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HomeMy WebLinkAbout06-27-1996 Budg-CIP Adopted MinutesADJOURNED REGULAR MEETING - June 27, 1996 An adjourned regular meeting of the Dublin City Council was held on Thursday, June 27, 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:13 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flago PUBLIC HEARING 1996-2001 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 6:14 p.m. 6.1 (330~40) Mayor Houston opened the public hearing. City Manager Ambrose advised that projected costs for FY 1996-97 through FY 2000~ 2001 are estimated at $10,586,339 for funded projects and $25,745,131 for projects which are unfunded or partially funded. The recommended Capital Projects for FY 1996-97 total $2,950,771. The proposed Five Year CIP project costs are shown below by program category. Unfunded/ Funded Partially Funded General $ 413,180 $ 0 Community Improvements 897,260 90,000 Parks 820,060 2,273,315 Streets 8,455,839 23,381,816 TOTAL $10,586,339 $25,745,131 Total $ 413,180 987,260 3,093,375 31,837,655 $36,331,470 The new CIP includes a number of projects carried over from the previous CIP, as well as a number of new projects, including: (~ITY' COUNCIL MINUTES I{OLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 323 GENERAL Civic Center Building Exterior Wall Sealing Civic Center Holiday Decorations Eastern Dublin Financing Plan Internet Access ~ External Gateway Cm. Burton questioned the Eastern Dublin Financing Plan and wanted to make sure the public understands that the City is not providing the financing. COMMUNITY IMPROVEMENTS Arroyo Vista Handicapped Accessibility Renovations San Ramon Road Landscape Repair 1-580 Beautification - San Ramon Road Off Ramp Stagecoach Road Assessment District Landscape Upgrade PARKS Heritage Center Master Plan Heritage Center Parking Lot Dublin Swim Center Chlorine System Replacement Shannon Center Interior Painting & Wallpaper Old St. Raymond's Church Floor Repair Dublin Swim Center Exterior Painting Mayor Houston stated the slope repair to Dougherty Hills is a big item coming out of the General Fund. STREETS San Ramon Road Drainage Repair at Shannon Park San Ramon Road Drainage Improvements at Caroline Court I~580/I-680 Direct Connector Project Mr. Ambrose explained how the City would propose to pay for the 580/680 project. Mr. Ambrose stated the Parks & Community Services Commission annually reviews the park and recreation facility needs and makes recommendations with respect to the Commissions' priorities for spending on the Park Capital Improvement Program. Once again, the Commission was faced with many more park and facility needs than available funding. The projects identified for funding generally reflect the priorities of the Commission. Three exceptions are the Dougherty Hills Park Slope Repair, the Old St. Raymond's Church Floor Repair and the Dublin Sports Grounds Renovation, Phases II and III. CITY' COUNCIL MINUTES VOLUMtl 15 ADJOURNED REGULAR MEETING (Budget & CIF) June 27, 1996 PAGE 324 While the P&CS Commission recognizes that funds are limited, they believe that the City should actively pursue athletic field renovations on school property, particularly Dublin Elementary. It is their recommendation that a subcommittee of school, City and community representatives meet to re-examine the school projects previously identified by the Dublin School Facilities Improvement Task Force and actively seek ways to creatively fund these projects. Mr. Ambrose stated the Planning Commission has reviewed the Proposed CIP and found it to be in conformity with the General Plan. Becky Hopkins, 7510 Calle Verde Road stated she was present to be a part of the last step in a lengthy process to improve Mape Park. She left the last meeting very pleased with the Council's action. She understood we are experiencing growing pains and a lack of funding, but she did not want to see this park suffer. It is critical that funding be provided to the only park in Dublin that has not been renovated. It has been on the "to do" list since 1986. She requested that the City Council continue their support for this memorial park and allocate full funding. Jim Stewart, 7502 Calle Verde Road stated he lives right across the street from Mape Park. He purchased his home over 4 years ago and was told the park would be renovated. He enjoys hearing the children play and would like to see more of this. He believes it is long overdue for renovations. He also liked the idea of renaming it to Mape Memorial Park. Patricia Dugan, 7587 San Sabana Road addressed the need for park renovation from a safety point of view. There are a lot of young families that live there. She has 7 grandchildren that she would like to take there, but the equipment is 30 years old and not safe. A walkway around the park should be installed. They request the unanimous approval of the Council for the master plan. Transform the park to something they can be proud of. William Richard Hopkins, 7510 Calle Verde Road stated he is in the park everyday. We definitely need to make some improvements. Steven Jones, 7626 San Sabana Road, stated he moved in to the Mape Park area, but he wouldn't take his daughter down there to play just yet. The longer the project is put off, the more it will cost. Children are the only ones who will lose. He would appreciate it if money is appropriated. Mayor Houston closed the public hearing. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council adopted CITY' COUNCIL MINUTES ~/OLUME 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1996 PAGE 325 RESOLUTION NO. 71 - 96 ADOPTING THE 1996-2001 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Cm. Burton stated Staff had done an excellent job and has provided them with the proper information. PUBLIC HEARING ADOPTION OF 1996-97 ANNUAL BUDGET & FINANCIAL PLAN 6:39 p.m. 6.2 (330-20) Mayor Houston opened the public hearing. City Manager Ambrose gave an overview of the FY 1996-97 Budget and advised that the total recommended appropriations are $21,916,762. The total anticipated Net Expenditures are $19,770,897. The Fiscal Year 1996-97 Preliminary Budget and Financial Plan is a balanced budget which will not rely upon General Fund Reserves to finance City services or capital improvements for Fiscal Year 1996-97. Staff does, however, recommend that the Council consider the use of reserves if necessary to fund the Street Light Acquisition Program if the amount of the settlement of the City's eminent domain action exceeds the amount identified in the budget for this project. The total recommended appropriations for Fiscal Year 1996-97 of $21,916,762 are allocated to the following areas: Operating Budget Debt Service Capital Improvements Internal Services Fund TOTAL ANTICIPATED EXPENDITURES 16,820,126 1,601,985 2,950,771 288,082 $ 21,660,964 Appropriations to Reserves $ 255,798 TOTAL 1996-97 APPROPRIATIONS $ 21,916,762 The Preliminary Budget for Fiscal Year 1996-97 is funded by $21,359,708 in current revenues and $ 557,054 in restricted reserves. This year's proposed budget assumes that the City Council freeze all assessments and property related fees at the same level as 1995-96 with the exception of Street Light CIT'/COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 326 Assessments which Staff is recommending be reduced by 30%, and also includes the · following transfers between funds. A transfer from the General Fund to the Capital Projects Fund for the purpose of loaning the Capital Projects Fund funding for the remaining work on the original Public Facility Fee Study ($2,500) and $25,000 for the Civic Center Design Services associated with work on the Civic Center related to Eastern Dublin growth. A transfer from the Community Development Block Grant Fund to the General Fund to offset administrative costs associated with the Community Development Block Grant Program. ($2,097) A transfer from Dublin Information Inc. to the General Fund to reduce the City's Civic Center Debt Service payment in the amount of the interest from the Restricted Reserve Fund ($102,915) associated with the Civic Center financing. The I996-97 Budget also includes a recommended appropriation of $255,798 to various fund reserves. With the exception of the amount of $167,318 which is recommended to be appropriated to the General Fund Reserves, all other appropriations to reserves are legally restricted in their use. Mr~ Ambrose discussed anticipated budget impacts in 1997~98. Total impacts could be between $1.3 million and $1.7 million. The net shortfall is anticipated at between $500,000 and $900,000. Cm. Burton asked if the right to vote act would be retroactive. Mr. Ambrose stated it affects existing assessment districts because we review the fees every year. Mro Ambrose stated a number of funding requests have been received by various community groups/organizations, including: Dublin Substance Abuse Council (Dry Grad Night ~ $2,500 and Red Ribbon Week ~ $2,500); Dublin Unified Schools/Parent Education Program (P.E.P. - $2,650); Production of Official City Song ($5,000); Dublin Fine Arts Foundation ($12,500); Tri-Valley Community Television ($22,006); and Resources for Family Development ($12,000) Kathleen Hoffman, 8453 Wicklow Lane, stated she is a licensed daycare provider. She was in support of funding for the RFD. They feel that the childcar~ professionals provide a consistent basis for the youth of Dublin. They look after over 1,000 children in our City. They are licensed professionals. They want to make sure that families have good quality licensed daycare. Dublin needs to utilize the services available. They urged all Councilmembers to say to current and moving; in families that we are a ClT~ COUNCIL MINU'It.S ~/OLUME 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1996 PAGE 327 community that cares for our children. RFD is a service that is available for licensed daycare operators. They aid in the availability of licensed care. They would utilized the service for a substitute program which Dublin providers aren't currently able to take advantage of. Julie Moeller, 6851 Langmuir Lane stated she was present because she was concerned that the City has not participated in improving childcare in Dublin. They are talking about the betterment of families and children in order for them to become good citizens. Quality can be upgraded through contractual assessment by RFD. This should be the time to realize that progress needs to happen for each and every family here as well as those families moving in. They feel they are not taken professionally in the community. They would like to be taken seriously. She urged the City Council to understand and look to progress and realize that it takes qualified childcare providers and homes for a better future community. Karen Dyer, 6829 Sage Court, stated as befits a growing and expanding city, they have a great library and staff. They continually raise money and they have a City Council who supports library service. They need a library capable of meeting the needs of future patrons. Diminishing the importance of libraries contributes to the downgrade of communities. The library is the only source of guaranteed free access to information. The Internet will soon have total access and the library provides it free. They need the City Council support for it to be a viable asset to the City. She requested current funding, or more. Karen Dyer stated with reference to CTV access, she was aware that it was a medium priority to have CTV become self funding, but it doesn't appear feasible that funding could be cut off. The ramifications appear serious. She requested that their funding be viewed as a long time measure. Scott Guggenheim, 8207 F North Lake Drive, distributed information on the California Theatre Wing, formerly know as the Children's Theatre Workshop. They will be officially moving into Dublin Elementary School on October 18. Their mission is to promote discussions within families. He presented options for the City to collaborate with CTW and the Dublin Unified School District. He urged the Parks & Community Services Department to work with them and utilize their expertise to improve the quality of life for Dublin. Cheryl Matthew, Assistant Superintendent of Dublin Unified School District discussed Red Ribbon Week and Dry Grad Night. The people take the money and make it grow and grow. They appreciate this. Another program that's growing is the Parent Educator Program (PEP). They give 12 weeks of training in the 4th and 5th grades. It has been highly successful, and they are very excited about this. They thanked the City Council for continuing to fund this program. She did not see CTW on the recommended list~ but did note DFA~ who is a ~;reat group. She supported what Mr. CITY' COUNCIL MINU~.S ~OLUME 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1996 PAGE 328 Guggenheim said and stated she hoped the City can give some help in getting their programs going. Ruth Freis, a representative for RFD, stated she was here once again at budget time to request funds for childcare services for people in Dublin. Because of these economic times, it is important to consider the unique value of the City in childcare services. It's an important carrot in encouraging people considering moving here. This is a recent phenomena. Not a week goes by that a real estate agent doesn't call their office to ask about their service on behalf of a potential buyer. They would like to say the City supports this. With the anticipated growth, we should want to make sure there is adequate professional care for our children. Funding could also directly benefit businesses. They distribute brochures to employers with over 25 employees. Dublin could be recognized as a businesszfriendly community. Unlike the press, they do not believe this is an emotional issue, but rather a dollars and cents issue. Stephanie Harney, 7658 Bonniewood Lane stated she was thankful [o be able to call Dublin her home. She has been a daycare provider for 11 years. They deal with children, our foundation for the future, everyday. They are an important part in every family's life, not just the child's life. Dublin being on the crossroads is a place to die for. Dublin is a great community. It would be nice to build a relationship between the City Council and daycare providers and feel a friendly communication every day. RFD is her lifesaver. She belongs to the Tri~Valley Association of Childcare Professionals and she wants to be as professional as she can be. She utilizes a lot of books and tapes and she wished the library was open more hours. They find all the answers they need through RFD. Mike Curry, 7080 Inclined Place passed out bumper stickers, "IF YOU THINK LIBRARIES ARE EXPENSIVE... TRY IGNORANCE?. Library programs need support and leadership if they are to succeed. The exchange of information is critical. CTV and the library - both of these sources are vital in forging information for the public. Continued support for CTV was gratefully acknowledged earlier this week. He urged that support continue as stability of funding is vitally important. CTV needs stable funding and so does the Dublin Library. He thanked the City for past support and urged continuing support. He is a volunteer at the library and is dedicated to raising consciousness of programs. They need the ongoing support of the City. Linda Jeffery, 7604 Arbor Creek Circle thanked the City Council for funding the fountains last year. Citizens are very proud and it has also helped DFA with their tile wall program. She was also present as President of DFA to thank them for past support. Dublin is lucky in that we don't have a department but it is all done through volunteers in the community along with the seed money the City provides. She relayed an experience where she sat in a school room and all the kids were so excited about a project they had worked on that they recommended the project for future classes. CITY' COUNCIL MlNUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 329 Lynne Baer, DFA Executive Director, explained how the City's seed money had grown. She felt pictures are worth a thousand words so she showed pictures of their projects. They received a $25,000 grant last week to do a project in 1997. There were 150 applicants and 5 grants were given. They also received a $2,500 grant from the East Bay Community Fund. Color copies of the Village Parkway/Brighton Drive maze was shown which is a future project. She updated projects which are underway at the present time. They requested a carryover of $2,500 in funding from last year. Lisa Dial, Executive Director of Tri~Valley Convention & Visitors Bureau (CVB), introduced the President of their Board Linda Laris. She was asked to drop off some collateral they use to bring people to the area. Dawn Gallup, 8375 Davona Drive, stated she is a family childcare provider. She expressed how left out she felt by her City not supporting her chosen field. She thought a lot about the comments about why the City should pay to help her. She doesn't get a paid vacation; some providers do, depending upon how bold they are. School teachers get a lot of training. What they are doing is very valuable for the community and our future. She hoped they would stop and think of this more as an investment rather than a bill. She puts her kids ahead of almost everything. The children should always come first. Steve Stewart, stated he was present to reiterate his hopes to the Council that they will see their way clear to authorize the recording of the City's official anthem. Dublin is the only town he knows of that sets aside a whole week to celebrate its pride. The song is a piece of something real that can be shared, so why not make the song readily available to the community? Emotionally when you are watching athletes get a gold metal and when the National Anthem is played, the emotion felt is in a small way what he stated he was trying to convey on a local scale. People in the community can be as proud of their community as Americans can be of the Country as a whole. It tends to unite in a real way. His vision would be to fill the Council Chambers with 150 voices to sing the melody. He has 100 volunteers on the list thus far who would like to participate. An art contest could be held for a cover for the cassette. In weighing this request with some of the other requests, he stated he felt that pride and unity is a need. He requested that the City Council consider funding the $5,000 to make available 1,000 cassettes. He asked that they please make it happen. Darla Stevens, CTV displayed an award (Bay Area Cable Excellence) received by CTV. They won first place in the category of live television programming for stations from Sacramento to Monterey. The most labor intensive program they produce is the 580/680 news. She stated she appreciates Dublin's support as well as that from the other cities. Dublin was the first City to support them in the beginning. Cm. Howard asked how much the cassettes could be sold for. CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1996 PAGE 330 Steve Stewart stated he felt they could easily be sold for $5 each. Mr. Ambrose discussed if the City wanted to recoup the expenditure, that this would require a marketing plan. Mr. Stewart stated marketing is something easily done. If the City wishes to recoup its investment it would want to keep a tighter control. If it is done on a charitable level, the individual groups would basically recycle them throughout the community. They could request copies for a fundraising event. Fund-raisers take many forms. There's no reason why music of one's own hometown couldn't be considered for a fund~raiser. Cm. Moffatt asked if we would buy the copyright and the right to reproduce the tapes. Mr. Stewart said yes and it would be cheaper to have more made in the future. You initially have the production costs. Cm. Moffatt stated he would need to abstain from discussing the childcare issue as his wife is a childcare provider. Cm. Burton asked how we measure the effectiveness of the PEP program. Mayor Houston stated last year they requested $4,000 to get started and this year it is a reduced amount to train individuals for the remaining schools. This seemed like a good alternative to getting into a full fledged DARE program. Chief Rose briefly stated they did an analysis of their current program and how the PEP program could benefit the community. They don't work with them on a daily basis. The parents come in and help educate the students with the help of the schools themselves. They help build self-esteem in the children. Dawn Gallup, a PEP instructor, stated the money funded last year trained her to be an instructor. The curriculum is a lot of self-esteem. They get more into knowing the children individually to know what's going on at home. DARE is more of a surface program, and PEP is more deep. PEP builds on the. knowledge of what the drug is and how it affects their brain, their body functions and how long the drug stays in their body and things that they do. There were things that even she learned and she thought she was pretty aware. When asked, she responded that sex education is not a part of this. Cindy Raymond, a member of Dublin Lions, advised that a program that is Currently in the schools is the Lions Quest program. It has been in the middle school about 8 to 10 years. Quest is an in-depth program; a pullout program in the middle school where they actually miss their physical education program once every 2 weeks. It covers peer pressur% sex education~ how to ~;et alon~ with others~ problem solvin~b how to CIT~ COUNCIL MINUTES V~OLUME ~ 5 ADJOURNED REGULAR MEETING (Budget & CID June 27, 199¢ PAGE 331 avoid fights, and a wide variety of issues which are not part of the daily education. There are 3 Quest teachers trained at the middle school and they hope to train teachers for the elementary schools. They have quarterly meetings with the parents. Even though the Lions Club originally started the program, it is now an independent non~ profit organization. It was originally funded by the Lions. They support teacher training in Dublin. Chief Rose commented that both programs and the Quest program work hand in hand with their drug program. Cm. Burton stated he wanted to discuss the support services supervisor position in the Police Department. Chief Rose stated they will not get rid of an officer, but take 2 sworn officers and devote their time to performing sworn type duties. Another 62% of an officer will go back into doing more law enforcement type duties. Cm. Burton asked how many officers we are adding. Chief Rose stated we will add 2 if needed at the end of 1996~97, based primarily on development in east Dublin and as BART comes in. Last October we added 2 officers. We are trying to add enough to Staff a beat in eastern Dublin. We will try to do it with 4 officers. Cm. Burton stated from the reports on the Tri~Valley CVB this is just a token payment to let us in. He asked if we continue, if it would go up to $24,000. Ms. Dial stated the $9,000 would be for the initial period. This was based on a 6~ month time period, but Pleasanton and Livermore agreed to extend this for a full year. Based on number of rooms, it would be $21,000. Mayor Houston asked about a grant Mr. Curry had mentioned earlier. Linda Wood County Librarian stated Mr. Curry had left the meeting. She explained that the announcement about the Lyle Wallace Readers Digest Fund was made to the Library Board last Thursday. They have been asked not to publicize this until they receive a letter. It will be for the adult literacy program for adults. It is for a 3 year perio& Mayor Houston stated one of his goals was to look a making bike patrol a priority item. There could be some funds found. He values childcare. They work on a cooperative basis with other families and they also pay for childcare. With regard to the drug programs, there is no one right way to do this. He would like to get the Dublin Unified School District liaison committee to~;ether a~ain to look at ways of benefitin~ the CIT~ COUNCIL MIN~ ¥OLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 332 community. With regard to the Heritage Center, he would like to see the City Council have a joint meeting with the Heritage Center Advisory Committee and DHPA to discuss the direction of the Heritage Center. Our fall festival could be very precarious since we lost our director. CTW might be a way to see how we can incorporate them to offer services in the community. Mr. Ambrose stated a total of $538,674 in higher service levels are identified for FY 1996~97. The City Manager is recommending that the City Council fund $275,582 in higher service level requests. Detailed descriptions of the higher service levels are included in the appropriate budget activity. Mayor Houston closed the public hearing. The City Council reviewed the Budget by program. GENERAL GOVERNMENT City_ Council Cm. Burton asked if they were involved in the U.S. Conference of Mayors. Staff responded yes. Higher Service Level 1 DSAC~Red Ribbon Week/Dry Grad Night Council Approval ~ YES $5,000 Higher Service Level 2 Parent Education Program (PEP) Council Approval ~ YES $2,650 Higher Service Level 3 Production of City Song $5,000 Mayor Houston pointed out that this was not recommended for funding by the City Manager. Cm. Howard stated she supported it. We are the biggest Dublin in the U.S. and we are the cheapest when it comes to promoting ourselves. She showed some of the items given to people who visited some of the other Dublins. We are the only Dublin that has an official song. We have nothing else to promote ourselves with. Cm. Barnes stated she felt $5 per tape is very cheap. The people who want to sing on the recording will probably buy most of them. .Mayor Houston stated he was not going to support this. If the Rotary or Lions Club want to take up the issu% that would be more appropriate. CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 333 Cm. Howard. stated it is hard for the clubs to put out this much money. Cm. Barnes stated she really liked a comment Steve Stewart made and she wrote it down, "Pride is a Need". Cm. Barnes yes Cm. Howard yes Cm. Burton yes Mayor Houston no Cm. Moffatt stated it would be a good project for a service club. Higher Service .Level 3 Council Approval ~ YES Production of City Song $5,000 Higher Service Level 4 15 year City celebration $16,500 (Net $10,500) Mr. Ambrose stated he did not recommend this because of the lack of Staff time. We have a lot of events coming up. One approach might be to fold it in with Pride Week. Cm. Howard asked if they could plan it in with St. Patrick's day and pride week. Cm. Barnes stated she is sensitive to the staffing, but feels there are a lot of people they could bring together and utilize. She felt the budget was a little high. This is a pride issue. She would like to go along with it, utilizing more volunteer time. We have to just ask as there are many who would help. Cm. Howard suggested cutting it down and having some type of a reception. Cm. Barnes felt it would be good as we would want to have the clubs claim ownership. She felt we should celebrate every 5 years. Mayor Houston stated he felt there are more serious items needing funding. If the service clubs could take care of it, that would be great. Cm. Burton stated he would go along with the City Manager's recommendation. Cm. Moffatt stated he would go along with the guys. Higher Service Level 4 15 year City celebration $16,500 (Net $10,500) Council Approval - NO CITY' COUNCIL MINUTES ~/OLUME 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1996 PAGE 334 Administrative Services Higher Service Level 1 Council Approval ~ YES Higher Service Level 2 Council Approval ~ YES Finance Manager Video Newsletter Higher ServiCe Level 3 Employee Recognition Reception Mayor Houston stated he was not in favor of this. bicycle officer. Cm. Barnes yes Cm. Moffatt yes Cm. Howard yes Cm. Burton yes Higher Service Level 3 Employee Recognition Reception Council Approval ~ YES $39~307 $500 $5,775 He would rather fund a police' $5,775 Higher Service Level 4 Credit Card Payment Implementation $11,760 Mr. Rankin advised that our phone system at the Civic Center would not accommodate this. Mayor Houston felt most businesses now days have the option of paying by credit card. It's an added service and expectation for more business. Mr. Rankin stated there will be other costs of an overhead nature. The $6,700 assumed 20% of the transactions and we were paying a 2 1/2% discount rate. Cm. Moffatt suggested we could limit credit charges to say $200. Mr. Rankin responded Visa and Mastercharge don't allow this. Mayor Houston no Cm. Burton no Cm. Barnes would like to put it on hold and learn more about it. She had not considered the big charges like developer fees. Cm. Howard no Cm. Moffatt agreed with Cm. Barnes CIT~r COUNCIL MINUTES V~OLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 335 Higher Service Level 4 Council Approval ~ NO PUBLIC SAFETY Police Services Credit Card Payment Implementation $80,683 $80,683 $11,760 Cm. Burton asked if there was any chance we could extend the time for use of our cars. Staff advised that the price of police cars has gone up about $5,000 each. Ford has a lock on the market. Chief Rose responded indications are right now, no we can't. One car they kept is falling apart.. We haven't had success and are afraid we will spend more on maintenance and repairs in the long run. Mr. Rankin stated we will be looking into refurbishing cars and reviewing agencies that do this to see what their experience has been. Cm. Burton stated he would still encourage buying American. Higher Service Level 1 Support Services Supervisor $68,228 Council Approval ~ YES Higher Service Level 2 Eastern Dublin Patrol Officers (April to June 1996) Cm. Burton clarified that BART will have their own police. Mr. Ambrose stated yes, they will function only within their own parking lot and facilities. Higher Service Level 2 Eastern Dublin Patrol Officers (April to June 1996) Council Approval ~ YES Higher Service Level 3 Bike Patrol Officer $79,562 Cm. Moffatt felt we should wait until next year after BART opens. He questioned whether we really need it at this point. Cm. Barnes commented on the newspaper article about the success of our bike patrol program. They're important but she didn't realize they cost this much. CITIr COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 336 Mayor Houston stated he hoped we could expand the program in the core of what's in the City today. The contingent reserve could be used to make this happen. Cm. Burton commented on the use of the phrase downtown to describe existing Dublin. Cm. Barnes stated she would like to wait and come back to this higher level. Fire Services Mr. Ambrose stated at this point, he was not sure what the Fire Budget will need to be, given the status of DP, FA. He will present a revised budget to DRFA in July to reduce our contribution by about $326,000. We will be adding about $50,000 in various appraisal and auditing and consulting services through the dissolution process. There's not much point in funding replacement equipment at this time since we won't be in business in 1997~98. We don't know who our future service provider will be or what kind of equipment they will have. We either pay now or pay later. There's no question but what the Fire Authority provides the most cost effective fire service to Dublin.. Revisions will come back to the Council. TRANSPORTATION Public Works Administration Higher Service Level 1 One-half time Office Assistant Council Approval ~ NO $24,330 Cm. Burton stated he gets a lot of compliments on street sweeping. Mr. Ambrose explained that the cost for street sweeping in the Proposed Budget was based on a 2% CPI increase, and the most recent Department of Labor Report indicated the CPI to be 2.7% through May, 199¢. The Street Sweeping Budget may need to be adjusted during the year. HEALTH & WELFARE Waste Management Mr. Ambrose reported that there will be 2 bins at Arroyo Vista on Saturday. It will cost an additional $2,000 to include in the special pickup. This may have to be taken out of the General Fund. CITY' COUNCIL MINUTF~ ~tOLUMt~ 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 199¢ PAGE 337 CULTURE & LEISURE SERVICES Library Services Higher Service Level 1 Higher Service Level 2 additional hours on Saturday additional hours on Sunday Cm. Burton asked how we selected the particular hours. $29,227 $37,713 Mr. Ambrose reminded that the City Council asked Staff to develop some additional library hour alternatives. Library Staff believes these hours would be most beneficial to the library. Pat Zahn stated they are constantly being asked to fund Sunday hours. They are not open long enough on Saturdays, Both of these days are well used. 3 additional hours on Saturday 4 additional hours on Sunday Higher Service Level 1 Council Approval ~ NO $29,227 $37,713 Higher Service Level 2 Council Approval ~ NO Cultural _Activities Contribution to DFA Foundation ~ $12,500 Mr. Ambrose stated theY have made great progress on 2 of the 3 parks. Cm. Burton stated he wOuld like to stay with the contribution amount of $10,000. Mr. Ambrose discussed the programs at the $ parks. They would like us to reallocate the $2,500 for a project underway. Cm. Barnes okay Cm. Howard okay Mayor Houston okay Contribution to DFA Foundation ~ $12,500 Council Approval - YES · Heritage Center Mayor Houston felt the City Council needed to get together for a joint meeting sometime within the next quarter with the Heritage Center Advisory Committee and DHPA. CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1 PAGE 338 Cm. Burton felt there was a lot of ownership feelings that haven't quite been settled. Mr. Ambrose stated they are restructuring the way we staff the Heritage Center. This will be discussed more in a later budget. Fountains Cm. Barnes thanked Staff for finding a way to increase the fountain hours. Cable Television Contribution to CTV Basic Operations $22,00¢ Council Approval ~ YES Televising City Council Meetings $8,910 Cm. Barnes questioned if this was a realistic price? Darla Stevens stated options would be whether or not tripods would show or be sitting on shelves, etc. Mr. Ambrose stated this figure would be for the option on tripods. Mr. Rankin mentioned that this would require a change in City Council meeting night. It would be necessary to change from the second and fourth to the first and third Tuesday evenings. Mayor Houston asked about San Ramon's cost. Ms. Stevens stated she thought it is somewhere approaching $450 per meeting but that she would need to check her figures. Mr. Ambrose stated the other option would be fixed cameras. Cm. Howard asked if something could be worked out when TCI gives them 3 channels. Ms. Stevens stated costs would be based on the number of tripods showing and she recommended a number of remote cameras. Mr. Ambrose stated he thought the cost was somewhere around $13,000. Cm. Howard stated she would like to budget this and keep our options open. CITY' COUNCIL MINUTES VOLUME 1 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1 PAGE 339 The consensus of the Council was to budget this and look into options. Parks & Community Services Higher Service Level 1 Recreation Supervisor (administrative support) Council Approval ~ YES $27,323 COMMUNITY DEVELOPMENT Community Development Higher Service Level 1 Zoning Ordinance Consultant Council Approval - NO $50,000 Under discussion of the Building Department, Mr. Peabody stated we have old records by street address and advised that Building permits will go on line sometime next year. Economic Development Higher Service Level 1 Dublin Buyers Guide Council Approval ~ YES $2,700 'Cm. Burton stated he is getting very positive and enthusiastic comments about what Mr. Reuel is doing. Higher Service Level 2 Tri~Valley Convention & Visitors Bureau $9,000 Cm. Burton stated he is very much in favor of this. Businesses can't join unless we do. If they join, this will tell us whether it is a worthwhile project. Mayor Houston stated he was torn on this. Next fiscal year it will be $22,000 +. Is this something crucial to our success in marketing the City? He pointed out that San Ramon is not participating. Pleasanton is getting 3 new hotels soon. This is enticing with the abbreviated cost for the first year. He was not sure this would be a good investment. He felt this could be reviewed later on. Cm. Barnes stated she was really excited about it, but can't see spending the money right now. We are on the map and we have things to attract people. If we joined, it would be difficult to say no next year. Cm. Burton felt business in Dublin needs to be supported. Cm. Moffatt felt it was inexpensive advertising for Dublin. CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 340 Mayor Houston no Cm. Burton yes Cm. Barnes no Cm. Moffatt yes Cm. Howard no Higher Service Level 2 Tri~Valley Convention & Visitors Bureau Council Approval ~ NO $9,000 Mr. Ambrose stated the requests from CTW and RED on Childcare were given to Staff after the budget was put together. RFD Request Cm. Moffatt excused himself. Mayor Houston felt if the City gets involved we should work closely with the School District. They can come and apply for CDBG funds. He was not in favor of funding at this time. He stated he would like the City/School District Liaison Committee to meet this summer and the School District is eager to talk about childcare within the community° Cm. Burton stated he was impressed with those who spoke. There are a lot of professional groups of people that provide their own training and their own organization, such as real estate, lawyers, etc. He felt it is a business. It would cost them about $12 per year per child. Cm. Barnes stated she felt that Dublin does put children first. She was against this as RFD is sort of blackmailing Dublin's providers because as a City we don't pay. Continuing education is expensive and this is just one of the things that goes with the professional end of things. She stated she would be willing to talk with the School DistricL Cm. Howard stated she felt RFD is blackmailing us also. Mayor Houston felt this was too strong a term, but the result is the same; we will not be doing it at this time. RFD Request for Funding Council Approval ~ NO Mayor Houston stated CTW did not have a formal request. He felt they were just conveying some information. They have a home at Dublin Elementary School and they may be able to supply some programs to the City. They are not asking for funds at this time. ClT~ COUNCIL MINUTES 1/OLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1996 PAGE 341 Cm. Burton suggested that they come back as we are not prone to pay for an organizations operation costs. The Council might be able to help with capital improvements, but would like to see programs that are singular and something specific. Bicycle Patrol Officer to expand from approximately 320 to 920 hours per year Mayor Houston felt they could figure a way to fund this. Cm. Burton pointed out that the police are not asking for it at this time. Also, they're getting another officer. Cm. Howard felt they should hold off until it is really needed. On motion of Cm. Moffatt, seconded by Mayor Houston, and by majority vote, the Council agreed to NOT fund an officer in order to expand the hours of bike patrol at this time. Mayor Houston and Cm. Barnes voted in opposition to the motion. Mr. Ambrose stated with the higher service levels considered, the City Council had added $5,000 to the preliminary budget' for a total budget of $21,921,762. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUIION NO. 72 - 96 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1996-97 ADOPTION OF AN APPROPRIATIONS LIMIT FOR 1996-97 9:57 p.m. 8.1 (330~20) Assistant City Manager Rankin presented the Staff Report and advised that State Law requires cities to annually calculate the appropriate adjustment to the Appropriations Limit established by Article XIII B of the State Constitution. Only those appropriations which are funded by "Proceeds of Taxes" are subject to the Limit. The proposed 1996~ 97 Appropriations Limit is $38,615,049 and only $12,767,757 in 1996~97 Appropriations are subject to this Limit. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council approved the selected factors used to calculate the 1996~97 Limit and adopted CITY' COUNCIL MINUTF~ VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CID June 27, 1996 PAGE 342 RESOLUTION NOo 73 - 96 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 1996-97 OF $38,615,049 OTHER BUSINESS Food Prior to Meeting (610-20) Cm. Barnes thanked the City Clerk for coordinating food for the Council and Staff just prior to the beginning of the meeting. ADJOURNMENT 11.1 There being no further business to come before the CoUncil, the meeting was adjourned at 10:00 p.m. ATI'EST: [~C~ty ~lCrl~ Mayor ClT5r COUNCIL MINUTF~ VOLUME 15 ADJOURNED REGULAR MEETING (Budget & CIP) June 27, 1006 PAGE 343