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Home My WebLink About4.12 Desk-Top Computers SupplierSUBJECT: ATTACHMENTS: CITY CLERK File # 1:1151SUMIZU AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 5, 2006 Authorization To Utilize Dell, Inc. As An Additional Supplier ofDesk- Top Computers Report Prepared by Steve Pappa, Information Systems Manager 1. Resolution authorizing Dell Inc as a supplemental source to MPC to provide up to 45 desk -top computers and monitors at a total cost not to exceed $82,231. 2 RECOMMENDATION. FINANCIAL STATEMENT: City of Dublin Resolution No. 145-06 Adopt Resolution No additional funds are required. DESCRIPTION: On August 1, 2006 the City Council authorized the purchase of 45 desk -top computers from Micron Computer (MPC) at a cost not to exceed $82,231 a The City Council adopted Resolution 145-06. During the past month MPC has delayed shipment of its initial computer delivery to the City. In order to be responsive to needs for new computer equipment, Staff is seeking additional flexibility in purchasing units from either MPC or Dell Inc. Both firms offer government pricing offered through a publicly bid master agreement. The City has purchased desk -top computers from Dell in previous years. The Dell desk -top computers are a comparable alternative to the MPC model ordered. The primary difference is that the computers will not be an "all -in -one" model. The monitor will be separate from the central processing unit. The per unit cost will not exceed the cost quotation obtained from MPC. Section 2.36.050(A)(10) of the Municipal Code allows for exceptions to the typical public bidding process when the City is able to procure items from a competitive bid process administered by another public agency. The Code also requires that any purchases made in this manner that are more than $20,000 shall be approved by the City Council. (Section 2.36.050(B)). For Fiscal year 2006/2007 45 computers are proposed to be acquired and the cost including tax and delivery is projected to be $82,231. Dell Inc. offers its products to local government agencies based on an agreement with the Western State Contracting Alliance (WSCA), as did MPC's. The WSCA agreement was competitively bid and is a Master Contract that can be utilized by government agencies in the western United States. RECOMMENDATION: This action allows the City to obtain competitive pricing and complete the procurement process in a timely manner. Staff recommends that the City Council allow for an exception to the competitive bid process pursuant to Dublin Municipal Code § Section 2.36.050(A)(10) and adopt resolution authorizing the purchase of 45 personal computers from Dell as a supplemental source to MPC. CO Y TO: wt)( ITEM NO. 4AInformation Systems\Draft Staff Reports\Purchase PC\Dell\agenda_stmt purchaseDELLPC2006.doc .! .._,~.,~ RESOLUTION NO. xx - 06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AUTHORIZING STAFF TO PROCURE DESK-TOP COMPUTERS FROM DELL, INC. WHEREAS, the City requires the purchase of desk-top computers for City operations; and WHEREAS, Dell has a valid pricing agreement publicly bid by Western State Contracting Alliance (WSCA); and WHEREAS, Section 2.36.050(A)(10) of the Dublin Municipal Code allows for exceptions to the typical public bidding process when the City is able to procure items from a competitive bid process administered by another public agency; and WHEREAS, ifthe purchase being made under section 2.36.050(A) exceeds $20,000 the City Council must authorize the purchase; and WHEREAS, the WSCA agreement meets this requirement for a publicly bid agreement; and WHEREAS, the City Council previously authorized Staff to procure computers from MPC through the adoption of Resolution No. 145-06; and WHEREAS, MPC has encountered delays in shipping computer units within the timeframe required by the City; and WHEREAS, it is appropriate for City Staff to have the flexibility to procure computers from either MPC or Dell Inc. provided that the maximum budget of $82,231 is not exceeded. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorize the City Manager as Purchasing Agent the option to utilize Dell Inc. to procure up to 45 computers pursuant to an agreement publicly bid by the Western State Contracting Alliance. The total cost of this purchase as well as any purchases from MPC pursuant to Resolution no. 145-06 shall not to exceed $82,231 and as described to the City Council on September 5, 2006. PASSED, APPROVED AND ADOPTED this 5th day of September, 2006, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Attachment 1 Lt\ \ /- l: I __ .~ ..t RESOLUTION NO. 145 - 06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AUmORIZING STAFF TO ENTER INTO A PROCUREMENT AGREEMENT WIm MPC-G, LLC (Micron) FOR ALL -IN - ONE DESK-TOP COMPUTERS WHEREAS, the City of Dublin requires the purchase of desk-top computers for City operations; and WHEREAS, MPC-G, LLC has a valid pricing agreement publicly bid by Western State Contracting Alliance (WSCA); and WHEREAS, Section 2.36.050(A)(10) of the Dublin Municipal Code allows for exceptions to the typical public bidding process when the City is able to procure items from a competitive bid process administered by another public agency; and WHEREAS, if the purchase being made under section 2.36.050(A) exceeds $20,000 the City Council must authorize the purchase; and WHEREAS, the WSCA agreement meets this requirement for a publicly bid agreement and the estimated cost of the 45 computers to be purchased is $82,231. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes the City Manager as Purchasing Agent to procure of 45 computers from MPC-G, LLC under a purchasing agreement publicly bid by the Western State Contracting Alliance at a cost not to exceed $82,231 and as described to the City Council on August 1, 2006. PASSED, APPROVED AND ADOPTED this 1st day of August, 2006, by the following vote: AYES: Councilmembers Hildenbrand, McCormick, Oravetz and Zika, and Mayor Lockhart NOES: None ABSENT: None ABSTAIN: None AA M d } \JV..; - City Clerk Attachment 2