HomeMy WebLinkAbout4.06 Budget Carryovers cITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: ,January 6, 2004
SUBJECT:
Budget Carryovers from Fiscal Year 2002-2003 to
Fiscal Year 2003'2004
Report Prepared By: Carole A. Perry, Administrative Services
Director and Fred W. Marsh, Finance Manager
FINANCIAL STATEMENT:
Budget Change Forms
Approve the Budget Changes
See Report. Sufficient General Fund
adjustments required.
Reserves exist to cover the
DESCRIPTION:
As part of the process of reviewing the Preliminary Financial Reports for Fiscal Year 2002-2003, Staff
noted several Capital Projects Budget line items, originally anticipated for completion in Fiscal Year
2002-2003, are now scheduled for completion in Fiscal Year 2003-2004.
Department Estimated Actual Amount of
Fund or Capital Actual Expense Expense Carryover
Number Project Project Name FY 2002-2003 FY 2002-2003 Required
001 ' 93130 City Cablecast System 175,340 169,371 5,969
001 93192 Geographic Information System 122,826 66,482 56,344
001 93450 Civic Center Library 993,448 926,048 10,563
001 93911 Front Counter Upgrade 13,101 11,182 1,919
001 93935 Civic Center HVAC 813,509 784,414 1,629
001 94060 Downtown Improvement Implementation 258,712 175,523 83,189
001 94226 Freeway Underpass Art at Dublin Boulevard
001 94255
001 94615
001 94955
001 96080
001 96300
& Amador Valley Boulevard
Sidewalk Reconstruction Underneath 1-680
on Dublin Boulevard & Amador Valley
Boulevard
Village Parkway Median Landscaping -
Dublin Boulevard to Amador Valley
Boulevard
San Ramon Road Banner Poles
Dublin Boulevard Underground Utilities-
Village Parkway to Sierra Court
Village Parkway & Lewis Avenue
Intersection Improvement
Total General Fund
158,101 135,103 22,998
20,701 665 20,036
17,299 5,874 11,425
7,153 0 7,153
422,541 93,837 328,704
46,216 24,972 21,244
571,173
COPIES TO:
G:L~udit~FY 02-03\cafrXagenda budget carryovers.doc
ITEM NO.
Department Estimated Actual Amount of
Fund or Capital Actual Expense Expense Carryover
Number Project Project Name FY 2002-2003 FY 2002-2003 Required
206 96564
219 96920
Traffic Signal Upgrade - Village Parkway
! Amador Valley BoUlevard
Total Gas Tax Fund
Dublin Boulevard Improvements- Village
Parkway to Sierra Court
TOtal State Transportation Improvement Fund
3,710 0 3,710
2,401,847 1,826,922
300 96380 1-580 & San Ramon Road Freeway
Interchange Improvements 65,939 55,699
300 96420 1-580 & Tassajara Road Freeway
Interchange Improvements 1,730,067 1,640,498
300 96852 Dougherty Road Improvements - Houston
to 1-580 6,200 1,579
Total Traffic Impact Fee Fund
310 95600 Emerald Glen Park 699,996 649,101
310 95640 Dublin Ranch Neighborhood Parks 244,196 217,064
TOtal Public Facility Fee Fund
315 95635 Park Play Area Renovations 63,878
Total Park Dedication Fund
696
710 96061 Street Light Pole Replacement 62,703 56,000
Total Assessment District Fund 710
3,710
560,200
560,200
Total Proposed for All Funds
10,240
89,569
4,621
104,430
50,895
27,132
78,027
63,182
63,182
6,703
6,703
1,387,425
The proposed budget adjustments for these specific capital projects do not result in an increase in the total
expenditures, as originally reported in the City's adopted Capital Improvement Program for 2002-2007.
Funds that were budgeted in Fiscal Year 2002-2003 were not expended, due to project delays. Those
amounts will be carried over to fund the project costs now anticipated during Fiscal Year 2003-2004.
In addition, staff noted expenditures in the following Operating Departments originally anticipated to
occur in Fiscal Year 2002-2003 that will actually need to be carried over to Fiscal Year 2003-2004; a.) a
$5,000 proposed carryover for Central Services, for the CALoops program b.) a $16,600 proposed
carryover for Housing Programs, for the Commercial Linkage Fee Study, c.) a $12,000 proposed
carryover for the Building Division, for a new copier, and d.) a $5,000 proposed carryover for Economic
Development, for the second payment due on the Downtown Revitalization Consultant's contract.
RECOMMENDATION:
These various Operating and/or Capital Project budget items are outlined on the following summary
schedule. In order for Staff to be able to fully fund these projects in Fiscal Year 2003-2004, it is
recommended that City Council approve the budget change forms that are attached for the amounts noted
in the summary information.
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #:
New Appropriations (City Council Approval Required):
From Unappropriated Reserves
From New Revenues
Fund#
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: Central Services - Contract Services 5,000
Account: Account: 001-10210-740-000
Name: Name: Housing Programs - Contract Services 16,600
Account: Account: 001-50500.740.000
Name: Name: Building Division - Equipment ISF 12,000
Account: Account: 001-90200-750.073
Economic Development --Contract
Name: :Name: Services 5,000
Account: Account: 001-90400-740-000
City Cablecast System -
Name: Name: Improvements 5,969
Account: Account: 001-93130-750-050
Geographic Information System -
Name: Name: Contract Services 8,798
Account: Account: 001-93192-740-000
Geographic Information System -
Name: Name: Equipment ISF 47,546
Account: Account: 001-93192-750-073
Name: Name: Civic Center Library - 10,563
Account: Account: 001-93450-750-030
Front Counter Upgrade -
Name: Name: Improvements 1,919
Account: Account: 001-93911-750-050
Name: Name: Civic Center HVAC 1,629
Account: Account: 001-93935-750-050
Downtown Improvement
Name: Name: Implementation 83,189
'Account: Account: 001-94060-750-050
Freeway Underpass Art -
Name: Name: Improvements 22,998
Account: Account: 001-94226-750-050
Sidewalk Reconstruction -
Name: Name: Improvements 20,036
Account: Account: 001-94255-750-050
Village Parkway Median Landscaping
Name: Name: - Improvements 11,425
Account:- Account: 001-94615-750-050
San Ramon Rd Banner Poles -
Name: Name: Improvements 7,153
Account: Account: 001-94955-750-050
Dublin Blvd Underground Utilities -
Name: Name: Improvements. 328,704
Account: Account: 001-96080-750-050
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #:
New Appropriations (City Council Approval Required):
From Unappropriated Reserves
From New Revenues
Fund #
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: Village Parkway & Lewis Avenue 21,244
Account: Account: 001-96300-750-050
Traffic Signal Upgrade Village
Name: Name: Parkway - Improvements 3,710
Account: Account: 206-96564-750-050
Dublin Blvd Widening -
Name: Name: Improvements 560,200
Account: Account: 219-96920-750-050
1580 and San Ramon Road -
Name: Name: Improvements 10,240
Account: Account: 300-96380-740-078
1580 and Tassajara Road -
~Name: Name: Improvements 89,569
Account: Account: 300-96420-740-081
Dougherty Road Improvements -
Name: Name: Houston to I580 4,621
Account: Account: 300-96852-740-078
Name: Name: Emerald Glen Park - Filing Fees 2,900
Account: Account: 310-95600-730-000
Name: Name: Emerald Glen Park - Eng. Testing 20,000
Account: Account: 310-95600-740-077
Name: Name: Emerald Glen Park - Inspection 4,300
Account: Account: 310-95600-740-079
Name: Name: Emerald Glen Park - Const. Admin 22,595
Account: Account: 310-95600-740-081
Name: Name: Emerald Glen Park - Improvements 1,100
Account: Account: 310-95600-750-050
Dublin Ranch Neighborhood Parks -
Name: Name: Design 27,132
Account: Account: 310-95640-740-078
Park Play Area Renovations -
Name: Name: Improvements 63,182
Account: Account: 315-95635-750-050
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #:
New Appropriations (City Council Approval Required):
.~ From Unappropriated Reserves
From New Revenues
Fund #
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
IName: IName: Street Light Pole Replacement 6,703
Account: IACcount: 710-96061-750-050
Total - Total 1,426,025
Reason for Budget Change: To adjust budgeted amounts for Fiscal year 2003-2004 for the uncompleted portion of projects
orig nay scheduled for completion in Fiscal Year 2002-2003
Signature
City Manager: Date:
Signature ~ ~ ~. .......
Mayor: Date:
Signature
Posted By: Date:
Signature
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