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Home My WebLink AboutReso 025-00 I-580/FoothillRESOLUTION NO. 25 - 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING REIMBURSEMENT AGREEMENT WITH THE CITY OF PLEASANTON FOR PROJECT STUDY REPORT ON THE 1-580 / FOOTHILL ROAD / SAN RAMON ROAD INTERCHANGE MODIFICATIONS WHEREAS, the Cities of Dublin and Pleasanton desire to modify the 1-580 / Foothill Road / San Ramon Road Interchange; and WHEREAS, the modification would equally enhance traffic flow in and around the interchange for both Cities; and WHEREAS, the modifications woUld have an impact on the 1-580 Freeway which is under the jurisdiction and control of the State of California, California Department of Transportation (Caltrans); and WHEREAS, before modification can occur, Caltrans requires a Project Study Report to be prepared; and WHEREAS, itis equally beneficial to the Cities of Dublin and Pleasanton and is mutually agreed that equal participation in the cost of the Project Study Report is appropriate. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Reimbursement Agreement as to content and form, which is attached hereto as "Exhibit A." BE IT FURTHER RESOLVED that the City Manager is authorized and directed to execute the Reimbursement Agreement. PASSED, APPROVED AND ADOPTED this 15th day of February 2000. AYES: Councilmembers Howard, McCormick, Vice Mayor Lockhart and Mayor Houston NOES: None AB SENT: Councilmember Zika ABSTAIN: None ATTE~ :ler~ K2/G/2-15-00/reso-pton-agmt-580.doc (Item 4.12) gSrniscproj\dbw-vpw to sierraXreso reimbursement agreement ~nE. IMBURSEMENT AGREEMENT FOE,---~ PROJECT STUDY REPORT ON 1-580 FREEWAY, FOOTHILL ROAD I SAN RAMON ROAD INTERCHANGE MODIFICATIONS THIS AGREEMENT is made this .. ---day of ,2000, ,,by and between CITY OF PLEASANTON, a municipal corporation (hereinafter referred to as "P~asanton ) and CITY OF DUBLIN, a municipal corporation (hereinafter referred to as "Dublin"). RECITALS WHEREAS, Pleasanton and Dublin have mutual interest in performing physical modifications to the 1-580 Freeway, Foothill Road/San Ramon Road interchange; and WHEREAS, said physical modifications will impact the 1-580 Freeway which is under the control and jurisdiction of the State of California, Department of Transportation (hereafter Caltrans"); and WHEREAS, Caltrans requires a Project Study Report (hereafter "PSR") to be performed for any proposed physical modifications to its facilities; and WHEREAS, Dublin has solicited and obtained a Scope of Work and Fee Proposal from HQE, Inc. dated January 19, 2000 for the required PSR, attached hereto and made a part of this agreement. AGREEMENT NOW, THEREFORE, for the mutual consideration provided herein, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Project. Pleasanton and Dublin will equally share in and contribute to the cost of the preparation of the PSR (hereafter "the Project") as outlined in the Scope of Work and Fee Proposal from HQE, Inc. 2. Dublin Responsibilities. Dublin shall be responsible for the following: 1. Enter into an agreement with HQE, Inc. to perform the work for the Project. 2. Administration of the HQE, Inc. contract, including review of monthly progress reports and processing payment to HQE, Inc. 3. Submit monthly progress payment reports for completed work to Pleasanton Director of Public Works for processing of payments to HQE, Inc. 4. Provide City staff to attend and participate in meetings as outlined in the Scope of Work from HQE, Inc. 3. Pleasanton Responsibility. Pleasanton shall be responsible for the following: 1. Transfer all funding for the Project that will be provided by Pleasanton to Dublin within thirty (30) days of request. 2. Provide City staff to attend and participate in meetings as outlined in the Scope of Work from HQE, Inc. . . . Term and Terminatio~-~. ~This Agreement shall become effectiw,-~'n the first date indicated above and shall terminate upon the acceptance by all parties of the work described herein. Indemnification. Neither Dublin, nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted by Pleasanton under or in connection with any work, authority or jurisdiction not delegated to or performed by Dublin under this agreement or otherwise. Pursuant to Government Code §895.4, Pleasanton shall fully indemnify and hold Dublin harmless from any liability imposed for injury (as defined by Government Code §810.8) occurring by reason of anything done or omitted to be done by Pleasanton under or in connection with any work described herein. Neither Pleasanton, nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted by Dublin under or in connection with any work, authority or jurisdiction not delegated to or performed by Pleasanton under this agreement or otherwise. Pursuant to Government Code §895.4, Dublin shall fully indemnify and hold Pleasanton harmless from any liability imposed for injury (as defined by Government Code §810.8) occurring by reason of anything done or omitted to be done by Dublin under or in connection with any work described herein. Independent Capacity. The parties are acting in an independent capacity in the performance of their respective functions under this agreement, and no officer, agent or employee of either party is to be considered the officer, agent or employee of the other. 7. Modification. This agreement shall be modified only by written agreement of the parties. THIS AGREEMENT is executed as of the date and year first stated above. CITY OF PLEASANTON Deborah Acosta, City Manager CITY OF DUBLIN ( Richard C. Ambr(::; ATTEST: Peggy Ezidro, City Clerk ATTEST: ay K~;;ity Clerl¥- APPROVED AS TO FORM: Michael Roush, City Attorney APPROVED AS TO FORM: Elizabeth Silver, City Attorney g:miscproject\l-580 Foothill - San Ramon PSR\pleas-dub_psr_agreement 2 City of Dublin 'San Ramon Road/I-580 Interchange Modifications Project Study Report- Scope of Work The existing San Ramon Road/I-580 Interchange is a four quadrant cloverleaf (Caltrans Type L- 10) interchange providing free flow characteristics for all movements. It is limited in it's capacity, however, due to the short weaving distances between loop ramps. It also limits the available weaving distance for the 1-580 westbound to San Ramon Road northbound movement due to its close proximity to the Dublin Boulevard/San Ramon Road Intersection, causing potential safety issues. In order to address these issues, the City of Dublin proposes to modify the interchange by realigning the westbound and eastbound diagonal off-ramps to a tee intersection with San Ramon Road/Foothill Boulevard. Major features of the proposed project include: · Reali~mmaent of the westbound 1-580 off ramp terminus to a tee intersection at San Ramon Road and installation of a new sigual; · Realig'nment of the eastbound 1-580 off ramp terminus to a tee intersection at Foothill Road (San Ramon Road) and installation of a new sisal; · Potential removal of westbound 1-580 to southbound San Ramon Road loop ramp; · Potential removal of eastbound 1-580 to northbound San Ramon Road loop ramp. The Scope of Work for this effort will require preparation of a Project Study Report (PSR) in accordance with Caltrans' standards. The detailed Scope of Work will include the following tasks: Task 1- Preliminary Data Preparation/Collection a. Site Visits The project team will conduct site visits as necessary to identify and understand existing field conditions. Assumes two site visits. b. Prepare/submit Encroachment Permit Application for field work An encroachment permit application will be prepared for the City's sig-nature to obtain right of entry for site visits. C:\City of Dublin\sanramonscopepsr.doc Page 1 of 7 01..'19/00 San Ramon Road~I-580 Interchange Project Study Report Scope of Work Ci0, of Dublin HO_E, Inc. c. Traffic Data/Forecasts (Existing and 2025 traffic volumes) This task includes collecting existing traffic data from Caltrans and the Cities of Dublin/Pleasanton, and projecting peak hour traffic volumes for the desig-n year 2025 using the Tri-Valley model developed by others. AM and PM peak two-hour per/od traffic counts will be performed at the following locations: · 1-580/Foothill/San Ramon Interchange- all 8 ramps plus through movements on Sam Ramon Road/Foothill Boulevard · Sam Ramon Road/Dublin Boulevard intersection · Foothill Boulevard/Canyon Road intersection The traffic forecasting methodology will. be confirmed with Caltrans prior to use of the forecasts for the traffic operations analysis. The most current version of the Tri- Valley EMME/2 Transportation Model that is consistent with a current version of A_BAG Projections land use will be obtained, checked for accuracy, and adjusted as necessary. The model will be applied to generate 2025 traffic forecasts for the freeway mainline, ramps, and adjacent intersections. The model results will be adjusted based on observed traffic counts using a procedure approved by Caltrans. d. Aerial Photos Obtain aerial photographs of the interchange for use in preparing the conceptual geometry for two alternatives. Collect all available information Includes construction record drawings ("as-builts"), bridge plans, geotechnical information, utility information, Right of Way Record Maps, Hard Copy maps, Floodplain Data, etc. Task 2- Project Management a. Administration Includes monthly Invoicing, Pro~ess Reports and Contract Compliance. b. Schedule/Budget Control Prepare initial PSR schedule and budget and monitor them as necessary to continually reflect project status. Update Schedule only if impacts become significant. c:\city of Dublinksanramonscopepsr.doc Page 2 of 7 01/19/00 San Ramon Road/I-580 Interchange Project Study Report Scope of Work CiO' of Dublin HO_Z, Inc. Co Agency Coordination Coordinate with the City of Dublin, Companies as necessary. Caltrans, City of Pleasanton and Utility d. Subconsultant Coordination Manage and monitor all subconsultant services for contract compliance and prepare Subconsultant A~eements. Task 3 - Meetings a. Kick-off.Meeting with Caltrans/City of Dublin/City of Pleasanton Key project team members will attend this introductory meeting to discuss overall project goals, schedules, and requirements. HQE shall prepare meeting minutes for distribution to all attendees. bo PDT Team Meetings Monthly meetings will be held to discuss project pro~ess and resolve outstanding .issues. HQE will prepare meeting minutes for each meeting for distribution to attendees and pertinent team members. Assumes 8 meetings: c. Technical Coordination meetings d. Meetings will be held as necessary to discuss technical issues such as geometry, environmental concerns, traffic projections, etc. Assumes a total of six (6) meetings. Meetings with Cities of Dublin and Pleasanton Assumes four (4) meetings to provide project' status updates and present outstanding issues, if any. Task 4- Draft PSR ao Prepare preliminary horizontal geometry Graphical layouts of the proposed project will be prepared on aerial photos to show the baseline features of the project. The geometry will be used to assess environmental impacts, impacts to utilities, and confirm that the proposed project lies within existing fight of way. It is assumed that there will be only two Project Alternatives. C:\City of Dublinksanramonscopepsr.doc Page 3 of 7 01/19/00 San Ramon Road/I-580 Interchange Project Stud), Report Scope of Work CiO' of Dublin HO_E, Inc. b. Draft Construction Cost Estimates Prepare PSR level cost estimates according to Caltrans standards. c. R/ght of Way Data Sheets Prepare fight of way data sheets in accordance with Caltrans standards. Utility relocation information is included in the data sheets. d. Environmental Analysis The environmental processing for the proposed project is designed to fulfill requirements specified in CEQA, the CEQA Guidelines, N-EPA and other applicable regulations. The appropriate environmental document for this undertaking is assumed to be a Categorical Exemption (CE) under CEQA and a Categorical Exclusion (CATX) under N-EPA. The CE/CATX will not be prepared until the Project Report/Environmental Document Phase of the project. No formal public meetings are anticipated at this time. · PAR staff anticipates attendance at one initial project initiation meeting. Additional meetings can be attended on a time-and-materials basis. PAR will conduct a preliminary environmental assessment consisting of a windshield reconnaissance and record searches. Documentation will consist of a memorandum including the findings of the record searches, results of the windshield surveys, a listing of the required technical studies and a recommendation of the anticipated environmental document. Lvpe required should the PSR advance to a formal project. Since it is anticipated that a CE/CATX will be prepared, the report will not address mitigation costs. If the Preliminary Environmental Assessment concludes that a more lengthy and formal environmental process is required, the scope may require adjustment to include a discussion of mitigation costs and timelines. PAR will rely on information contained in the City of Dublin's General Plan and any updates and will request a records search of the archaeological information maintained at the Northwest Information Center of the California Historical Resources Information System. Other repositories of data sensitive species (Califomia Natural Diversity Data Base) and other resource areas will be contacted as appropriate. PAR will conduct record searches and windshield surveys for the disciplines listed below. Additional analyses needed to provide detailed information regarding C:\City of Dublinksanramonscopepsr.doc Page 4 of 7 01/19/00 San Ramon Road/I-580 Interchange Project Study Report Scope of Work CiO, of Dublin HQE, Ina. wetlands, biological resources, cultural resources, noise, visual and socioeconomic conditions are not included in this PSR scope. Biological Resources Record searches of the California Natural Diversity Data Base (CNDDB) will be assessed for plant and animal species of special concern that might occur in the project area and a preliminary assessment as to whether habitat exists in the project area. This work does not include full protocol surveys, a wetlands delineation or detailed surveys of wildlife or vegetation mapping. Noise An assessment of the potential for noise impacts will be based on identification of · potentially sensitive receptors during the windshield survey. No modeling analysis will be provided. Visual A brief assessment of potential for impacts to scenic resources will be made based on a windshield survey of the site.and surrounding land uses. Land Use/Socioeconomic Issues A brief assessment of potential for land use and socioeconomic impacts will be made based on a windshield survey of the site and surrounding land uses and on information contained in the City's General Plan. Cultural Resources PAR will request a record search be conducted at the California Historical Resources Information System, Northwest Information Center maintained by Sonoma State Urfiversity, Rohnert Park. The examination of records at this institution will provide data on known site locations within or adjacent to the project. A windshield survey of the area will be conducted to identify the potential for or presence of historic buildings or obvious prehistoric and historical features or sites along the existing fight of way. C:\City of Dublin\sanramonscopepsr.d .... Page 5 of 7 01/19/00 San Ramon Road/I-580 Interchange Project Study Report Scope of Work Ci~_' of Dublin HQE, Inc. Other disciplines, including air quality, will be addressed based on documentation available in the City of Dublin General Plan and General Plan EIR or other recently prepared studies for the area. e. Accident Data Review Obtain the most recent TASAS output from Caltrans to quantify accidents per million vehicle kilometer and compare those to statewide averages for similar facilities. Traffic Operations Analysis Perform traffic operations analysis for the No Build and one Project Alternative (preferred Alternative) for existing and desig-n year 2025 conditions. The analysis includes intersection levels of service, ramp junction analysis and queuing analysis for intersections and ramp metering operations at on-ramps. Information will be provided in Draft, Final Draft, and Final Traffic Operations Analysis Report. Design Exception Fact Sheets Prepare fact sheets for approval by Caltrans for all non-standard design features. It is anticipated that three fact sheets will be required (Mandatory, Advisory and Ramp Metefing/HOV By-pass). Initial Site Assessment (ISA) Includes: site visit to review existing conditions, record evaluation of Federal, State and County environmental databases to search for hazardous substance releases in the vicinity of the project site; review of historical aerial photo~aphs to evaluate previous land uses; review of Record DraWings to develop a preliminary assessment of anticipated geotechnical conditions and investigations requirements; and a letter-report summarizing the results of the site visit and records review activities. i. Draft MOU Coordinate the preparation of the Draft Memorandum of Understanding (MOU) and between Caltrans and the City of Dublin. QA/QC of Draft PSR prior to submittal Perform internal quality control check of Draft PSR to assure that all elements of the report have been adequately and properly addressed. c:\city of Dublinksam-amonscopepsr.doc Page 6 of 7 01/19/00 San Ramon Road~I-580 Interchange Project Study Report Scope of Work Cio' of Dublin HQE, Inc. Task 5- Final Draft PSR a. Prepare Response to Comments received from Cities/Caltrans b. Identify/Resolve Outstanding issues, if any c. Incorporate Comments as appropriate d. Submit Final Draft PSR Task 6- Final PSR a. Incorporate any remaining comments b. Submit Final PSR for approval & sigxaamre Assumptions · R/gght of way acquisition is not required for the proposed modifications. · No impacts to Dublin Creek or the Cemetery on the north side ofi-580. · CTC Action is not required. · Revised Freeway Agreement is not required (i.e. no change in access points). · Potholing of existing utilities is not required (no high risk facilities). · Processing time of 9 months. · Traffic Data includes only existing and design year (2025) analysis. · No exceptions to Caltrans Lon~tudinal Encroachment permit policy are required (utilities). · All agreements will be coordinated only; actual preparation is by Agencies. · Appropriate Environmental Documentation is Categorical Exemption/Exclusion. · Traffic model will come from Dowling; will use only one model (Th-Valley or Dublin). · No metric mapping will be required at this stage; aerial photographs will be used for geometric exhibits. Proposed Project Team CCS Planning & Engineering, Inc. PAR Environmental Services, Inc. The Mark Group, Inc. Traffic Data/Forecasts & Traffic Operations Analysis Environmental Initial Site Assessment (ISA) - Geotechnical c:\city of Dublin~sanramonscopepsr.doc P age 7 of 7 01 / 19/00 San Ramon Road/I-580 Interchange Project Study Report Engineering Services Fee Estimate ~ Task Number/ Project Project Design CADD/ I OfficeI Total Description Manager Engineer Engineer Designer[ [Admin Hours $ 120.00 $ 100.00 $ 66.00 $ 65.00 $ 50.001 Task 1- Preliminary. Data Preparation/Collection a. Site Visits 2 6t 61 2 0 16 b. Encroachment Permit Appticati on 1:01 0 0! 1 2 c. Traffic Data/Forecasts CCS Planning & En~neering - $12,160 0 d. Aerial Photos 0[ 2 4 0t 01 6 te. Collect all available information .01 8 1601 4 28 Task I Total 3 16 26 2 5 52 Task 2 - Pro,iect Management I a. Administration 91 6 ~ 0 0 18 33 b. Schedule/Budget Control 24 12 01 01' 0 36 c. Agency Coordination 24: 12 4 01 0 40 d. Subconsultant Coordination 24 15 1201 01 51 Task 2 Total 81 45 16 01 18 160 Task 3 - Meetings ' ia. Kick-offMeeting 3 5 3 0 11 12 lb. PDT Team Meetings [ 1~6t 24 0 0 81 48 c. Technical Coordination meetingsI 1 12 18 0 6t 48 d. Meetings with City. I~t 16 0i 01 41 28 Task 3 TotalI 39 57 21 01 19, 136 Task 4 - Draft PSR a. Conceptual Geometry/Draft Report 41 40 80 30t 0 154 b. Draft Constmcfion Cost Estimates 31 16 32 01 0 51 c. Right of Way D_~_t_~ Sheets21 4 8 0t 0 14 d. Environmental Documentation PAR - $5,000 0 e. Accident Data Review 01 4[ 81 0[ 0[ 12 f. Traffic Operations Analysis CCS Planning & En~neer/ng - $16,740 [ 0 o Desi,.mn Exception Fact Sheets, if required 2[ 4[ ' 8[ 4t 41 22 Ih. Initial Site Assessment (ISA) The Mark Group - $3,500 [ 0 i. QA/QC of Draft PSRI 42[ 01 0: 0 6 Task 4 Total 17 72 136 34 4 263 Task 5 - Final Draft PSR a. Prepare Response to Comments [ 3 8 12 0 3 ! 26 b. Identify/Resolve Outstanding issues, if any 2 4 0 0 01 6 c. Incorporate Comments as appropriate 2 12t 24 8 0 46 d. Submit Final Draft PSR/PR 1 3 3 0[ 0[ 7 Task 5 Total[ 81 27 398[ 3 85' Task 6- Final PSR a. Incorporate any remaining comments 2! 6 12 4 2 26 b. Submit Final PSR/PR for approval & si=~nature 11 2 3 0 0 6 Task 6 Total 3! 8 15 4 2 32 TOTAL HQE HOURS 1511 225 253 48 51 728 TOTAL HQE COST $ 18320 15 22,500 ,$ 16,698 $ 3,120 .$ 2,550 $ 62,988_ CiD' of Dublin San Ramon Road/I-580 Interchange Modifications Project Study Report Fee Estimate Summary High Quality En~neering - Prime Consultant CCS Planning & Engineering- Traffic PAR Environmental - Environmental The Mark Group, Inc. - Geotechnical TOTAL COST $ 66,188 $ 28,900 $ 5,000 $ 3,500 $ 103,588 Estimated Direct Costs Reproduction Ma/l/Delivery Charges Total Direct Costs $ 2,700 $ 500 $ 3,200 Note: Reproduction Costs assume the following number of.PSR copies for each submittal: City of Dublin 5 CALTRANS 10 City of Pleasanton 5 -Project Team 7 ~ , , Total Copies 27 All Direct Costs will be billed at actual cost. - , o · sanramoncosrpsr.xls 1 of 1 1 / 19/00