HomeMy WebLinkAboutReso 154-06 Maintenance Facility Programming Study
RESOLUTION NO. 154 - 06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********************
APPROVING AGREEMENT WITH
HARDISON, KOMATSU, IVELICH, AND TUCKER (HKI&T)
FOR MAINTENANCE FACILITY PROGRAMMING STUDY
WHEREAS, the City Council has determined that identifying funding sources for construction of a
maintenance yard is a high priority goal; and
WHEREAS, a programming study is required in order to identify the features of the maintenance
facility and thus the cost of land and construction; and
WHEREAS, HKI&T has prepared a proposal for conducting the programming study which has
been reviewed by the City and determined to be appropriate for this task;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves
a contract with Hardison, Komatsu, Ivelich, and Tucker for consulting services related to the maintenance
yard programming study.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement, attached
hereto as Exhibit "A."
PASSED, APPROVED AND ADOPTED this 15th day of August, 2006, by the following vote:
AYES: Councilmembers Hildenbrand, McCormick, Oravetz and Zika, and Mayor Lockhart
NOES: None
ABSENT: None
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ABSTAIN: None
ATTEST:
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, " City Clerk
Reso No. 154-06, Adopted 8/15/06, Item 4.3
Page 1 of 1
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND HARDISON KOMATSU IVELlCH & TUCKER
THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ("City")
and Hardison Komatsu Ivelich & Tucker ("Consultant") as of August 15, 2006.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end on June 30, 2006, the date of completion specified in Exhibit A, and
Consultant shall complete the work described in Exhibit A prior to that date, unless the
term of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Consultant to complete the services required by this Agreement shall
not affect the City's right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 AssiQnment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to
this Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Consultant shall not be responsible fordelays beyond Consultant's reasonable control.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Thirty Five
Thousand Dollars and No Cents ($35,000), notwithstanding any contrary indications that may be contained
in Consultant's proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as
Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant
for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The
payments specified below shall be the only payments from City to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August15,2006
Page 1 of 15
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
· Clear numerical identification, with no duplication of numbering;
· The beginning and ending dates of the billing period;
· A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
· At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
· The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A;
· The Consultant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 2 of 15
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed
as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.9 Rate Adiustments. Consultant will be entitled to an annual rate adjustment upon each
annual anniversary of this Agreement, the amount of said increase to be approved by the
City. The base for computing the adjustment shall be the Consumer Price Index for Urban
Wage Earners for the San Francisco-Oakland Bay Area published by the U.S. Department
of Labor, Bureau of Labor Statistics (Index) which is published for the year ending in
February. If the Index has increased over the Index for the prior year, the rates for the
following year shall be established by multiplying the rates for the current year by a
fraction, the numerator of which is the Renewal Index and the denominator of which is the
Index for the preceding year. In no case shall the adjusted rates be less than the initial
rates as set forth in Exhibit B. A sample calculation is set forth below. The Public Works
Director shall calculate the adjusted rate on each anniversary date of this agreement and
shall provide notice to Consultant of such new rates.
SAMPLE CALCULATION: (Using 1% index increase as an example)
HOURLY CHARGE RATE
INDEX INCREASE (Assuming 1%) 150 x .01 = 1.50
$150.00/hr
1.50/hr
$151.50/hr
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 3 of 15
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records
and the information in possession of the City. The location, quantity, and time of furnishing those facilities
shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may
involve incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims
for injuries to persons or damages to property that may arise from or in connection with the performance
of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain
the insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits
of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice by mail has been given to the City. Consultant shall notify City
within 14 days of notification from Consultant's insurer if such coverage is suspended,
voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or
an Automobile Liability form or other form with a general aggregate limit is used,
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 4 of 15
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not
be limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and
non-owned automobiles.
4.2.2 Minimum scope of coveraQe. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence
form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed.
1/73) covering comprehensive General Liability and Insurance Services Office
form number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto), or Code 8 (hired)
and Code 9 (non-owned) if Consultant has no owned autos. No endorsement
shall be attached limiting the coverage.
4.2.3 Additional reauirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consultant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
d. Any failure of CONSULTANT to comply with reporting provisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice by mail has been given to the
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 5 of 15
City. Consultant shall notify City within 14 days of notification from
Consultant's insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not
less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals'
errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be canceled by either party
except after thirty (30) days' prior written notice by mail has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are
written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies ReQuirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coveraQe. Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 6 of 15
by that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under
its policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms
of such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.4.5 Deductibles and Self.lnsured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reduction in CoveraQe. In the event that any coverage required
by this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
· Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
· Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 7 of 15
· Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall
indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers
from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising
out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal,
state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or
negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing
obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises from the negligence or willful misconduct of the City or its officers, employees, agents, or
volunteers or of any third party, or (2) the actions of Consultant or its employees, subcontractors, or agents
have contributed in no part to the injury, loss of life, damage to property, or violation of law. Acceptance by
City of insurance policies and endorsements required under this Agreement does not relieve Consultant
from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any such damages or claims for damages
whether or not such insurance policies shall have been determined to apply. By execution of this
Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material
element of consideration.
Section 6.
6.1
6.2
Section 7.
STATUS OF CONSULTANT.
Independent Contractor. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have
the right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
Consultant No AQent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
LEGAL REQUIREMENTS.
7.1
GoverninQ Law. The laws of the State of California shall govern this Agreement.
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August15,2006
Page 8 of 15
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental ReQulations. To the extent that this Agreement may be funded
by fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits, and approvals
that are legally required to practice their respective professions. In addition to the
foregoing, Consultant and any subcontractors shall obtain and maintain during the term
of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap
or disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8.
TERMINATION AND MODIFICATION.
8.1
Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon thirty (30) days' written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 9 of 15
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require
a written amendment to this Agreement, as provided for herein. Consultant understands
and agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have
no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 AssiQnment and SubcontractinQ. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount
that City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 10 of 15
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers,
books of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court
for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 11 of 15
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of
this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and AssiQns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities
within the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve
(12) months, an employee, agent, appointee, or official of the City. If Consultant was
an employee, agent, appointee, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code S1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code S 1090 and,
if applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Melissa Morton,
Public Works Director ("Contract Administrator"). All correspondence shall be directed
to or through the Contract Administrator or his or her designee.
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 12 of 15
10.10 Notices.
Any written notice to Consultant shall be sent to:
HKI&T Architects
Attn: Dennis Okamura
538 Ninth Street, Suite 240
Oakland, CA 94607
Any written notice to City shall be sent to:
Melissa Morton
City of Dublin Public Works
1 00 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 InteQration. This Agreement, including the exhibits described in Section 10.13,
represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral.
10.13 Exhibits. The exhibits to this Agreement consist of the following: (a) Exhibit A entitled
"Scope of Services"; and (b) Exhibit B entitled "Compensation Schedule."
[Signature page follows]
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August15,2006
Page 130f15
A California Corporation
HARDISON KOMATSU IVELlCH & TUCKER
c9uuliA~
Dennis Okamura, Vice President
JanitJ-OCkhart,Mayor
Iv
Attesd ~
~\n,.... ~
Fawn Holman, City Cler
Name, Title III
Dara A. Young~p.le, pr sident
V
~
846580-2
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 14 of 15
EXHIBIT A
SCOPE OF SERVICES
The Scope of Services shall be as detailed in Hardison, Komatsu, Ivelich, and Tucker proposal entitled
"Maintenance Yard Programming Study" dated July 5, 2006 (attached).
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A
August 15,2006
Page 15 of 15
EXHIBIT B
COMPENSATION SCHEDULE
The total cost of services shall not exceed $35,000, as per the Preliminary Fee Proposal dated July 5, 2006
( attached)
Consulting Services Agreement between
City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit B
_August 15,2006
Page 1 of 1
Maintenance Yard
Programming Study
July 5/ 2006
Hardison Komatsu
Ivelich & Tucker
538 Ninth Street
Suite 240
Oakland, CA 94607
(ph.)S10.625.9800
(fax) 510.625.9801
www.hkit.com
Parsons
Brinkerhoff
Fleet & Foe
Division (PI
HARDISON KOMATSU IVELICH & TUCKE.R
July 5, 2006
Ms. Ginger Russell
Senior Administrative Analyst
Public Works Department
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Ms. Ginger Russell,
Hardison Komatsu lvelich & Tucker (HKlT) is pleased to present our interest and
qualifications to provide planning and architectural services for the proposed City of Dublin
Maintenance Yard Programming Study. Our team brings technical expertise, excellent
communication skills, and enthusiasm to you and the City.
HKlT has planned and designed numerous maintenance facilities. Recent corporation yard
projects for cities with approximately the same population as Dublin include Burlingame,
Seaside and Windsor. Other corporation yard programs include Fremont, San Mateo and
Fairfield. We understand the technical details that make such a facility a success.
Appropriate work space, storage, circulation, safety and security needs must be identified
early in the project. Equipment decisions and their needs are crucial to appropriate spatial
considerations. Also, our Headquarters Building for the Dublin San Ramon Services District
included an Emergency Operations Center.
\V'e have enhanced our capabilities with the addition of our specialty consultant, the Fleet &
Facilities Division of Parsons Brinkerhoff Quade & Douglas (PB) to focus specifically on
maintenance facilities programming. \V'e recently worked with PB on the City of Seaside and
North Coast County Water District projects and will build on this experience to develop a
projection of space needs for the City of Dublin.
We look forward to the opportunity to present our qualifications in more detail. Thank you
for your consideration.
Very truly yours,
~{.~~
Dennis 1. Okamura, AlA
Principal,ln,Charge
DlO/jg
A CAllFORNIA CORPORATlON
ARCHITECTURE
PLANNING
INTERIORS
538 Ninth Street
Suite 240
Oakland
California 94607
T: 510.625.9800
F: 510.625.9801
www.hkit.com
PRINCIPALS
THOMAS C. BRUTTING AlA
RICHARD CALDWELL AlA
DENNIS I. OKAMURA AlA
DARA A. YOUNG DALE AlA
SENIOR ASSOCIATES
THOMAS E, OAKES
TAD SEKINO
ASSOCIATES
DANIEL KAllENBACH AlA
KITTY MYERS, AlA, ees
MARGARET PARKER SALOP>
ERWIN WON
OAKLAND
SAN FRANCISCO
ApPROACH
The HKIT / PB "team" approach to designing public works maintenance and operations facilities is
based on HKIT's local experience and PB's national depth of experience. \Ve have found that it is critical
for key client staff to be involved throughout the design process. We will bring the decision makers
together at key times to discuss requirements, review alternatives, and solicit feedback in a timely manner
so that the project meets the client's schedule and budget.
The end result of any successful design project is a facility that will meet the requirements of its Owner.
Our approach satisfies that requirement by focusing heavily on the programming and phase of the
project. It is this critical phase of the project that the ideas and requirements of the City of Dublin
should be transferred to the design team to develop a successful facility.
Review of Similar Facilities
The Team will bring examples of other Northern California city corporation yard programs that we have
developed in the past as a representative example of the type of facility that can be provided for the City
of Dublin. While our focus will be on similar sized facilities, we can also provide examples of larger
facilities that may have amenities that could be applicable for special limited situations. The goal in the
review of similar facilities is to provide options that may not otherwise be considered if just looking at the
current facilities, and the strength of the HKIT / PB team is that we can provide this depth of
knowledge.
Programming Workshop
The Team takes pride in providing the conduit for this transfer of information. During the programming
stage our staff works closely with the City of Dublin to provide an objective approach to existing
maintenance techniques, policies, procedures, and equipment. PB's association with maintenance
facilities and organizations throughout the country provides current in-sight to new technologies and
practices. Our intent is never to force our opinions or practices upon ,the City of Dublin, but to provide
new options that may not have been previously considered. The result of these interviews and
information sharing sessions is a document that will guide the design team throughout the project.
The Team feels the most effective way of creating a participatory environment during programming is
through the use of an on-site planning session. This session, that would generally last a few days, would
be held at the City of Dublin's facilities where the design team can be as close to the key staff as possible,
to actively study, analyze, and plan the project. The on-site is a way to consolidate into one or more work
sessions what normally would take weeks to accomplish. It is also an excellent vehicle to bring together
the team members in one location to brainstorm ideas. The process is focused upon balance, so that
solutions represent equal input from the architects, the maintenance consultants, the planners, the users,
and other key participants.
Programming Report
· Based on the interviews in the Programming Workshop, a detailed space program will be
developed which will:
a. Identify functional areas to be located at the facility.
b. Identify space requirements for all administrative, maintenance, and operations functions in
City of Dublin
Maintenance Yard Programming S.tudy
HKIT Architects
c. the project including:
1). Requirements for offices, mechanic areas, and crew areas.
2). Quantity, size, and type of repair bays.
3). Requirements for all shops (i.e. brake, tire, component rebuild, welding)
4). Requirements for parts storage and warehousing.
5). Storage requirements for toolboxes and portable equipment.
6). Requirements for mechanical and electrical support space.
d. Requirements for incorporating an emergency Operations Center in to this facility.
e. Identify parking requirements for client vehicles, employee, visitor, and delivery vehicles.
· The Team will prepare a Draft Design Criteria Document to include space program and criteria
resulting from client interviews, on-site observations, and review of records. The Design Criteria
Document will include information on stafflng levels, current and projected operations, a
narrative of daily operations, site requirements, and specific requirements for each functional
area. The Design Criteria Document will also identify preliminary functional requirements for
building systems including architectural, structural, mechanical, electrical, and plumbing such as:
a. Clearance requirements (doors, aisle widths, overhead) throughout the project.
b. Floor, wall, and ceiling finishes.
c. Functional areas and equipment items within each area to be included on an emergency
power system.
d. Lighting levels and type of lighting for all exterior areas and each functional area within the
maintenance building.
e. Lubrication and compressed air system requirements.
f. Ventilation requirements for each functional area including offices, repair bays, maintenance
shops, welding, battery, paint areas, chassis wash/component clean, pits, and storage areas.
g. Drainage requirements for floor wash down, waste oil, waste coolant, and spill containment.
h. Minimum design temperatures for heating and cooling for each functional area.
· Establish functional area relationships both between areas and between workstations within
areas. Primary considerations to be industrial work flow, supervision, and safety. Diagrams
showing these relationships will be included in the Design Criteria Document.
· Assemble data on vehicles to be maintained. Include make and models, dimensions and weights,
quantities, and operating characteristics.
· Submit draft Design Criteria Document for client review and approval.
· Review comments from the client on the draft Design Criteria Document.
· Incorporate comments received from the City of Dublin staff and incorporate into the Final
Design Criteria Document.
· Based upon the approved Design Criteria "area" requirements, we will develop conceptual level,
individual building cost estimates. We understand there is no specific site selected. Therefore site
and site alternative conceptual costs can not be generated. Once a site is selected, our approach
would be to have an on-site design workshop (Charrette) to develop site and building alternatives
real time with your input. This would occur in a future scope of work.
City of Dublin
HKIT Architects
~Aa~nte~'H.H"H;e ~-'T0!7(:;
FIRM BACKGROUND AND EXPERTISE
HKIT has devoted itself to assisting public entities with the planning, design, and contract administration
of its facilities. Each project brings new challenges to address. Based on our experience, we develop a
response which uniquely responds to the needs and desires of our clients.
HKIT has regularly been contracted by public sector clients. We have noted a few of those below. We
understand the rigorous participation by our clients as well as user groups and interested community
groups. We are comfortable with this interaction and find that it often produces creative solutions to the
challenges confronting that particular project. The following list of recent projects describe HI<lT's
specific experience in designing maintenance facilities that are similar to the proposed City of Dublin
Maintenance Yard Programming Study.
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of Windsor (pop. 24,000)
Corporation Yard
City of Seaside (pop. 32,000)
Public Works Corporation Yard
North Coast County Water District (pop. 38,000)
Corporation Yard
City of San Mateo (pop. 100,000)
Corporation Yard Master Plan
Marin/Sonoma Mosquito & Vector Control
District, Headquarters and Maintenance
City of Fairfield (pop. 108,000)
Public Works Corporation Yard Master Plan
Dublin San Ramon Service District,
Corporation Yard
Fairfield-Suisun Sewer District,
and Maintenance Facilities
Delta Diablo Sanitation District,
Plant Operations and Maintenance Facility
Turlock Irrigation District,
; Corporation Yard
o
City of Dublin
Ml:!ii'ltenai"H;e YcrdProg,ammillig Stody
HKIT Architects
Located in Oakland, California, HI<:IT Architects has been in continuous practice in the San Francisco
Bay Area since 1964, with roots that extend back to 1948. Our practice has kept apace with the growth of
the region, as we have continuously expanded and improved our services. Our practice remains strong
and consistent as we move into the millennium, continuing the reputation built up over several decades
of quality work. HI<:IT maintains a professional staff that averages 35 persons. We are a cadre of
experienced professionals, leavened with the enthusiasm of younger practitioners. We feel fortunate to
have an unusually stable team that has worked together for many years. Our staff specializes in Planning,
Design, Interior Design, Specifications, CAD, Construction Administration, and other technical areas.
Parsons Brinkerhoff - Maintenance Design
Fleet & Facilities Division ofPB Transit & Rail Systems Inc. (PB/FFD), a wholly owned company of
Parsons Brinckerhoff, is a team of professionals dedicated to helping fleet owners solve both immediate
and long range problems. The staff has the unique expertise required to aid cities, counties, transit
agencies, school districts, military, and all other fleet operators, both public and private, in achieving their
objectives for fleet operations and maintenance. The firm consists of results oriented personnel who are
nationally recognized professionals.
Technical competence combined with exceptional ability to work effectively with all levels of client
personnel is the prime criteria for selecting appropriate staff for each project team. Assignments
frequently include such combinations as management specialists, architects, engineers, maintenance
experts, equipment specialists, and operations analysts. As a matter of service policy, each assignment
receives the personal direction and involvement of a senior professional who assigns staff members
whose knowledge and skills combine to form a team which can accurately assess problems and
implement workable solutions.
Since it's beginning in 1979, PB/FFD has continuously expanded the scope and diversity of its services
to keep pace with our clients' needs. A measure of success is a call from a former client for additional
assistance. Over eighty percent of our current assignments are from previous clients or direct referrals.
The team's ability to understand and plan for the complexities inherent with fleet operations and
maintenance facility design is unparalleled today. PB/FFD has been involved in the functional design of
over two hundred maintenance facilities for fleet sizes from as few as seven up to 5,000 vehicles. PB's
understanding of vehicle and equipment maintenance functions enables us to quickly understand the
client's needs and translate them into clear functional requirements. These then serve as a basis for
facility design, delineating the unique demands of each maintenance facility.
Sustainable Design
The HKIT /PB team is committed to providing clients with buildings that are healthful and reduce
environmental impacts. This can be accomplished by mindful design. By carefully selecting building
configuration, products, systems, and construction practices, we can take advantage of natural site
characteristics such as: daylighting; micro-climate patterns that promote heating, cooling, or venting;
existing drainage slopes; and existing views and vegetation. Likewise, we can pro-actively select materials
that, throughout the building's life, will be less taxing on our health and our environment. Four members
of HI<:IT's staff are LEED Accredited Professionals and actively participate in the design phase of every
project in the office to review them in terms of sustainability. In addition HKIT has formed several in-
house committees, who meet on a regular basis, to mainstream "green" design into our standard
operating procedures. We are excited about the prospects of designing both good buildings and buildings
that are good for the environment.
City of Dublin
Maintenance Yard Pl"ogrammil'igStudy
HKIT Architects
KEY PERSONNEL
HKIT is a medium-sized architecture fIrm providing a full range of services for the planning and design
of municipal, educational and residential projects. We currently have four (4) Principals, two (2) Senior
Associates and three (3) Associates. The staff includes nineteen (19) registered architects, nine (9)
technical architectural staff, two (2) cortstruction administrators, one (1) specifIcations writer, and a
support staff of fIve (5). Our staff is fully supported by state-of-the art computer equipment. We utilize
a project website to transmit documents between ourselves and our consultants on a regular basis,
making the flow of information extremely effIcient.
For the City of Dublin Programming Study we have included two consultants that we have recent
experience working with on similar projects and that have individual expertise in municipal, corporation
yard projects. SpecifIcally, HKIT, Parsons Brinckerhoff (maintenance design), and Bob Hodgson (cost
estimator) have worked together on two recent projects: the North Coast County Water District
Corporation Yard and the City of Seaside.
Key personnel assigned to the City of Dublin Maintenance Facilities are identifIed below along with
each individual's specifIc relevant experience.
Team Member/Role Responsibilities
Dennis I. Okamura, AlA . Overall firm responsibility
Pri nci pal-i n,Charge, . Primary day-to-day point of contact for duration
Project Manager of project
LEED Accredited . Leads programming and planning effort
Professional . Participates in programming workshops
HKIT Architects . Oversees budget and schedule
. Meet with your representative(s), staff
. Quality assurance throughout the proiect
. Sustainability Design overview
Mark Probst . Quality assurance, Maintenance Design Criteria
Parsons Brinkerhoff
Fleet & Facilities Division
Adam Manuel . Conduct programming workshop
Parsons Brinkerhoff . Prepare Design Criteria
Fleet & Facilities Division
Robert Hodgson . Prepare conceptual cost estimate
Cost Estimator
City of Dublin
Maintenance YardPrrogl"Olmming Study
HKIT Architects
DENNiS I. OKAMURA, AlA
PRINCIPAL-iN-CHARGE, PROJECT MANAGER
HKIT ARCHITECTS
lv1:r. Okamura has been active in the design and project management for municipal facilities since joining
the f1ttIl in 1973. He has led the design of offices, corporation yards, operations buildings, water
treatment plants, laboratories, and environmental projects. Active in professional and civic affairs, he is a
member of the American I~stitute of Architects, and a former member of both the Planning
Commission and Design Review Board of the City of EI Cerrito, and the Contra Costa County Housing
and Community Development Advisory Committee. lv1:r. Okamura is a LEED Accredited Professional
and is responsible for the oversight of the f1ttIl's approach and commitment to sustainable design
principles.
Project Experience
City of Seaside, Seaside
Corporation Yard Master Plan
City of San Mateo, San Mateo
Corporation Yard Master Plan
City of Fremont, Fremont
Maintenance Center (Essential Services Facility) and Master Plan
City of Burlingame, Burlingame
Corporation Yard and Master Plan
Town of Windsor, Windsor
Corporation Yard and Master Plan
City of Fairfield, Fairfield
Corporation Yard Master Plan
Dublin San Ramon Services District, Dublin
Corporation Yard Master Plan
City of EI Cerrito, EI Cerrito
Fire Station (Essential Services Facility)
Fairfield-Suisun Sewer District Wastewater Treatment Plant
Administration and Maintenance Facilities
Marin/Sonoma Mosquito & Vector Control District, Cotati
District Headquarters, Corporation Yard and Master Plan
Delta Diablo Sanitation District, Antioch
Plant Operations and Maintenance Facility and Master Plan
lv1:r. Okamura received his Bachelor of Architecture in 1967 from the University of California, Berkeley.
He is a Registered Architect in the State of California.
City of Dublin
Maintenance YardProgrammil'lgStudy
HKIT Architects
MARK J. PROBST, VICE PRESIDENT
FLEET & FACILITIES DIVISION
PARSONS BRINCKERHOFF (PB) TRANSIT & RAIL SYSTEMS, INC.
Years of Experience 25
Education
Master of Architecture, Texas A&M University 1978; B.S., Building Construction, Texas A&M
University, 1976; Bachelor of Environmental Design, Texas A&M University, 1976
Professional Mfiliations
American Institute of Architects; Texas Society of Architects
Professional Registrations
Registered Architect: Texas
Key Qualifications
Mark Probst manages Fleet & Facilities Division ofPB Transit & Rail Systems, Inc., a division of Parsons
Brinckerhoff (PB), Houston office. His extensive experience includes master planning and site selection;
facility programming; facility design; equipment selection, layout, and procurement; facility needs
assessment; facility maintenance programs; and numerous value engineering (VB) studies as a VE team
member and design team participant. Mark has been involved in project management, planning, and
design of more than 100 transit maintenance facilities nationwide for fleets ranging from 10 to 3,500
standard and articulated buses. More than one-third of these facilities included renovation of existing
facilities and workaround planning to allow continuous operation during construction. He also
participated in the planning and design of more than 50 municipal facilities for fleets ranging from 30 to
3,000 vehicles and several school district vehicle and building maintenance facilities throughout the U.S.
Municipal Facilities
· City of Daly City, California: project manager for the programming and master planning of a
city corporation yard on an existing site. The project included parks, streets, building
maintenance, signals & street lights, and motor vehicles.
· City of Oceanside, California: project manager for the master plan, programming, and
conceptual design of city corporate yard and administration facility.
· Public Works Department, Rancho Cucamonga, California: project manager for the master
planning, design, and equipment planning for new city service center.
· Chino Basin Municipal Water District, Ontario, California: project manager for the
programming, design, and equipment planning for new maintenance shop facility.
· Alderwood Water District, Alderwood, Washington: project manager for the programming
and master planning of vehicle maintenance, warehouse, and vehicle storage facilities to be
located on an existing site containing large existing water reservoirs.
· City of Ann Arbor, Michigan: project manager for the programming and design of a new
consolidated city and county operations and maintenance facility. The project included city and
county fleet services, parks operations, parking systems operations/enforcement, solid waste,
signs & signals, forestry & horticulture, radio maintenance, streets, and small equipment repair.
· City of Carlsbad, California: participated in the master plan, programming, design, and
equipment planning for the new city service center to support a fleet of 450 vehicles.
· City of Casper, Wyoming: project manager for the master plan, programming, design, and
equipment planning for the new city service center to support a fleet of 450 vehicles.
City of Dublin
Maintenance 'Yarel-Programming Study
HKIT Architects
· T own of Chapel Hill, North Carolina: project manager for the programming, site evaluation,
concept design, and fmal design for a new Town Operations Center including transportation,
public works (administration, field operation, and vehicle maintenance), and engineering.
· Water Department, City of Cleveland, Ohio: project manager for the programming and
design of a vehicle maintenance and storage facility. The project also included preparation of
specifications for moving existing equipment into a new maintenance facility constructed earlier.
· City of Edmonds, Washington: project manager for the design of new city service center for
equipment services, wastewater, streets, facility maintenance, and warehouse.
· City of Fort Collins, Colorado: project manager for the facility needs assessment for the
Streets Department and Equipment Services Department. The project included developing
conceptual layouts for expansion of existing sites and facilities. Mark was also involved in the
renovation and expansion of an existing masonry structure for use in the new facility for the
Streets Department.
City of Dublin
MaintenonceYol"d Pragramm ingStudy
HKIT Architects
ADAM l. MANUEL, AlA, NCARB
MAINTENANCE DESIGN (EQUIPMENT)
FLEET & FACILITIES DIVISION
PARSONS BRINCKERHOFF (PB) TRANSIT & RAIL SYSTEMS, INC
Years of Experience
14 (8 with PB; 6 with others)
Education
Bachelor of Architecture, Louisiana State University, 1992
Professional Registrations
Registered Architect: Texas, 1997 (15888); Louisiana, 1996 (4852)
National Council of Architectural Registration Boards: 1996 (47,447)
Key Qualifications
Adam Manuel is a lead architect with Fleet & Facilities Division ofPB Transit & Rail Systems, Ine. His
principal responsibilities include preparation of facility master plans, facility conceptual designs, site
selection studies, facility design criteria, equipment selection, specification and layout, construction
documents, time and motion studies, work flow analysis, and time standards. He has been involved in
the planning and design of maintenance and operations facilities for transit systems, military,
municipalities, utilities, and private concerns throughout the United States and Canada. A number of
these facilities included renovation of existing facilities and workaround planning to allow continuous
operation during construction.
Municipal Facilities
. City of Seaside Corporation Yard Master Plan, Seaside, CA (wi HKIT)
· North Coast County Water District Maintenance Facility, Pacifica, CA (wi HKIT)
. Pierce County Public Works Maintenance Facility, Tacoma, Washington: project manager for
the facility needs assessment for the Equipment Services Division, Roads, and Streets Departments.
The project included programming, site evaluation, needs assessment, developing conceptual layouts,
and construction documents for new site and facilities.
. Elgin Maintenance Facility, Elgin, Illinois: project manager for the facility needs assessment for the
Fleet Maintenance, Streets, Sewer, Water, Signs, Electrical, and Engineering Departments. The
project included programming, needs assessment, developing conceptual layouts, and construction
documents for new site and facilities.
. Tacoma Maintenance Facility, Tacoma, Washington: project manager for the facility needs
assessment for the Street and Vehicle Maintenance Department. The project included programming,
needs assessment, and developing conceptual layouts for new site and facilities.
· Service Center & Parks Maintenance Center, City of Stow, Ohio: project associate for the facility
needs assessment for the Streets Department and Parks Department. The project included needs
assessment and developing conceptual layouts for new sites and facilities.
. Middleburg Heights Service Center, Middleburg Heights, Ohio: project associate for equipment
specification for the new facility. .
City of Dublin
Maintenance Ya,..d Pl"ogrammingStudy.
HKIT Architects
ROBERT W. HODGSON
COST ESTIMATOR
B. HODGSON
Robert W. Hodgson is a construction cost consultant with over 40 years of experience in the
construction industry. He has developed a reputation for accurate concept and early schematic design
level estimating. Mr. Hodgson has worked as an estimator, superintendent, project manager, and general
contractor on over 2,000 construction projects. These projects range from single family residences,
apartments, offices, schools and small industrial to a $200 million high tech facility for Hughes Aircraft in
EI Segundo, California.
Related Projects
· City of Seaside Corporation Yard Master Plan, Seaside, CA
· North Coast County Water District Corporation Yard, Pacifica, CA
· New Maintenance Facility - Greyhound Bus Lines
· Siskiyou County Public Works Complex
· (12) Cal Trans Maintenance Stations located throughout Northern California
· Oxford Elementary School, Berkeley, CA
· Tehema County Courthouse Elevator Addition, Red Bluff, CA
· Accessibility Improvements for Shasta Community College
· Noise 1vfitigation and ADA modifications, South San Francisco High School
· Upper Brookside Elementary School, Ross Valley School District
· White Hill1vfiddle School, Ross Valley 1vfiddle School
· DeAvila Elementary School, San Francisco Unified School District
· Five Schools, San Mateo-Foster City School District
· Eight Elementary Schools, Vallejo City Unified School District
Mr. Hodgson received his B.S. in Business Administration, at the University of California, Berkeley and
completed Systems Engineering and Analysis School, US Air Force, Wright-Patterson Air Force Base,
Dayton, Ohio
City of Dublin
-Maintenance Yard Programming Study
HKIT Architects
STATEMENT OF QUALIFICATIONS
Needs Assessment and Master Plan (with PB)
North Coast County Water District
HIaT recently completed a needs assessment for the North Coast County Water District in Pacifica. The
District has an existing 0.81-acre facility which is beyond its useful design life. HIaT together with
Parsons Brinckerhoff Quade & Douglas were retained to assist the District in developing the design of a
new facility that will accommodate space for administrative use, operations, field crew, equipment
maintenance, enclosed vehicle equipment spaces, as well as public use. The first step in the design
process was to gain a thorough understanding of the operational characteristics and functional needs of
the facility. The design team collected data through programming questionnaires completed by select
personnel, personal interviews with NCCWD employees representing groups that may be affected by this
project, on-site observations, and review of existing documents relative to the project.
Needs Assessment and Master Plan (with PB)
City of Seaside
Completion Date: January 2005
Location: Pacifica, CA
Construction Cost: n/ a
HlaT together with Parsons Brinckerhoff Quade & Douglas were retained to assist the City of Seaside in
developing a new Public Works corporation yard and administrative facility. The project will take into
account the future growth expected within the city and the former Fort Ord. Three locations are being
considered for the construction of the facility. The analysis included: assessing the current Public Works
operation and identifying deficiencies in the current facilities, developing anticipated growth projections
for the Public Works Department, and interviews ~th key staff in the various divisions to determine
their needs. The new facility will accommodate streets maintenance division, building maintenance
division, Seaside County Sanitation District, Seaside Municipal Water System, Parks Division,
. Engineering Division, Vehicle Maintenance Division, and Administration.
Completion Date: on-going
Location: Seaside, CA
Construction Cost: n/ a
City of Dublin
Maintenance" Ytl!rd~ProlJramming'Study
HKIT Architects
Corporation Yard
City of Burlingame
This project consists of a comprehensive complex to house various Public Works departments including:
administration, electrical, fleet maintenance, streets and sewer, and water. The administrative offices,
crew rooms, meeting rooms, map room, lunch and locker rooms are located on the second floor above
the shops. The City's Public Works functions were located on three sites, two of which were adjoining
properties and the third was located across the street. Design challenges included: numerous existing
structures that were not earthquake code compliant, lack of additional adjoining properties, and the
requirement for the City's functions on the existing site to remain operational during construction.
Completion Date: 2003
Size of Project: 54,800 SF
Location: Burlingame, CA
Construction Cost: $10,981,292
Corporation Yard
Town of Windsor
HI<IT provided architectural services for the expansion of the Town of Windsor Public \V'orks
Corporation Yard in order to meet the needs of the Town through the year 2015. Public Works
Administration and Engineering are located in the office building at the perimeter of the Corporation
Yard. This location gave easy access to the public without bringing them into working yard. The project
site is located on 14 acres and consists of expanded facilities for personnel and equipment for various
public works services such as water, wastewater treatment, reclaimed water distribution, street
maintenance, building maintenance, park and street landscape maintenance.
Completion Date: 2003
Size of Project: 38,650 SF
Location:Windsor,CA
Construction Cost: $8,888,907
HKIT Architects
City of Dublin
- u-M1;IinteI'lGnee~al"d. Progl"cmmingS'tudy
District Headquarters and Maintenance Facility
Marin Sonoma Mosquito Abatement and Vector Control District
Having outgrown its 1.25 acre site in Petaluma, the District purchased an 11 acre site in Cotati. HI<IT
was retained to provide complete programming and design for the new District Headquarters consisting
of four buildings: a 13,350 sf wood frame headquarters building; a 1,930 sf vehicle washing structure; a
10,500 sf shop building including equipment and material storage; and a storage building for on-road
vehicles. The new facility serves as an emergency response center during the flooding season and includes
emergency operations and support systems. The Headquarters building housed administrative offices,
board room/meeting room, crew rooms, lunch and locker rooms.
One of the challenges of this project was the 2.82 acres of jurisdictional wetlands contained on the site.
The site design attempts to leave undisturbed as much wetland area as possible. This is achieved with the
concept of decentralizing functions minimizing the amount of developed and paved areas.
Maintenance Center
City of Fremont
Completion Date: March 2001
Size of Project: 25,780 SF
Location: Cotati, CA
Construction Cost: $5,324,456
HI<IT was the architect of record for this new maintenance center designed to house most of the City's
maintenance operations and includes: office and meeting/ assembly space, shop and warehouse space,
exterior covered storage and parking, as well as open yard storage, fuel/wash, and trash/recycling areas.
The site and facilities are basically located on 2-levels. The upper level is for the public access and staff
parking. The lower level is the working corporation yard level that is secured from public access. The 2-
story Operations Building (shown on the right side of the image) bridges the 2-levels by connecting
offices and meeting spaces with the publici staff parking level and provides crew meeting, lunch and
locker facilities on the lower yard level.
Completion Date: June 2005
Size of Project: 79,484 SF
Location: Fremont, CA
Construction Cost: $19,954,424
City of Dublin
- Maintenance -Yal1'dProgranrming-Study ...
HKIT Architects
Public Works Corporation Yard Master Plan
City of Fairfield
The planning team lead by Hardison Komatsu Ivelich & Tucker and supported by a maintenance design
consultant was selected to provide programming and master planning services for the existing Public
Works Facility. The Master Plan was developed with several goals in mind: to maintain and domicile the
City's Public Works vehicles, to maintain and domicile all Fairfield/Suisun Transit System's vehicles, and
to store equipment and supplies utilized by the City's numerous Public Works departments that are
located on the site.
Completion Date: 2001 (master plan)
Location: Fairfield, CA
Construction Cost: n/ a
City of Dublin
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HKIT Architects
- -Maimenl'.1lnce-Y-ali"d--Pt"o~l"amm-ing Study
TOWN OPERATIONS CENTER
Owner
Town of Chapel Hill, North Carolina
Background
The Town of Chapel Hill currently operates
its Public Works and Transit Departments
from leased facilities owned by the
University of North Carolina. The
University has decided not to renew this
lease and the Town must design and
construct new facilities by the end of 2006
to permanently relocate the Public Works
and Transit Departments. Accordingly, the
Town has acquired a 76.5-acre parcel of
property located at the northern boundary
of the Town for the new Town Operations
Center.
Parsons Brinckerhoff Role
Fleet & Facilities Division, Parsons
Brinckerhoff Quade & Douglas, Inc.
(PB/FFD) was contracted to determine
facilities needs, develop viable design
alternatives, assist in the preliminary cost
estimate, and produce specialized documents.
Project Elements
· Programming & Design Criteria
· Conceptual Site & Building Plans
· Preliminary Cost Estimates
· Equipment Selection, Layout, & Specification
· Process Piping/Communications Documents
· Bidding & Construction Services
Project Description
The first step in the design of the Town
Operations Center was to gain a thorough
understanding of the operational characteristics
and functional needs of each user group
associated with the new facilities. The design
team developed a questionnaire for client
response and then conducted in-depth personal
interviews with Town employees representing the
groups that would be affected by this project.
Information gleamed from the questionnaires and
interviews were compiled into a design criteria
document that became the basis for the master
plan and future design efforts. The master plan
was developed at the client's facilities over a
week's time, allowing the design team to receive
quick and valuable comments and input from the
client.
PARSONS BRINCKERHOFF
"" Fleet & FacilitiesDivision
Chapel Hill, North Carolina
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Although the new site is relatively large,
considerable area was not available for
development due to required property setbacks
and on-site resource conservation districts
(RCD's), leaving approximately 46.2 acres for the
new facilities. To further reduce design flexibility,
20.9 of the 46.2 acres could only be used for
vehicle parking and material storage and is
separated from the primary site by an ReD.
The project is currently under construction to build
a 50,000 SF Transit Operations & Maintenance
Facility, a 36,000 SF PW Operations Facility, a
26,000 SF PW Fleet Maintenance Facility, a 9,000
SF PW Administration Facility, and several
ancillary fuel, wash & storage support buildings.
Teaming
PB/FFD is serving as a sub-consultant for Corley
Redfoot Zack, Inc.
Schedule
December 2002 to December 2006.
Client Reference
Bruce Heflin, Assistant Town Manager
Town of Chapel Hill
306 "North Columbia Street
Chapel Hill, North Carolina 27516
919.968.2742
20349,Chapef Hill. doc
10f1
PIERCE COUNTY MAINTENANCE FACILITY
Owner
Pierce County, Washington
Background
Pierce County Public Works & Utilities operates 5
separate shop facilities. In lieu of the substantial
investment (capital cost + time) necessary to
redevelop all of the county's current shops the
concept of a combined central facility has been
studied since 1995.
The proposed facility should become home for the
three transportation services divisions - Road
Maintenance, Traffic Operations and Equipment
Services. This new combined central facility will
service heavy equipment and maintain over 500
vehicles.
Parsons Brinckerhoff Role
Fleet & Facilities Division of Parsons Brinckerhoff
Quade & Douglas, Inc. (PB/FFD) was responsible
for defining facility requirements; developing
design criteria and the conceptual design;
selecting, specifying, and laying out all shop
equipment for the Pierce County Maintenance
Facility. In addition, PB/FFD will provide services
during construction to assure that the facility will
meet the requirements outlined in the construction
documents.
Project Elements
. Space Programming and Design Criteria
. Site Selection
. Conceptual and Functional Design
. Maintenance Equipment Selection, Layouts,
and Specifications
. Construction Related Services
Project Description
The Pierce County Maintenance Facility includes
the maintenance 1 administration building, vehicle
wash and fuel islands, vehicle storage buildings,
material bunkers, and unheated storage facilities.
The main building includes several major
functions: administration I crew areas; central
warehouse; vehicle maintenance; shops 1 storage,
sign shop, and facility maintenance.
PARSONSB~NCKERHOFF
. FJeet& Facilities Division
Tacoma, Washington
Vehicle maintenance includes heavy vehicle repair
bays, light vehicle repair bays, and a welding bay
covered by a bridge crane, and parts storage.
The facility was developed with active participation
of all user groups during programming, design,
and construction.
Teaming
FFD is serving as sub-consultant for Thomas,
Cook, Reed, and Reinvald (TCRR) Architects.
Schedule
November 2002 to December 2005
Client Reference
Tom Ballard
County Engineer
Pierce County
2401 South 35th Street
Tacoma, WA 98409-7494
(253) 798-7250
25359-Pierce County. doc
1 of 1
REFERENCES
HKIT
Phillip B. Monaghan, Senior Civil Engineer
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
(650) 558-7230
Burlingame Corporation Yard
Richard Burtt, Director of Public Works
Town of Windsor
8400 Windsor Road
Windsor, CA 95492
(707) 838-5343
Town of Windsor Corporation Yard
Tim O'Halloran, Senior Civil Engineer
City of Seaside
610 Olympia Avenue
Seaside, CA 93955
(831) 899-6825
Corporation Yard Master Plan
Parsons Brinkerhoff - Fleet & Facilities Division
Tom Ballard, County Engineer
Pierce County
2401 South 35th Street
Tacoma, WA 98409
(253) 798-7250
Pierce County Maintenance Facility
Bruce Heflin, Assistant Town Manager
Town of Chapel Hill
306 North Columbia Street
Chapel Hill, NC 27516
(919) 968,2742
Town Operations Center, Chapel Hill, NC
City of Dublin
Maintenance YCill'dProgrammingStudy
HKIT Architects
SAMPLE OF PROGRAMMING STUDY
Attached are two copies of a recently completed Programming Study done for the City of Seaside
California Corporation Yard.
PROPOSED SCHEDULE
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rHarciison'Komatsul\e1i ch'g; Tucker
r'Pars-on-g- Brinkerhoff" ",~"", ".-.-.'-' .....-.---.".-....,.
.----."r-..-
Team Selection
ITeam Selection/Contract Negotiations
[Notice to Proceed
Programming Workshop
!Questionnaires / meeting prep
! Kick-off Meeting
!Tour of City of Dublin Facilities
i Program Inten.iews
!Wrap,up Meeting
Design Criteria Report Preparation
[Space Program
[Draft Design Criteria
Client Review & Comment
! Review Design Criteria
Finalize Design Criteria
Conceptual Cost Estimate
i Prepare Conceptual Cost Estimate
! Review Cost Estimate
i Issue Final Report
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FEE PROPOSAL
Proposed fee with cost breakdown of tasks and an hourly fee schedule is included in a separate sealed
envelope.
INSURANCE
The attached Certificate of Insurance indicates HKIT currently carries General Liability insurance in the
amount of $2 million per occurrence and $4 million in the aggregate, Professional Liability insurance in
the amount of $1 miller per claim and $2 million annual aggregate. The firm also carries $2 million in
Automobile Liability and $1 million in Workers Compensation and Employers' Liability.
Also attached is the City's sample Agreement with our suggested revisions for discussion.
City of Dublin
-Maintenance Yard Pro9I"ammil'l~.r Study'
HKIT Architects
CITY OF DUBLIN MAINTENANCE YARD PROGRAMMING STUDY
PRELIMINARY FEE PROPOSAL
Hardison Komatsu Ivelich & Tucker
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Parsons Brinkerhoff, Fleet & Facilities Division i
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TASK A - PROGRAMMING STUDY I I
I
I I Subtotals
TASK A.1 Kick-off, Investigation, Interviews $17,700
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TASK A.2 Program Development, Report Preparation i $13,400
TASK A.3 Review and Revisions $2,200
TASK A.4 Conceptual Cost Estimate of Sturctures $1,700
I
--.-..--.-..-- I and Major Equipment
I
I $35,000 TOTAL
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HARDISON KOMATSU IVELICH & TUCKER
HOURLY BILLING RATE SHEET
Effective January 1, 2006
(Subject to annual adjustments)
CLASSIFICATION AND RANGE OF ACTUAL
PAYROLL CODE NUMBER BILLABLE HOURLY RATES
A-l Principal-in-Charge $ 160.00
A-2 Project Manager $ 110.00 - $ 140.00
A-3 Project Architect $ 95.00 - $ 125.00
A-4 Job Captain $ 80.00 - $ 105.00
S-l Senior Specification Research/Writer $ 110.00 - $ 145.00
S-2 Specification Research/Writer $ 90.00 - $ 110.00
C-l Construction Administrator $ 100.00 - $ 130.00
D-l Senior Project Designer
Project Interior Designer $ 95.00 - $ 135.00
D-2 Designer/Interior Designer $ 70.00 - $ 95.00
D-3 Senior Draftsperson $ 90.00 - $ 115.00
D-4 Draftsperson $ 65.00 - $ 90.00
T-l Technical/Production Assistant $ 65.00 - $ 95.00
Parsons Brinkerhoff
Fleet & Facilities Division
Hourly Billing Rates
Effective June 2006
) Principal
$207.8,9 i
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Parsons Brinckerhoff
Fleet & Facilities Division