of products, whenever feasible, containing the highest amount of postconsumer and
recovered materials practicable. In all cases, these products must meet reasonable performance
standards, and be readily available at a competitive price. In addition, all equipment bought, leased
or rented shall, wherever feasible, be compatible with the use of recycled products purchased by the
City."
SECTION 3 Section 2.36.050 "Exceptions to Competitive Bidding Requirements"
Amend Section 2.36.050 of the Dublin Municipal Code with the following:
Revise subparagraph A4 to read as follows:
"When the amount involved is less than one thousand dollars ($1,000);"
b. Revise subparagraph B to read as follows:
"When the procurement falls into any of the categories listed above, the Purchasing Agent may
authorize contracts made by negotiation; provided, that the amount does not exceed twenty
thousand dollars ($20,000). When the amount exceeds exceed twenty thousand dollars ($20,000),
the action must be authorized by the City Council."
SECTION 4 Section 2.36.060 "Purchases of less than five thousand dollars ($5,000) - Procedure"
Amend Section 2.36.060 of the Dublin Municipal Code with the following:
a. Change the title to read "Purchases of less than twenty thousand dollars ($20,000) - Procedure"
b. Revise the paragraph to read as follows:
"Where the amount or value involved is more than one thousand dollars ($1,000), but less than
twenty thousand dollars ($20,000), the purchase or disposal may be made by the Purchasing Agent,
without written bid, and by informal price checking through telephone or mail inquiry, comparison
of prices on file or otherwise. Every attempt shall be made to receive at least three (3) price
quotations. At the discretion of the Purchasing Agent, the acquisition of goods and services where
the value is at least one thousand dollars ($1,000) but less than twenty thousand dollars ($20,000),
the formal competitive bid process may be used."
SECTION 5 Section 2.36.130 "Exceptions - Contracting for emergency cleanup of hazardous
materials"
Amend Section 2.36.130 of the Dublin Municipal Code with the following:
c. Revise the last sentence of the paragraph to read as follows:
:~ "Any such contract in the amount of twenty thousand dollars ($20,000) or under may be entered
into on behalf of the City by the City Manager, or his or her designee, without prior City Council
approval; however, no such contract exceeding twenty thousand dollars ($20,000) in amount shall
be executed without prior approval of the City Council.
~CTION 6 Posting and Effective Date
This Ordinance shall take effect and be in force thirty (30) days from and after the date of its passage. The
City Clerk of the City of Dublin shall cause this ordinance to be posted in at least three (3) public places in
the City of Dublin in accordance with Section 36933 of the Government Code of the State of California.
PASSED, APPROVED AND ADOPTED this 15th day of February 2000.
AYES:
Councilmembers Howard, McCormick, Vice Mayor Lockhart & Mayor Houston
NOES: None
ABSENT: Councilmember Zika
ABSTAIN: None
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K2/G/2-15-00/ord-purchasing. doc (Item 6.1)