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HomeMy WebLinkAbout02-13-1996 CC Adopted MinutesREGULAR MEETING ~ February 13, 1996 A regular meeting of the Dublin City Council was held on Tuesday, February 13, 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:10 p.m., by Mayor Houston. ROLL CALL pRESENT: ABSENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW EMPLOYEE 7:10 p.m. 3.1 (700~10) City Manager Ambrose introduced Eddie Peabody, the City's new Community Development Director, who has had more than 30 years experience, most recently as Community Development Director in the City of Brentwood. Mr. Peabody stated he looked forward to the challenges of this new job. APPOINTMENT TO PARKS & COMMUNITY SERVICES COMMISSION 7:12 p.m. 3.2 (110-30) In December, Bob Trimble resigned from the Parks & Community Services Commission and Staff was directed to advertise the opening. Applications were received by the January 10 deadline from 7 people: Randy Cahn, Tom Clancy, Bob Cocilova, Bob Fasulkey, Becky Hopkins, Mark King and Eric Swalwell. Mayor Houston announced his appointment of Bob Fasulkey to the Commission for a term which will end in December, 1996. Mayor Houston explained the new process being used and the reason for the length of time in filling this position. At the Council team building session, the Council indicated they would like an opportunity to review all applications received prior to voting to confirm the Mayor's appointment. CIT5r COUNCIL MINUTES VOLUME 15 RE6ULAR MI~ETIN6 v Feba'.~a:r-~ 13, 1996 Mayor Houston stated Mr. Fasulkey has served in the community, mostly in the area of youth, and also on the Facilities Committee and the Business Task Force. Cm. MOffatt stated he felt Mr. Fasulkey was a really good choice and explained some of the other programs offered for youth in the community. Cm. Burton stated he should be proud that he made the cut and also thanked all those who applied. We are always looking for people to serve the community. Cm. Barnes thanked Mr. Fasulkey and also all the other people who applied and stated she hoped we send thank you letters to those that applied. Mr. Fasulkey stated he hopes to incorporate some of the Boy Scout concepts that have been started. He thanked the City Council for this opportunity. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council confirmed the Mayor's appointment of Bob Fasulkey to the Parks & Community Services Commission. PROCLAMATION 7:18 p.m. 3.3 (610~$0) Mayor Houston read and presented a Proclamation to Eddie Jo Mack declaring February Black History Month and Saturday, February 17, 1996, Black History Day in the City of Dublin and urged residents to celebrate: the rich heritage of African- Americans. The 3rd Annual Black History Celebration "The Legacy Continues ..." will be held at Valley Christian Center on Saturday, February 17 from 1 ~5 p.m. Ms. Mack thanked the City Council and Staff. This dream has been evolving for her for the last 5 years. This event is for everyone. All cultures don't know enough about each other to get along well. APPOINTMENT TO LAVTA'S WHEELS ACCESSIBLE ADVISORY COMMITTEE (W/LAC) 7:21 p.m. 3.4 (110-30) Mayor Houston stated the City was recently advised of the need to appoint a member to LAVTA's WAAC due to the resignation of Carrie Staehle. Dublin resident Mary Gibbert has applied and Mayor Houston recommended that the City Council confirm his appointment of Ms. Gibbert to fill the remainder of the term previously held by Ms. Staehle. CITY' COUNCIL MINUTES VOLUME 15 RE(IULAR MEETIN(I v -Febx-ua~ 13, 1996 v Cm. Moffatt stated this opening was advertised and Mary was the only one who applied from the City of Dublin. The next step is for it to go to the LAVTA Board for their approval. On motion of Cm. Barnes, seconded by Cm. Burton, and bY unanimous vote, the Council confirmed the appointment of Mary Gibbert to LAVTA's Wheels Accessible Advisory Committee. Crossridge Road Slopes - See Item 4.5 (550-10/600-30) Janine McCune, 7750 Crossridge Road stated she addressed the City Council in both November and December of 1995. She presented a petition requesting that the City take action to make sure the hill behind her house does not slide again the way it did in January, 1995. There was another slide 3 weeks ago. She asked when the City is going to correct the problem. Mr. Thompson stated 2 weeks ago a little piece of the southerly slide came down. One of the neighbors called the Fire Department. The City Council directed Staff to hire a geotechnical engineer to determine the problem. Once this is known, a capital project will be done. Right now the ground is just too wet to go up and do anything there. We did double up with the sandbags and put more plastic though. Shelley Bergbower, 7724 Crossridge: Road stated she called Mr. Thompson today and he led her to believe that she didn't need to come tonight, What concerns her are phrases like "a little slide". If anyone on the City Council lived in their homes, she did not feel this would be taken so lightly. This is very important to the people who live over there. Mayor HoUston advised that the item dealing with the geotechnical engineer would be pulled from the Consent Calendar for discussion a little later in the meeting. Air Raid Siren (520-I0) Tom Ford, Tina Place stated on November 14, 1995, he raised the issue of reactivating an air raid siren. City Staff worked with Alameda County and with DRFA. He thanked Staff and the City Council for their review of this item. The decision was quite logical. CFl~ COUNCIL MINUTES VOLUME 15 RE(IULAR MEETIN~ v Febx-uax-~ 13, 1996 P~G~ 52 CONSENT CALENDAR 7:30 p.m. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of January 23, 1996; Adopted (4.2 720~10) RESOLUTION NO. 13 - 96 AMENDING THE BENEFIT PLAN (Add Community Development Director to Management Positions Receiving Car Allowance) Adopted (4.4 600-30) RESOLUTION NO. 14 - 96 ADOPTING AGREEMENT WITH WASTE MANAGEMENT OF ALAMEDA COUNTY REGARDING SUBSIDY FOR RECYCLING PROGRAM OPERATIONS and authorized the Mayor to execute the agreement; Adopted (4.6 600~ 30) RESOLUTION NO. 15 - 96 AWARDING CONTRACT 96-01, 1995-96 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM AND HANDICAP RAMP CONSTRUCTION TO ROQUEMORE ENGINEERING ($54,292) Received (4.7 330-50) the FY 1995-96 Mid-Year Budget/Finance Report and approved Budget Change Forms; Accepted (4.8 600-30) improvements under Contract 95-08, Shannon Center Floor Replacement and authorized $25,083.20 payment to Flooring Solutions; Approved (4.9 1020~30) appropriation of $12,635 from Street Light Assessment District Reserves (Fund 710) for the City's share of costs associated with utility undergrounding and authorized the Mayor to execute the Budget Change Form; Approved (4.10 300-40) the Warrant Register in the amount of $2,827,466.68. CITY' COUNCIL MINUTES I/OLUME 115 REqlULAR MEET[NO Febx'-*ta.a.x---y 13, 1996 Cm. Moffatt pulled Item 4.3 from the Consent Calendar related to part-time recreation personnel and asked about the stipulation for some of the positions that someone must be I$ years old or older. He also asked about our salary ranges if the minimum wage were raised. Ms. Zowart explained the regulations under which the City operates in hiring young people and also stated if the minimum wage were to be raise~ the City would adjust its salary ranges for those positions that fell below. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the City Council adopted (4.5 700-20) RESOLUTION NO. 16 - 96 and AMENDING THE CLASSIFICATION PLAN (Pa~t-Iime Recreation Personnel) RESOLUTION NO. 17 - 96 AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL Cm. Burton pulled Item 4. 5 from the Consent Calendar for discussion. He stated he did go and inspect the slide. He was concerned about the $27~000 and asked if we have any other options. Mr. Thompson explained that we want to find out the actual cause. do some exploring. We don't want to have the same problem again. and notjust waste our money. The soils engineer will We want to do it right Mayor Houston stated he felt the residents would feel better if it is done right. We have to have the professional go out and do the borings and the testing and then we can get a recommendation on how to fix it. Mr. Thompson stated the soils engineer will try to identify the reasons for the problems. It will take about a month and it needs to be fairly dried out for them roger up there with a backhoe. Lothar De Temple, 7756 Crossridge Roa4 stated when they had the original mudslides, after those slides, he called Mr. Thompson on this very issue. Mr. Thompson made 3points: I) no repairs would be made during 1995 because of lack of fundin~' and 3) that the rains were lOO year rains and they would not have to worry about this again. The culvert tends to fill with a very small amount of mud He did not think we should classify this as a little slide. The hill has the potential for serious damage. We need to make a thorough assessment of the problem this time. CITY' COUNCIL MINUTF. S VOLUME 15 RE6ULAR MF.~TIN6 Febx.~.~ax'.~ 13, 1996 PAGE 54 Shelley Bergbower~ 7724 Crosmqdge Road, stated she was concerned about the timeframe at this point. As the hill continues to saturate and dry out and if we wait another month, it reflects a completely different standard than what they are experiencing now. When it is wet and saturated, this is when it should be looked at. This has been going on for several years. As an individual homeowner, she has had to invest substantially to keep the water out of her backyard. They are not allowed to do anything as homeowners, or they would She volunteered to work with a consultant if need be. Cm. Moffatt pointed out that the consultant is a geologist. Cm. Burton felt it was important to get it fixed immediately~ but what he was hearing was that there may be otherproblems. The City Council is concerned that it be done the right way. Janine McCune asked ifa backhoe was really necessary and if this was every engineer's opinion. She agreed with Ms. Bergbower that a consultant should be up there immediately. Mayor Houston felt what is on the surface is not the problem. We have to have more thorough methods than just ,going up and observing. We have to rely on a geologist. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the City Council adopted (4.5 600-30) RESOLUTION NO. 18- 96 APPROVING AGREEMENT WITH BERLOGAR GEOIECHNICAL CONSULTANTS FOR INVESTIGATION AND DESIGN OF SLIDE REPAIR IN DOUGHERTY HILLS OPEN SPACE and approved a $27,000 additional appropriation from unallocated reserves. REQUEST FROM LAVTA TO OPPOSE ASSEMBLY BILL Z084 REGARDING TRANSPORTATION DEVELOPMENT ACT (TDA) FUNDING 7:46 p.m. 5.1 (660-40) Public Works Director Thompson advised that AB 2084 proposes to divert an unspecified percentage of local sales and use tax revenues from a local transportation fund into the County's General Fund. This could affect funding for the City's bicycle path construction, as well as some transit programs. The City's share of TDA funding at this time is approximately $10,000 per year. LAVTA has also noted that a number of transit services could also be affected. CITY~ COUNCIL ¥OLUME l RE(IUL~R MEETIN(I · l~ebx--~zax-2~13, 1996 Cm. Moffatt stated TDA money is about 79% of LAVTA's budget. This would be devastating for their operation. Cm. Burton asked if he knew why this bill was proposed. Cm. Moffatt stated it was originally proposed to bail out Orange County for the fiasco they got in to. The Board of Supervisors in Chico voted against it. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council authorized the Mayor to send a letter of opposition to AB 2084 to State Legislators. PUBLIC HEARING DUBLIN RANCH PHASE I PD REZONE PA 95-030 7:49 p.m. 6.1 (450-130) Mayor Houston opened the public hearing. Planning Director Tong advised that Dublin Ranch is located within the Eastern Dublin Specific Plan project area, east of Tassajara Road, approximately 4,000' north of I~580. At the January 23 City Council meeting, the Council adopted a resolution approving the Dublin Ranch Phase I Planned Development District Rezone, and introduced an ordinance approving the PD District Rezoning:of an approximate 210 acre site to PD Single Family Residential (570 dwelling units); PD Medium Density Residential (277 dwelling units); and PD Open Space: (57.5 acres), for a maximum total of 84 7 dwelling units. The rezoning also includes a 5 acre neighborhood park and a 2 acre private recreational facility. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Barnes, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 2 - 96 AMENDING THE ZONING ORDINANCE TO PERMIT THE RF?ONING OF REAL PROPERTY LOCATED EAST OF TASSAJARA ROAD AND APPROXIMATELY 4,000 FEET NORTH OF 1-580 FREEWAY WITHIN THE EASTERN DUBLIN SPECIFIC PLAN PROJECT AREA CIT~ COUNCIL MIN~ VOLUME 15 RE{iUI~R MEETIN~i v Feb~~13, 1996 ~~ 56 PUBLIC HEARING ~ CAFFINO, INC., SPECIFIC PLAN AMENDMENT, CONDITIONAL USE PERMIT, SITE DEVELOPMENT REVIEW PA 95~040 7:50 p.m. 6.2 (410-30/410-55) Mayor Houston opened the public hearing. Assistant Planner Kachadourian presented the Staff Report and stated this Specific Plan Amendment to Area :3 of the San Ramon Road Specific Plan is to allow a drive-in and drive-through business as conditional uses; a CUP to allow a drive-in and drive- through use in the C~ 1 Retail Business District; to allow the alteration or expansion of a pre-existing use; and Site Development Review to construct a 220+ square foot drive-through espresso bar/kiosk in front of the Workbench Tm-Value Hardware Store located at 7660 San Ramon Road. Mr. Kachadourian discussed the issues involved, including: Specific Plan Amendment; Conditional Use Permit; Parking; Site Access; Site Development Review; Calaveras Fault; Traffic Impacts; and Public Comments/Concerns. Cm. Burton asked if this is related to the coffee wagon that we were to have at the Standard Station. Mr. Kachadourian responded no, that was an outdoor vendor use. They are not the same company. Cm. Burton asked if they are leasing the land or buying the property. Mr. Kachadourian stated the pavilion will be located on the Workbench property and the drive aisles will probably be leased from the owner. Cm. Burton asked who will make the decision as to what it looks like. We get surprised sometimes with colors. Cm. Barnes stated she made the supreme sacrifice and went to look at one over in Pleasanton. She was impressed. Cm. Burton stated since incorporation in 1982 we have attempted to change the look of the Workbench, so he was pleased to see this coming in. Cm. Howard asked about the landscaping plan for Caffino and also about the City's property. Mr. Kachadourian stated they will review the conditions and it must be something compatible to what's there. CITY' COUNCIL MINUTES VrOLUME 15 RE6UL~R MEETIN6 Febl'.~xax'-1~ 13, 1996 Mr. Ambrose stated the City's property will be turf, just like the adjacent properties. Cm. Burton commented on the high number of pages for approval of a 220 square foot project. Brenda Gillarde explained how Caffino got started with one individual. The first store was opened up in Napa in 1993. Since then, they have opened 20 additional stores in Northern California. They are all company owned, not a franchise. They personally oversee all phases of their operation. There are 2 drive-up windows. A large color photo was displayed. They are open 7 days a week. They generate very few new traffic trips, but rather draw from cars already on the road. Ms. Gillarde stated they selected this unimproved location in Dublin and feel their store will enhance this corner. The building will be an upscale Italian motif. They hope to have a purchase proposal before the City within the next 3 weeks. They have agreed to work with Mr. Perkins related to his desire to place a monument sign on his property. They feel they will be a real asset to the community. Cm. Moffatt asked if they Will put up a stop sign near the egress of the bikepath. Brenda stated they will work with Public Works to provide the proper signage. Cm. Burton congratulated them for this nice project. It looks good. Michael Perkins~ 7370 San Ramon Road, owner olf the Sleep Shop Ltd., stated he understands the City's enthusiasm for a project like this when the Workbench property has been unimproved all these years. He is concerned, however, about consideration for the use of his property. Brenda has kept in touch with him regarding what progress has been made. The City of Dublin owns most of the land from the front of Sleep Shop Ltd., out to the curb. A proposal would possibly include them buying the land and then putting it in his name or Nichandros' name. His concern is to not be left out of the loop. He was concerned that Mr. Nichandros might buy the property and then he is left with no ingress/egress. Cm. Moffatt stated he thought there were easements that run with the properties and his assumption was that the easements will always be there. He felt Mr. Perkins would be well protected in this area. Mr. Perkins stated he was suggesting that language be put in the approvals for caffino which would also include protection that would allow him to be a part of the negotiations. Mr. Thompson stated there is currently a condition that addresses this. CIT~ COUNCIL MINUTES VOLUME 15 RE(iULAR MEETIN(i Febx~t~ax~ 13, 1996 PAGE 58 Cm. Burton asked if Mr. Perkins was offered a chance to buy the front property. Mr. Perkins stated he believed he was and if they did not buy it, they were asked to landscape it. He ideally would like Caffino to buy the easement and give it to them and then they would lease it back to Caffino. He felt this would be a great improvement to this corner. David Cambra, 118¢3 Flanigan Court, stated he goes through this intersection everyday. He passed out information related to what he felt were the traffic concerns. He has no problem with a coffee shop at this location, but felt the traffic pattern changes. The overall concern is safety. Mr. Cambra made a lengthy presentation outlining the impacts on both San Ramon Road and on Amador Valley Boulevard. Mayor Houston asked if he had a solution or if his solution was "no project". Mr. Cambra stated he did not have a solution, other than perhaps to limit it to one lane. He did not see a solution. Mr. Thompson stated there was a traffic study done. If traffic becomes a problem, some kind of striping could be done. Cm. Barnes stated she was very familiar with this location and there are traffic breaks created because of the signals. Ms. Gillarde responded to Mr. Cambra's comments. Other Caffino sites such as Oakley and Martinez were referenced where similar situations exist. They have had no problems. Tom Ford stated he felt it is traditional for restaurants to provide public restrooms. We have lost two service stations in the immediate area, so we have increased need. It is surprising that a restaurant offering a liquid diet will have facilities available only to their employees. He requested that something be put in related to this public service. He felt this was worthy of some consideration. The Council responded that this will be a drive-through or walk-up facility, not a store that someone would be going into. Mayor Houston closed the public hearing. Cm. Moffatt asked if the CUP is for one year. CIT~ COUN(~IL MIN~ VOLUME 1 ~; REGULAR ldEETIN~i v ~bn~l$, 1996 PAGE 59 Mr. Kachadourian stated a CUP can run indefinitely and it runs with the property. If the land is vacant, it would be reviewed. The Zoning Investigator could do an annual review to make sure it meets with the conditions. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council adopted RESOLUIION NO. 19 - 96 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 95-040 CAFFINO, INC., SPECIFIC PLAN AMENDMENT, CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW LOCATED AT 7360 SAN RAMON ROAD and RESOLUTION NO. 20- 96 ADOPTING PA 95-040 CAFFINO, INC., SPECIFIC PLAN AMENDMENT TO AREA 3 (SAN RAMON ROAD PROPERTIES) OF THE SAN RAMON ROAD SPECIFIC PLAN and RESOLUTION NO. 21 - 96 APPROVING PA 95-040 CAFFINO, INC., CONDITIONAL USE PERMIT LOCATED AT 7360 SAN RAMON ROAD and RESOLUTION .NO. 22 - 96 APPROVING PA 95-040 CAFFINO, INC., SITE DEVELOPMENT REVIEW LOCATED AT 7360 SAN RAMON ROAD PUBLIC HEARING ~ PUBLIC FACILITIES FEE 8:50 p.m. 6.3 (390-20) Mayor Houston opened the public hearing. Parks & Community Services Director Ix)wart presented the Staff Report and stated in January of 1995, the City Council authorized the preparation of a study by Recht Hausrath & Associates to establish a Public Facilities Fee Program for the City. The facilities which are the subject of this study are parks, community and recreational facilities, libraries and the Civic Center. The study documents the amount and cost of new public facilities for city services required to serve new development and determines the public facilities fees that new development should pay to fund its fair share of those facilities needs. Ms. Lowart discussed the summary of costs to.serve growth and the impact fee by land use as contained in the Staff Report. Ms. Ix>wart advised that the actual implementation and administration of the public facilities fee program will involve adopting new procedures, training personnel, tracking facility costs and accounting for fee revenues. In addition, Staff will be frequently confronted with particular situations in which the program's criteria must be interpreted and special judgments rendered. Thus, the Consultant will be preparing administrative guidelines to assist Staff in implementing the Public Facilities Fee Program. The administrative guidelines will be brought before the City Council for adoption at a later date. Ms. Ix>wart discussed the relationship between the Public Facilities Fee Program and the Quimby Ordinance. In summary, Ms. Lowart stated the purpose of the public facilities fee is to finance municipal public facilities to reduce the impacts caused by future developments in the City of Dublin and Eastern Dublin. As shown in the Eastern Dublin GPA and SP, the Parks and Recreation Master Plan, and other related studies~ future development in. the City of Dublin and in Eastern Dublin will generate the need for the facilities that are the subject of the Public Facilities Fee Justification Adoption of a public facilities fee which is applicable to properties within the Eastern Dublin SP area will not preclude developers from picking and choosing from the various financing options available to them. Developers are required to prepare Financing Plans which are to be part of the Development Agreement. Ms. Lowart stated adoption of the public facilities fee is consistent with the General Plan and the Eastern Dublin SP. The Parks & Community Services Commission has reviewed and approved the Public Facilities Fee in concept. Ms. Lowart stated Staff was recommending that this item be continued to the first meeting in MarCh. Comments were received only last Friday even though documents were mailed in January. Mr. Ambrose stated a number of issues were raised which Staff has not had an opportunity to respond to. Cm. Burton asked if there was any idea of the impacts of cumulative fees in the long run. This is quite a big chunk. CITY' COUNCIL MINUTES ¥OLUME 15 RE{IUI.~tR MEETIN{I v Febx-ua~13, 1996 PAGE 61 Mr. Ambrose stated we are one of several agencies that are responsible for providing certain infrastructure. DSRSD must provide water and sewer and a school district to be determined in the future. The fees vary substantially between the 2 school districts. Staff can provide a summary of fees. Cm. Burton stated he would appreciate an overview and what the options are with regard to all the fees. Mr. Ambrose stated Alameda County has opted to pay as you go with regard to paying for infrastructure to their project. The City plays a key role in designing a program and we play the switchman's role with regard to public financing. Matt Koart, Vice President with Kaufman & Broad stated they intend to be a long term partner with the City. Fees have gone up considerably. He went through a list of all the current fees. They are now at about $35,000 in fees for a 1,700 square foot house. Under the old fee schedule, prior to the East Dublin Specific Plan, they estimated fees of about $21,000 for the same size house. A lot of this is school district fees. He requested that the City try to set some priorities for phasing in some of the fees. Whatever the City decides on, K&B will go along with because they consider themselves to be partners with the City. Pleasanton's fees are about $28,000; and Livermore is close to $29,000. Mayor Houston continued the public hearing to the City Council meeting of March 12, 1996. PUBLIC HEARING ~ AMENDMENT TO CHAPTER 9.28 OF THE DUBLIN MUNICIPAL CODE - QUIMBY ACT ORDINANCE 9:16 p.m. 6.4 (390-20) Mayor Houston announced that because the subject matter of this item is related to the previous item, this public hearing was also continued to the City Council meeting of March 12, 1996. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY DIRECTING THE FILING OF EMINENT DOMAIN PROCEEDINGS TO ACQUIRE STREET LIGHTS AND STREET LIGHTING FACILITIES FROM PG&E 9:16 p.m. 6.5 (820-35) Cm. Barnes disqualified herself from discussion of this item, stating her husband is a retired employee of PG&E and that is their income. Mayor Houston opened the public hearing. CITY' COUNCIL MINUTES VOLUME 15 RF.~UL.AR MI':ETIN(I Febn~ 13, 1996 PAGE 62 Public Works Director Thompson presented the Staff Report and advised that acquisition of street lighting facilities by the City will reduce the annual energy and maintenance cost, improve the standard of maintenance, and allow the City to impose higher construction and installation standards. The City's street lighting energy and maintenance costs are funded entirely by the Citywide Street Lighting Assessment District. The City's property owners therefore pay the cost of street lighting based on various factor rates. A single-family lot has been paying $19.34 per year. Commercial lots are assessed on the basis of lot size. The reduction in the cost of street lighting energy and maintenance can therefore be passed on to the property owners in the form of a reduced assessment. In December of 1993, the City of Dublin joined the Alameda County Street Light Acquisition Group, consisting of the County of Alameda and 10 cities within the County. Over the past two years, the group has met to discuss various aspects of the acquisition, including appraisals, financing, development of standard specifications, maintenance alternatives, and the mechanics of the acquisition. Mr. Thompson stated the Acquisition Group has submitted several offers and counteroffers to PG&E for purchase of the street lights and PG&E has, to date, rejected these offers and counteroffers. In order to achieve the cost savings at the earliest possible date, Staff is recommending that the City Council adopt a Resolution of Necessity, so that the City can take possession of the lights and begin paying the lower rates. The other jurisdictions in the Acquisition Group have agreed to take this same step toward acquiring the lights within their respective territorial limits, Mr. Thompson pointed out that adoption of the resolution requires a 4/5 vote of the City Council. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote (Cm. Barnes abstained), the Council adopted RESOLUTION NO. 23 - 96 NECESSITY OF ACQUISITION OF STREET LIGHTING FACILITIES BY EMINENT DOMAIN CITY' COUNCIL MINUTES I/OLUMI~ 15 RI~{IUI, JqR MF. ETIN{I Feb~'~'~-13, 1996 PAGE ~ PUBLIC HEARING AMENDMENT TO CONFLICT OF INTEREST CODE 9:19 p.m. 6.6 (640~40) Mayor Houston opened the public hearing. City Attorney Silver advised that the City's Conflict of Interest Code was last amended in October of 1994. At that time, the Code was amended to incorporate changes as a result of the reorganization of the City Manager's Office and the Administrative Services Department, and the position of Economic Development Manager was added to the list of employees required to complete annual Statements of Economic Interests. In July of 1995, the City's Classification Plan was amended to' add the position of Community Development Director. The purpose of this amendment is to add this new position to the City's Conflict of Interest Code and to require disclosure in accordance with Categories 3 and 4. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance amending Section 2.24.020 of the Dublin Municipal Code. PUBLIC HEARING ~ PROPOSED AMENDMENTS TO TITLE 9 (SUBDIVISIONS) OF DUBLIN MUNICIPAL CODE 9:20 p.m. 6.7 (410~50) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and discussed various amendments to the City's Subdivision Ordinance. The changes would include the latest state laws and would ease the submittal requirements for Vesting Tentative Maps. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the CoUncil waived the reading and INTRODUCED the Ordinance. CIT~ COUNCIL MINUTES ¥OLUME 15 Febx-t~ar/' 13~ 1996 PAGE 64 REQUEST FOR PROPOSAL FOR AUDIT SERVICES 9:22 p.m. $.1 (310-20/110-30) Administrative Services Director Rankin presented the Staff Report and advised that the City of Dublin has obtained audit services from the firm of Maze & Associates for the past 9 consecutive years. They do have the ability to modify their staffing of people to handle our audit. The current agreement expired with the issuance of reports related to the period ending June 30, 1995. In order to allow time for preliminary audit work prior to June 30, 1996, Staff has prepared a Request for Proposal. The RFP provides for the ability to select a firm to provide services for the next 5 years. Cm. Moffatt asked if there was any problem with an auditing firm providing services to surrounding cities. cm. Burton felt it was a good idea to have someone on the City Council help in selecting and it should be an open RFP to see who is out there. Mayor Houston agreed that it is wise to open it up. He and Cm. Moffatt have served as the audit committee and he felt it would be wise for them to continue. At this point, there would be no restrictions on the firms that could submit proposals. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council reviewed the RFP and determined that Mayor Houston and Cm. Moffatt would serve as an ad-hoc subcommittee to assist with the selection process. RECESS 9:28 p.m. Mayor Houston called for a short recess. All Councilmembers were present when the meeting reconvened. FACADE ENHANCEMENT PROGRAM 9:34 p.m. 8.2 (470-20) Economic Development Manager Reuel presented the Staff Report and advised that in 1995, the City Council ranked the establishment of a Facade Enhancement Program as a high priority goal. Staff reviewed programs from 5 other agencies, all of whom are using redevelopment funds in project areas which have been classified as blighted project areas. Mr. Reuel stated Staff investigated funding sources and determined that there are no funding sources other than the City's General Fund for a Storefront Improvement Program. On the positive side, because of the strategic location of the City, a very low commercial vacancy rate exists regardless of building design and age. Facade enhancement is also happening in the City as a result of natural market factors that do not rely on a contribution from the City. CITY' COUNCIL MINUTES ~OLUME 15 REGULAR MgETIN~ l~ebx.~.~q 1:~, 1996 PAGE ~ Mr. Reuel stated Staff did not recommend implementation of a Facade Enhancement Program due to lack of funds and current market conditions that are facilitating storefront improvements in Dublin without the help of a City contribution. If the City Council decides to implement the program using General Fund monies, however, Staff recommended that a minimum funding level of $25,000 be established. Mayor Houston asked for a status of the old Lucky's store on San Ramon Road. Mr. Reuel stated people are asking if there is any way to be creative with signage that could be seen from 1-680. Mr. Ambrose stated prior inquiries for this site included substantial improvements to the center and into the building to dress it up. Mayor Houston asked about the status of the 76 Station at Amador Valley Boulevard & Village Parkway. Mr. Reuel stated this is the UNOCAL Station and they have directed that the facility be demolished. Cm. Howard asked about the property between Target and Montgomery Wards. Mr. Reuel stated these kinds of programs work best on large properties. At this location, they want to bring in maybe one or two new clients and expand to about 50,000 square feet. They have a couple of proposals they arelooking at which could benefit the City. This is a good program, but it may not be the best for the City at this point. Cm. Moffatt asked if this type program could be extended to the tenant rather than the property owners. Mr. Reuel responded yes, it could be set up a number of different ways. It is usually set up as a matching grant. Mayor Houston felt this was good information and perhaps it could be kept on the back burner. There appears to be more roadblocks that what could be overcome at this time. On motion of Mayor Houston, seconded by Cm. Howard, and by unanimous vote, the City Council accepted report and opted to not go forward at this time. CIT~ COUNCIL MINUTF. S VOLUME 15 I~6UI~R MF~TIN6 Feb:t*-t~q 13, 1996 PAGE 66 STATUS REPORT ~ DUBLIN PRIDE WEEK AND ACCEPTANCE OF GIlT TO CITY 9:47 p.m. 8.3 (150~80) Administrative Assistant Honse stated Dublin Pride Week is an annual event held to promote a positive image for the City of Dublin. A committee, comprised of Cm. Barnes, City Staff and various civic organizations and business leaders has been formed to coordinate and expand this years activities. This year, Dublin Pride Week is planned for March 24-30. We have been deluged with volunteers of community groups and the problem now is coordinating all this. Cm. Barnes stated every group wants to do something. People are thinking about next year already. Mr. Honse briefly described the activities planned~for this year. City funding of $2,500 was approved in the 1995-96 Budget, and Livermore-Dublin Disposal has offered to match the City's contribution. Mayor Houston stated when you go through the City there are people that do projects on their own individual homes and maybe there could be some recognition of people with just a simple little certificate. He felt people would appreciate this. This could be considered in the future. Mr. Honse reported on a very successful recognition program they had in E1 Cajon. It was entitled, the Orchids & Onions program. The Council discussed this type of a program and who would:judge the entries. Mr. Ambrose indicated Staff could look into some type of a program in the future. Mr. Honse stated he would report back on this in the future. They let the Planning Staff submit pictures in E1 Cajon. Cm. Barnes stated enthusiasm is contagious and Mr. Honse is the most contagious person around. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council accepted the $2,500 gift from Livermore-Dublin Disposal, directed Staff to prepare a formal acknowledgment, approved the Budget Change Form, and approved City participation in Dublin Pride Week with a City contribution not to exceed $2,500. FIRE SERVICE STUDY 9:57 p.m. (8.4 540-70) City Manager Ambrose presented the Staff Report and stated at their meeting this evening, the San Ramon City Council will consider appointing members to a Public Safety Committee to consider a proposal from the San Ramon Valley Fire Protection district to provide fire service to south San Ramon and possibly evaluate other fire protection service alternatives. If the City of San Ramon concludes that it is in its best interest to terminate the Joint Exercise of Powers Agreement (DRFA) and notifies the City of Dublin prior to June 29, 1996, the effective date of the termination would be June 30, 1997. If the City of San Ramon acts to terminate the JPA, the DP, FA would be dissolved and the City of Dublin would be left without a fire service provider. Mr. Ambrose stated given the complexity of dissolving the Authority and the impacts of dissolution on the two Cities, it would seem prudent to request that the Fire Authority undertake a study which outlines the obligations and impacts of dissolution on both Cities and Authority personnel. The evaluation of options available to the City of Dublin for Fire Protection Services should San Ramon terminate the JPA could take considerable time, depending upon the number of options the City evaluates. The City has 3 basic options in providing fire/ emergency medical response services: 1) providing the City's own fire protection service either with a traditional fire department or a public safety department; 2) contracting with another public agency to provide fire. services; or 3) forming a new JPA with one or more valley cities (i.e., Pleasanton and .Livermore)~ Alameda County, or San Ramon Valley Fire Protection District. Mr. Ambrose stated in order to effectively evaluate the Contract Service options, it will be necessary to develop a Request for Proposal for fire/emergency medical services. Staff anticipates that it would require approximately 2 to 4 months to complete an evaluation of fire service options, depending upon the number of options evaluated. Cm. Burton asked how far along the County consolidation got. They were discussing consolidating as many agencies as possible. Mr. Ambrose stated there were 2 studies going on. He wasn't certain how far they got other than San Leandro contracting with the County for fire services. Mr. Ambrose stated we aren't sure if all of the agencies are even interested in submitting a proposal. We would want to get a formal proposal before proceeding. Mayor Houston asked if we should also look at the alternatives together with San Ramon. This would be more efficient for all the constituents. Mr. Ambrose stated they would discuss this tomorrow. CITY' COUNCIl., MINIIT~ XtOLUM~: 15 Rt~{iULd~tR MEt[TINql Febx'-~.x~ 13, 1996 V PaGE 68 Dan Benfield, Local #1885 President stated he was just up in San Ramon. They realize Dublin has to look at their fire options. They hope to be a cooperative partner in this process. Their input can add a lot to a task force looking at fire service in the City of Dublin. He stressed how important communication is. They read the papers just as the City Council does. Mayor Houston felt we should encourage San Ramon to look together at these alternatives. It is very important for the union to also be involved. Cm. Moffatt asked what would be involved in breaking up DRFA at this point. Mr. Ambrose stated they have to give us notice and a resolution and they would have until June 30th to give us notice and then they have an additional year to pull out. Ms. Silver stated the notice can be given at any time but it cannot be effective until the end of the next fiscal year. Cm. Moffatt stated since San Ramon Valley Fire District has the right to garnish taxes, he asked if people have a right to vote on whether they want to increase their taxes and if this would take a 2/3 majority vote. Mr. Ambrose stated he isn't sure what the Contra Costa County rules are and felt there are ways San Ramon could get around it. He wasn't sure about Knox-Cortese requirements if they contract; As he understands it~ there is not a proposal to charge south San Ramon additional property.taxes. Cm. Moffatt felt maybe we should wait to send the RFP out until we hear what San Ramon does. Mr. Ambrose advised that the RFP would be brought back to the City Council. Mayor Houston pointed out that the Dublin action is contingent upon what San Ramon does. It is important that we bring all this to the table to protect our citizens, and the union, and ultimately the citizens of San Ramon. If they notice us in the near future, we need to be proactive and look at our alternatives. We need to know what our choices are in order to do what is best for the citizens of Dublin. Mayor Houston requested that we also request the City of San Ramon to work with us in looking at alternatives. Maybe there could be a better opportunity to analyze options together. Cm. Burton felt we may want to look at our own perspectives without input from San Ramon. CITY~ COUNCIL MINUIF~ VOLUME 15 REtlULAR MEETIW{i Febx--xxa:t~ 1:13, 1996 PAGE 69 Mayor Houston felt if all three groups do their own thing, this would not be the best approach. Cm. Moffatt asked if there was any idea on the costs for developing the RFP. Mr. Ambrose stated he envisioned that he and the Fire Chief would be developing the RFP and identifying levels of service. It would be brought back to the City Council prior to sending it out to providers. If a consultant is needed, Staff will come back to the City Council. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council: 1) authorized the City Manager to undertake an analysis of Fire/Emergency Response Service Alternatives available to the City of Dublin if the City of San Ramon withdraws from the DRFA; 2) authorized preparation of Request for Proposal for the purpose of evaluating contract Fire and Emergency Services; and 3) requested that DRFA study the financial and service impacts on the Cities of Dublin and San Ramon and the Authority employees if the Authority is dissolved. In addition, Dublin should request that San Ramon work with us to develop alternatives. OTHER BUSINESS 10:19 p.m. Livermore School District (515-20) Mr. Ambrose reported that a letter had been received from Livermore .Unified School District to tour their schools. Cm. Barnes stated she wanted to clarify that no one is challenging the quality of education in Livermore schools. They simply have stated they want Dublin kids going to Dublin schools. Mayor Houston felt the City Council should hold off and talk about this at a future meeting. Bus Service/BART (1060~20 Mr. Ambrose stated BART is holding a forum at the LAVTA facility on February 26 at 2 p.m. and they would like to discuss the Dublin/Pleasanton extension and what kind of wheels service will be provided. Staff will RSVP if the Council is interested in attending. CITY' COUNCIL MINUTES ¥OLUME 15 REGULAR P~~ ~0 BART Station Name (1060-30) Cm. Barnes stated she will not be here for the Tri-Valley Council dinner. She was upset to see an agenda item about naming the BART Station. Danville, San Ramon and Livermore have no right to select a name. Mayor Houston stated he understood the issue has been pulled off the agenda. The City of Pleasanton will put it on their second February agenda. The City Council requested that this issue be placed on the February 27 City Council agenda to discuss. Post Office in Dublin (610-80) Cm. Moffatt stated one of his goals in being on the City Council was to develop our very own post office here in Dublin. He would like to have a letter from the City stating we desire our own post office. He doesn't have great expectations, but one of these days it could get done. Cm. Barnes stated she agreed. We need this, particularly for bulk mail. Mayor Houston requested that Cm. Moffatt provide Staff with the appropriate name and information and a letter could be drafted. Cm. Barnes pointed out when you go on vacation, you have to go over to Pleasanton to pick up mail that has been held. Street Lighting (820-35) Mayor Houston reported that he recently had a constituent on Wicklow Lane call up with a street light out and he requested that Mr. Thompson follow up on this. Flood Control (550-10) Cm. Burton discussed housing on Silvergate that had soil washed out. It is a neighborhood concern. CIT~r COUNCIL MINUTES ~rOLUME 15 P~KG~ ~ Animal Shelter (500-80) Mr. Ambrose discussed a tour of the animal shelter. Cm. Barnes stated she understood people who want to volunteer at the new facility are having problems knowing who to call out there. Joint Meeting - Housing Issues (4 30-20) Mr. Ambrose asked about a format for items of follow-up on affordable housing issues. The Planning Commission will be having a meeting on March 19 and it could be agendized as a joint meeting. The Council concurred with having this meeting be a joint one. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:34 p.m. ATI'EST~ Mayor CITY' COUNCIL MINUTF. S ¥OLUME 15 REGULAR MEETING l~eb~'uar~ l~g, 1996 CITY' COUNCIL MINUTES VOLUME 1 $ Rt~giULAR MEETIN~I Febl'"'alq 13, 1996 PAGE "73 (Unused)