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HomeMy WebLinkAbout12-04-1996 CC Adopted MinutesADJOURNED REGULAR MEETING ~ December 4, 1996 An adjourned regular meeting of the Dublin City Council was held on Wednesday, December 4, 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:07 p.m. by Mayor Houston. ROLL CALL PRESENT: ABSENT: Councilmembers Barnes, Burton, Howard, Mayor Houston and Councilmember-elect Lockhart. None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. PROCLAMATION 7:07 p.m. 3.1 (610~50) Mayor Houston read a Proclamation declaring December 7, 1996 as Remember Pearl Harbor - Keep America Alert Day and urged residents to rededicate themselves to the vigilance which is the price of our Liberty. Cm. Burton, who served in World War II., accepted the Proclamation. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED MAYOR AND COUNCILMEMBERS 7:09 p.m. 3.2 (640~60) City Clerk Keck administered the oath of office to newly elected Councilmembers Howard and Lockhart. Cm. Howard thanked everyone who supported her campaign, including JoEllen King, Edie Coleman, Tom Ford and her family. CIT~ COUNCIL MINUTES ~/OLUME 15 ADJOURNED R£(IULAR MEETIN~i December 4, 1996 PAGE 55'1 Janet Lockhart thanked all those who took the oppOrtunity to go out and vote. Special people thanked included Claudia McCormick, Leslie Roe, her family, Lori Murphy and her husband Steve. Without their wisdom and support she would not be sitting in this position. Mayor Houston thanked everyone for coming and celebrating the new City Council. In the Houston household, he stated all things special happen when it rains. The change is tonight he will not be sworn in. He was a strong proponent regarding term limits. He felt a loophole exists at the end of the wording regarding the term limit issue and it does not apply until 10 days after the certification results. He will, therefore, be sworn in after December 13th. He felt it would be hypocritical to be sworn in tonight and not have this term apply toward his 8 years in office in Dublin. He stated this wouldn't affect anything with the meeting tonight. He thanked those people supportive of his campaign. Jim Padding was thanked, as was Tim Devane, who was his campaign treasurer. Two special ladies were Cindy Cobb-Adams and Marjorie Wong-Gillmore. He stated he could not do this without the support of his family Fred and Dorothy Houston and still run a business. His most special person who really does all the work with his young family is his wife Inge. She really cares about what happens in this City. SELECTION OF VICE MAYOR 7:18 p.m. 3.3 (630~10) Staff recommended that the Council determine who shall serve as Vice Mayor for a one-year period. On motion of Mayor Houston, seconded by Cm. Barnes, and by unanimous vote, Cm. Burton was nominated to fill the position of Vice Mayor. Cm. Burton thanked everyone, and stated he is one heartbeat away from being Mayor. This keeps the Mayor going. He stated he appreciated the fact that he can serve another year. CITY COUNCIL APPOINTMENTS TO ORGANIZATIONS/COMMITtEES 7:20 p.m. 3.4 (610~30/110-30) Individual members of the City Council represent the City of Dublin on various local and regional boards/committees/commissions. Several openings have occurred as a result of the November election. The list of appointments proposed by Mayor Houston was distributed for the Council's review and confirmation. CIT'/COUNCIL MIN~ ¥OLUME 1 I~ ADJOURNED RE(iULAR MF.J'-'*TIN{i December 4, 1996 PAGE 552 Cm. Burton stated he approved his assignments. Cm. Barnes advised that additionally she will be serving on the Community Services Policy Committee of the League of California Cities. Ms. Keck reminded the Council that they had previously indicated they wanted to appOint a Councilmember alternate on the Library Commission. Cm. Lockhart agreed to serve as the alternate. on motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council confirmed the Mayor's list of appointments. RECESS 7:22 p.m. Mayor Houston called for a short recess. meeting resumed at 7:29 p.m. All Councilmembers were present when the CONSENT CALENDAR 7:29 p.m. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council took the following actions: (4.1) No Minutes were approved; Accepted (4.2 150-70) a gift of $89 from the Valley Christian Elementary School fourth grade classes in appreciation for the tours conducted at the Heritage Center. The class designated that the donation be used in the upkeep of the Murray Schoolhouse and Old St. Raymond's Church. The Council directed Staff to prepare a formal acknowledgment to the donor; Received (4.3 330-50) the Financial Report for the month of October, 1996; Approved (4.4 300-40) the Warrant Register in the amount of $748,111.76. CITY' COUNCIL MINUTF. S XtOLUI~IE 15 ADJOURNED RKqlULAR MKKTIN(I December 4, '1996 PAGE 553 PUBLIC HEARING - PA 95-043 REALIGNMENT OF THE ESTABLISHED RIGHT-OF-WAY LINE FOR A NEW ROAD PARALLEL TO AND SOUTH OF DUBLIN BOULEVARD BETWEEN GOLDEN GATE DRIVE AND REGIONAL STREET 7:29 p.m. 6.1 (670~40) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and advised that this realignment proposal was originated by the affected property owners to facilitate loading docks at the rear of the Orchard Supply Hardware Center. The two property owners have now requested that the City not go forward with the realignment. Cm. Burton asked if this would be coming back in some other form. Mr. Thompson stated this would be it unless another request comes in. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Lockhart and by unanimous vote, the Council agreed to take no action, based on the property owner's request. PUBLIC HEARING ~ FACILITY USE POLICY AND FEE SCHEDULE FOR OLD ST. RAYMOND'S CHURCH 7:31 p.m. 6.2 (295-20) Mayor Houston opened the public hearing. Parks & Community Services Director Lowart presented the Staff Report and a draft .resolution establishing a Facility Use Policy and Fee Schedule for use of Old St. Raymond's Church. Ms. Lowart discussed the classification of users, priority of users, reservation procedure; continuous use, cancellations, payment schedule, hours of use, insurance certificate, general regulations and noticed of existing conditions. Mayor Houston asked when we could start accepting reservations. Ms. Ix>wart stated as soon as it is adopted; we could start' in January. Mayor Houston asked about the schedule for redoing the parking lot. CIT~ COUNCIL MINUTES VOLUME 15 ADJOURNED RE(IULAR MEETIN(i December 4, q996 PAGE 554 Ms. Lowart explained that once the master plan is adopted, they will then go out to bid for the parking lot. Cm. Barnes felt this was fine. Wedding dresses could be held up while they cross the parking lot. She stated she can't wait to coordinate a wedding there. The package sounds fine. Rehearsal is an important feature. It is priced right. Cm. Lockhart commented she felt it was priced very reasonable. Ms. Lowart recommended starting with this rate schedule and as it gets spruced up, we may want to relook at the rate schedule. Cm. Burton questioned the 2 hours listed for set up. Ms. Ix>wart explained the process. Cm. Barnes stated what you normally do is rehearse the night before and when there are back to back weddings they may do one rehearsal on Thursday. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUIION NO. 132 - 96 ESTABLISHING FACILITY USE POLICY AND FEE $CHEDUI F FOR USE OF OLD ST. RAYMOND'$ CHURCH DISCUSSION RELATED TO THE PROVISION OF WATER SERVICE TO THE CITY OF DUBLIN 7:41 p.mo 7.1 (1000~20) City Manager Ambrose advised that at the City Council meeting of November 18, · members of the Council expressed concern regarding the cost of water provided by the Dublin San Ramon Services District. After some discussion, it was agreed that Staff would place the item of provision of water services in the City of Dublin on the agenda for this meeting for further discussion. Georgean Vonheeder~Leopold, on the Board of Directors of DSRSD stated she was present to speak on behalf of the Board. They assured the City Council and residents ClT~r COUNCIL MINUTES VOLUME 15 ~tl)JOURNED RE{iUI~R MliliTIN{I Oecember 4, '1996 PAGE 555 that they are acutely aware of the inequities in the water rates. They seek any and all short term remedies. They agreed to form a water utilities task force with representatives from the City, School District, Chamber of Commerce, business community and representatives from the community. Cynthia Jones, DSRSD President wrote a letter and they request appointment of a Councilmember on this committee. Mayor Houston stated as a Council they are concerned about rates as well as remedies. Financial people should meet with DSRSD financial people. The Council would welcome a task force as well as the financial people getting together. Ms. Vonheeder~Leopold felt the community needs to be involved in this. They should be drawn in as a whole for mutual benefit. Cm. Burton agreed and congratulated the Board with accepting the responsibility. The people should know why we are so high with our rates. Ms. Vonheeder~Leopold stated it had been frustrating that no one is aware of the struggles they have had. This process is a way for all to win. Cm.s Barnes and Lockhart agreed that knowledge is understanding. Mayor Houston stated he would like to have the City buy in on this. Further information could be available at the next meeting. The details of at least when they will meet could be done this year. Ms. Vonheeder~Leopold advised that their next Board meeting will be on December 17, so it may not be available at the next City Council meeting which is also on December 17. Mayor Houston suggested that 7:30 a.m. works well for him. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council determined that they supported the formation of and would be happy to participate on this task force. ADVANCE OF CDBG FUNDS FOR MAPE MEMORIAL PARK RENOVATION 7:47 p.m. 8.1 (480~30/200~30) Parks & Community Services Director presented the Staff Report and advised that this item dealt with the Council consideration of requesting an advance of Fiscal Year 1007~08 Community Development Block Grant funds to be used for the renovation of Mape Memorial Park. These funds would be used to replace the existing play area CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED RKqlULAR December 4, '1996 PAGE 556 with a handicapped accessible play area and to replace the existing picnic area with a handicapped accessible picnic area. Mayor Houston felt we should put in the request. Mr. Ambrose advised that we were contacted by the Architect after the agenda was prepared and the price is $16,700 all together. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council directed Staff to request an advance of Fiscal Year 1997~98 CDBG funds in the amount of $9,732 for the Mape Memorial Park Renovation project. OTHER BUSINESS 7:51 p.m. Upcoming Meetings & Events (610-05) Mr. Ambrose reminded everyone of the employee Christmas party on December 6, starting at 6 p.m. Mr. Ambrose stated on December 9 there will be a committee meeting to talk about the Pleasanton freeway agreement. Mayor Houston and Cm. Burton are on this committee. The meeting will begin at 3:30 p.m. Mr. Ambrose advised that on December 9 there will be a special DRFA meeting and he encouraged all members and alternates to attend. Personnel issues will be covered. The meeting will begin at 7:30 p.m. here. There will also be a regular DRFA. meeting on December 16, at 7:30 p.m., in San Ramon and this will be the reorganization meeting. Cm. Howard reminded everyone of the Hope Hospice tree lighting tomorrow night at 6:30 p.m., over at the water district. Schaefer Ranch Annexation (620-20) Mr. Ambrose advised that the Schaefer Ranch annexation scheduled to be heard by LAFCO has been continued to January. CIT~r COUNCIL MINUTE~ VOLUME 15 ADJOURNED RE6ULAR/dEETIN6 December 4, 1996 PAGE 557 LOCC Institute (140-20) · Cm. Barnes asked how many would be attending the League of California Cities Institute for New Mayors and Councilmembers in Sacramento on January 8, 9 and 10. Cm.'s Barnes, Howard and Lockhart all indicated they plan to attend and Staff was requested to make the necessary reservations. Police Services Bicycle Patrol (580-40) Cm. Lockhart stated she ran into the City's 3 bicycle patrolmen last night. She commented on the fact that they are out there and they have a great attitude. Remaining Campaign Signs (¢30-20) Cm. Lockhart asked about campaign signs that are still out there. Yes on Measure Y signs are still up as are several others. Mayor Houston stated he would take it upon himself to remove the Measure Y signs. Staff should call candidates and try to track them down to get the signs removed. Water Service Administration (1000~ 10) Mayor Houston asked about the LAFCO meeting in Contra Costa County on December 18 regarding water issues and DSRSD on behalf of the Windemere people. We sent a letter of support in the past when they had the Berrenda Mesa project. He asked if the City Council was interested in sending another letter of support. This would be a way to dilute the base so fixed costs would go down. He is in favor of this and felt it would be beneficial to Dublin residents. Cm. Barnes stated the other letter never came to the Council. Bob Beebe, DSRSD General Manager stated as you expand the customer base, it is cheaper to serve each customer. The 18th meeting will deal with just the Windemere property. Sewer will be done by Central San. It is called a reorganization of the Dougherty Valley, east side to DSRSD and to Central San. Technically it is a landowner CIT~r COUNCIL MINUTF~ VOLUME 15 ADJOURNED RE(iULAR MEETIN(I December 4, 1996 PAGE 558 requested annexation, and their property then becomes more valuable and they can proceed with their annexation. Mr. Ambrose reminded the Council that this was not on the agenda. They could bring it back to the City Council at the next meeting on December 17 for discussion. If the City Council supports this, a letter could be faxed. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at $:0£ p.m. ATTEST: Mayor CITY' COUNCIL MINUTES VOLUME 15 ADJOURNED RE~IULAR MEETIN~I 0ecember 4, ']996 PAGE 559