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HomeMy WebLinkAbout06-27-1995 Adopted CC MinutesREGULAR MEETING - June 27, 1995 A regular meeting of the City Council of the City of Dublin was held on Tuesday, June 27, 1995, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:58 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. APPOINTMENT OF TENANT COMMISSIONERS TO DUBLIN HOUSING AUTHORITY 3.1 (110-30) The Dublin Housing Authority was created to oversee the operation of the Arroyo Vista housing project and consists of a Board made up of the 5 City Councilmembers and 2 Tenant Commissioners, one of whom must be over the age of 62. The existing Tenant Commissioners have expressed a desire to continue to serve on the Board. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 62 - 95 APPOINTING TENANT COMMISSIONERS RODNEY JORDAN AND PEGGY TAYLOR TO THE DUBLIN HOUSING AUTHORITY TO TERMS EXPIRING MAY 31, 1997 CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 334 APPOINTMENT OF STUDENT MEMBER TO PARKS & COMMUNITY SERVICES COMMISSION 6:59 p.m. 3.2 (110-30) In accordance with the Bylaws and Rules of Procedure for the Parks & Community Services Commission, a Student Member shall be appointed to the Commission to serve for a one- year term. At their meeting on June 20, 1995, the P&CS Commission recommended that Gabriela Nassar be appointed as the Student Member of the Commission. Ms. Nassar stated she is a student at Dublin High School and feels fortunate to hold such a position. She is looking forward to serving. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council confirmed the appointment of Gabriela Nassar to the Parks & Community Services Commission. PRESENTATION 7:01 p.m. 3.3 (610-50) Mayor Houston presented a Certificate of Appreciation and a Quill Pen to Holly Ann Lampe for her dedicated service as the student representative on the Parks & Community Services Commission from June, 1994 to June, 1995. Ms. Lampe stated she got admitted to Sacramento State, but due to circumstances she will not be going. She was most proud of getting the Teen Task off the ground. INTRODUCTION OF NEW EMPLOYEE 7:03 p.m. 3.4 (700-10) Parks & Community Services Director Lowart introduced the City's new part-time Heritage Center Director Donna Rogers. Donna was born and raised in Akron Ohio and attended the University of Michigan. She previously worked at Boston Zoo and at the Museum. She is very qualified and anxious to start working on the Heritage Center. She will be working 20 hours a week. Ms. Rogers stated she is very excited to get going and is looking forward to working with the various groups, Staff and all interested residents and providing service to the entire community through the Heritage Center. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 335 Vic Tauqher Retirin,q (440-30) Vic Taugher stated he is approaching just short of 12 years of service with the City· Next Friday is his last day. He expressed his appreciation to everybody involved. Just under 49 years ago he was discharged from the Army from what is now known as Camp Parks. When he attends meetings throughout the country he has jalways been very proud to say he is · I associated with the City of Dublin. Many improvements have been made to the community over the years. All improvements are as a result of the City Council's direction and the Staff's fine work. It has been a great experience. Cm. Moffatt thanked Vic and said we will all miss him. Mr· Taugher stated the firm recommended of Linhart Petersen Powers Associates is an outstanding firm that will do an outstanding job for the City. Paintinq of House Numbers on Curbs (820-40) Chris Petersen and John Westerlund addressed the City Council and stated they are upcoming seventh graders. They talk on the phone about how bored they are and they came up with an idea to paint the numbers on the curbs. They've come up with an idea of sending letters the night before and propose to charge $7. They wanted to know if this would be okay with the City Council. They want to start saving for college. Public Works Director Thompson stated we have had this done before and we have a policy that they would need to follow. They can call Public Works and get going. Mayor Houston felt this is a very good idea· In some places, the numbers are completely washed off. It creates a problem from a safety standpoint. Cm. Burton stated they did the right thing by coming right to the top with their idea. CONSENT CALENDAR 7:10 p.m. On motion of Cm. Barnes, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions: Approved Minutes (4.1) of Regular Meeting of June 13, 1995; CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 336 Authorized (4.2 950-40) the City's participation at a cost of $25 along with the Chamber of Commerce in Dublin Day at the Alameda County Fair; Authorized Staff (4.4 330-20) to appropriate any Revenues in excess of Budgeted Expenditures as of June 30, 1995 to Reserves; Received (4.5 330-50) the Financial Report for the month of May, 1995; Approved the Warrant Register (4.6 300-40) in the amount of $337,396.86. Cm. Moffatt pulled Item 4.3 from the Consent Calendar, read the various gifts that had been received and announced that the donors will be formally acknowledged. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council accepted gifts (4.3 150-70) and donations (Senior Center-S1,971 from the Valley Volunteer Center Human Race; Playgrounds/Teens-S465 from the Northern California Grantmakers; and various food and merchandise donations from the business community) and directed Staff to prepare formal acknowledgments to the donors; and approved the Budget Change Form. PUBLIC HEARING HANSEN HILL RANCH PLANNED DEVELOPMENT REZONING 7:14 p.m. 6.1 (420-30) Mayor Houston opened the public hearing. Associate Planner Huston indicated that this proposed Planned Development Rezoning for the Hansen Ranch subdivision would redesignate .95 acres of land from Open Space to Residential to allow 6 lots near Martin Canyon Creek and also redesignate 1.27 acres of Residential land to Open space in various areas of the site, for an overall net increase in Open Space land of .32 acres. This is the second reading of the ordinance. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. Moffatt stated he would be voting against the ordinance because he is really unhappy about giving up some of the pristine sensitive animal habitat areas. He feels it is in violation of the Fish & Game rules. He clarified that he supports the development, but not for the location of the 6 homes. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 337 Cm. Burton stated he was pleased that there was not a crowd to speak against this. These were the best tradeoffs that could be made. On motion of Cm. Burton, seconded by Cm. Barnes, and by majority vote, the Council waived the reading and adopted ORDINANCE NO. 7 - 95 AMENDING THE ZONING ORDINANCE TO PERMIT THE REZONING OF REAL PROPERTY LOCATED ALONG THE WEST SIDE OF SILVERGATE DRIVE, NORTH OF HANSEN DRIVE AND SOUTH OF.WINDING TRAILS LANE (APN 941-110-1-9) Cm. Moffatt voted against this motion. POLICE SERVICES CONTRACT EVALUATION & BART IMPACT REPORT 7:18 p.m. 8.1 (580-30/600-40) Mr. Ambrose stated it was his pleasure to bring before the City Council an evaluation as well as an agreement for police Services. A comprehensive report was prepared and presented related to Police Services as provided to the City under contract with the Alameda County Sheriff'.s Department. The report reviewed the quality of services provided, public information, department visibility, officer professionalism and public relations, adequacy of services provided, patrol services, traffic enforcement, criminal investigation, narcotics investigations, juvenile investigation, crime prevention and community programs, support services, administration/on-site command, and dispatch service. The report also discussed future impacts on the' City as a result of the Eastern Dublin Annexation, the Homart Project, and the Dublin/Pleasanton BART Station. Finally, the report reviewed cost of services and compared contract costs versus a City department. Recommended modifications to the Police Services Contract for FY 1995-96 include: 1 ) Two new patrol officers for Eastern Dublin Annexation; 2) Increase amount of overtime to handle increased investigation workload; 3) Increase amount of overtime to provide adequate supervision to Crime Prevention Activity; and 4) Increase amount of overtime to provide adequate service until new support service position is added following new development in Eastern Dublin. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 338 Sheriff Plummer and Undersheriff Watson were introduced. Also present were Linda Bristow and Carole Perry with Administrative Services. Chief Rose discussed the BART impacts portion of the report. BART will bring many many good things to the community, however due to the nature of their work, they must look at what the negatives will. be. Anything that happens on BART property will be handled by BART police, however, in all likelihood, DPS will be involved somewhat. Most people want to know that there will be adequate parking. Once the parking lot fills up, we will see an overflow and this will impact the Police Department. We will probably see somewhat of an increase in crime. They intend to keep statistics and will be right on top of it. BART should be a big plus for us and they are looking forward to it and will deal with the problems as they come up. Cm. Moffatt stated he agreed 100%. When more people come in there will be a few more problems. He asked if DPS will have a right to go on to BART property to facilitate arrests, etc. Chief Rose stated there is no jurisdictional problem although BART police will handle situations on their property. They have a policy in place that they do not want to get involved in the City unless it is something really big. Cm. Moffatt asked if BART must book someone over at Santa Rita, does the City participate in the booking fee? Chief Rose stated if we arrest them we pay, if BART arrests them, they pay. Cm. Howard stated there is not another station that is in such close proximity to a jail. She felt it is not always a safe place to walk down Santa Rita Road. She asked Chief Rose to comment on this. Chief Rose stated the Sheriff is still working on a procedure for transporting people from the jail to the BART station. If a person is released and chooses to walk, they may do this. There should be no more of a potential for problems than we have today. However, once the area develops, there might be more of an opportunity for problems. They will be keeping a good eye on this. Cm. Moffatt thanked Sheriff Plummet for the cooperation. He felt our police force is one of the finest in Alameda County; it even outshines the Sheriff's Department. We appreciate the service, the cooperation, the manpower and everything his department provides. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 339 Sheriff Plummer stated the raises and indirects are the only things that have caused tight jawed sessions with the City Manager. They have enjoyed working with Mr. Ambrose who can get juice out of nickels. They are providing very good service and they give us the very best they have. Replacing someone after 10 days is a very big plus. They are very proud of policing the City. He thanked the City Council 'for their confidence. Cm. Burton also commended them, and stated he felt their main concern is related to the release of prisoners. Sheriff Plummet stated this is a perception and if people believe it, it is true. The people released are basically light weights. They've done their time and they're being released. Most of them when they are released just want to get the hell out of town. Cm. Burton complimented the Sheriff's Department for letting Dublin have Chief Rose. Sheriff Plummet stated they are very proud of him and this is not the end of the road for Jim. Cm. Burton commented on some of the statistics in the report. Page 3 shows arrests are down. Chief Rose stated this is a clear indication of more proactive police time. Cm. Burton questioned the dispatch costs that are rising substantially. Mr. Ambrose explained that we will be phasing in a rather large increase over about a 6 year period. Staff has determined that there is still a cost savings in having Alameda County provide the service though as opposed to the City providing it in-house. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 63 - 95 APPROVING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR LAW ENFORCEMENT SERVICES (July 1, 1995 - June 30, 2000) CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 340 LIBRARY SERVICES CONTRACT REVIEW 7:51 p.m. 8.2 940-30/600-40 ParRs & Community Services Director Lowart stated the City's original contract in 1983-84 with Alameda County for Library Services provided for the City to fund 7 additional hours of service per week. At one time we funded 19 additional hours. The current contract provides for 14 additional hours. The Dublin Library is open to the public for 31 hours per week and the County provides funding for 1 7 of the 31 hours. The City provides funding for approximately 45% of the open hours. The estimated contract amount for FY 1994-95 is $177,536 and the proposed contract amount for FY 1995-96, based on the same level of service is $194,188. As part of the contract review, Library Staff were asked to investigate the use of volunteers to open the library for more hours. Linda Wood, County Librarian indicated in corres- pondence that while volunteers can play an extremely valuable role in supplementing the services provided by Library Staff and in enriching the library's program of service, it is not possible to extend open hours by using volunteers. A program is currently being developed to expand the use of volunteers in order to increase the efficiency of the Library Staff, both clerical and professional, in order to provide better service to the citizens of Dublin. Dublin Library Staff hope to have 10 volunteers on board and trained by October 31 and have indicated they will provide the City Council with a report on the program during the 1996 Goals & Objectives Study Session. Included in the contract agreement is a provision whereby the City or the County has the option to terminate or renegotiate the contract in the event that there are changes in the amount of available funding. Mayor Houston reported that this is a pet peeve of his. He read the letter from Ms. Wood as not we can't, but we won't. The fact is, we are going to have to look at some alternatives in the future. Joy Cadone, Deputy Librarian stated she appreciated the Mayor's concerns about utilizing volunteers. Pat Zahn, Dublin Branch Manager has gone for some very formal training and is working on a plan to recruit volunteers. All branches have utilized volunteers. Some libraries are more aggressive than others. Pat is extremely willing and excited about going out and looking for volunteers. What they can't do and what they won't do is open hours without Library Staff there. It is against state law. They are required by state law to maintain records about patrons. She will only give out patron information if subpoenaed. Volunteers do not want the responsibility; they want to be there to help and support staff. They are not bonded for the safety and conditions of the building. With all due respect, she stated she CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 341 was concerned that the Mayor is not representing their true point of view. By September, a number of the things should be in place. There is a ton of training that has to go on with volunteers and with staff as well. They must look at what is economically feasible with the staff that they have. Mayor Houston stated he has never said they would have the library open exclusively with volunteers. He has said just supplement the hours with volunteers and the whole intent is to keep the doors open. Ms. Cadone relayed that 35 questions per hour which is what they average, is considerable. This is a fairly heavy demand on a person's time. Cm. Burton asked how many people are on staff on a normal day. Ms. Cadone stated she did not know the exact staffing. Many are part-time people so they alternate their schedules. Cm. Burton stated he envisioned just replacing 1 person and then by having 2 or 3 people extend their hours, this could augment service. The City Council wants to pursue increasing library hours, and they want to increase hours by utilizing volunteers. Ms. Cadone stated in order to have volunteers, you have to have paid staff.' There are certain things that they cannot ask volunteers to do. It would be helpful for the City Council to come to the library and they could be given a demonstration of what they do. In Fremont they have a huge array of volunteers. If volunteers weren't there, the paid staff would get even further behind. Cm. Burton felt there are library users that would be very happy to just have the doors open. People would have to accept that there would be a lower level of service. Mayor Houston felt as a project they should think about what the City Council has said and try to just squeeze out one extra hour to see that it could be done. Cm. Barnes stated she definitely agreed and did not feel that working with volunteers necessarily means lower service. We've got to strive to open additional hours. She did not understand what the big hang-up is. We should utilize more volunteers. She commented that a lot of women present had run school libraries in the past with one paid staff and a lot of volunteers. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 342 Ms. Cadone clarified that their staff is already stretched. She's not sure they can be stretched more, but stated she would take comments back to the County Librarian. They are struggling everywhere to keep libraries open more hours. Cm. Burton felt people would accept it if there, were no reference services available on one day. He pointed out that we are spending about the same amount on animal control as we are on libraries. We got hooked however into the animal control agreement. Karen Dyer thanked the City Council for using City funds to supplement library hours. She has been a library user for a long time. She is used to get service when she walks into a library. She doesn't want to be told come back another day. She did not agree that reduced services is a fair trade-off, however, she would be very happy to concede to the majority of residents if this is what they want. We are a growing City and we need a professionally run full service library. It's hard for her to view progress when libraries are having to reduce services. Al Hunter stated the City Council had pushed one of his hot buttons. It seems that this City found money to build a gym. The kids are having to pay to play sports yet there was an announcement on CTV 30 last night that $1.3 million is going to be spent on a gym. He is used to going to the library almost any evening. You've got to have the libraries open for the education of the kids. He will also be asking the School District why kids are having to pay to play sports and yet they're supporting the gym. Let's find some money and keep the libraries open. Nobody is going to put up with I'ess service. There is a perception in the community. Where are the priorities of the City? If the County isn't living up to their responsibility, we as a City should consider it as a responsibility to our kids to provide the service. Mayor Houston stated the School District passed a bond issue a couple of years ago that can only be used on capital improvements. Cm. Burton clarified that the City is adding 14 hours. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 64 - 95 APPROVING AN AGREEMENT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1995-96 (14 ADDITIONAL HOURS) CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 343 CROSSING GUARD SERVICES 8:23 p.m. 8.3 (600-30) Assistant to the City Manager Texeira stated the City has funded crossing guard services since incorporation in 1982, with the exception of school year 1993-94 when the service was funded by the Dublin Unified School District. A report was presented identifying several options for the provision of crossing guard services at 5 locations during FY 1995-96. Locations include: 1 ) San Ramon Road/Shannon Avenue; 2) Amador Valley Boulevard /Burton Street; 3) Silvergate Drive/Amarillo Road; 4) Amarillo Road/Alegre Drive; and 5) Bonniewood Lane/Davona Drive. In response to Staff's request for proposals, the.City receive proposals from 3 alternative service providers, including Alameda County and 2 private firms, All City Management Services and Western Staff Services. All bids received are based on 180 school days and an average of 4.5 hours per day. Based on FY 1994-95 estimates, the actual number of service hours needed will probably range between 3,600 and 3,800. In reviewing the 3 contract service proposals, Staff felt that All City Management Services, Inc., submitted the most competitive proposal. ACM, founded in 1985, provides a variety of traffic and safety related services to public agencies. In response to the increased demand for crossing guard services in Northern California, ACM will open a new office Jn the Bay Area (potentially Hayward) this summer. ACM is presently in the. process of initiating contracts with several local agencies for the provision of crossing guard services and the company has indicated they may be able to reduce the hourly cost to Dublin by as much as $1 per hour (from $11.79 to $10.79), depending upon the number of 1995-96 contracts awarded in the Bay Area. Cm. Moffatt asked if the crossing guards are paid on an 8 hour basis. Lou Ann stated they are paid by the hour and average 4.5 hours per day. Cm. Moffatt stated he is an advocate of using school people. The school people indicated it might be a viable situation. The sites right at the school might be appropriate to look at. We might be able to lower the costs a little more. Mayor Houston stated this is a topic they discuss annually. Mr. Ambrose stated we estimate spending $38,500 this year. The budgeted amount was $47,780. The amount could go down depending on the hours. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 344 Baron Farwell with All City Management Services stated they are just starting to market in Northern California with the Cities of Tracy and Moraga and they hope to secure contracts in the Tri-Valley area. If they can, they will reduce their costs. They hope to contract with Concord and Walnut Creek. Mayor Houston asked if Pleasanton utilizes their own people. Mr. Farwell stated PleaSanton was also using TSU. He stated his company tries to utilize existing personnel wherever possible and at the existing wages. Cm. Burton asked if people would apply directly to them. Mr. Farwell stated yes, they will meet with them and offer them the first opportunity. They like to hire people in close proximity to the school. Mayor Houston encouraged them to move their office to Dublin. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 65 - 95 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR THE PROVISION OF CROSSING GUARD SERVICES PROPOSED AGREEMENT WITH LINHART PETERSEN POWERS ASSOCIATES FOR BUILDING & SAFETY SERVICES 8:32 p.m. 8.4 (600-30/440-30) Administrative Services Director Rankin advised that since 1983, the City of Dublin has contracted with the firm of Taugher & Associates to provide Building Plan Checking, Inspection and Enforcement of adopted building codes. The City was advised by Mr. Taugher that he would no longer be offering these services effective July 1, 1995. Staff solicited proposals from several firms which provide these services. Staff also reviewed the cost effectiveness of a contract arrangement versus providing the service in-house. Based upon all information, Staff recommended that the City enter into an agreement with the firm of Linhart Petersen Powers & Associates (LP2A). Lp2A has offices in PleasantOn and they have extensive experience providing plan review and inspection services to numerous municipalities. The firm proposes to assign a principal, CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 345 Kenneth Petersen as Dublin's Building Official. Mr. Petersen is a registered Engineer and certified by the International Conference of Building Officials (ICBO) as a Plans Examiner and Inspector. Mr. Petersen also has a Community College Teaching Credential and instructs courses related to the building codes. LP2A has proposed to retain Bob White who is currently working for the City under the agreement with Taugher & Associates. Mr. White has over 20 years of inspection experience and this will provide the opportunity for continuity following the transition between the two firms. Mr. White will provide services of a full-time position and once the need to add supplemental inspection staff on a regular basis is required, Lp2A will provide Staff with additional information on the background of the proposed additional half-time Inspector. The firm maintains a resource listing of available personnel as well as those which LP2A currently have assigned under contract arrangements to other jurisdictions. In FY 1995-96, it is projected that 1,000 hours of Building Official services and 3,000 hours of Building Inspector time will be required. The contract provides that the City will only be billed for the actual hours required. If the 1995-96 hours of service do reach the projections, the annual cost of services under this agreement will be $245,000. Cm. Moffatt asked if this company has any clients in the immediate area. Mr. Rankin stated they provide various services in Danville, San Ramon, Union, City, Walnut Creek, etc. On page 4 and 5 of the Staff' Report an extensive list of agencies was provided. Kevin Powers introduced Ken Petersen and stated LP2A is a firm which specializes in building and safety services. They work with a number of agencies in northern California. Their motto is, "Quality and Service Raised to a Higher Power". It speaks to who they are and what they are all about. Their offices are within 2 miles of Dublin's City Hall. They have 18 full-time and several part-time employees. An organization chart was displayed. Mr. Powers stated they look forward to working for the citizens of Dublin. Ken Petersen stated he will be the designated Building Official with Kevin designated as the alternate Building Official. He will be the one that will be here every day between the hours of 8 a.m. and 12 noon. Other hours can be arranged as necessary. He is a registered Civil Engineer and licensed by ICBO and can go out in the field and work with the inspectors. He attends ICBO conferences and has been active in this organization for the last 10 years. Because they deal with so many jurisdictions, they see what can be of benefit to Dublin. When issues come up over and over, they will have policies. He has a workbook that applicants can take to help them and educate them through the process. He teaches at Ohlone College and the College of San Mateo. He looks forward to having lunch time CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 346 seminars for contractors and the public. The more we educate, the better for us. anticipates seeing a lot of code compliance as a result of the education process. excited about having a contract like this. He He is very Cm. Burton stated he was delighted to hear the proposals. We are starting to go into a major development phase and customer service is a very important feature. Educating people is very important. Consistency has always been a problem because of interpreta- tions. He liked the emphasis on customer service and education. Cm. Moffatt stated he was impressed with their concern about the concept of giving education to get compliance. Cm. Burton noted they are taking Bob White who has been providing service in the community for many years. He was glad to hear this. Mayor Houston stated he is excited by their energy. He's looking for problem solvers who can get things done. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council authorized the Mayor to execute an agreement effective July 1, 1995, with the firm of Linhart Petersen Powers Associates (Lp2A) for Building & Safety Services. AMENDMENT TO CONTRACT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES 8:52 p.m. 8.5 (600-30/830-60) Public Works Director Thompson stated MCE Corporation provides street, park and building maintenance services to the City. The total proposed budget for MCE's work for 1995-96 is $945,072. In June of 1993, the City Council approved a 3-year agreement with MCE and the last rate adjustment was approved in June of 1994. Although MCE is proposing a 5% labor rate increase for the Dublin crew, the total proposed contract for 1995-96 is less than the anticipated expenditures for FY 1994-95. Stan Smalley with MCE was present to answer any questions. In response to a question, Mr. Ambrose clarified that the 5% is for one year only. He stated Steve Loweree is being promoted with MCE and he will be replaced next week by Dean McDonald who has been doing similar work over in the City of Alameda. We will miss Steve and look forward to working again with Dean. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 347 Cm. Burton commented on the amount of the contract and that it is almost $1 million. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 66 .- 95 APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES ENGINEERING SERVICES CONTRACT REVIEW (SANTINA & THOMPSON, INC.) 8:56 p.m. 8.6 (600-30/830-10) Public Works Director Thompson stated the City has contracted with the firm of Santina & Thompson for general professional engineering services since 1983. Over the years, the scope of the contract has been reduced as the City hired Staff to replace contract positions. The contract with S&T allows the City the flexibility to quickly gear up to provide diverse engineering services and then reduce the workload without requiring City personnel layoffs. The contract also allows for flexibility in.the private development plan check workload without the City maintaining a fixed number of Staff to do this work. It also allows for the completion of overflow work when City Staff is unable to perform or complete projects in-house. It is anticipated that the workload for General Engineering consulting needs in FY 1995-96 will be considerable less than in 1994-95, The estimated General Engineering cost for 1995-96 is estimated at $5,000. Staff estimates that the total engineering costs for 3 capital projects will be approximately $117,000. The projects include: 1) Dublin Boulevard Widening Project Management; 2) Dougherty Road Topo and Design; and 3) Eastern Dublin Roadway Plan Lines. Other 1995-96 Capital Improvement Projects, such as the Annual Street Repair and Overlay will be designed and managed by in-house staff, or in the case of the Sports Grounds Renovation, handled by an outside landscape architect. In 1992-93, a new S&T agreement was prepared which reflected the reduced scope of work and defined a new errors and omissions insurance limit. This agreement was extended for an additional 2-year period in 199:~-94, and an approximate 4.76% rate increase was approved for 1994-95. S&T is proposing an approximate 3.5% rate increase for FY 1995-96 and the total budgeted cost is approximately 13% less than the estimated FY 1994-95 cost, which is primarily attributable to fewer projected hours in General Engineering Services. The contract provides CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 348 that they not do any work for private developers within Dublin. Approximately $31,000 of Private Development Review costs will be reimbursed by developer fees. Paul Hardy was present from S&T to answer any questions. Cm. Burton asked if we had gone out with any RFPs or tested the water for these services. Mr. Thompson stated on a professional engineering project, you really can base it on the basis of fees alone. Their fees are comparable: Mr. Ambrose stated we have used other engineering firms on capital projects. A lot of the general engineering work fluctuates and we have a good track record with this firm. You can't even ask what the fees are until you have negotiated with a firm. This makes it a little more difficult. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 67 - 95 APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. TRAFFIC ENGINEERING SERVICES CONTRACT REVIEW - TJKM 9:01 p.m. 8.7 (590-10/600-30) Public Works Director Thompson stated TJKM Transportation consultants has provided Traffic Engineering Services to the City since 1983. For the last 2 years, TJKM has provided services in the areas of general traffic studies such as speed surveys and resident-requested stop sign studies, and continues to play a role in monitoring the operation of the City's traffic signals. The contract with TJKM provides the City with the opportunity to utilize a variety of contract employees, depending on the skill level required. The proposed contract amendment would extend the agreement for an additional 2-year period and provide for a 3% increase in rates for FY 1995-96. The total cost of General Traffic Engineering Services is $25,500 for FY 1995-96. This is an 8% decrease in total cost from FY 1994-95. An additional $17,200 has been budgeted for 2 Capital Improvement Projects, a signal timing study funded by outside grants, and the remaining work on the Downtown Traffic Impact Fee study. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 349 Carl Springer was present to answer any questions. Mr. Ambrose stated we have hired other traffic engineers over the years. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 68 - 95 APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM TRANSPORTATION CONSULTANTS OTHER BUSINESS 9:04 p.m. City Council Team Buildinq Session Location (610-20) Mr. Ambrose reported that the team building workshop is scheduled to be held at the Shannon Community Center on July 8, and it was brought to his attention that there is no air conditioning at Shannon. Mayor Houston asked about having it here at the Civic Center. The City Council concurred and asked that the location be changed, Street Improvements (820-20) Cm. Howard asked about the timing of road repairs on Dougherty Road for the portion right in front of Arroyo Vista. Mr. Thompson stated we will fold in some of our overlay money with ISTEA money. It's in the CIP for 1995-96. Lea.clue of Women Voters Event (610-85) Cm. Burton asked how many would be attending the League of Women Voters Sunday brunch function on July 9 at 11:30 a.m. They will be having their 40th anniversary. He stated he appreciates the debates that they sponsor. This is a good way for some to be informed. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 350 Fireworks (650-60) Cm. Burton stated he wished to invite everyone to purchase their fireworks from the Rotary Club fireworks booth near Fandangos. The City Council indicated other groups and other locations. Everyone involved is very pleased that Dublin is still doing this. Mr. Ambrose stated some of the groups that didn't get drawn in the lottery to have a booth will be teaming up with other groups. Dublin Day @ the Fair (950-40) Mayor Houston stated tomorrow will be Dublin Day at the fair and it will be the 7th race which will be about 3 p.m., that they will present flowers to the winner of the race. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m. E, City Mayor CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING June 27, 1995 PAGE 351