HomeMy WebLinkAbout02-21-1996 CC Adopt Minutes G&OADJOURNED REGULAR MEETING ~ Februaryy 21, 1996
An adjourned regular meeting of the Dublin City Council was held on Wednesday,
February 21, 1996, in the Regional Meeting Room of the Dublin Civic Center. The
meeting was called to order at 5:10 p,m., by'Mayor Houston.
ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston.
ABSENT: None
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to
the flag.
STATUS REPORT ON 1995 GOALS & OBJECTIVES
AND DEVELOPMENT OF 1996 GOALS & OBJECTIVES
5:11 p.m. 8.1 (100~80)
1995 Goals & Objectives
The adopted G&O Program for 1995 included a total of 115 objectives. Of those
objectives, 75 were assigned a high priority, 30 were assigned a medium priority, and
10 were assigned a low priority. In addition to those objectives included in the
adopted G&O Plan, at least 24 additional objectives were either assigned to Staff by the
City Council, were required due to the City's affiliation with other organizations, were
necessary to accomplish other high priority objectives, or were necessary due to
circumstances beyond the City's control.
SUMMARY OF 1995 OBJECTIVES
LEVEL OF ACHIEVEMENT
TOTAL li?~i?i~ :.. ~EEii~{i! NEARLY i!i!i~ER~Yi:: PENDING ::{ii0~Oi~Gi!!ili NO ACTION
CITY' COUNCIL MINUTES
VOLUME 15
AO,~OURN~:I) RE~ULhR Mt!ETIN(i (~iOALS a Oi~,IECTIVrr. s/SUi)~iET)
Febx-u~ 21, 1996
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The total number of assigned objectives of 139 in 1995 were significantly higher than
the 94 objectives assigned in 1994. Of the total number of objectives adopted, 67
(48.2%) were completed in 1995, as compared to 38 (40.4%) in 1994. Of the 75
objectives which were designated "high" priority in 1995, 41 (54.6%) were completed,
compared to 15 (39.5%) completed in 1994.
Mayor Houston stated he felt quite a bit had been accomplished.
1996 Goals & Objectives
MaYor Houston stated anyone present to address specific items would be allowed to
address them at this time.
Rob Yohai, President of Schaefer Heights, Inc., applicant for a project on the western
side of town, thanked the City Council for giving them a high priority for this year.
They have accomplished a lot this past year. They now have a draft EIR which was
released about 55 days ago. The public comment period closed last night. They have
been here since 1988 trying to get some type of project developed in west Dublin.
They've applied for in addition to EIR certification, a GPA, tentative map and
subsequent annexation to the City of Dublin. He asked for a consolidation of these
approvals in a bundle; first from the Planning Commission and then from the City
Council. They feel they have enough support for this. They've done a lot of work since
the referendum 3 years ago. This is one project and one group of comments and
people interested one way or another, in approving or not approving the plan, They
feel this would be a more efficient use of everyone's time and' energy~ He was here to
ask for the City Council's sanction in this matter.
Mayor Houston asked if there would be any additional staff requirements.
Mr. Yohai responded there wouldn't be more staff requirements but it might ask more
of staff in a shorter period of time. They would hope to not have to go through the
process more than once. It could even result in a monetary savings, but it might put
more strain on Staff from a time standpoint.
Mayor Houston pointed out that 'we have other projects that staff must also work on,
and asked if he would be willing to pay for extra staff if necessary.
Mr. Yohai responded yes, they would be willing to pay the cost to pick up additional
staff time, overtime, etc.
Cm. Burton ask if some of the approvals could or couldn't be approved as one step.
thought maybe there were regulations on the part of the State, County or the City
which might preclude this.
He
CIT~ COUNCIL MINUTES
VOLUME 15
ADJOURNED RE(iULAR/~IF.£TIN(i (ltOALS & OBJECTI't/ES/BUD~ET)
Febx*ua~ 21, 1996
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Mr. Ambrose stated he did not feel this is the forum to look at this particular issue and
the impacts of whether we could accommodate this request. He did not feel there
would be a problem doing this, but pointed out that there could be some risk to the
applicant.
Mr. Yohai stated he was aware that the City Manger and City Attorney would be very
involved in the development process. They're willing to be flexible.
Mayor Houston pointed out that they are listed as a high priority in the G&O. Staff
will look into this.
Mr. Ambrose felt it would be appropriate for them to first meet with the Community
Development Director.
Karen Dyer stated her passion is libraries. The library is listed twice in the G&O. She
thanked the City Council for their support in 1995. Support is just as vital this year in
order to continue to have a valuable and viable library for the people.
Mr. Ambrose stated he has been working with the County Librarian and other cities
and they anticipate that//5 on Page 4 (Participate in Countywide review of Library
Services) would serve that purpose. At least one city is questioning the current
allocation of hours and services with regard to the revenue. It is an issue that they are
trying to reach consensus on. One city is looking at possibly pulling out and doing
their own library. They hope to have. something within the next few months. ~
Cm. Burton asked about data Ms. Dyer had gathered.
Ms. Dyer stated there was no consensus. Everyone has their own ideas. She will
compile the data into some kind of a report.
1996 Goals & Obiectives
The City Manager, in conjunction with the City's Operating Departments, prepared a
preliminary list of G&O for 1996. A total of 17 program area/goals, along with 100
objectives to accomplish these goals were identified for the upcoming year. Staff
included 35 new objectives for 1996. The remaining objectives were carried over
from the previous year.
Mr. Ambrose stated the Parks & Community Services Commission on February 12,
1996, concurred with the Staff priorities for the Culture & Leisure Services Program
Area, with two exceptions: They gave a high priority to "Work with East Bay Regional
Park District and County to complete development of unbuilt portion of the Iron Horse
Trail", and "Determine best use of Dublin Historical Preservation Association operating
CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED RE6ULAR MEETIN~ (60ALS & OBJECTIVY. S/BUI)~ET)
Febx-*u~a~x'-3r 21, 1996
PAGE '76
Heritage Center". Staff and the City Council gave these medium rankings. The P&CS
Commission also requested that the City Council consider two additional objectives.
Commission
Goal
Work with U. S. Army and Dublin Unified Soccer League to facilitate
development of additional soccer fields at Camp Parks
Plan a community special event at the Dublin Heritage Center for the
fall of 1996
Priority
High
Medium
Mayor Houston stated the City Council would go through the report and discuss those
items where the Staff priority differed from the City Council's ranking.
GENERAL GOVERNMENT, Page 1 "Undertake Americans w/Disabilities Act (ADA) Self
Evaluation of Facilities" The Council priority was MEDIUM and Staff priority was
HIGH.
Cm. Howard stated she thought this was mquimd by law.
Cm. Moffatt pointed out the fact that it isn't being enforced
Mr. Ranla'n advised that part of the problem has been finding a consultant familiar with this.
Lp2A has someone on staff to go out and look at facYities. We would need to look at parks
and compile inventories. This project would not solve any deficiencies though in outplay
areas, parks, etc.
Mr. Ambrose stated the other portion is in employment and providing specific work stations,,
telephones, etc., to those who may be handicapped The bulk of lawsuits and complaints
relate to this area, rather than facilities.
Following discussion, NO CHANGE was made to the City Council's MEDIUM ranking.
ADDITIONAL OBJECTIVES requested by Mayor Houston. "Prepare Term Limits Ballot
Measure for 96 Election (8 total consecutive years)"
Mayor Houston stated he felt them is a lot of support for this. The Cities of Fmmont and
Pleasanton are also worldng on this right now. He gave it a high ranlo'ng.
Cm. Moffatt suggested that instead of term limits that we look at going to district elections or
limiting the amount of donations received bypeople. It takes a substantial amount of money
to run for office. He gave ii a 0 ranlo'ng.
Cm. Barnes stated she would support letting the voters decide. She gave it a high ranla'ng.
Cm. Burton gave it a high ranking.
CIT~ COUNCIL MINUTE~
VOLUME 1 $
AD,JOUP,,Ni~D P,~gIULAR MEETIN~ (60ALS & OILIECTIV'ES/SUDqIET)
l~"',e~bx'*'u, xt, r--~' 2'1, '1996
PAGE '7'7
Cm. Howard gave it a low ranking.
Following discussion, the collective City Council ranking was HIGH.
Requested by Mayor Houston "Televise Council Meetings"
Mayor Houston stated he would like to see the City Council meetings televised He gave it a
high ranlu'n g.
Cm. Howard stated she would like to see us work with CTV 30 in order to get a better offer.
The money we budgeted is still sitting there fn~m last year. She gave it a high ranking.
Cm. Moffatt felt that since we have $ stations to work with no% we maybe able to have the
meetings televised the night it is held At the time the Civic Center building was built~ he
thought it was wired for television. He felt we could pursue this.
Mr. Ranldn advised that only empty conduit is in place.
Mr. Ambrose stated there would be a lot of capital expense involved with this approach.
Mayor Houston requested that Staff investigate this further.
Cm. 's Burton and Moffatt gave it a medium ranking.
Cm. Barnes gave it a high ranlo'ng.
Following discussion, the collective City Council ranking was HIGH.
FINANCE Page 2 "Report on cost effective alternatives for processing of small
purchases" Staff ranked this MEDIUM and the City Council ranked it LOW.
Mr. Ranln'n stated Staff had been looking at credit card purchases as vendors typically like a
major credit card and then we have only one bill to process.
Cm. Moffatt asked if we could open a commercial account and have people sign for items.
He asked how it would be monitored
Mr. Ranlu'n stated Staff would come back with a report on what the controls would be.
Cm. Moffatt discussed a different system of allowing someone to pay fees to the City with a
credit card
Cm. Burton asked if this would also apply if someone signs up for a recreation class.
CIT~ COUNCIL MINUTES
VOLUME 15
ADJOURNED RE(IULAR MKETIN(~ ((IOALS & OBJECTIV~ES/BUi)(IET)
Febx,-uax',,~' 21, 1996
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Mr. l~nla'n explained that you typically have a couple of costs involved You usually have
an agreement with a ban£ or financial institution and they charge a percentage of each
transaction~ based on volume. We would probably be looln'ng at 3%.
Cm. Barnes stated people up at the San Ramon Senior Center can pay by credit card
Mayor Houston felt convenience to Staff in collecting the money should be considered
Mr. Ambrose pointed out that some of the City's approvals are based on receipt of the money
If someone deposits it, you could lose this leverage.
Cm. Moffatt stated he would envision in the future as we get more computerize~ the
elimination of paper transfers.
Mayor Houston felt this was worth lool~'ng into. He gave it a medium ranla'ng.
Cm. 's Burton~ Barnes~ Howard and Moffatt all gave it a high ranln'ng.
Following discussion, the collective City Council ranking was HIGH.
Cm. Moffatt added "Pay Fees by Credit Card"
Cm. 's Burton: Howard~ Moffatt and Barnes gave it a high ranln'ng.
Mayor Houston gave it a medium ranln'ng.
Following discussion, the collective City Council ranking was HIGH. '
PUBLIC RELATIONS, Page $ ADDITIONAL OBJECTIVES by Cm. Barnes "Holiday
Lights/Decorations at City Hall"
Cm. Barnes stated she felt when City Hall leads the way~ this spreads to the homes and
businesses in the community It was a lot of fun this year driving around looln'ng at some of
the lights around town.
Following discussion, all members of the City Council ranked this as a HIGH priority.
"Hold 15 Year Cityhood Celebration in 1997"
Cm. 's Barnes, Burton, Howard and Mayor Houston all gave it a high ranking.
Cm. Moffatt gave it a medium ranks'rig.
Following discussion, the collective City Council ranking was HIGH.
CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED RE(iULAR MEETIN(i (~OALS & OILIECTI~F.S/BUD(IET)
Febx-uax-~ 21, 1996
CONTRACT ADMINISTRATION Page 4 "Consider providing Library Service with a
neighboring City" Staff ranked this LOW and the City Council ranked it MEDIUM.
Mr. Ambrose reported that it has become apparent that the libraries provided by
neighboring cities are far enough away that aIl you might be able to consolidate would be
administration. Twelve percent of the users of the Dublin Library are from Pleasanton, while
only 2% of Dublin residents use Pleasanton's Library. He discussed t[aws in the County
system.
Cm. Barnes stated she felt it wouldn't be too many years until libraries will not be getting
bigge6 but rather smaller. With the advancement of technologT~ she ot~en gets information
from the Library at odd times.
Mr. Ambrose stated the Library is on-line for certain types of things today.
Ms. Dyer stated the Internet is comin~ but they are not yet on it.
Following discussion, the City Council maintained their MEDIUM ranking.
COMMUNITY DEVELOPMENT, PLANNING, Page 5 "Develop Sign Ordinance
Handout" Staff ranked this LOW and the City Council ranked it MEDIUM.
Mayor Houston felt since we have made changes, it is important that people know what they
can and can't do.
Cm. Moffatt questioned howmanypeople are interested in the Sign Ordinance. Thisapplies
primarily to the business community. When someone comes in to change a sign, they can sit
down with a Planner or Inspector and go through the thing in 10 minutes.
Mayor Houston agreed that it will be for businesses, but if they have some information, this
will save Staff time in the long run. He believed this would help. It is worth having
something for people.
Cm. Howard changed her ranla'ng from low to medium.
Following discussion, the collective MEDIUM ranking of the City Council remained.
Added by Mayor Houston "Study viability of Rental Availability Ordinance for possible
change"
Mayor Houston stated the direction given to Staff was to come back with a report and look at
the numbers. This may be redundant.
Cm. Moffatt thought this was a State Statute.
CI*I~ COUNCIL MINUTES
VOLUME 15
ADJOURNED R]~(iULAR MF~ETIN(I ((~OALS & OBJECTIV~S/BUD~IET)
Febx"~t~t.r-~ '~-1, 1996
PAGE 80
The City Council discussed differences between a 'Rental A vailability Ordinance'and an
lnclusionary Ordinance'.
Cm. Barnes gave it a medium ranking.
Cm. Burton~ Mayor Houston~ Cm. Howard~ and Cm. Moffatt each gave it a high ranln'ng.
Following discussion, the collective City Council ranking was HIGH.
BUILDING & SAFETY, Page 6 "Provide one seminar on the newly adopted 1994
Uniform Codes and Dublin Municipal Ordinance" Staff ranked this MEDIUM and the
City Council ranked it LOW.
Cm. Moffatt stated he was concerned that we would bring in consultant services.
Ken Petersen~ with Lp2A~ discussed the fact that he is the consultant and he mould spend
time to do seminars. A seminar would take about 3 hours of his time and this would be time
away from other duties. He explained that the handouts are alreadyprepared~ so it would be
his time spent with businesses and indivTduals.
Cm. 's Burton and Moffatt and Mayor Houston all changed their ranldng to medium.
Following discussion, the collective ranking of the City Council was MEDIUM.
"Provide one homeowner improvement seminar" Staff ranking was MEDIUM and the
City Council ranking was LOW.
Cm. 's Burton and Moffatt and Mayor Houston ali changed their ranla'ng to medium.
Following discussion, the collective ranking of the City Council was MEDIUM.
Page 7 "Provide $ workshops in the following areas: 1) re-roofing; 2) heating and air
conditioning equipment; and 3) pool and spa equipment" Staff ranked this MEDIUM
and the City Council ranked it LOW.
Cm. 's Burton and Moffatt and Mayor Houston changed their rankings to medium.
Following discussion, the collective ranking of the City Council was MEDIUM.
ECONOMIC DEVELOPMENT Page 8 Cm. Burton added "Locate site for Welcome to
Dublin sign in eastern Dublin"
Cm. Burton explained that this is difficult because we don't own the intersection; Pleasanton
does. He did not want the idea abandoned. He envisioned a little more than a monument
sign and felt it should be unique.
CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED RK6ULAR MF.I~TIN~I (60ALS & OBJI*-'CTIV~F.S/BUD~IET)
,Feb~xzr~ 'g~l, 1996
Mr. Thompson stated along ~dth the Homart proposal~ they had a welcome sign coming off
at Hacienda Drive. Caltrans doesn't want anything located on theirproperty that a vehicle
could hit.
Mr. Ambrose reported that Mr. Reuel has done an excellent job in worin'ng with Caltrans
and they have agreed to put 5 new signs on the freeway to Dublin. We have been worin'ng
with private developers such as Valley Nissan and they have something that tlashes on their
sign about Dublin. We could work with the development community as they come in to let
them know we want some In'nd of a sign.
Mr. Reuel reported that we will have 5 new signs on I~550 east and west; also on I~680
going south tellingpeople roger off on I~580.
Following discussion, the City Council decided that this was an ongoing topic and no
ranking was necessary.
Page 8, Cm. Burton added "Concentrate on Dublin being the place to do business"
Mr. Reuel gave an update on the Dublin car dealers association. The 5 dealers have formed
a co~op and are trying to sell Dublin. There is a saturation point for retailers. He statedhe
would support a lot of lights and anything that can bring in business.
Cm. Burton felt security will be one of the major shopping decisions in the future. The fact
that you can stop in Dublin and go right to a store is advantageous. People will shop where
it's safe.
Cm. Barnes suggested that Dublin really needs to concentrate on grocery stores. She hears
this over and over from the community.
The entire City Council gave this a ranking of HIGH.
Cm. Barnes added "Move Chamber of Commerce Sign"
Cm. Barnes felt we have outgrown it where it is and it should be moved closer to the edge of
Dublin. Ail the individual plaque/signs are a little rusty.
Mayor Houston agreed and felt it should be at the entrance to the City. Sid Corrie has
volunteered to put it on his property at the edge of town. He suggested that we just ask the
Chamber to consider relocating it.
Janet Zockhart, speain'ng on behalf of the Chamber, stated there is no bigproblem but the
fact is that the land they are on is the only land they can be on. She suggested that the City
Council go to the Chamber and tell them where they can put it.
Cm. Howard asked if we would have to pay to have it moved.
CITIr COUNCIl. MINWI*F.S
¥OLUME 1 I~
AD,IOURIqI~D Rt!6ULAR MEETIN(i ((iOALS & OBJt~CTII/F.S/BUD61~T)
Febx*zxq B1, 1996
PAGE 82
Cm. Barnes pointed out it is the service clubs that buy the plaques.
Mayor Houston suxxested that maybe R si~s would be approptfate. He felt the City should
write a letter to the Chamber and request that they talk to the City about this.
Following discussion, the entire City Council gave this a ranking of HIGH.
CULTURE & LEISURE SERVICES, Page 10 Added by Parks & Community Services
Commission "Work with U. S. Army & Dublin United Soccer League to facilitate
development of additional soccer fields at Camp Parks"
Mayor Houston reported that he has met with some of the soccer people and with Camp
Parks and they are worla'n$ on and bladin$ 5 fields.
Cm. Burton stated Colonel Bain brousht to his attention some potential problems with the
Babe Ruth leaxue and the fact that the Army can't use the fields. We mayset into this with
the soccer people. We should be alert to this.
Ms. Zowart stated when it was brousht up al the Commission level, they wanted to know
exactly what this meant. Some had concerns aboutputtin$ money in and then they may lose
the site in the future. The soccersroup's intent is for the City to trouble shoot, if need be.
Mayor Houston stated he sees Camp Parks as an interim measure.
Cm. Moffatt felt they will start havin$:more and more people.comin$ in for trainin$. The
Army has first choice as it is theirland This has to be very strongly indicated to the soccer
folks.
Ms. Lowart reported that the Babe Ruth leaxue is not affiliated with the Dublin Little
it is a tri~ valley league.
Following discussion, the entire City Council gave this a ranking of HIGH.
Added by P&CS Commission, "Plan a community special event at the Dublin Heritage
Center for the fall of 1996"
The City Council discussed the fact that this would be an ideal location for an event to be
held The weather in the fail is senerally very$ood Several years ago, Dublin held a
founders/heritase festival in the fall. This was prior to the Shamrock Potato Festivals that
were held a couple of years.
Following discussion, the entire City Council gave this a ranking of HIGH.
PUBLIC SAFETY, POLICE, Page 10 "Develop a Secret Witness Reward Program" Staff
ranked this MEDIUM and the City Council ranked it LOW.
CITY COUNCIL MINUTE~
VOLUME 1 I~
ADJOURNED RE(iUI.,qtR MEETIN(I (~OA~ & OBJECt/BUDgET)
Feb~~ 21, 1996
Chief £ose stated the City dropped out of the WE~TIPprogram last year. This costs $1~$00.
They did put together a committee and have funds that are earmarked for rewards~ however.
Cm. 's Barnes~ Howard and Moffatt changed their rania'ngs to medium.
Following discussion, the collective Council ranking was MEDIUM.
Mayor Houston added "Investigate expansion of Bicycle Patrol Program to improve
police coverage"
Mayor Houston asked what Ia'nd of staffing would be required to expand this program. He
felt it is very valuable to the community.
Cm. Burton agreed that it is important to see our officers in full uniform looIa'ng sharp. It
makes everybody feel good.
Chief Rose stated they would have to increase staffing to expand this program, iVo one is
worIa'ng bicycle patrol full time at this time.
Following discussion, the entire City Council gave this a ranking of HIGH.
PUBLIC SAFETY, FIRE SERVICES, Page 11
Mayor Houston reported on the DRFA meeting which was held last night. San Ramon
opted to do their own study and we therefore, must do our own study. This is a real
high priority item as it will be very important to Dublin.
PUBLIC SAFETY, DISASTER PREPAREDNESS, Page 1 1 "Complete Operational Plan for
use of Amateur Radio Equipment" Staff ranked this HIGH and the City Council ranked
it MEDIUM.
Ms. Texeira advised that we have purchased the equipment and we now need to go through
an exercise. The new staff person is ready roger moving on this project.
Mr. Ambrose stated this provides us with another source of communication in the event ora
disaster.
Cm. Moffatt felt it is important to have alternatives. This won't be too expensive.
Cm. Burton stated he really didn't see this as being effective across town.
Mayor Houston changed his ranIa'ng from low to medium.
Cm. Moffatt changed his ranking from medium to high.
ClT~ COUNCIL MINU~.S
¥OLUMi~ ~5
ADJOURNED RE~iULAR MEETIN{i (~OA~ ~ OBJ~I~/BU~)
Feb~~ 21, 1996
Following discussion, the consensus of the City Council was to rank this as HIGH.
TRANSPORTATION, Page 13 Added by Cm. Barnes and cm. Howard "Study ways of
replacing the Civic Center Fountain pumps in order to provide more hours at a lower
cost"
Cm. Barnes felt ~ve need to find another solution to be able to keep the fountains running
nl ol~.
Following discussion, the entire City Council gave this a ranking of HIGH.
Cm. Barnes asked what all the talk was about cities going on the Internet or having a
Home Page.
Mr. Ambrose stated the City Council will be getting a report with alternatives in the
future. This was item 3 on the first page of the G&O report and it was given a ranking
of HIGH by both the City Council and Staff.
Janet Lockhart stated she came in late and ask about televising City Council meetings.
We are getting further and further with communications and the community knowing
what the City Council is doing and thinking. She felt this is very important. Even tape
delayed, some real interesting things inform people. She watches San Ramon's and
also Pleasanton's. It is good information and good background. A newspaper reports
maybe a paragraph or two on a whole meeting. There is a lot of support in the
business community with helping: to get the meetings televised on CTV 30. A program.
could be put together to have the business community buy advertising.
Mayor Houston advised that this was put in as a high priority item, and we definitely
will look at this.
1996-97 BUDGET STUDY SESSION
8.2 ($30~20)
City Manager Ambrose reported that through early identification of the service and
fiscal issues, the City Council will be in a better position to collectively understand the
short and the long term fiscal and service impacts on the City during the Council's
deliberations on the FY 1996-97 Annual Budget and new Five-Year Capital
Improvement Program later this fiscal year.
Mr. Ambrose reviewed the analysis of estimated future impacts on the General Fund.
He discussed the proposed Right to Vote on Taxes Constitutional Amendment.
Mayor Houston asked about the assessment districts.
CITY COUNCIL MINUTES
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ADJOURNED RK6ULAR MEETIN(i (60ALS & OBJECTIV~KS/BUD~ET)
Febx,.uax'.-~ 21, 1996
Mr. Ambrose stated in the long run, the development community would be hurt
because cities will not want to form assessment districts in the future. Instead, they
will have homeowner associations.
Mr. Rankin stated this would apply to all existing assessments unless they are
exempted.
Mr. Ambrose stated this is about a half million dollars that we could lose.
Mayor Houston stated with regard to transportation costs, all the cities must pay a
share. He hoped we will use some creativity to fund the 1-580/I-¢80 project because
it is for the betterment of everybody.
Mr. Ambrose stated staff will be coming back to the City Council with a report. We
need to have some frank discussions with ACTA regarding BART mitigation monies.
Mr, Ambrose advised that Staff provided a budget issues worksheet to assist the
Council in providing Staff direction with respect to the upcoming Budget and CIP.
Staff also identified potential fiscal impacts on the City during the next several years.
EXPENDITURES
A. Should the 1995-96 level of service adopted by the City Council as part of the
1995~96 Adopted Budget for each program area be used as the. base level of service for
FY 1996-97 BUdget?
Mayor Houston thought we would use the same as last year as a base line except for
community groups. Base line is what we had last year and then we add or subtract
from it.
Yes ~ b~v a consensus.
B. If the City Council is desirous of accomplishing all high priority objectives
during FY 1996-97, should the cost of funding those high priority objectives be
included as additional budget increments to the base service level, if additional
resources are required to accomplish those objectives?
Yes- Dy a consensus.
C. Should Community Group requests be placed in the FY 1996-97 base service
level at the same funding level as FY 1995~96; or identified in a separate budget
increment?
Separate ~ /by a consensus.
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ADJOURNED RK6ULAR MF~TIN6 (60ALS & OBJECTIV~/BUD6t~T)
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D. On the 4 contract evaluations due during the upcoming Fiscal Year, are you
interested in Staff evaluating any particular issue other than the cost of providing
service by the current service provider for FY 1996-97?
Evaluate contracts just on a cost basis - by a consensus.
E. Should the City rely primarily on special revenue funds for funding Capital
Expenditures.'? If no, should Capital Expenditures which have no special revenue
source be funded from: 1) General Fund Annual Operating Revenues; 2) General Fund
Balance; 3) New Revenue Sources
Cm. Moffatt stated he would like to see GF Annual Operating Revenues and New
Revenues and leave the GF balance alone.
Mayor Houston agreed that the GF balance would be the last resort.
look only at number 1 and not 2 or 3.
Cm. Barnes felt we should also consider 3.
Cm. Moffatt said look at 1 and 3.
Mayor Houston reiterated he favored 1 only.
Cm. Burton said he wanted 1.
He felt we should
cm. Howard felt it should be 1 and 3
Consensus was to look at 1 and $.
CAHTAL IMPROVEMENTS
1. Are there additional Capital Projects which are not included in the adopted
Year CIP which you would like to see Staff evaluate?
Mayor Houston stated he would like to see Mape Park go forward. He felt it is far
enough along that we could get something done.
Cm. Barnes suggested adding Crossridge Road hillslide.
Cm. Moffatt suggested that safety issues should be advanced above other projects.
The Council did not know what other types of programs this would include.
Mr. Thompson mentioned flood damage.
CITY* COUNCIL MINUTE~
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,ADJOUtP~iED RE(IUL~R MF.,E.TIN(I ((iO,qtLS & OBJECTIVES/BUD(iF.T)
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PAGE 8'7
Cm. Barnes wanted to add the Heritage Center parking lot.
This should be added.
It's not in the 5~year plan.
Mr. Ambrose stated an odor problem there may also cost a lot to correct.
2. Of those projects currently identified in the 5-Year CIP, are there any projects
which you would like to see funded in FY 1996~97?
Raise Mape Park on the list.
Cm. Moffatt stated he would like to see libraries get something. He doesn't want to let
the library service deteriorate.
Mayor Houston felt for budget purposes this year, it would be included in the added
services.
Cm. Barnes felt at some point in the future we need to look at another senior center.
Mr. Ambrose stated the lease is up this year.
Mayor Houston stated he talked with Bonnie Leonard, who felt a 5~year lease would be
the wisest for the City.
Ms. Lowart recommended extending the lease for 5~years and establish a task:force
within the next 18 months to look at a new center at the end of 5 years.
It was the consensus of the Council for Staff to evaluate funding safety projects (i.e.,
Slope Repair), Heritage Center Parking Lot and Mape Park for 19~6~~7.
REVENUES
A. How should Citywide Assessments be set for FY 1~6-977 1) Reflect actual cost;
2) reflect on by the increase in the CPI and subsidize the difference from the General
Fund; 3) freeze assessments and subsidize difference from the General Fund.
Mayor Houston voted for 3. Cm. 's Barnes, Burton, Howard and MoffaH ail favored 1;
retTect actual cost.
BUDGET DOCUMENT
Mayor Houston stated he had been very happy with the format and this was also the
consensus of the Council.
CIT~r COUNCIL MINUTES
I/OLUM~- 15
~DJOURNED REGULAR MEETIN~i (~Oh~ & OBJE~I~/BU~ET)
Feb~a~ 21, 1996
BUDGET CALENDAR
The City Council established the date of Thursday, June 27, 1996 at 6:00 p.m., to hold
the annual Budget and Five-Year CIP public hearings.
OTHER BUSINESS
Darla Stevens stated she hasn't done the last version of the Dublin Video newsletter.
She hoped the half that we got was to our expectations and hopes. The whole era of
using tv to get public information out is just beginning. The video newsletter was free
to Dublin and she assured the City Council that she will finish it. CTV in general
needs that kind of work. The Shannon segment will be finished soon.
Mayor Houston asked about ramifications of the 3 channels and the plan.
Ms. Stevens said the cities went to bat for additional channels and they ended up being
successful. She gets numerous requests for programming. The challenge will be
where we get the money for this programming. Cities and school boards will be able
to utilize the 3 channels and they will pay for their productions.
Animal Shelter Tour (500~80)
Mr. Rankin stated he had sent out a memo for possible Animal Shelter tour dates.
Tuesday, March 12th at 3 p.m., worked best. Cm. Moffatt advised that he would be
unable to go that day. The Council should figure on about an hour tour and should
meet at the Animal Shelter.
Citizen/Organization of the Year 610-50)
Ms. Lowart reminded everyone that Friday, February 23 is the deadline for
applications for Citizen and Organization of the Year for 1995.
Dublin Pride Week (150-80)
Cm. Barnes reported that the order has been placed for Dublin Pride Week items.
CITY' COUNCIL MINUTE~
VOLUME 1 $
ADdOURNED RE{iUI.,qtR MEETIN{i (60ALS & OBdECTII/ES/BUD6ET)
Staff Commendations (610~50)
Cm. Barnes thanked Staff for all the special arrangements this evening.
Gift to Irish Visitors (610~20)
Cm. Howard stated a group from Ireland is coming over and in discussing what to
give them, they had come up with the idea of having Linda Schmidt make a beautiful
quilt wall hanging with a design of the old St. Raymond's Church and the City Seal on
the bottom. It will be presented to them at the Green & White gala, being held on
Friday night, March 15.
The City Council requested that this item be placed on a future agenda.
ADJOURNMENT
11ol
There being no further business to come before the Council, the meeting was
adjourned at 8:05 p.m.
Mayor
GITY~ GOUNGIL MINUTES
VOLUME 1 ff
~DJOURNED REGUlaR MEETING (6.0.qLS & OBJI!CTIYES/:BUD~iET)
Febx-'t~ax'-'~ 21, 1996
PaGE 90
CITY OF DUBLIN
ADOPTED GOALS & OBJECTIVES
1996
COUNCIL # YEAR
PRIORITY
PROPOSED OBJECTIVE
GENERAL GOVERNMENT - ADMINISTRATION
High 1. 95
High 2. 96
High 3. 96
High 4. 95
High 5. 96
High 6. 95
High 7. 96
Medium 8. 93
Medium 9. 90
Medium 10 95
Medium 11. 95
Implement Graffiti Task Force recommendations
Report on the cost/benefit and alternatives for City Internet Access
Employee Recognition Reception
Revisions to Parking Citation Program To Comply With New Law - Effective
1/1/96
Televise Council Meetings
Complete Brown Bag Training for Development Services Staff
Prepare Term Limits Ballot Measure for 96 Election (8 total consecutive
years)
Undertake Americans Disability Act (ADA) Self Evaluation of Facilities
Report to Council on development of a Strategic Plan
Update Performance Evaluation Process and provide in-house training for
supervisors
Review financial commitment to Channel 30, implement plan to phase out
subsidies
FINANCE
High 1. 96
High 2. 95
High 3. 95
High 4. 94
High 5. 96
High 6. 96
Medium 7. 91
Medium 8. 96
Medium 9. 94
Work with development community, DSRSD, and DUSD to develop an
Eastern Dublin Specific Plan Infrastructure Financing Program
Coordinate the selection by the City Council of Independent Auditors
Identify Means to Recover the cost of implementation associated with the
Eastern Dublin Specific Plan
Improve Follow-up on Accounts Receivable
Report on cost effective alternatives for processing of small purchases
Pay Fees by Credit Card
Update Purchasing Ordinance (incorporates policy on purchase of recycled
products)
Implement Automated Fixed Asset System
Revise Accounting Procedures
INTERGOVERNMENTAL RELATIONS
High 1. 96
High 2. 96
Aggressively monitor activities of other regional/local agencies which directly
impact the City
Meet jointly with representatives from other agencies
CITY COUNCIL MINUTES
VOLUME 15
ADOPTED GOALS & OBJECTIVES
FEBRUARY 21, '1996
PAGE 91
COUNCIL #
PRIORITY
YEA
PROPOSED OBJECTIVE
PUBLIC RELATIONS
High 1. 96
High 2. 95
High 3. 96
High 4. 96
Medium 5. 95
Holiday Lights/Decorations at City Hall
Promote & expand Dublin Pride Week
Hold 15 Year Cityhood Celebration in 1997
Assist with the production of one video newsletter
Publish one City Newsletter
CONTRACT ADMINISTRATION
High 96
2.
3.
4.
High 5. 96
Medium 6. 95
Perform Contract Evaluation on the following Service Contracts:
Building & Safety Contract (LP2)
Animal Control (Alameda County)
Public Works Maintenance - (MCE)
Crossing Guards (All City Management)
Participate in Countywide review of Library Services
Consider providing Library Service with a neighboring City
COMMUNITY DEVELOPMENT - PLANNING
High 95
High
2.
3.
4.
5.
6.
7.
8.
90
Carry out Eastern Dublin Implementation Program by undertaking the
following major projects:
Scenic Corridor PolicyNiew Shed Analysis
Stream Corridor Restoration Program
Grazing Management Plan
School Impact Mitigation Plan
Noise Impact Mitigation Monitoring Fee
Wildfire Management Plan
Develop Open Space Management Policy
Complete water, sewer & miscellaneous Eastern Dublin Implementation
measures
Inclusionary Zoning Ordinance & Housing Implementation Program
High
High
High
High
High
High
High
Medium
Medium
Medium
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
96
85
94
95
96
96
95
96
91
95
Santa Rita Property - General Plan & Specific Plan
Comprehensive Zoning Ordinance Revision
Schaefer Ranch General Plan Amendment/Annexation
Trumark Homes General Plan Amendment
Adopt County Hazardous Waste Management Plan
Study viability of Rental Availability Ordinance for possible change
Update Rental Availability In-Lieu Fee Resolution
Housing Element Update
Conduct Land Use Study for southern portion of Camp Parks
Develop Sign Ordinance Handout
CITY COUNCIL MINUTES
VOLUME 15
ADOPTED GOALS & OBJECTIVES
FEBRUARY 21, 1996
PAGE 92
COUNCIL #
PRIORITY
BUILDING & SAFETY
PROPOSED OBJECTIVE
High 1. 96
High 2. 95
Medium 3. 96
Medium 4. 96
Medium 5. 96
Medium 6. 96
Medium 7. 95
ENGINEERING
Streamlining the Building Permit Process in the following areas:
a) Increase the number of over-the-counter permits for residential remodels,
patio covers, carports, or similar structures.
b) Complete plan checks for residential projects less than 500 sq. ft. and
tenant improvements less than 1,000 sq. ft. within 2 days
c) Complete regular plan checks for new buildings (10 working days for the
first check and 5 working days for the recheck)
d) Fax permits for re-roofing, heating and air conditioning equipment and
pool/spa equipment.
Review and update flood control ordinance and flood zone program.
Update existing and develop new Building and Safety handouts
Provide one homeowner improvement seminar
Provide three workshops in the following areas
1) Re-roofing
2) Heating & Air conditioning equipment
3) Pool and spa equipment
Provide one seminar on the newly adopted 1994 Uniform Codes and Dublin
Municipal Ordinance
Develop Process for Recovery of Property from Earthquake Damaged
Buildings
High 1. 96
Medium 2. 96
ECONOMIC DEVELOPMENT
Develop beautification project on 1-580 San Ramon Road entrance into the
C~ty
Update and expand Standard Street Improvement Details (Street Lights,
decorative parking, medians, landscaping)
High 1. 96
High 2. 96
High 3. 96
High 4. 96
High 5. 96
High 6. 96
High 7. 95
High 8. 96
High 9. 96
Continue business attraction program by contacting 20 outside companies
per month
Prepare a quarterly update to the building and land inventory data base
Contact 300 businesses as part of City's Business Retention Program
Concentrate on Dublin being the place to do business
Write letter to Chamber of Commerce requesting relocation of sign
Develop promotional brochure for Eastern Dublin non-residential
development
Locate site for "Welcome to Dublin" sign in western part of City
Develop a Dublin Buyers Guide to expose goods and services available in
Dublin to businesses & consumers
Prepare a cost/benefit report on the Tri-Valley Visitor's Convention Bureau
by May 1, 1996
CITY COUNCIL MINUTES
VOLUME 15
ADOPTED GOALS & OBJECTIVES
FEBRUARY 21, 1996
PAGE 93
COUNCIL # YE/ PROPOSED OBJECTIVE
PRIORITY
CULTURE & LEISURE - PARKS & COMMUNITY SERVICES
High 1. 96
High 2. 95
High 3. 94
High 4. 96
High 5. 96
High 6. 96
High 7. 95
High 8. 95
Medium 9. 95
Medium 10. 94
Medium 11. 96
Medium 12. 92
Develop Administrative Guidelines for the Public Facilities Fee.
Develop a Parks Implementation Plan for Eastern Dublin
Update the Agreement between the City & the School District regarding use
of school facilities
Renegotiate Lease with Dublin Unified School District for Dublin Senior
Center
Work with U S Army & Dublin United Soccer League to facilitate development
of additional soccer fields at Camp Parks
Plan a community special event at the Dublin Heritage Center for the fall of
1996
Coordinate construction of Batting Cages by Dublin Little League at Dublin
Sports Grounds.
Coordinate construction of Snack Bar by Dublin Swim Team Parent's
Committee at Dublin Swim Center
Determine best use of Dublin Historical Preservation Association in operating
Heritage center
Secure outside funding & implement Recreation Department Fee Assistance
Program
Work with Dublin Fine Arts Foundation on 1996 projects, provided funding is
available
Work with EBRPD & County to complete development of unbuilt portion of
Iron Horse Trail
PUBLIC SAFETY - POLICE
High 1. 96
High 2. 96
High 3. 96
High 4. 96
High 5. 96
High 6. 94
Medium 7. 95
ANIMAL CONTROL
Prepare Five Year Plan for Police Services to accommodate growth
Implement a community crime prevention telephone hot line
Increase Neighborhood Watch participation by 15%
Investigate expansion of Bicycle Patrol Program to improve police coverage
Develop and implement an anti-graffiti education program.
Implement policy & procedure to increase capacity for police storage of
criminal records
Develop a Secret Witness Reward Program
Medium 1. 95
FIRE SERVICES
Prepare a report and identify any potential opportunities for a regional
approach to Animal Control Patrol Services
High 1. 96
High 2. 96
Prepare cost/benefit analysis of future fire service delivery options
Work with San Ramon to analyze impact of dissolution of DRFA on both
Cities
CITY COUNCIL MINUTES
VOLUME 15
ADOPTED GOALS & OBJECTIVES
FEBRUARY 21, 1996
PAGE 94
COUNCIL # YEAI
PRIORITY
DISASTER PREPAREDNESS
PROPOSED OBJECTIVE
High 1. 93
High 2. 93
High 3. 94
High 4. 94
Medium 5. 91
WASTE MANAGEMENT
Complete Basic Emergency Preparedness Training for ail Departments
Prepare a report on the effectiveness of the Neighborhood Preparedness
Program & identify alternative means to provide the information
Complete Operational Plan for use of Amateur Radio Equipment
Undertake table top disaster simulation exercise
Complete Public Works Tri-Valley Mutual Aid Agreement
High 1. 95
Low 2. 93
Coordinate with the garbage service provider the implementation of services
under the new agreement.
Conduct a survey on the participation in curbside/multi-family recycling
programs
TRANSPORTATION - MAINTENANCE
High 1. 96
High 2. 96
High 3. 95
Medium 4. 95
Low 5. 92
Implement 5 new Community Volunteer Projects
Study ways of replacing the Civic Center Fountain Pumps in order to provide
more hours at a lower cost
Investigate Dougherty Hills Open Space Slope Stability Solutions &
Implementation
Develop long range plan & funding mechanism for replacement of large
equipment or major maintenance projects on ail City Buildings
Undertake Corporation Yard Facilities Study
TRANSPORTATION
High 1. 93
High 2. 94
High 3. 95
High 4. 96
High 5. 96
High 6. 95
High 7. 95
High 8. 88
f/g&o95/ag&omin
Work with Caltrans & Alameda County Transportation Authority to complete
design and funding for 1-580/I-680 Interchange Improvements & Downtown
Hook Ramps
Conduct roadway realignment study for road parallel and south of Dublin
Blvd.
Prepare Alignment Study for Eastern Dublin major arterials (Tassajara Road
& Falion Road)
Update the Circulation Element of the General Plan
Work with Contra Costa County to establish a fee in Contra Costa County to
pay for needed roadway improvements in Dublin
Undertake update to Eastern Dublin Traffic Impact Fee
Work with Tri-Valley Transportation Council to develop a Regional
Transportation Impact Fee
Report to City Council on the Downtown Traffic impact Fee
CITY COUNCIL MINUTES
VOLUME 15
ADOPTED GOALS & OBJECTIVES
FEBRUARY 2'!, '1996
PAGE 95