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HomeMy WebLinkAbout4.01 Draft CC 2-3 & 17-04 MinCLOSED SESSION A closed session was held at 6:$0 p.m., regarding: 1. PERSONNEL - Government Code Section 54957.6(a) ~ Conference with Agency Labor NegOtiator Richard Ambrose, City Manager - Unrepresented City Employees: Assistant City Manager City Engineer Administrative Analyst ti Administrative Aide Assistant Civil Engineer Administrative Analyst I Associate Civil Engineer Administrative Technician Associate Planner Assistant Harmer Recreation Supervisor Community Safety Assistant Senior Administrative Analyst Engineering Technician I Senior Civil Engineer Engineering Technician II Senior Planner Finance Technician I Administrative Services Director FinanCe Technician II Assistant to the City Manager Heritage Center Director Building Official Information Systems Technician City Clerk Office Assistant I Community Development Director Office Assistant II Economic Development Director PreschOOl Instructor Finance Manager Public Works Inspector Information Systems Manager Recreation Coordinator Parks & Community Services Director Recreation Technician larks & Facilities Development Manager Secretary Planning Manager Secretary to the City Manager/Deputy City Clerk Public Works Director Senior Finance Technician · I Housing Specialist Senior OffiCe Assistant Parks & Community Services Manager Senior Building Inspector Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor Geographic Information System Coordinator Code Enforcement Officer A remxlar meeting of the Dublin City Council was held on Tuesday, February :5 20014, in the ~cil ~'l~rs of the DUblin Civic Center. The meeting was called to orderlat 7:00 p.m., by Mayor Lockhart. ROLL C~ALL PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor ABSENT: None. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 42 PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that there was no reportable action. PRESENTATION AND LIVE DEMONSTRATION.OF THE Www. CALOPPS.ORG WEBS1TE 7:01 p.m. 3. I (150-30) Assistant to the City Manager Julie Carter introduced Mr. Audrey Daniels, Human Resources Director for the City of Foster City. Mr. Daniels presented a live demonstration of the CalOpps Website. CalOpps is an, employment Wcbsite for usc exclusively by public employers in Northern California. Charter member agencies in this consortium include: the Cities of Belmont, Burlingame, Dublin, Foster City, Livermore, San Bruno, San Carlos, San Leandro, San Mateo and the Town of Los Gatos. The Website enables the City to receive resumes and applications from interested candidates 24 hours a day, 7 days a week in a secure environment. The Website i_ provides the City's Personnel Division with the ability to manage and maintain ap0ol of active resumes and applications, allowing the City to fill vacant positions more quickly and efficiently. In addition to providing the City with a member profile page, the site provides the City with a link back to the City's own Website. The Council and Staff discussed the cost effectiveness of this program. Ms. Carter assured the Council that the cost savings would be significant. Start up Was approximately $4,000, with an annual maintenance fee of approximately $1,500 ahd we are allowed unlimi~ job postings on the website. A typical recruitment ad could be as much as $2,000. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3., 2004 PAGE 43 ~INTRODU~ON OF NEW.EMPLOYEE 7:25 p.m. 3.2 (700-10) Parks & Community Services Manaser Paul McCreary introduced Lord Polon, the City's new Events Coordinator. ~ 7:27 p.m. $.$ John T. Collins, Sr., Allegheny Drive, reiterated his concerns expressed at past Council meetings regarding the recently adopted On-Street Oversized Vehicle Ordinance, along with the Council's recent attempt to include the area of the proposed Hooters Restaurant in an Historic District. CONSENT C ,ALEND~ 7:$0 p.m. Items 4.1 through 4.7 On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the CoufiCil took the following actions: Approved (4.1) Minutes of Special Meeting of January 16, and Regular Meeting of January 20, 2004; Adopted (4.2 600-60) RESOLUTION NO. 15 - 04 APPROVING FINAL MAP FOR TRACT 7137 (DUBLIN RANCH AREA A-2, TOLL CA II, LP) and RESOLUTION NO. 16 - 04 i APPROVING FINAL MAP FOR TRACT 7138 (DUBLIN RANCH AREA A-S, TOLL CA II, LP) CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 44 and RESOLUTION NO. 17 - 04 ACCEPTANCE OF IN LIEU PARKLAND DEDICATION FEES AND CREDITS FOR TRACTS 7137 & 7138 Adopted (4.3 600-60) RESOLUTION NO. 1 $ - 04 APPROVING SECOND AMENDMENT TO THE TRACT DEVELOPER AGREEMENT FOR TRACT 71487 DUBLIN RANCH AREA F, G AND H (TOLL~DUBLIN~ LLC) Adopted (4.4 600-$0) RESOLUTION NO. 19 - 04 ACCEPTING IMPROVEMENTS BY SPRINT PCS AT SHANNON COMMUNITY CENTER, AND APPROVING THE AMENDMENT TO THE PCS SITE AGREEMENT FOR THE TELECOMMUNICATION FACILITY AT THE SHANNON COMMUNITY CENTER (SPRINT SPECTRUM, L.P., A DELAWARE LIMITED PARTNERSHIP) Accepted (4.5 600~50) improvements under the Bus Shelter Fabrication Agreemen~ with artist Dan Dykes; / Received (4.6 5£0-~0) the 2~a Quarter 2005-2004 Investment Report showing th2t the City's investment portfolio totals $94,142,682 (market value), with funds during the gna Quarter invested at an average yield of 2.276%; and Approved (4.7 5oo-4o) the Warrant Register in the amount of $1,054,502.28. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 45 PUBLIC HEARING - AMENDMENT TO THE DUBHN MUNICIPAL CODE (DMC) TO ALLOW DOGS TO RUN WITHOUT A LEASH IN ANY AREA DESIGNATED AS A DOG RUN BY THE CITY MANAGER, INCLUDING THE BRAY COMMONS DOG RUN, WHICH IS CURRENTLY UNDER CONSTRUCTION 7:31 p.m. 6.1 (500~$0) Mayor Lockhart opened the public hearing. Parks & Community Services Manager Paul McCreary presented the Staff Report. - 20 This was the second reading of an Ordinance, which was introduced at the January , 2004. Bray Commons, which is currently under construction, w/Il include an off-leash dog run. The park is anticipated to open in June 2004. Currently, the Municipal C~)de prohibits dogs from running at-large in public places, including parks. Thus, the i Municipal Code needed to be amended to allow dogs to run without a leash in any area designated as a dog run by the City Manager or his authorized representative. Mayor Lockhart asked if dog size would be limited at Bray Commons due to the sizeI of the dog run. p!e Mr. McCreary advised that size would be limited in that park and signs would be st d. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Oravetz and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 03 - 04 AMENDING DUBLIN MUNICIPAL CODE SECTIONS 5.36.220, 5.36.370 AND 5.100.130 TO ALLOW FOR DOGS TO RUN WITHOUT A LEASH IN ANY AREA DESIGNATED AS A DOG RUN BY THE CITY MANAGER CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 46 PUBHC HEARING - UNDERGROUND UTILITY DISTRICT 2005~01, DOUGHERTY ROAD FROM SIERRA LANE TO DUBHN BOULEVARD, AND DUBLIN BOULEVARD FROM DUBIJN COURT TO DOUGHERTY ROAD 7:$$ p.m. 6.2 (1020~$0) Mayor Lockhart opened the public hearing. Public Works Director Melissa Morton presented the Staff Report. This is the second public hearing regarding the establishment of an Underground l~tility District on Dougherty Road from Sierra Lane to Dublin Boulevard, and on Dublin Boulevard from Dublin Court to Dougherty Road. The first public hearing was held at the January 6, 2004, city Council meeting. The cost of under~grounding the utilities. will be paid by Rule 20A Funds. There will be some associated costs, such as install~ation of street lighting, which will be paid through the Dougherty Road Improvement project. This project is intended to coincide with the Dougherty Road improvements, I~580 to Houston Place. None of the existing businesses within the project limits have overhlead services which will be required to be undergrounded. Cm. Sbranti asked how long the process would take and if significant traffic delays were expected. Ms. Morton advised that the current schedule showed that this was a concurrent p~'oject. However, because of some of the complications experienced on the Dublin Bouleva:rd widening project, Staff was considering doing the undergrounding prior to the intersection improvements to make for a more smoothly run project. However, as project plans are finalized, both alternatives would be examined and the most expedient and clean moving combination would be chosen. No testimony was entered by any member of the public relative to this issue. Mayor Lock_hart closed the public hearing. On motion of Cm. Sbranti, seconded by Cm. McCormick and by unanimous vote, tire Council waived the reading and adopted ORDINANCE NO. 04 - 04 ESTABLISHING UNDERGROUND UTILITY DISTRICT 2003-01 ON DOUGHERTY R )AD FROM DUBLIN BOULEVARD TO SIERRA LAND AND ON DUBLIN BOULEVARD FROM DUBLIN COURT TO DOUGHERTY ROAD CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 47 Mayor lz~clchar~ advised that Item 8.3 would be heard directly at,er Item 6.3. PUBLIC HFA~&NG URGENCY ORDINANCE AND ORDINANCE AUTHORIZING GROUND lEASE BY AND BETWEEN THE CITY OF DUBI~ fiND DUBLIN SENIOR LIMITED PARTNERSHIP IN CONNECTION WITH ~E CONSTRUCTION OF A $4-uNrr SENIOR HOUSING DEVE ..LOPMENT 7:37 p.m. 6.3 (600-30/430-80) Mayor Lockhart opened the public hearing. Sue Bloch, City Attorney's Office, presented the Staff Report. The City of Dublin is the owner of the former library site, located at 7606 Amador Valley Boulevard. The City Council will consider providing a 99-year ground lease to Dublin Senior Limited Partnership (Eden Housing, Inc., General Partner) for the purposes of constructing affordable senior housing. The ground lease provides for payment to the t ' City of one dollar per year, payable in advance, for the 99-year term. In light hat a ground lease must be authorized by Ordinance, immediate adoption of an Urgency! Ordinance was necessary so that the ground lease may be executed and so that financing may close and construction may commence before the end of February 2004, whic~ will ensure the receipt of the low-income housing tax credits and the project's affordabflity. Staff also recommended that the City Council concurremly proceed with routine Ordinance procedure in order to assure there could be no question regarding the validity of the approval of the ground lease. Linda Mandolini, Eden Housing, thanked Mayor Lockhart for attending the School ~Board meeting, during which time Eden Housing's fees were waived. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. ] On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Co incil waived the reading and adopted ORDINANCE NO. 05 - 04 AN URGENCY ORDINANCE OF THE CITY OF DUBLIN I MAKING HNDINGS AND AUTHORIZING A GROUND LEASE BETWEEN THE CITY OF DUBLIN AND DUBLIN SENIOR LIMITED PARTNERSHIp CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 48 and waived the reading and I1VI~ODUCED the Ordinance authorizing the executic of an identical ground lease between the City of Dublin and Dublin Senior Limited Partnership. APPROVAL OF LOAN, PROMISSORY NOTE AND DEED OF TRUST FOR DUBLIN SENIOR HOUSING AND AUTHORIZATION TO EXECUTE DOCUME ~NTS WHICH MAKE THE CITY'S RIGHT TO REPAYMENT OF THIS LOAN SUBOR~..~ INA.TE TO.SENIOR LENDER 7:42 p.m. 8.:3 (600-30) Housing Specialist Julia Abdala presented the Staff Report. On September 23, 7.002, the City Council selected Eden Housing, Inc., to proceed w~.~'th the development of affordable senior housing at the site of the former library, located at 7~06 Amador Valley Boulevard. The City Council will determine whether to provide a loan to Eden Housing, Inc., to assist in the development of affordable senior housing at this location. City Council authorization to execute the loan agreement, promissory note and leasehold deed of trust is necessary so that Eden may proceed to secure the remaining funding and begin construction of the project. Cm. McCormick asked about the current balance in the City's Affordable Housing Lieu Fee }hind. City Manager Richard Ambrose advised that there was adequate funding.g, and several million would be left over to use for other potential projects. Last year finished at approximately $7 million, and the City still had a loan commitment to Fairway Ranch. Cm. Sbranti asked about Eden Housing's repayment structure. Ms. Abdala explained how residual receipts worked and how the reimbursements x eould be tracked. Ms. Mandolini further explained the repayment plan and advised that there would.likely be prepayment ff the interest rates remained low. Cm. Sbranti asked for clarification regarding the City being subordinate to Citibank. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 49 Ms. Mandolini advised that the ground lease was not subordinate to Citibank. The ~ repayment of the subordinate loan would be subordinate to Citibank. Citibank has agreed to let the ground lease go first. ~ Ms. Bloch noted that all of the affordability restrictions in the regulatory agreement, were duplicated in the ground lease, which was senior to Citibank. If there was a foreclosure, the ground lease would stay in place, the City would still control the land and would still have ail the affordability restrictions. On motion of Vm. Zika, seconded by Cm. McCormick and by unanimous vote, the Council adopted RESOLUTION NO. 20 - 04 APPROVING LOAN AGREEMENT AUTHORIZING A LOAN IN THE AMOUNT OF $2,248~248 TO SUPPORT CONSTRUCTION OF AFFORDABLE HOUSING IN THE DUBLIN SENIOR HOUSING APARTMENTS TO BE CONSTRUCTED AT 7606 AMADOR VALLEY BOULEVARD and authorized the Mayor, Mayor Pro Tem or City Manager to sign the Loan Agreement in substantially the form presented; authorized the execution of related documents,: including a Subordination Agreement pursuant to which the City's right to repayment of the loan (but not the affordability restrictions) will be subordinate to the senior lender's · rights, an Estoppel Certificate and Agreement, and a Rec~procaI Easement Agreement; · and approved a Budget Change in the amount of $1,738,072, the difference between the amount used by Eden Housing, Inc., under the Predevelopment Loan Agreement and the amount the City has committed to fund toward the Dublin Senior Housing development. PUBHC HEARING AMENDMENT TO DUBLIN MUNICIPAL CODE TO PROVIDE FOR AN INCREASE IN SALARY FOR MEMBERS OF THE CITY COUNCIL '7:52 p.m. 6.4 (700-20) Mayor Lockhart opened the public hearing. City Manager Richard Ambrose presented the Staff Report. This was the first reading of an Ordinance which would provide for an increase inI _ salary for members of the City Council following the November 2004 election. Council CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 50 salaries would be increased from the current amount of $623.66/month to $687.58/month. The Mayor would receive an additional $100/month. No testimony was entered by any member of the public relative to this issue. Cm. Oravetz advised that he would oppose this Ordinance, as he did every time it was presented, because he felt it was inherently wrong for politicians to vote themselves! an increase; and taking a raise during the state budget problem. Self denial of a raise Would be more symbolic. It would look bad in the headlines. The Council does deserve a qaise, but the Governor is asking everyone to tighten their fiscal belt. I Cm. Sbranti asked how the increase schedule worked. ~ Mr. Ambrose explained how the government code mandated Councilmember raise! A current Council cannot vote themselves a pay increase. This increase would pertain to the Council in place after the November 2004 election. Cm. Sbranti stated that Council increases should be commensurate to City employeeI increases. For example, ff City employee increases average or cap at 5%, so should the Council's increase. Mayor Lockhart stated future Councilmembers should know that they could serve on the City Council and know that some of their expenses would be paid. Even with the proposed increase, the Council receives a relatively small amount for their level of commitment to the City. Cm. McCormick stated that this was an opportunity to encourage younger people atd women with childcare expenses to consider public service without having to dip into their personal budget. There may be three different Councilmembers benefiting fro~m~ this after the November election, t On motion of Vm. Zika, seconded by Cm. McCormick and by majority vote (Cm. O,rI avetz opposed), the Council waived the reading and INTRODUCED the Ordinance amending Section 2.08.020 of the Dublin Municipal Code to provide for an increase in the salary for members of the City Council after the November 2004 election. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 51 APPROVAL OF FENCE DESIGN AND CONTRACT CHANGE ORDER NO. 4 FOR CONTRACT NO. 05~08, ALAMO CREEK BIKE PATH AMADOR VAI.LEY BOULEVARD TO NORTH CITY LIMITS 8:02 p.m. 7.1 (600~35) Public Works Director Melissa Morton presented the Staff Report. At its October 21, 2003, meeting, the City Council directed Staff to install 200 feet Of fencing along the creek side of the Alamo Creek bike path directly south of Alamo Creek Park. Council also directed Staff to return to the City Council for approval of the fence design. Cm. McCormick asked if the area residents had been involved in this issue and knew what the proposed fenced look like. Assistant City Manager Joni Pattillo advised that the residents had been provided copies of the entire Staff Report with pictures of the proposed fencing. To her knowledge, no comments had been received. Cm. Oravetz asked ff the condominium residents had been given copies of the report. Ms. Fattillo advised that distribution included all of the people that were outreached in previous correspondence. Vm. Zika asked if there was any break in the 200 feet of fencing. Ms. Morton advised that that was a 20 foot gate included to allow Zone 7 maintenance crews to access the creek during high storm flows. The Council discussed the fence design and agreed that, although not very attractive, it would do the job of keeping people out of the creek. Mayor Lockhart asked if garbage receptacles would be installed along the trail. Ms. Morton advised that trash receptacles were not included in the plan, but the need would be monitored and included if necessary. On motion of Vm. Zika, seconded by Cm. Sbranfi and by unanimous vote, the Council approved the proposed fence design, and approved Contract Change Order No. 4 for Contract No. 03~08, Alamo Creek Bike Path - Amador Valley Boulevard to North City Limits. ~ CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 52 PUBLIC/SEMI-PUBLIC FACILITIES TASK FORCE REPORT AND RECOMMENDATION TO ADOPT SEMI-PUBLIC FACILITIES POLICY 8:08 p.m. 7.2 (410-20) Associate Planner Pierce Macdonald and Planning Manager Jeri Ram presented the Staff Report. The City Council will consider a report and recommendation from the Public/Semi~ Public Facilities Task Force to adopt a Semi-Public Facilities Policy. This report presents background information of the formation of the Task Force and an analysis of the T&sk Force's recommendation on the adoption of the policy. Cm. Sbranti asked about the rationale by which the land use formulas were derive~. Mayor Lockhart advised that the numbers were derived through the makeup of the~Task Force, which had very well-rounded representation. The formula was a reasonabld number that the entire Task Force could live with, without overburdening anyone. Mayor Lockhart advised that this was a groundbreaking Task Force and gave much' credit to Dublin Staff, who had little previous information to work with. This polic~ will benefit the community for years to come. Kevin Duggan, Semi-Public Facilities Task Force member, advised that the number formula was derived through a lot of compromise. . Mayor Lockhart thanked those Task Force members in the audience for their sermce to the community. On motion of Cm. McCormick, seconded by Mayor Lockhart and by unanimous vote, the Council adopted RESOLUTION NO. 21 - 04 APPROVING A SEMI-PUBLIC FACILITIES POLICY and directed Staff to prepare an Amendment to the General Plan and Specific Plans to include a definition for Semi-Public Facilities. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 53 FOLLOW-UP FROM THE CITY COUNCIL STRATEGIC PLANNING WORKSHOP 8:29 p.m. 7.3 (100-80) City Manager Richard Ambrose presented the Staff Report. At its December 16, 2003 meeting, the City Council approved the selection of Sherry L. Lurid Associates to assist the City Council with its Strategic Planning Workshop, which took place on Friday, January 16, 2004. During the Strategic Planning Workshop, !he City Council worked on the development of a draft Mission, Vision, and Value Statements for the City of Dublin. The primary focus of the Strategic Planning Workshop was the development of strategies that would provide a focused framework for the City's Goals & Objectives Program and the ultimate allocation of resources for the City over the next 10 years. Cm. McCormick asked how the Values Statement would play into the Goals & Objedtives process. Mr. Ambrose advised that it was part of the City's overall Mission Statement and wc,uld speak to howDublin does its business, not necessarily whatbusiness it does. The document is to be used as a guide. Cm. McCormick asked to add an additional value under "Ensuring a Safe Community," which would promote education programs that help provide safety information to fhe community. Although Dublin currently provides those services, it can provide morse of it and it should be included in the Values Statement. Mr. Ambrose advised that the education component could be highlighted, and clarified that it should read "Provide education and training to residents that would promote public safety." Cm. McCormick concurred. Mayor Lockhart stated that this document would help the Council bring its vision for Dublin into focus. It would be a real advantage to refer to the Vision, Values and Mission as the Council went through the annual Goals & Objectives process. The Council concurred and agreed that this document would help the other Commissions, as well as the entire community. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 54 Cm. McCormick asked if the information would ultimately go on the City's website. Mr. Ambrose indicated yes, and advised that the process would be discussed in depih later in the meeting, as the Council discusses the 2004 Goals & Objectives meeting and Budget Study Session. On motion of Vm. Zika, seconded by Cm. McCormick and by unanimous vote, the Council confirmed the refinement of the City's Mission, Vision, Values, and definition of the Strategies, and Developed Strategic Goals. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEAR 2004/2005 PROJECT APPLICATIONS 8:44 p.m. 8.1 (480~$0) Housing Specialist Julia Abdala presented the Staff Report. / The City Council will determine how to allocate $99,108 allocated to the City of Ddblin in CDBG funds for Fiscal Year 2004-2005. This year, 10 applications were received requesting CDBG funds. At the same time, the amount of funds available for Dublifi decreased. In order to accommodate this reality, Staff recommended funding only those community service providers that were currently funded. Mayor Lockhart noted that Dublin was exempted from the Alameda County Minor I, Rehabilitation Program last year because Dublin's balance was quite high, and asked if our balance had come down significantly. Ms. Abdala indicated yes, Dublin provided two major rehabilitation projects las ye r, · , which took up a large amount. Now Dublin s account was down and the County was requesting that money be put back into it. Bruce Fielder, Dublin Resident, advised that he was present to urge Dublin's continhed support of the Meals-on~Wheels program. On motion of Cm. Oravetz, seconded by Cm. Sbranti and by unanimous vote, the Council directed Staff to submit applications for $99,108 in CDBG funding for FY 2004/2005 as follows: Dublin Housing Authority Emergency Vehicle Access Road~ Repair, $29,791; Annual Contribution toward Acquisition/Rehabilitation of Tri~Valley CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 55 Haven's Sojourner House as agreed in the Participating Jurisdiction Agreement between the Cities of Livermore, Pleasanton, Dublin and County of Alameda, $5,427; Senior Support Program of the Tri-Valley, $9,500; Tri~Valley Haven Domestic Violence Shelter, $15,000; Spectrum Community Services - Meals on Wheels, $5,000; Easter Seals Area - Kaleidoscope After~School Program, $10,000; Housing Rehabilitation, $17,790; and Program Administration, $6,600. RELOCATION OF ANNUAL HOIJDAY TREE HGHTING CEREMONY 8:51 p.m. 8.2 (950-40) Parks & Community Services Manager Paul McCreary presented the Staff Report. The annual Holiday Tree Lighting Ceremony was relocated in 2003 to the area next, to the new outdoor holiday tree in front of the new Dublin Public Library. After holdiytg the ceremony in the new location, it was discovered at the site was not as conducive~ as the Civic Center Courtyard for the ceremony due to the freeway noise. Staff I recommended, with Parks & Community Services Commission concurrence, that ceremony be relocated back to the Civic Center Courtyard for the 2004 holiday and continue to light the tree in front of the Library as a second holiday tree that could be viewed by the general public and those passing along the freeway. 1 Cm. McCormick expressed disappointment and concern that the tree in front of th Civic Center was not lighted this past holiday season. It was specifically planted to .be a holiday tree for the people of Dublin to view and enjoy from Dublin streets. Mr. McCreary advised that it was actually Staff's plan to light the tree in front of thle. Library as the outdoor tree for the community instead of lighting the tree in front o~f the Civic Center, and asked for Council direction. The Council agreed that the tree on Dublin Boulevard should be lit to be viewed by the people of Dublin, as well as the trees in front of the Library and in the Civic Center foyer. Mayor Lockhart asked for Staff to study the feasibility of adding some seating for small children and the elderly to be able to sit comfortably during the long event. Mr. McCreary advised that Staff would look into the suggestion. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 56 Cm. Sbranti asked about the sound system problems experienced during the last eve~nt. Mr. McCreary advised that the same sound system was used as in years past; however, several outside factors, such as weather and the electrical system, caused problems.~ Staff will work more closely in the future with the maintenance crew to make sure the so~und system was properly set up. On motion of Cm. Sbranti, seconded by Cm. McCormick and by unanimous vote, the Council directed Staff to relocate the event to the Civic Center Courtyard. Note: Item ,9.3 was heard after Item 6.3. AUTHORIZATION TO SOLICIT THE SERVICES OF A COMMUNICATIONS CONSULTANT TO ASSIST THE CITY AND THE DUBLIN HOUSING AUTHORITY IN STUDYING THE POTENTIAL RENOVATION/REDEVELOI:'MEbU' OF THE ARROYO VISTA HOUSING COMPLEX 8:57p.m. 8.4 (600-40/110~$0) City Manager Richard Ambrose presented the Staff Report. The City has provided funding to the Dublin Housing Authority for the purpose of conducting a Planning/Financial Feasibility Study to determine the feasibility of renovating/redeveloping the Arroyo Vista Housing complex. Staff also proposed that the City Council consider providing additional funding to secure the services of a Communications Consultant who specialized in working with residents and housing authorities in these types of studies. Mayor Lockhart asked for Council concurrence to appoint her to participate on the!. Consultant Selection Committee. Cm. Oravetz asked ff it would be appropriate to have one of Arroyo Vista's Resideni Council participate in the consultant selection process. Mayor Lockhart stated no, it was important during this whole process that the HouSing Authority, the Housing Authority Commission, and Resident Council have their roles in the process, and that the City have a separate role. The City's role would be to select the Communication Consultant because the City of Dublin is paying for the consultant~. The CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 57 consultant would then work with the Housing Authority and the Resident Council .n the issue. Cm. Oravetz agreed and stated that the utmost should be done to. keep the residents informed and involved in the process. Mayor Lockhart agreed. Vm. Zika asked about a possible HUD regulation that an Arroyo Vista resident brought up at the last Dublin Housing Authority meeting, and asked ff it was correct and applicable. Mr. Ambrose indicated that Housing Authority Director advised that the resident w~as misinformed and it was not a HUD regulation. 1 Mr. Ambrose further advised that the Resident Council and the residents would certain y be involved every step of the way. However, in order to get the process going and keep the consultant selection apart from actual study, Staff was proposing that the City select the consultant. Vm. Zika stated that the City should respond to the resident's misinformation aboutI HUD regulations and indicate that what she quoted was not applicable to what the City was doing. It was important that the misinformation not be spread throughout the Arroyo Vista community. Mayor Lockhart noted that the Communication Consultant would alleviate many misconceptions. Mr. Ambrose agreed that a consultant who had been involved in public housing renovation projects and who understood public housing and the needs of the residents would provide an important service. Cm. McCormick asked about the selection process timeframe. Mr. Ambrose advised that Staff hoped to report back to the Council at the March 2~ d meeting. On motion of Cm. Sbranti, seconded by Vm. Zika and by unanimous vote, the Com~lcil authorized Staff to solicit proposals for Consultant Services to assist the Housing Authority in communicating with residents regarding this project; and appoint Mayor Lockhart to serve on the Consultant Selection Panel. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 58 AMENDMENT TO CONSULTING SERVICES AGREEMENT WITH HQE, INC., FOR THE I~580/SAN RAMON ROAD - FOOTHILL ROAD INTERCHANGE IMPROVEMENTS (MODIFICATION TO SCOPE OF WORK AND ADDITIONAL COMPENSATION) 9:04 p.m. 8.5 (600-30) Public Works Director Melissa Morton presented the Staff Report. On February 1, 2000, the City Council approved a consulting services agreement With HQE, Inc., to prepare the Project Study Report for the I~580/San Ramon Road~Foothill Road Interchange Improvement Project. The City Council subsequently approved Amendments 1, 2 and 3 to HQE's agreement to prepare the Project Report/Environmental documentation and contract documents, and to provide construction support services. Under Amendment #4, HQE's scope of work is proposed to be expanded to include revising a traffic control plan as it relates to the I~ 580/SaWn Ramon Road - Foothill Road Interchange Improvements. On motion of Cm. Oravetz, seconded by Cm. McCormick and by unanimous vote, t~e Council adopted RESOLUTION NO. 22 - 04 APPROVING AMENDMENT NO. 4 TO THE AGREEMENT WITH HQE, INC., FOR ENGINEERING SERVICES and approved a Budget Change in the amount of $8,800. 2004 GOALS & OBJECTIVES MEETING/ BUDGET STUDY SESSION AND COUNCIL/COMMISSION WORKSHOP 9:07 p.m. 8.6 (100-80) City Manager Richard Ambrose presented the Staff Report. Annually, the Dublin City Council has held a special meeting to define the City's. Goals & Objectives for the upcoming year. A new element, a joint Council/Commission Workshop, was added by the City Council to last year's Goals & Objectives process. As the City prepared for the upcoming Goals and Objectives process it will incorporate the Strategic Planning outcomes from the City Council's Strategic Planning Workshop that CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 59 took place on January 16, 2004. The primary work product that was developed in the Strategic Planning Workshop were the six (6) Strategies that will help frame key areas of concentration over the next ten (10) years for the City. The Council will determine the dates, times and meeting logistics of the 2004 Goals & Objectives Meeting/Budget Study Session and Council/Commission Workshop. The Council and Staff discussed the logistics of the new format, and agreed that the Strategic Goals would help the Council focus when setting priorities. The Council discussed and provided Staff with direction related to the following: 1) Council Commission Workshop: a) The same approach established with the inaugural 2003 City Council/Commission Workshop would be used in the 2004 Workshop, with the modification of allowing each Commission with up to 75 minutes to speak; b) The Council would meet with each Commission individually; c) The Advisory Committees to the Parks and Community Services Commission (Senior Advisory and Youth Advisory Committees) would be invited to attend the workshop; d) A facilitator would not be secured; e) The Workshop would be held on Saturday, March 20% starting at 8:00 a.m. with a continental breakfast and ending at approximately 12 noon, followed by lunch. 2) Confirmed the approach proposed by Staff to establish the City's Goals & Objectives for 2004 that takes into consideration the outcomes from the Strategic Planning Workshop. 3) Established that the Goals & Objectives and Budget Study Session would be held on Monday, April 19th at 5:00 p.m. Dinner would be provided prior to the meeting. OTHER BUSINESS 9:28 p.m. Mr. Ambrose advised that the City of Hayward confirmed a special meeting with Assemblywoman Ellen Corbett on February 12, 2004, at 6:30 - 7:30 p.m. at HaYward City Hall. An agenda will be distributed shortly. Currently, three CouncilmemberS planned to attend this meeting, which would be posted and open to the public. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 60 Mr. Ambrose advised that the Volunteer Recognition dinner will be held on February 26th at 6:00 p.m. at the Dublin Radisson. Mr. Ambrose advised that the logistics for the March :srd Senior Center and Senior Housing groundbreakings had been slightly modified. The Senior Center groundbreaking will still occur at 11::50 a.m., followed by the Senior Housing , groundbreaking at 12 noon. The only change would be in the location of the luncheon hosted by Eden Housing. It was determined that the Library's Community Room w6uld. be a more appropriate location, as there would be too much construction dust to have lunch on site. Cm. Oravetz advised that Dublin High School is having its 2na Annual Hall of Fame l dinner this Saturday. Tom Mullican and Jack Jordan, both varsity coaches, are being inducted. Vm. Zika attended the dedication of Camp Parks new rifle range. He participated i~ the Ilene Misheloff walk last Thursday, which was a moving experience. He attended the Congestion Management Agency's meeting last week, during at which time he was advised that there was no money for any of Dublin's projects. Cm. Sbranti indicated that Ilene Misheloff was a classmate of his and the community should continue to pray for her safe return. ] Cm. McCormick advised that the Tri~Valley Transportation Commission recently passed its Strategic Spending Plan, and had money available for its projects. Mayor Lockhart reported that she attended the U.S. Conference of Mayors in Washington, D.C. Much of the meeting had to do with cultural arts programs and economic development. Ideas were flowing how to do things without a lot of money. She advised that she and Vm. Zika will be meeting with Congressman Pombo later this month to discuss transportation issues and the army base, etc. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 61 ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 0:$6 p.m. Meeting minutes taken and prepared by Fawn Holman, Deputy City Clerk. Mayor ATFEST: City Clerk CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 3, 2004 PAGE 62 A regular meeting of the Dublin City Council was held on Tuesday, February 17, 2(}04, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:06 p.m., by Mayor Lockhart. ROLL CALL PRESENT: Councilmembers McCormick, Oravetz, Zika and Mayor Lockhart. ABSENT: Councilmember Sbranti (arrived at the meeting at Z'3O p. m.) PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. ACCEPTANCE OF GRANT FROM ALTAMONT CRUISERS 7:06p.m. $.1 (150-70) Chief of Police Gary Thuman presented the Staff Report. The Altamont Cruisers donated $1,000 to Dublin Police Serdces for purchase of a portable 8' event display board which will be used in the police drug education program. On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote (Cm. Sbranti absent), the Council accepted the grant; approved the Budget Change; and directed Staff to prepare a formal acknowledgement to the donor. 2003 ORGANIZATION OF THE YEAR NOMINEES 7:08 p.m. 3.2 (610-50) The nominees for Dublin's 2003 Organization of the Year are: CMAD, Inc. (Citizens Making A Difference) and the GFWC Dublin/San Ramon Women's Club. Mayor Lockhart presented a representative from each nominated organization with a Certificate of Recognition. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 63 The winner will be announced at the City's "Spotlight on Volunteers" event being held on Thursday, February 26th at the Dublin Radisson Hotel. 2003 cmZEN OF THE YEAR NOMINATIONS 7:11 p.m. 3.3 (610~50) The nominees for the 2003 Citizen of the Year include: Catherine Brown, Dave Burton and Kathleen (Kelly) Knabe. Mayor Lockhart presented each nominee with a Certificate of Recognition. The winner will be announced at the City's "Spotlight on Volunteers" event being held on Thursday, February 26t~ at the Dublin Radisson Hotel. PRESENTATION BY PUBLIC WORKS STAFF ON NATIONAL POIJ.UTANT DISCHARGE EIJMINATION SYSTEM (Nt'DES) PROGRAMi 7:15 p.m. 3.4 (1030~20) Public Works Director Melissa Morton explained that this presentation was intended, to update the City Council on the progress that Staff has made in implementing the new NPDES permit, highlighting certain measures that have already been incorporated into project planning for Capital Improvement Projects and into the City's review of private development projects. The new NPDES permit requirements will add costs to the City for City-sponsored Capital Improvement Program projects. Private development projects will also realize an increase in total project costs that will be passed on to the buyers of development real estate. Cm. McCormick commended Staff on this wonderful program. Education as well a~s ail the committee work is so important. Vm. Zika asked ff we got any money for the copper roof removed from the old Library building. Ms. Morton stated it was coating, not actual copper roofing. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 64 PRESENTATION BY ALAMEDA COUNTY SUPERVISOR NATE MILEY ON MEASURE A ESSE~ HEALTH CARE SERVICES TAX INITIATIVE ON THE MARCH 2I~ BALLOT 7:21 p.m. $.5 (660~$0) Supervisor Miley advised that this initiative is intended to provide additional support for health services to low-income and uninsured residents of Alameda County through 'a half percent (.5%) sales tax increase throughout Alameda County. It is estimated that $90 million would be generated annually. Mr. Miley explained that healthcare has always been in crisis. A Monterey measure failed with 61%. Measure A requires a 2/3 vote for passage. If approved, the new tax would become effective July 1, 2004 and would sunset on June 30, 2019. People who would like more information may contact the office of Alameda County Board of Supervisors President Gail Steele at (510) 272-6692. He stated he had signs, bumper stickers, buttons, etc. He requested that the Dublin City Council endorse this measure. Mayor Lockhart clarified even though these hospitals aren't located within Dublin, :heir services are available to Dublin citizens. An Editorial in Tri-Valley Herald criticized the Board for hiring a consultant. She asked Mr. Miley to comment on this. Cm. Sbranti arrived at the meeting at Z'3O p. m. Mr. Miley discussed how the Board and Trustees differ in responsibility. The decision to hire a consultant was a decision made by the Board of Trustees. They come in and look at a hospital's operation from top to bottom and come up with an implementation Plan to right size the medical center. The ANG Newspaper Group was not right in criticizing the Board of Supervisors when this was not their decision. Cm. McCormick asked if a citizen's oversite committee will be geographically balanced. Mr. Miley replied the Board of Supervisors will make the appointments and he was~ not sure at this time how many will be on the committee, but it will be geographically balanced. Cm. Sbranti stated he has endorsed this and he hopes it passes. He asked what happens if it doesn't? CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 65 Mr. Miley stated they are hopeful that CAME? will impr,ove operati.o, nal effi.,c,ie .n.c,~e,si but despite this, with patient loads increasing and revenues aecreasing, mere wm Stln ye some factor of a deficit. There will be continued layoffs and a denegration of services. Vm. Zika talked about prior consultants hired in the last 4 years. What assurances do theY have that things will improve and this won't be just another open checkbook? Mr. Miley stated he did not originally support the structure of the Board of Trustees: He is still of this basic opinion, but is willing to see how they work with CAMEO to see how they right things. They are looking at the possibility of one option having something like a Commission inStead of a Board of Trustees. CAMEO will implement; that's their job. CAMEO reports directly to the Board of Trustees, not the CEO. They have a $0~dayI clause to allow to terminate if they run into opposition to their strategies. Vm. Zika stated he did not see anything saying the County will continue to fund at their current levels and this will be in addition. Mr. Miley stated they fund $100 million and discussed maintenance of effort. Ther~e have been changes on the Board of Trustees. Mayor Lockhart stated there have been a number of positive changes. Cm. McCormick asked Attorney John Bakker, since they don't have another meeting before the election, if there is any way they can endorse this. Mr. Bakker stated Council action or adoption of a Resolution supporting this would have to be taken at a duly noticed special meeting. Individual Councilmembers may endorse the initiative, however. CONSENT CALENDAR . 7:45 p.m. Items 4.1 through 4.6 Cm. McCormick pulled Item 4.2. On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the CoUncil took the following actions: Approved (4.1) Minutes: None CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 66 Adopted (4.3 670-40) RESOLUTION NO. 23- 04 APPROVAL OF GRANT OF EASEMENT FOR ELECTRIC AND TELEPHONE UTILITIES TO ALAMEDA COUNTY FOR EMERALD GLEN FIRE STATION NO. 17 Adopted (4.4 600-50) RESOLUTION NO. 24- 04 APPROVING AN AMENDMENT TO THE IMPROVEMENT AND MAINTENANCE AGREEMENT FOR BOX CULVERT TO CHANNEL DRAINAGE DROM DUBLIN RANCH Accepted (4.5 600-35) improvements under Contract 05~01, Village Parkway Improvements - Amador Valley Boulevard to Dublin Boulevard; and authorized the release of retention payment to Granite Construction Company after $5 days if there are no subcontractor claims; Approved (4.6 300-40) the Warrant Register in the amount of $5,480,319.56. Cm. McCormick pulled Item 4.2. This year we replaced 38poles. She asked if this is the combin led number or just the number for this year? Public Works Director Melissa Morton stated there were 38 replaced for just this year. The replacements were to happen over a pe~od of years. Assistant Ci& Mana~gerJoni ?a~71o stated it was a 6 year plan. Ms. ?attillo advised that there was a site study/analysis done and replacement is done by need. I Ms. Morton stated the newpoles are salvanized so they have a 60+ year life. We had a pole $o down today due to high winds and our Staff was very responsive. ~ On motion of Cm. McCormick, seconded by Cm. Sbranti, and by unanimous vote, the Council accepted (4.2 600-35) improvements under Contract 03-113 (Street Light Pole Replacement, Phase 2) and authorized final payment to Brown & Fesler, Inc., less I retention to be paid in $5 days ff no subcontractor claims are received. CITY COUNCIL MINIdTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 67 PUBLIC HEARING PARKS AND RECREATION MASTER PLAN - FEBRUARY 2004 UPDATE 7:50 p.m. 6.1 (920-30) Mayor Lockhart opened the public hearing. Parks & Community Services Director Diane Lowart advised that the Draft Parks anO Recreation Master Plan - February 2004 Update and an Initial Study to assess the I potential environmental effects of the Master Plan Update have been completed. Th~ Parks & Community Services Commission considered the Draft Master Plan on Febrg~ ary 9th, and recommended a number of editorial changes to the document. In order to make the changes to the document, it is recommended that after conducting a public heating tonight~ that the item be continued to the March 16, 2004 City Council meeting. Vm. Zika asked if the Parks & Community Services Commission will look at the changes again? Ms. Lowart responded no, they just directed Staff to make the changes. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. The Council continued this item to a public hearing at the March 16, 2004 City CoUncil meeting. PUBLIC HEARING ORDINANCE AUTHORIZING GROUND LEASE BY AND BETWEEN THE CITY OF DUBLIN AND DUBLIN SENIOR LIMITED PARTNERSHIP IN CONNECTION WITH THE CONSTRUCTION OF A 54~UNIT AFFORDABLE SENIOR HOUSING DEVELOPMENT 7:52 p.m. 6.2 (600-$0/450~80) Mayor Lockhart opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that the City of Dublin is the owner of the former library site, located at 7606 Amador Valley Boulevard. The City Council will consider providing a 99~year Ground Leage to Dublin Senior Limited Partnership (Eden Housing, Inc., General Partner) for the CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 68 purposes of constructing Affordable Senior Housing. The Ground Lease provides fm payment to the City of one dollar per year, payable in advance, for the 99-year term. Judy Banner addressed the Council and stated she has lived in Dublin 42 years. Her concern was that on the property where the old Library sat, there is going to be a Senior Community Center. How will we fit 54 units and a Senior Center and still have roo~m for parking? She stated she felt it would be nice to see a design somewhere. Mayor Locldaart advised that this had been discussed many evenings and our Staff alnd Eden Housing feel quite comfortable that everything will fit. The units are 1-bedro0m and because of the age and income level of the occupants, the parking requirements are different. There will be parking underneath the building. Mr. Peabody stated he would be happy to share the layout with Ms. Banner. Mayor Lockhart closed the public hearing. On motion of Cm. McCormick, seconded by Vm. Zika, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 6- 04 AUTHORIZING A GROUND LEASE BETWEEN THE CITY OF DUBLIN AND DUBLIN SENIOR LIMITED PARTNERSHIP PUBLIC HEARING AMENDMENT TO DUBLIN MUNICIPAL CODE TO PROVIDE FOR AN INCREASE IN SALARY FOR MEMBERS OF THE CITY COUNCIL 7:57 p.m. 6.$ (700-20) Mayor Lockhart opened the public hearing. Assistant City Manager Joni Pattillo presented the Staff Report and advised that this !is the second reading of an Ordinance which would increase the salary for members of tl4e City Council in an amount equal to 5% of the current $625.66 monthly compenSation for calendar years 2003 and 2004, for a total of $687.58 monthly. The Mayor would continue to receive an additional $1 O0 monthly. This increase would not become effective until after certification of the November 2004 election. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 69 No testimony was entered by any member of the public relative to this issUe. Mayor Lockhart closed the public hearing, i On motion of Vm. Zika, seconded by Cm. Sbranti, and by majority vote, the Council waived the reading and adopted ORDINANCE NO. 7- 04 AMENDING DUBLIN MUNICIPAL CODE SECTION 2.08.020 AND PROVIDING FOR AN INCREASE IN SALARY FOR MEMBERS OF THE CITY COUNCIL Cm. Oravetz voted in opposition to the motion. APPOINTING STANDBY omCERS FOR THE CITY COUNCIL AS PART OF THE COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 7:58 p.m. 7.1 (520-30) Administrative Analyst Jason Behrmann presented the Staff Report and advised thatl a Comprehensive Emergency Management Plan, which addresses the City's responsibilities as they relate to natural disasters, human-caused emergencies and technological . incidents, was adopted by the City Council in January, 2004. In order to ensure the continuity of government in the event of a major disaster, it is appropriate for the City Council to appoint Standby Officers. Mr. Behrmann advised that a Resolution had been prepared which would appoint the members of the Planning Commission as primary Standby Officers of the City Council and members of the Parks & Community Services Commission as secondary Standby Officers. Cm. Sbranti clarified that this is in case members of the City Council are unable to perform duties assoCiated with an emergency. He asked if the whole commission gets appointed? Mr. Behrmann stated whoever on the City Council is able to be there, they would appoint additional members. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 70 On motion of Cm. McCormick, seconded by Cm. Oravetz, and by unanimous vote, fhe Council adopted RESOLUTION NO. 25- 04 APPOINTING STANDBY OFFICERS FOR THE CITY COUNCIL (COMPREHENSIVE EMERGENCY MANAGEMENT PLAN) STANDARD PACIFIC HOMES ANNEXA~ON STUDY AND POTENTIAL GENERAL PLAN AMENDMENT REQUEST FOR PROPERTY LOCATED AT 6847 TASSAJARA ROAD 8:00 p.m. 8.1 (420~$0/620~20) Community Development Director Eddie Peabody presented the Staff Report. The Applicant, Norman Soares of Standard Pacific Homes, is proposing to annex approximately 67 acres located at 6847 Tassajara Road and to develop a single-family home project that would consist of 95 single-family homes, 8 affordable duet units and 43.3 acres of open space. ~ Cm. Sbranfi asked, if the City Council authorizes this to go forward, would this look at feasibility of other options such as neighborhood commercial? There am some geographic constraints that he recalled when they looked at the Wallace property. It is important to look at neighborhood commercial as part of this study. He stated he was not sure which property is most appropriate, but we need to look at this. Mr. Peabody expressed agreement and stated them are environmental constraints on this property that will have to be examined in some detail. Mayor Lockhart stated she felt it is important to not plan in a vacuum; there may be some economies of scale. Cm. Oravetz questioned the amount of park space we am looking at? Mr. Peabody stated one of the issues being discussed is that we will have a major street with development on both sides and it would be appropriate to examine whether there is a good location for some parkland on either side of the roadway. We will take a good hard look at this. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 71 Cm. Sbranti stated he felt we should look at wherever the best fit happens to be. i Cm. McCormick stated she is concerned about another ~)$ beige 2~story houses with some duets. Hopefully, we will encourage some creativity. She stated she doesn't like cookie-cut~er look out there. Vm. Zika stated he hopes when we get to the affordable units, we can do better than what the last developer did. He asked if this would this delay the study report on the other two if we agree to look at this? ! Mr. Peabody stated this is a question that will certainly be addressed when they present the Community Development Goals & Objectives to the City Council. We are basically running out of land in that area. Norman Soares with Standard Pacific stated Mr. Peabody pretty much hit everything they are looking for. They will address the issues with Staff and make sure the proj~t will be suitable and one which the City can be proud of. They look forward to working with Staff on this. ~ On motion of Cm. Sbranti, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 26- 04 APPROVING THE INITIATION OF AN ANNEXATION STUDY FOR STANDARD PACIFIC HOMES FOR PROPERTY LOCATED AT 6847 TASSAJARA ROAD MISSION PEAK PROPERTY CIVIC GREEN BUILDING ORDINANCE 8:12 p.m. 8.2 (550-10) Assistant City Manager Joni Pattillo presented the Staff Report, gave background information, and advised that Staff has completed an extensive review of the cost/benefit implications of implementing environmentally friendly building practices on City projects like the upcoming Emerald Glen Recreation Center. The proposed program and Ordinance would be designated as the Green Building Program and the environmental compliance benchmarks being recommended are contained in the Leadership in Eriergy & Environmental Design (LEEDTM) Green Building Rating System. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 72 Ms. Pattillo explained that it is possible that this Ordinance will result in increased ~osts for certain capital improvement projects. The precise costs are unknown and will partially depend on the desired level of certification selected by the City Council. It 'is estimated that City projects requiring LEED TM silver certification under the proposed Ordinance could experience cost increases of up to 2% of the total project cost and an additional $20,000 to $40,000 for the LEED TM application process. Another potential outcome might be a need to adjust Development Fees associated with Public Facilities to accommodate the estimated increase of 2%. However, green buildings typically reshlt in significant life cycle savings, often exceeding the initial investment by as much as ten times. Ms. l'attillo commended those who worked on this, including Herma Lichtenstein, Gregory Shreeve, Jeri Ram, Melissa Morton, Ferd Del Rosario, Jason Behrmann, John Bakker, Bob Cantrell and Wendy Sommer and Darren Bouton with Alameda County Waste Management Authority helped us get focused. Ms. Pattillo discussed the 3 options for LEEDTM certification. Cm. McCormick asked what is the big leap to silver? Ms. Pattillo stated it is a doable goal, more than the minimum, and they felt it is attainable. , Cm. Sbranti talked about the 26 to $$ points to get the silver and asked about the $3 to $9 threshold. Ms. Pattillo stated a lot of unique green practices would have to be implemented. Silver is something we want to be able to reach and demonstrate successfully. It is a growth mechanism for the City. The LEEDS recognize that humans use the buildings. It is a very practical rating system. A lot of the things are untested. Cm. Sbranti asked if refurbishment projects would be included in the $$ million? Ms. Pattillo replied yes. Mayor Lockhart stated if there were opportunities to go higher, we would definitelY try to go higher than the silver level. Ms. Pattillo stated the best economic policies are the ones that balance economical and environment.al ,aspects.. . . CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 73 Vm. Zika stated he likes the cost effectiveness over the life of the building. As time lnd technology improves, getting above the silver level would be fairly attainable. We at least get a start. I Cm. Sbranti stated Syntex Homes in Livermore did this. I Cm. Oravetz commented he thought this was an excellent report. They first talked about this at a Tri~Valley Council meeting about a year ago when Pleasanton brought this up. These buildings will be good things. It will cost us about 2% more, but in the end, we get 10% back. Ms. Pattillo advised that our approach takes it a step further than Pleasanton's Ordinance. Wendy Sommer with Alameda County Waste Management Authority stated they are fortunate to have Mayor Lockhart as a member of their board. She commended Staff and stated this is a group of people who are very thorough and very objective. I On motion of Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council directed Staff to use the silver level for LEEDTM certification and to make the appropriate modifications to the Ordinance and present the Ordinance for its first reading at the next City Council meeting. Mayor Lockhart stated Valerie Barnes was in the audience tonight. Ms. Barnes served on the Waste Management Board when she was on the City Council and was the one who got her involved. OTHER BUSINESS 8:38 p.m. Ms. Pattillo advised that live televised City Council meetings will begin with the next meeting, March 2ha. The telecast will go to Channel 28. There will be a press release, and information posted on both the City and CTV websites. Ms. Pattillo reminded everyone of the volunteer recognition event being held on Thursday evening, February 26th, starting at 6 p.m. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING February 17, 2004 PAGE 74 Ms. Pattillo discussed the need to conduct City Council disaster training. The options are one hour prior to a City Council meeting or if the City Council wishes to take part with Staff training potential dates would be March 5th, March 19th or March 26th. This training would take about 2 hours. Following discussion, the Council determined that it would like to do the training at 5:30 p.m., on Tuesday, April 6th, prior to the City Council meeting. Cm. Oravetz stated he and Vm. Zika will attend a League of California Cities East Bgy Division meeting this week. John Russo will be speaking about the local government ballot measure. He thanked those involved in putting on the high school baseball hall of fame dinner, which he emceed. He attended Assemblymember Ellen Corbett's meeting in which she gave information on the state of the state. He will be unable to attend)he volunteer recognition event, as February 26th is also the Kaleidoscope dinner at the San Ramon Marriott. He had an opportunity to play golf at the new Dublin Ranch Golf, Course. It is very nice. Vm. Zika stated he attended the Mayor's Conference dinner on February 1 lth. Today he had the opportunity to be one of the individuals to select science fair projects. Cm. Sbranti stated on February 7th, he attended a CMA meeting. They discussed th~ transportation backlog and lack of funding, but did discuss funding for I~580. He is on the Board for ACM' and they had to lay off 3 of their 4 staff members. Real people are being affected. Yesterday, he went to tour the Dublin Ranch Villages Townhomes. iThey are really nice and innovative designs; he was impressed. People are looking forward to Bray Commons and Grafton Street locating there. Cm. McCormick stated she attended a Dublin Pride Week meeting and they are rolling up their sleeves and will be creek cleaning on May l~t. They will have a lot of exciting projects. She should be coming forth soon with information on the proposed cemetery in the area, and will be asking the City Council to look at plans and whether we shOuld support this. The Green & White Gala will be held at the new Golf Course on Marc. h 12th. Tickets are on sale now. She was also at Dougherty School for the science fair and congratulated Ryan who is in the fourth grade. He created kind of a play dough type thing and says he is going to market it on Ebay. He named it GEK. CITY COUNCIL MINUTES VOLIJME 23 REGULAR MEETING February 17, 2004 PAGE 75 Mayor Lockhart asked about Dublin Pride Week and the Rose of Dublin. Ms. Pattillo stated it takes a tremendous lead time and we probably won't see this this year. Mayor Lockhart stated she hopes we plan to expand our wonderful rose garden. There are high expectations in the community. Mayor Lockhart stated she hopes everybody is paying attention to Measure 2 regarding bridges in the area to provide some transportation dollars for traffic relief. She has personally endorsed this and hopes everyone else will also, as well as Measure A. Mayor Lockhart stated she spent last week in China and had many opportunities to work with governments over there. They are getting opportunities that they've never had before. They are very generous in their time and effort. She talked with them about setting aside open space and park acreage for new developments. They are remodeling an entire new city. Other than the fact that there are 860,000 people, she stated it reminds her of Dublin. Dublin is high in their thoughts. She gets e-mails on a regular basis from them. Cm. McCormick reminded everyone of Measure D for Dublin Schools and urged people to support this and also Measure B for community college. ADJOUrNMeNT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:53 p.m. Mayor ATIZST: City Clerk CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING Febrnary 17, 2004 PAGE 76