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HomeMy WebLinkAbout03-16-1998 CC G&O Minutes ADJO~ED REGULAR MEETING ~ March 16, 1998 An adjourned regular meeting of the Dublin City Council was held on Monday, March 1 G, 1998, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:05 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, BUrton, Howard, Lock_hart, and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. STATUS REPORT ON 1997 GOALS & OBJECTIVES AND DEVELOPMENT OF 1997 GOALS & OBJECTIVES 6:07 p.m. 8.1 (100~80) 1997 Goals & Objectives The adopted Goals & Objectives Program for 1997 included a total of 121 objectives. Of those objectives, 87 objectives were assigned a high priority, 28 objectives were assigned a medium priority, and 6 objectives were assigned a low priority. Since the Council's adoption of the Goals & Objectives Plan, a total of 16 additional objectives were either initiated by the City Council, or were required due to changes in the law, or necessitated by the City's Eastern Dublin Specific Plan, or were necessary due to contractual obligations. TABLE I SUMMARY OF 1997 OBJECTIVES LEVEL OF ACCOMPLISHMENT CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 102 The City's level of accomplishment improved in 1997 as compared to 1996. Of the total 1:37 objectives undertaken, 79 (57.7%) were completed in 1997 as compared to 77 (52.7%) in I996. Of the 87 objectives which were designated "high" priority, 60 (69.0%) were completed in 1997 as compared to 50 (59.5%) in 1996. One 1 "high" priority in 1997 was not undertaken. This objective was the development of additional athletic fields at Dublin Elementary School. This project was not undertaken because the City Council did not provide funding in the Fiscal year 1997-98 Budget. 1998 Goals & Objectives Mayor Houston requested anyone present to address specific items related to the Goals & Objectives meeting would be allowed to address them at this time. Mayor Houston read a Speaker's Request from Karen Dyer, 6829 Sage Ct, Dublin who did not wish to speak, but requested the following be entered into the public record: "Thank you for your continued financial suppoz~ of the Dublin Branch of the Ala. Co. Library. I know that the Council~ as well as the residents~ consider Library Services a Hish Priori&item both now in the existin$ buildin$ and what maybe built in the future. ~ Rhonda Goldstone, 7471 Larkdale Avenue, Dublin, spoke about the Dublin In Partners Education. She felt DPIE enhanced the image of Dublin, promoted Dublin businesses, provided better identification of the City, and helped students, businesses, and the community at large. If DPIE could get more support, it would be highly appreciated. Mary Beth Acuff, 8048 Via Zapata, Dublin, wanted to address three issues. First, the brochure that would highlight the cultural aspects of the City would be a mail-out brochure that would fit in a # 10 envelope. It would be mailed to prospective clients, placed in hotels, and would be useful in promoting activities within the City. Second, she felt the Farmers' Market would be an enormous attraction. She envisioned it being held Thursday evenings along Donlon Way and the Heritage Center could also be open at that time for the community. Third, the cultural activity development person could handle the St. Patrick's Day Festival, the Fall Heritage Festival, musical events, plays, and enhance the Downtown area. She felt there was a need for a part-time person to coordinate these activities. The City Manager in conjunction with the City's Operating Departments prepared a preliminary list of Goals & Objectives for 1998. A total of 98 objectives in 17 different program areas have been identified for the upcoming year. Of this total, Staff has CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 103 included 50 new objectives and has recommended the deletion of 4 for 1998. The remaining objectives have been carried over from the previous year. Mr. Ambrose stated that the Parks & Community Services Commission met with the Senior Center Advisory Committee, the Heritage Center Advisory Committee, and the Youth Advisory Committee to discuss the goals & objectives proposed for their respective areas of interest on February 9, 1998. The Commission's priorities differed from the Staff's priority for #'l 2) Pursue development of addifl'onal athletic fields at Dublin Elementary School (high) - The Commission feels funds should be allocated to this project so additional fields are available to take the pressure off the Dublin Sports Grounds. #13) Update the agreement between the City and the Dublin Unified School District regarding use ofschoolfacilities (high) - The Commission feels quite strongly that the City needs to update the agreement and the Dublin Unified School District needs to strictly abide by the terms of the agreement. #14} ExpandspeciM events programmed to provide additional summer concerts at the Civic Cente~ additional resources for the Heritage Fall Festival~ and to investigate new community special events (high) - The Commission would like to expand the summer concert program. #~ 7} Increase open hours at the Murray Schoolhouse Museum (high) - The Commission agrees with Staff's medium ranking but the Heritage Center Advisory Committee felt this objective should have a higher priority. #~ 8) Investigate the feasibility of contracting for concessions at the Dublin Swim Center Snack Bar (low) - The Commission believed the Swim Team Parents' Club should run the snack bar since they requested the City to allow them to construct the facility on the Swim Center property. # 4 Public Relations) Update cultural/leisure service & facilitypromotional brochures (high) - The Commission ranked this objective high based on input from the Heritage Center Advisory Committee and Senior Center Advisory Committee. Mayor Houston asked for an update on the Iron Horse Trail project. Lee Thompson, Public Works Director, responded that Staff would be going out to bid next month with construction being in May or June. Mayor Houston asked about the Mape Park Bridge and where the funds were coming from. Mr. Thompson replied TDA funds. MTC needs to approve the funding in July. Mr. Ambrose explained that the City had traded grant funds that the City of Dublin was unable to use with the City of Oakland. Mayor Houston asked about construction time. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 104 Mr. Thompson replied two to three months. Mr. Thompson indicated that the Shannon Park Path has been graded with no cost to the City for the earth work. The paving should be done in May. Mayor Houston complimented the Staff and all its hard work. It has been an exciting year and much has been accomplished. Mayor Houston indicated the Council would address those items on the Preliminary Goals & Objectives where the Council priority and Staff Priority differed, as well as items that had been added by different Councilmembers. Under Administrative Objective #6 "install Automated Permit Tracking System", Cm Burton felt it sounded good, but it kept getting more expensive and he wondered if it is worth doing. Under Administrative Objective #7 "identify and select the most appropriate records retention technology," Mayor Houston explained that he was not against the project, but he gave it a Medium ranking because of all the other projects and every thing was important. Under Administrative Objective #10 "develop an Information Systems Disaster Recovery Program," Cm. Barnes believed it was crucial, but they can't all be high. Under Finance Objective # 8 "update the Purchasing Ordinance (incorporates policy related to the purchase of recycled products", the Council and Staff priority was LOW. Cmo Burton asked if the City was going to follow through. Cm. Barnes thought the City already was purchasing recycled products like the benches at Mape Park. Mr. Ambrose clarified that the City does it on a project by project basis, but there was not a uniform policy in place. Cm. Barnes changed her ranking to a medium ranking which changed the collective City Council ranking to a MEDIUM. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 105 FINANCE ADDITIONAL OBJECTIVE # 10: Mayor Houston requested "eliminate Storm Water Fee." Mayor Houston explained that the Storm Water Program was a federally mandated program. Mr. Ambrose indicated that the Storm Water Fee paid for street sweeping and catch basin cleaning. The Fee has been reduced by 50~60% this year. Mayor Houston wanted to have the assessment taken off the tax bills and paid for by the General Fund. He feR everyone should participate in the good times. He explained that he has had his eye on eliminating this fee since 1992. Cm. Barnes asked what it would cost? Mr. Ambrose replied it costs $90,000 for street sweeping and catch basin cleaning in the existing City. Mayor Houston felt the citizens should vote on whether it should be part of their tax assessment. Cm. Howard asked what the average amount was on the tax bill. iVh~. Thompson replied $7.30 per year. Cm. Howard feR $7.30 was not enough to take off each tax bill and lose $90,000 from the General Fund. Mayor Houston stated it was not our money, but it was the tax payers money. Cm. Barnes requested more information. Cm. Burton asked ff it would come back to the Council Mayor Houston wanted to establish this as a high priority and have it come back during the budget process. He explained that no decisions would be made tonight. Cm. Lockhart feR the basic principle was larger than the dollar amount. Mr. Ambrose stated that due to Prop 218, notices had been mailed to the residents regarding the assessment. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 106 Mr. Rankin indicated that less than half a dozen people responded to the notice. Cm ~s Barnes~ Bttrton~ Howar~ and I. ockhart gave it a high ranla'ng. Following discussion, the collective City Council ranking was HIGH. PUBLIC RELATIONS OBJECTIVE # 4: "Update Cultural/Leisure Service and Facility Promotional Brochures" Mr. Ambrose indicated that the Parks & Community Service Commission along with the Heritage Committee ranked this objective high. George Zika indicated that the Chamber may have stuff to share with the City. Cm ~s Burton~ Howard~ and Mayor Houston changed their ranln'ng to high. Following the discussion, the collective City Council ranking was HIGH. PUBLIC RELATIONS OBJECTIVES #5: "Enhance Holiday Light display at the Civic Center" Cm. Barnes stated that the lights at the Civic Center looked nice and she felt it was important. PLANNING OBJECTIVE #7: "Nielsen Ranch General Plan Study" the Council priority was LOW and Staff priority was MEDIUM. Mayor Houston stated if there was an application, the City would process it, but so far the City has not received an application. Mr. Peabody, Community Development Director, stated the deadline would be April. The City has not heard from the applicant. Mayor Houston felt this objective may go away due to lack of activity. Following discussion, the City Council ranking remained LOW. PLANNING ADDITIONAL OBJECTIVE # 9: Councilmember Barnes requested "provide additional Staff to keep pace with additional growth." Mr. Ambrose stated staffing will be evaluated as part of the budget process. Growth doesn't just impact the planners, it impacts all departments. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 107 Cm. Barnes did not want to overwork the Staff, but wanted to make certain the City was adequately staffed and able to give good service° Cm. Burton explained that Dublin has always been a contract City. He felt development going on now was not going to last. He wanted to look at using contract employees to get through this time. Mr. Ambrose indicated that the Contract employees work here at the City and there is a need to provide space for them. Also, right now it is difficult to find contract engineers. Crn~s Burton, Howar~ Loclchart, and Mayor Houston gave it a high ranis'ns. Following discussion, the collective City Council ranking was HIGH. PLANNING ADDITIONAL OBJECTIVE # 10: Councilmember Lockhart requested "study feasibility of developing a recreational vehicle storage facility in Dublin." Cm. Barnes stated she agreed with Cm. Lockhart and wanted to see what could be provided as an alternative. Cm. Lockhart indicated some RV owners have to park as far as the San Mateo Bridge. She wanted to keep this need in mind as the City is developing in the east to see if there would be any opportunities for such facilities. Mayor Houston stated he had seen recreational vehicles stored under power lines in San Leandro, but he felt this was up to private business. Mr. Reuel indicated conditions could be put on developing land, but the real problem was the cost of land. Mayor Houston stated he agreed with the concept but felt it should be left up to private people; the Council can not have a significant impact. Cm. Burton would like to see an RV Park being an RVer since there is none in the area. Cm. Lockhart indicated that this objective was for storage of RV's, not an RV Park. Crn~s Barnes and Burton gave it a medium rarda'ng while Cm. Howard and Mayor Houston gave it a low ranking. Following the discussion, the collective City Council ranking was MEDIUM. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 108 PLANNING ADDITIONAL OBJECTIVE # 11: Councilmember Barnes requested "review Sign Ordinance with respect to vehicle advertisements & balloons." Cm. Barnes stated the City has had problems with vehicle advertisements and she did not want to carry the problems into Eastern Dublin. Mayor Houston wanted to clarify that this objective was not an enforcement issue. Cm. Barnes wanted to revisit the policy. Cm. Lockhart agreed that it was important to look at it again. Citizens have expressed irritation to her about the gorilla and snow cone balloons. Mayor Houston wondered how such advertisement increased sales. He had noticed "auto row" by Orchard Supply. He thought there was a rule against that. Mr. Peabody confirmed we do. Mr. Reuel indicated that some of the businesses have spent a lot of money on balloons because it has been allowed. CmOs Howard and LocP, hart and Mayor Houston gave it a high ranl~'ng while Cm. Burton gave it a rnecEum ranln'ng. Following discussion, the collective City Council ranking was HIGH. BUILDING & SAFETY ADDITIONAL OBJECTIVE # 3: Councilmember Lockhart requested "provide on-going Customer Service Seminars as needed." Cm's Burton~ Howar4 andMayor Houston gave it a mech'um rantn'ng while Cm. Barnes gave it a high ranldng. Following discussion, the collective City Council ranking was MEDIUM. ECONOMIC DEVELOPMENT OBJECTIVE # 3: "Make 400 business retention contacts for the City" Mayor Houston wanted to compliment the Economic Development Manager for all the retention contacts and the outreach to the businesses that he has done° CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 109 ECONOMIC DEVELOPMENT OBJECTIVE # 5: "Undertake a Downtown Farmers' Market Feasibility Study" George Zika stated he supported the Farmers Market Feasibility Study. ECONOMIC DEVELOPMENT OBJECTIVE # 6: "undertake a Redevelopment Feasibility Study" Staff ranked this MEDIUM while the City Council ranked it HIGH. cm. Burton indicated he did not see redevelopment working in Dublin because we are a young City. He felt it would not be effective. Cm. Lockhart reported that she had attended some redevelopment seminars and felt it could help establish our Downtown area. There were lots of communities using it wisely. Cm. Burton stated that in Santa Cruz the homes were taken from the people and the land sat for ten years until the City took it over and built a courthouse. Mayor Houston felt it might be good to have as a tool. Cm. Burton indicated that redevelopment was taking over the property, tearing down the buildings to make the land available to redevelop. Following discussion, the collective City Council ranking remained HIGH. ECONOMIC DEVELOPMENT OBJECTIVE # 5: "Undertake a Downtown Farmers' Market Feasibility Study" George Zika stated he supported the Farmers Market Feasibility Study. ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE # 10: Councilmember Lockhart requested "work with the Chamber on Discover Dublin Program." Cm. Barnes felt #7 and # 10 should be together. Mayor Houston liked "Discover Dublin" better than "Shop Dublin" or "Tax Dollars at Work". Cm. Lockhart wanted to get a coalition together with the City and the Chamber to advertise Dublin. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 110 Cm ~s Barncs~ Burton, Ho war~ and Mayor Houston Save it a hish ranla'n$. Following discussion, the collective City Council ranking was HIGH. It was decided to eliminate Economic Development Objective #7 "purchase new banners~ "Shop Dublin" and "Tax Dollars at Work". PARKS & COMMUNITY SERVICES OBJECTIVE # 12: "pursue development of additional athletic fields at Dublin Elementary School, provided funding is available" Staff ranked this MEDIUM while the City Council ranked it HIGH. Cm. Burton felt the City goes overboard on sports programs. He also stated it hasn't always worked out working with the schools. The City has put millions of dollars into school facilities and he wanted to be cautious because it was very expensive. Mayor Houston wanted to add open-ended agreements. Sometimes it has worked on a project by project basis. Dublin E1 is a large site. Some of the other school sites are not as big. He felt this site created more opportunity for community use at a cost of approximately $300,000. Cm. Lockhart indicated there were not a lot of parks in that part of town. It could serve lots of uses for the community. Cm. Burton realized there was a need, but he was uncomfortable about the fact they put a fence around it. Following discussion, the collective City Council ranking remained HIGH Cm. Barnes wanted to say thanks for adding two days a week to the Senior Lunch Program. PARKS & COMMUNITY SERVICES OBJECTIVE #13: "update the Agreement between City & School District regarding use of school facilities" Staff ranked this MEDIUM and the City Council ranked it MEDIUM. Cm. Lockhart felt communication was needed to make the agreement work. Roxanne Mohondro stated she lives near Dublin Elementary and the park is wonderful. She and lots of parents in the neighborhood are eager to help. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 111 Cm. Lockhart stated the neighborhood and school have come to life. Cm. Howard changed her ranlo'ng to a high ranlo'ng. Following discussion, the collective City Council ranking was HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #14: "expand Special Events Program to provide additional summer concerts at the Civic Center, additional resources for Heritage Fall Festival and to investigate new community special events" Staff ranked this MEDIUM while the City Council ranked it HIGH. Mayor Houston stated he would like to see four concerts this year. He understands that the students want to plan one of them. Mary Beth Acuff would like to see the special events coordinated with the Downtown Task Force and the Farmers' Market. She felt if it takes another Staff person, it would be worth looking into. Mayor Houston indicated this last weekend at the St. Patrick's Festival was an outstanding success. It had been a contract situation. The Farmers' Market is also a contract situation where professionals spearhead the event with Staff support. Cm. Lockhart agreed she liked having the professionals plan it. They have the contacts. Cm. Loctchart changed her ranln'n g to a high rantdng. Following discussion, the collective City Council ranking was HIGH. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #21: Mayor Houston requested "pursue renovation of Dublin High Theater in cooperation with School District, shared costs." Mayor Houston would like to pursue a partnership. Cm. Burton felt it was very small seating for the amount of money the City puts in, they would not get much back. He feels it is a poor investment. Rick Robinson, Jr. stated he was the owner of the Dublin Theater Company. He uses both the school district and City facilities. There is a need; there is not adequate facilities. It would cost $:30,000 to $40,000 for £00 to 300 seats, paint, and new curtains. It had merit. He felt it could work. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 112 Rhonda Goldstone spoke as a citizen and wanted to know who decides who was the contractor? Mayor Houston indicated with the Community Gym, Dublin Unified School District went out to bid though it was a mutual relationship since the School District and the City shared the cost. Ms. Goldstone stated she would like to have the City's Building Department oversee the renovation. Mr. Ambrose indicated that there always has to be a contract and there are special rules in regard to school district buildings. The City can't control buildings on school district property. George Zika wanted to see the Little Theater renovated. But he was upset that the City has an agreement with the School District about using the facilities and then the tennis courts at the Dublin High School have been locked up so that residents can't use them. Cm. Barnes stated it is not your money and my money, it is all our money. She felt if lots of people went to the School Board meeting to indicate their displeasure at having the tennis courts locked, the situation could be changed. Mr. Robinson felt if the time and energy was spent to renovate the Little Theater that there should also be someone there as a caretaker, either a Parks & Community Services staff or an attendant. Someone who knew how to use the equipment. Cm. Lockhart cautioned that the City needed to see if the School District was interested in having the Little Theater renovated. Ms. Mohondro asked about having the seats donated to keep the. price down and urge looking at other alternatives to keep the price down. Cm's Barnes, Howard~ and Loctchartsave it a hish ranlu'n$ while Cm. Buagon gave it a medium ranPdn$. Following discussion, the collective City Council ranking was HIGH. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #22: Councilmember Lockhart requested "establish Arts Commission to work with Parks & Community Services, handle funding & work with Dublin Fine Arts Foundation." CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 113 Cm. Lockhart wanted to establish an Art Commission to watch our tax dollar to see where the money is going. The Dublin Fine Arts Foundation as a private foundation is not the same as a commission. She still wanted to support DFA, but she felt the City was growing up and needed to handle the funding responsibility for art in our community. Cm. Burton wanted to keep DFA as our art facilitator. Mayor Houston felt the establishment of an art commission made a more profound commitment to art for our City. By establishing an art commission, the City would be in charge rather than making a donation to DFA as it does now. Cm. Lockhart indicated the Downtown Task Force was talking about having art in the Downtown area. By establishing an art commission, allowed the City to plan for the future. She didn't believe this was a financial issue, but rather a philosophical issue. The commission would be made up of Dublin residents who would tell the Council want they wanted in the way of art for our community. Cm. Burton cautioned that the Council not step in like Castro Valley. Cm's Barnes, Howard~ and Mayor Houston gave it a high ranki'ng while Cm. Burton gave it a medium ranki'ng. Following discussion, the collective City Council ranking was HIGH. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #23: Councilmember Lockhart requested "extend services of Heritage Center operations to weekends. Following discussion, the collective City Council ranking was to delete this objective as Objective # 17 covered this objective. Objectives #24 & #25 were discussed together. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #24: Councilmember Lockhart requested "investigate feasibility of Community Event Planner position." Cm's Barnes, Burton, Howard~ and Mayor Houston gave it a low ranklng and Cm. Lockhart changed her ranking to Iow. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 114 Following discussion, the collective City Council ranking was LOW. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #25: Councilmember Barnes requested "establish new position City Volunteer Coordinator." Cm. Barnes stated that volunteers are our greatest asset. It would be easier to have one contact person for volunteer groups to be able to contact. She didn't believe it needed to be a full~time position. Mayor Houston indicated that Staff can't do it all and it was important to not overload the staff. If the Council kept all the high priorities they have chosen, there is not enough money to do it all. He would prefer to pursue the arts at this time instead of the volunteer position. Cm. Barnes felt one person could do the City Volunteer Coordinator and the Community Event Planner position. Mayor Houston indicated that each of these positions required a person with special and distinct skills. He did not believe the City could pay for a volunteer position, city events planner, and the arts program at this time. Cm. Barnes stated she was an active community volunteer but there was not any way to coordinate the volunteers so they were fragmented. Mayor Houston asked if she preferred the volunteer coordinator over the art commission. Cm. Barnes replied yes. Cm. Lockhart suggested that there might be people on the staff that can already do the job. Mayor Houston replied that although these were all outstanding ideas, our staff is maxed out. Cm. Barnes encouraged the use of volunteers because she felt they were a valuable resource. Mayor Houston felt the use of volunteers many times created a mix bag of results. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 115 Ms. Mohondro stated she had volunteered to be a docent at the museum, but her phone number has been lost by Staff. Mr. Robinson indicated he had called to volunteer and was told there was not a need. Ms. Acuff explained there was no need because the museum was not open on weekends. Mr. Ambrose stated that if the Goals & Objectives Additional Resources Required section said "additional staff" then additional staff was really needed. The problem with using volunteering was that staff would need to be provided in a supervisory capacity. Cm's Burton, Ho~vard~ Loclcbart~ and Mayor Houston gave it a medium ranl~'n g. Following discussion, the collective City Council ranking was MEDIUM. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #26: Councilmember Barnes requested "establish Friday Night at the park night - use one park each month (June-Sept) to bring together neighbors with Council, Staff & Commissions." Cm. Barnes explained that she wanted to have a gathering of residents with the Council cooking hot dogs and the different Commissions attend so the residents could get to know them. She felt it would be good P.R. Cm. Lockhart compared the idea to the National Nite Out held by our Police Department each year. Not a lot of people have attended. She felt if it was done right, it could be labor intensive. Mayor Houston felt holding the concerts at City Hall would get what you wanted to accomplish done. Last year one concert was held. His goal this year is to hold four concerts. Cm's Burton~ Howard~ Lockha~ andMayor Houston gave it a low ranln'ng. Following discussion, the collective City Council ranking was LOW. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #27: Councilmembers Barnes, Burton, & Howard requested "undertake Feasibility Study of using DHPA property across creek from Heritage Center for a cemetery. Study should include DHPA participation (income) & whether City or business should operate it." CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 116 Cm. Burton understood that this was private property, but he feR it would be a beautiful setting for a cemetery. DHPA could get the money from the sale of plots and there was a definite need for more cemetery space in Dublin. Mayor Houston indicated that the property is privately owned and the owner (DHPA) would have to initiate the idea and bring it to the City. The City can't take it over like redevelopment. Cm. Lockhart feR it was a great idea for land use but she thought it was premature. Because it was someone else's property. Cm. Burton pointed out that they would need to use the Heritage Center parking lot. Cm. Lockhart expressed concern about putting money in the budget when the owners have not come to the City about this idea. Mayor Houston recommended establishing a Liaison Committee appointing Cm. Burton and Barnes to represent the City to meet with DHPA regarding DHPA's parcel. The objective was changed to "establish a Liaison Committee to work with DHPA regarding DHPA's parcel. Urn Lockhart and Mayor Houston gave it a high ran~'ng and Urn. Howard changed her ranlu'ng to a high ranln'ng. Following discussion, the collective City Council ranking was HIGH. POLICE OBJECTIVE # 4: "explore the feasibility of a Police Youth Academy." Cm. Burton stated the program sounded gOod to him but it may not be worth the money. Cm. Burton changed his ranking to a medium so that the collective City Council ranking remained MEDIUM.. POLICE OBJECTIVE #5: "develop a Police Officer Trading Card Program." Cm. Burton indicated he had spoken with the Police in regard to whether the kids really collected the cards. He was told the kids really enjoyed the trading card program. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 117 Cm. Burton changed his ranking to a medium so that the collective City Council ranking remained MEDIUM. Mayor Houston asked who the Chairperson for the Tri~Valley Shelter Advisory Committee was. Mr. Ambrose replied Paul Rankin, Assistant City Manager. Mayor Houston stated that the fire services transition had been outstanding. DISASTER PREPAREDNESS OBJECTIVE # 1: "undertake Table-top Disaster Training Exercise." Cm. Burton changed his ranking to a high so that the collective City Council ranking remained HIGH. WASTE MANAGEMENT OBJECTIVE # 3: "conduct a survey related to participation in the curbside/mulfifamily recycling programs" Staff ranked this MEDIUM while the City Council ranked it HIGH. Cm. Barnes stated this would be a case of pay now or pay later. She felt the City was not proactive in regard to recycling. An example was at our local post office. Lots of junk mail is delivered to the post office boxes which residents just dump in the garbage with everything else. She mentioned trying to recycle the junk mail and the postal employees just shrugged. Following discussion, the collective Ci& Council ranl~'ng remained high. WASTE MANAGEMENT ADDITIONAL OBJECTIVE # 4: Councilmember Barnes requested "develop calendar with School District promoting recycling." Cm. Barnes described a calendar distributed by Ora Loma District which used the arts from the students. They provided the funding for the calendar. Cm. Lockhart indicated that Chevron gave school districts donations for printing costs so the School District could sell the calendars as a fund raiser. Cm. Barnes suggested the City's Liaison Committee work with the School District on this idea. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 118 Following discussion, the collective City Council ranking was to remove the objective. WASTE MANAGEMENT ADDITIONAL OBJECTIVE #5: Councilmember Lockhart requested "involve Youth Commission in recycling efforts." Following discussion, the collective City Council ranking was to remove the objective. WASTE MANAGEMENT ADDITIONAL OBJECTIVE #6: Councilmember Barnes requested "work with School District on recycling program." Mr. Ambrose indicated that Staff was not sure what this objective meant. Cm. Barnes felt this was an untapped area. Mr. Rankin stated commercial waste was the biggest area not yet addressed. Commercial Waste required a specialized type of service because some businesses had cardboard to be recycled while construction had bricks and wood. How to fund was difficult. Many people think they should be able to recycle for free. Mr. Ambrose stated residential recycling had been about 25% of the City's waste stream. Mr: Rankin explained that recycling plastic bottles was not as effective as dealing with bricks and wood. SB959 refers to reducing tonnage. Cm. Burton indicated one report stated 1/4 of garbage was disposable diapers. He felt women should go back to cloth diapers. Mayor Houston responded there was the issue of using the water to clean the diapers. Mr. Rankin stated that there was no data available for 1997 in regard to landfill tonnage as yet. The City was assessed for the leftover construction materials to build BART and for the demolition of some buildings that went to the landfill. The Green Waste Program has reduced of tonnage by 8%, but the City does not have a dedicated solid waste staff. Cm. Barnes indicated our garbage bill was nice and low and she wanted to keep it that way. Mr. Ambrose responded that as residents, we pay for our recycling. But commercial is more diverse and not as simple to institute. Crn's Burton~ Howard~ Loclcl~art~ and Mayor Houston gave it a high rankJng. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 119 Following discussion, the collective City Council ranking was HIGH and the objective was changed to "work with the Liaison Committee to reduce the waste stream". FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Councilmember Lockhart requested the addition of #1)" new bus stop/street furniture (i.e. benches, trash receptacles, etc.) in the Downtown area." Cm. Lockhart indicated this was a suggestion from the Downtown Task Force. People need a place to rest. They want to change the image of central Dublin. Bernice Bywater, a member of the Downtown Task Force, wanted to encourage the Council to put the Farmers' Market on the front burner. Sm's Barnes, Burton, Howar~ and Mayor Houston gave it a meah'um ranMng. Following discussion, the coilective City Council ranking was MEDIUM. Councilmember Lockhart requested the addition of #2) "widen ¥illage Parkway Sidewalk & re-landscape." Cm. Lockhart stated that Village Parkway was a real focus of the Downtown Task Force. They wanted to make it more walker friendly. It was difficult to get a stroller on that sidewalk. The businesses were very interested so the City would have cooperation. Cm. Burton suggested diagonal parking. Cm. Lockhart realized this belonged in the 5 Year Capital Improvement Program and could not be done immediately. Cm's Barnes, Burton, Howard~ and Mayor Houston gave it a medium ranln'ng. Following discussion, the collective City Council ranking was MEDIUM. Oounoilmember Lookhart requested the addition of 3) "more Publio Art Downtown." Cm's Barnes, Burton, Howar~ and Mayor Houston gave it a meeD'urn ranking. Following discussion, the collective City Council ranking was MEDIUM. On census of the Council, the adopted Goals & Objectives for 1998 are as follows. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 120 CITY OF DUBLIN ADOPTED GOALS & OBJECTIVES 1998 COUNCIL PRIORITY High High High High High High High High Medium Medium Medium Medium COUNCIL PRIORITY High High High High High High High Medium Medium COUNCIL PRIORITY High High GENERAL GOVERNMENT - ADMINISTRATION 1. 2. 3. 5. 6. 7. 8. 11. 12. YEAR 98 98 98 98 98 95 97 98 98 95 98 93 PROPOSED OBJECTIVE Implement Civic Center Modifications to accommodate growth in City Renegotiate Cable Television Franchise Agreement Report on all systems utilizing data processors to determine that the systems are Year 2000 compliant and that systems will function. (Alarm systems, data processing hardware/software; door access systems; phone systems; etc.) Evaluate adequacy of phone system and voice mail for all City facilities Develop an Internet Use Policy Update Performance Evaluation Process. Install Automated Permit Tracking System Identify and select the most appropriate records retention technology Develop an Information Systems Disaster Recovery Program Revisions to Parking Citation Program to Comply With Current Law (Revisions effective 1/1/96) Develop a Geographic Information System (GIS) including the integration of existing City information systems Undertake Americans Disability Act (ADA) Self-Evaluation of Facilities FINANCE YEAR 96 97 98 98 98 98 97 96 91 PROPOSED OBJECTIVE Develop Implementation Guidelines for Public Facility Fees and Traffic Impact Fees Select and install a new Financial Accounting System Report to Council on Civic Center Certificate of Participation Defeasance Update Process for Property Related Fees pursuant to legislative revisions to Proposition 218 Evaluate the feasibility and desirability of establishing an infrastructure financing district in eastern Dublin Eliminate Storm Water Fee · Develop plan which will report on the status of reserves in the Equipment Replacement Fund and provide a means to incorporate Fire Apparatus and Major Building Components Report on cost effective alternatives for processing small purchases. (Cai Card Program- Sponsored by the State of California) Update the Purchasing Ordinance (incorporates policy related to the purchase of recycled products) INTERGOVERNMENTAL RELATIONS 1. YEAR 98 98 PROPOSED OBJECTIVE Aggressively monitor activities of other regional local agencies which directly impact Dublin Meet jointly with representatives from other agencies CITY COUNCIL MINUTES VOLUME 17 ADOPTED GOALS & OBJECTIVES March 16, 1998 PAGE 121 High COUNCIL PRIORITY High High High High Low 98 YEAR 98 98 98 98 98 Meet jointly with representatives from other agencies PUBLIC RELATIONS PROPOSED OBJECTIVE Update Cultural/Leisure Service and Facility Promotional Brochures Identify technology and training improvements to upgrade Council meeting presentations Publish one City Newsletter Coordinate the production of one video newsletter Enhance Holiday Light display at the Civic Center COUNCIL PRIORITY High High COUNCIL PRIORITY High High High High High High Medium Medium Medium Low Low COUNCIL PRIORITY High High Medium COUNCIL PRIORITY Medium 3. 4. 5. 1. 2. 3. 5. 6. 7. 9. 1. 2. 3. YEAR 98 98 98 98 96 YEAR 98 98 97 96 98 98 95 96 98 96 97 YEAR 98 98 98 YEAR CONTRACT ADMINISTRATION PROPOSED OBJECTIVE Perform contractor evaluations on the following service contracts: Alameda County Maintenance (street lights and traffic signals) Animal Shelter Services Crossing Guards Building & Safety Report to Council on Countywide review of Library Services COMMUNITY DEVELOPMENT - PLANNING PROPOSED OBJECTIVE Process $500 million in major project land use entitlements Develop and implement a Camp Parks Affordable Housing Project Study establishment of Urban Opportunity Zone/Elevation Cap for private development in eastern Dublin Develop City Telecommunication Policy Provide additional Staff to keep pace with additional growth. Review Sign Ordinance with respect to vehicle advertisements & balloons Complete miscellaneous eastern Dublin Implementation Measures & monitor Water & Sewer Plan Housing Element Update Study feasibility of developing a recreational vehicle storage facility in Dublin Nielsen Ranch General Plan Study Update & conduct 5 year review of Dublin General Plan BUILDING & SAFETY PROPOSED OBJECTIVE Adopt 1997 UBC, UPC, UMC, and 1995 NEC Ordinances Provide three building code seminars for the counter staff and inspectors Provide on-going Customer Service Seminars as needed ENGINEERING PROPOSED OBJECTIVE Update & expand Standard Street Improvement Details (street lights, decorative paving, medians, landscaping) CITY COUNCIL MINUTES VOLUME 17 ADOPTED GOALS & OBJECTIVES March 16, 1998 PAGE 122 Medium COUNCIL PRIORITY High High High High High High High Medium Medium COUNCIL PRIORITY High High High High High High High High High High High High High High High High High 3. 4. 5. 6. 7. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 98 Report to Council on Underground Utility Project priorities ECONOMIC DEVELOPMENT YEAR 98 98 98 98 98 98 98 PROPOSED OBJECTIVE Work with Downtown Task Force to develop an action plan to enhance the economic vitality of the existing Downtown area and assess the need for a business commission Prepare and distribute quarterly business inventory reports Make 400 business retention contacts for the city Target 200 mailings to attract business to Dublin Undertake a Downtown Farmers Market Feasibility Study Work with the Chamber on Discover Dublin Program Undertake a Redevelopment Feasibility Study 97 95 Update Eastern Dublin Development Brochure Locate & procure site for "Welcome to Dublin" sign CULTURE & LEISURE - PARKS & COMMUNITY SERVICES YEAR 97 97 97 95 97 97 97 98 98 92 98 98 98 98 98 97 94 PROPOSED OBJECTIVE Develop a Master Plan and Phasing Plan for the City Park on the Santa Rita property and determine size and access to Sports Complex Work with U.S. Army to secure conveyance/lease for a 20 acre sports park at Camp Parks Prepare an update to the Library Task Force Report including site identification for new Library/Community Activity Center Develop a Parks Implementation Plan for eastern Dublin Update Public Facilities Fee Study to incorporate development not included in original study; and to update community park and neighborhood park land fees Develop a Facility Use Policy and Fee Schedule for the Community Gymnasium at Valley High School Evaluate Dublin Library for use as a Senior Center Implement recommendations of Youth Advisory Committee for expanded teen programming for middle school and high school youth Improve quality and scope of Quarterly Activity Guide Work with EBRPD and Alameda County to complete development of unbuilt portion of Iron Horse Trail Establish a Liaison Committee to work with DHPA regarding parcel Add two days per week to senior lunch program and investigate feasibility of additional open hours on evenings and weekends Expand Special Events Program to provide additional summer concerts at the Civic Center, additional resources for Heritage Fall Festival and to investigate new community special events Pursue renovation of Dublin High Theater in cooperation with School District, shared costs Establish Arts Commission to work with Parks & Community Services, handle funding & work with Dublin Fine Arts Foundation Pursue development of additional athletic fields at Dublin Elementary School, provided funding is available Update the Agreement between City & School District regarding use of school CITY COUNCIL MINUTES VOLUME 17 ADOPTED GOALS & OBJECTIVES March 16, 1998 PAGE 123 Medium Medium Medium Medium Medium Low Low COUNCIL PRIORITY High High High Medium Medium COUNCIL PRIORITY High COUNCIL PRIORITY High COUNCIL PRIORITY High LOW COUNCIL PRIORITY High High High High 18. 19. 20. 21. 22. 23. 24. 1. 2. 3. 1. 1. 1. 98 98 98 98 98 98 YEAR 97 98 98 98 97 YEAR 98 YEAR 98 YEAR 98 97 YEAR 98 97 98 93 facilities Increase open hours at Murray Schoolhouse Museum Establish new position City Volunteer Coordinator Expand spring programming at Dublin Swim Center to include swim lessons, certification classes and competitive stroke classes Work with Dublin Fine Arts Foundation on 1998 Projects, provided funding is available Investigate the feasibility of contracting for concessions at the Dublin Swim Center Snack Bar Establish Friday Night at the park night -use one park each month (June-Sept) to bring together neighbors with Council, Staff & Commissions Investigate feasibility of Community Event Planner position PUBLIC SAFETY - POLICE PROPOSED OBJECTIVE Develop and implement a "Community to Cop Connection Program Explore feasibility/desirability of developing a juvenile offenders diversion program Explore feasibility/desirability of a citizens volunteer program for Dublin Police Services Explore the feasibility of a Police Youth Academy Develop a Police Officer Trading Card Program ANIMAL CONTROL PROPOSED OBJECTIVE Assume Chairperson responsibilities for the Tri-Valley Shelter Advisory Committee FIRE SERVICES PROPOSED OBJECTIVE Finalize future fire station locations in eastern Dublin DISASTER PREPAREDNESS PROPOSED OBJECTIVE Undertake Table-top Disaster Training Exercise Develop a formal Disaster Service Worker Program WASTE MANAGEMENT PROPOSED OBJECTIVE Complete Annual review of AB 939 diversion rates and current programs and assess recommendations required to meet year 2000 diversion requirements Review and design improvements to the Commercial Recycling Program to address poor participation in existing pilot program and to address expenditure of unanticipated Alameda County Waste Mgt Authority grant Work with School District through the Liaison Committee to reduce waste stream Conduct a ,survey related to participation in the curbside/multifamily recycling programs TRANSPORTATION - MAINTENANCE CITY COUNCIL MINUTES VOLUME 17 ADOPTED GOALS & OBJECTIVES March 16, 1998 PAGE 124 COUNCIL PRIORITY High Medium Low COUNCIL PRIORITY High High High High High High High 1. 2. 3. 4. 5. 6. 7. YEAR 98 96 92 YEAR 97 97 95 97 96 95 88 PROPOSED OBJECTIVE Implement five (5) new community volunteer projects Study options for replacing the Civic Center Fountain pumps in order to provide more hours at a lower cost Undertake Corporation Yard Facility Study TRANSPORTATION PROPOSED OBJECTIVE Monitor Caltrans and ACTA on the right-of-way acquisition and construction of the 1-580/I-680 interchange improvements and downtown hook ramps Undertake update to Eastern Dublin Traffic Impact Fee Work with Tri-Valley Transportation Council to develop and adopt a Regional Traffic Impact Fee Work with BART to develop additional parking Work with Contra Costa County to establish a fee in Contra Costa County to pay for needed roadway improvements in Dublin Complete alignment studies for eastern Dublin major arterials (Tassajara Road & Fallon Road) Report to City Council on Downtown Traffic Impact Fee COUNCIL PRIORITY Medium Medium Medium 1. YEAR 98 98 98 CAPITAL PROJECTS PROPOSED OBJECTIVE New Bus Stop/Street Furniture (i.e. benches, trash receptacles, etc.) in downtown area Widen Village Parkway Sidewalk & Re-landscape More Public Art Downtown CITY COUNCIL MINUTES VOLUME 17 ADOPTED GOALS & OBJECTIVES March 16, 1998 PAGE 125 RECESS At 8:47 p.m., Mayor Houston called for a short recess. present when the meeting reconvened. 998-99 BUDGET STUDY SESSION All Councilmembers were 8:58 p.m. 8.2 ($$o~2o) City Manager Ambrose indicated that the City's Annual Budget Study Session provided the City Council with an opportunity to identify those programs, services, and projects the Council would like Staff to analyze as part of the development of the City's Annual Operating Budget and Five Year Capital Improvement Program for the upcoming year. The Budget Study Session also serves as a means of providing the Council with early information regarding those items that may have a significant impact (positive or negative) on the City's expenditures and revenues in 1998-99. Sales Tax Revenues which represented nearly 38% of the City's General Budgeted Revenue in Fiscal Year 1997-98 has an opportunity for some growth in 1998-99, but the relocation of the Alameda County Auto Auction to Livermore in 1998~99 will also impact the City's sales tax revenue. Regarding Property Tax Revenue, in Fiscal Year 1996-98 the City experienced an increase of approximately 4.6% in the total taxable assessed value. Approximately 38% of the total net increase was attributable to the addition of new projects (K&B California Highlands in western Dublin & K&B Creekside Project in Eastern Dublin). A minimum of $135,000 is expected from both the Prop. 13 adjustment of 2% and land sales on the Alameda County property. There is a potential for growth in the Transient Occupancy Tax estimated at $70,000 to $100,000 due to two hotel projects which have land use approvals and have submitted plans for Building Permit plan checking. The City has already imposed an Eastern Dublin Specific Plan Implementation Fee to recover the cost of developing and implementing the Eastern Dublin Specific Plan. The amount collected is unknown depending on the number and type of applications received in the upcoming year. SB 2001 proposed to repeal the State's Vehicle License Fee immediately which could mean the City would lose significant General Fund revenues estimated at $1.1 million. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 126 OPERATING EXPENDITURES Mr. Rankin reviewed several operating expenditures. Preliminary data used by ABAG PLAN Corporation indicates that the City will receive a premium decrease for Liability Insurance Coverage of $7,000 due to continued positive claims history and stabilization of the premium component associated with agency payroll. Police Dispatch Costs will increase $76,000 due to the revised methodology for distributing dispatch costs among users of the system. The City is now responsible for the purchase and replacement of major elements of Fire Department Equipment and major Building components. A range of costs could be possible depending upon the items included in the replacement fund and how contributions are financed. ($112,000 to $415,000) Although the City will be adopting a new Five Year Capital Improvement Program, there were several needed projects which were identified as unfunded in the adopted 1996~ 2001 CIP. Amounts without identified funding were $95,000 in Community Improvements; $685,865 in Parks and $23,410,097 in Streets for a total of $24,190,962. CTV Representatives have indicated the need for capital funds to complete equipment replacement which would be approximately $20,000 if each City shared equally. The first contribution towards the Valley Community Gymnasium will be made in FY 1998~99 in the amount of approximately $264,809. As a result of the February 1998 storms, slide repair work will need to be performed on San Ramon Road at a cost of approximately $220,000. Council gave Staff the following direction regarding Operating Expenditures, Capital Expenditures, and Contract Services. Operatin$ £xNench'tures lA. Should the 1997~98 level of service adopted by the City Council as part of the 1997~98 Adopted Budget for each program be used as the base level of service in developing the Fiscal Year 1998~99 Budget? Yes ~ by a consensus. 1B. To the extent that the City Council's 1998 high and medium priority objectives require additional resources not available in the current budget, should the cost of funding only high priority objectives be identified as an additional budget increment? Yes- by a consensus. 1C. If there is an additional service/program which was not identified in the 1998 Goals & Objectives Study Session, which would you like evaluated during the development of the 1998~99 Budget, please identify. No adch'tional services/programs identified. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 127 1D. During Fiscal Year 1997-98, the City Council funded a number of community groups. For each community group identified below~ please identify whether the community groups level of funding should be the same level as Fiscal Year 1997-98 and included in the base level or in an additional level of service in Fiscal Year 1998-99. The Council determined that Communi& Television was the only communi& group' from last year that would be included in the base level. Ail other conzmuni& groups would have to make a new request for funding for the Fiscal Year 1998-99. CAPITA£ EXPENDITURES 2A. Are there additional Capital Projects which are not included in the adopted Five Year Capital Improvement Program which you would like to see Staff evaluate, please identify. Mayor Houston requested that Dublin Elementary Field and Dublin Little Theater be identified in the current Five Year Capital Improvement Program to be funded in Fiscal Year 1998-99. ff funding is necessary for operating expenditures in 1998-99~ four alternatives (1) defer I998-99 Capital Projects to 1999-2000; (2) utilize Unallocated Reserves; (3) partially defease Civic Center; and (4) utilize Debt Financing were given to the Council as options for funding Capital Projects in 1998-99. The Council chose defer 1998-99 Capital Projects to 1999-2000 and utilize Unallocated Reserves as a means of funding Capital Projects in 1998-99. CONTRACT SERVICES Cm. Lockhart stated she has seen crossing guards without any kids to cross because they have already crossed the street before they get to the crossing guard. Mayor Houston wondered if another place might be better for the crossing guard. Mr. Ambrose stated that it cost $9,000 a piece for each crossing guard. The City might split the cost for another crossing guard at Dublin Elementary with the School District. The Council indicated this issue should be brought up with the School District Liaison Committee. CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 128 BUDGET CALENDAR Cm. Barnes requested that the Council wait until the Council meeting of March 17th to determine the date for the Annual Budget and Five-Year CIP public hearings so she could check her calendar at home. Mayor Houston stated the meeting would be at 6:00 p.m. and the date would be determined on March 17th. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:29 p.m. Minutes prepared by Sandie Hart, Secretary. ATI~ST:~__ CITY COUNCIL MINUTES VOLUME 17 ADJOURNED REGULAR MEETING March 16, 1998 PAGE 129