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Home My WebLink About4.04 Sidewalk & Curb Ramp CI'TY CLERK AGENDA STATEMENT CZTY COUNCZL MEETZNG DATE: April 6, 2004 SUBJECT: Award of Bid- Contract No. 04-03, 2003-2004 Annual Sidewalk Safety Repair Program andCurb Ramp Installation Report Prepared by: Melissa A. Morton, Public Works Director ATTACHMENTS: 1) Budget Change Form 2) Resolution of Award 3) Bid Results REcoMMENDATION: ~s~/ Approve budget change in the amount of $3,268 from unallocated Recycled Product Preference Funds and adopt resolution awarding / \ bid to AJW Construction FINANCIAL STATEMENT: FY 2003-2004 Sidewalk Safety Repair Program: Budget Design, Inspection & MisCellaneous: $11,990 TOTAL DESIGN: $11,990 Low Bid Construction: Improvements (Remove & replace and grinding): $ 56,500 $ 37,070.75 Pedestrian curb ramps (funded by a Community Development Block Grant): $16,027 $13,650.00 Rubberized Sidewalk Pilot Project*: $10,376 $13,643.75 TOTAL CONSTRUCTION: $ 94,893 $ 64,364.50 The Sidewalk Safety Repair Program is budgeted in the General Fund (Fund 001). The pedestrian curb ramps are funded through a Community Development Block Grant (CDBG). * The Rubberized Sidewalk Pilot Project is included with the Annual Sidewalk Safety Repair Program to utilize recycled rubber material as a replacement alternative to concrete. This pilot project is funded through Recycled Product Preference Funds (Fund 224) from the Alameda County Waste Management Authority (ACWMA). The low bid received shows the cost rubberized sidewalk approximately twice as much as conventional concrete sidewalk ($14.75/SF COPIES TO: AJW Construction Alma Balanza, Alameda County HCD ITEM NO. ~'~, ~_ g:mntcproj\sidewalk~2003-2004~AS aWard I ~)'7~ ~ v. $7.50/SF, respectively). A budget change in the amount of $3,268 from Fund 224 is necessary to fully fund the recycled rubberized sidewalk improvements. DESCRIPTION: The Annual Sidewalk Safety Repair Program (Remove and Replace) repairs sidewalk offsets of 3/4-inch or more that may pose a tripping hazard. The Remove and Replace process is used in locations where the offset is more significant or where tree roots are causing the offset. This procedure requires removal of the existing sidewalk, and in the case of root problems, removal of the tree roots, and then replacement of the concrete sidewalk. While maintenance of sidewalks and other frontage improvements is legally the responsibility of the private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by- year basis since 1983. At the budget hearing for Fiscal Year 2003-2004, the City Council extended the funding of the repair program for an additional year. This year, the sidewalk safety repair program will include construction of approximately thirteen (13) pedestrian curb ramps that are funded through a Community Development Block Grant. This year's project includes a pilot project to install rubberized sidewalk at various locations along Village Parkway between Amador Valley Boulevard and Kimball Avenue. The installation of these test areas is fimded by the Alameda County Waste Management Authority with the purpose of replacing concrete sidewalks where tree roots cause chronic buckling and damage. The Rubberized Sidewalk Pilot Project uses modular rubber paver tiles made of recycled California tire rubber. The tiles are easily installed and · instantly ready for pedestrian traffic. Rubber sidewalks allow for long-term, low-cost maintenance since street trees root growth can be trimmed every several years without damage to either tree or sidewalk by removing and repositioning the tiles. A budget change in the amount of $3,268 from Recycled Product Preference Funds is necessary to fully fund the recycled rubberized sidewalk improvements A total of 6 bids were received for the project (Attachment 3). The low bidder was AJW Construction, with a bid of $63,364.50. Staff is investigating the possibility of adding more locations for removal and replacement as the bid is below the amount budgeted for this project. Staff has reviewed the bid results, checked references, and recommends that the City Council approve budget change in the amount of $3,268 from unallocated Recycled Product Preference Funds and adopt the resolution awarding Contract No. 04-03, 2003-2004 Annual Sidewalk Safety Repair Program and Curb Ramp Installation, to AJW Construction. Page 2 CITY OF DUBLIN ' BUDGET CHANGE FORM "CHANGE FORM # New Appropriations (City Council Approval Required):. Budget Transfers: "v/ From Unappropriated Reserves From Budgeied Contingent Reserve (10800-799.000' (If Other than General Fund, Fund No - 27.~ Within Same Department Activity From New Revenues Between Departments (City Council Approval Required) ', , Other Name: Name: Improvements - Recycled rubber ~ ' ' sidewalks $3,268 Account #: Account #: 224-94250-750-050 Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Signature REASON FOR BUDGET CHANGE ENTRY: Transfer necessary to fully fund the recycled rubber sidewalk improvements as part of Comract No. 04-03. City Manager: Date: Signature As approved at the City Council Meeting on: Date: Mayor: ............................. Date: Posted By: ~' .... Signature RESOLUTION NO. - 04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING cONTRACT NO. 04-03, 2003-2004 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM AND CURB RAMP INSTALLATION TO AJW CONSTRUCTION WHEREAS, the City of Dublin did on March 11, 2004, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 04-03, 2003-2004 Annual Sidewalk Safety Repair Program and Curb Ramp Installation authorized by the City Council on January 20, 2004, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and 'for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director/Assistant City Engineer, who has reviewed the bids to determine the lowest bid which was responsive to the ~requirements of the bid documents. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 04-03 to the lowest responsible bidder therefor, to wit, AJW Construction, at a bid of Sixty-Four Thousand, Three Hundred Sixty-Four Dollars and Fifty Cents ($64,364.50), the particulars of which bid are on file in the office of the Director of Public Works. PASSED, APPROVED AND ADOPTED this 6th day of April, 2004. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g:h-nntcproj\sidewalkX2003-2004~resoaward LLi ~I LLI , ,--,- i~n 0 ,-,-- 0 ~ ~, e~,~le~_ Z 0 -- ~ - ~ ~ ~1o o oloI ~o~ 0 ~0~ I ~o~oooo ~ - ~o! I ~ ~ ........ =~ ~ ~ i =~ · Oe ~E °>~ j ~Z ~ O~ ~ ~-- ~ ~0 ~ ~ ~ ~z ~:~ =o ~ ~ o = > ~"~