HomeMy WebLinkAbout8.2 Build&SafetyConsulRevi CITY CLERK
File # "/114
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 18, 2004
SUBJECT: Annual Review of existing Building and Safety Consultants,
Linhart, Petersen and Powers Associates (LP2A) & 4Leaf, Inc.
Report Prepared by: Gregory Shreeve Sr., Building Official
ATTACHMENTS: 1. Projected 2004-2005 Building & Safety Workload
2. Workload & Performance Measures - Historical Data
RECOMMENDATION: Approve continuation of contracts with Linhart, Petersen and
Powers Associates and 4Leaf Inc for contract Building and Safety
Services for the City of Dublin in Fiscal Year 2004-2005.
FINANCIAL STATEMENT: In Fiscal Year 2004-2005 it is projected that 24,865 hours of
A inspection, plan check and specialized services will be required.
Only those hours required will be billed. Based on these projected
hoUrs of service the annual cost of these contracts will be
$1,860,150. Funding will be included in the Fiscal Year 2004-2005
Preliminary Budget.
DESCRIPTION:
Since July 1995, the City of Dublin has contracted with the firm LP2A for primary Building and Safety
Services. 'Due to an increase in construction activity and a tight labor market LP2A was unable to fill
critical positions in building inspections. As a result in Fiscal Year 2001-2002, the City of Dublin
contracted with the firm 4Leaf Inc., for Building and Safety Services. The City added the firms of
Precision Inc and CSG in June 2003 for overflow work. However, LP2A and 4Leaf have been ableto fill
all building inspector positions and the City has not utilized the services of Precision or CSG. Due to
cyclical construction activity, the City has found that this type of contract arrangement best suits the
City's needs.
Current Contract Staff LevelS provided to the City by each company includes the following:
LP2A - 2 In-House Plans Examiners, 1 Commercial Inspector and 1 Residential Building
Inspector.
4Leaf - 5 Residential Building Inspectors.
COPIES TO: Bldg. Consultants
In-House Distribution
V:L~gendasL2004\cc annual review bldg contract 5_ 18.doc [ ~)OQx ITEM NO. &~
4Leaf and LP2A's work has been responsive to the City's needs. Customer requests on the phone and
over the counter have been handled quickly and efficiently.
In Fiscal Year 2004-2005, Staff projects that contract services will be required as follows: · Two (2) full time In-House Plans Examiners
· Two and one half (2 ½) full time Commercial Inspectors
· Seven (7) full time Residential Inspectors
· In addition, some additional off-site plan examiner services will be performed for complicated
commercial projects.
The assumptions used in estimating service needs are outlined in Attachment 1. Attachment 2 provides a
summary of historical workload data.
Current Rates shall remain in effect:
The City Council authorized a rate increase of 6 percent for each of the various hourly services last Fiscal
Year. The cost of the various services shall remain the same for Fiscal Year 2004-2005. Staff will review
the cost of the various services during the Fiscal Year 2005-2006 budget cycle2
RECOMMENDATION:
Staff recommends that the City Council approve continuation of contracts with Linhart, Petersen and
Powers Association and 4Leaf Inc. for contract Building and Safety Services for the City of Dublin in
Fiscal Year 2004-2005. All provisions of the latest contracts with these firms, including cost of various
services, shall remain in effect.
PROJECTED 2004-2005
BUILDING AND SAFETY WORKLOAD
Estimated Valuation $301,123,554
Estimated number of permits 1,578
Estimated Inspections 32,424
Total Estimated new dwelling units issued 792
Total Estimated dwelling units finaled 728
Number of hours for inspection, plan check,
and outside plan review 26,000
Significant Projects
· Greenbriar Homes Phase 3 · Chacon Dental Office
· Trumark · IKEA
· Toll Brothers Homes Fairway
6 Single Family Neighborhoods (Area A) Senior Housing
4 Muilti-Family Neighborhoods (Area G) Muilti-Family Apts
· Koll Retail - Ulferts · General Motors Auto Mall
· Palace Auto · Bancor Tralee (Pac & Save)
· Senior Center · Bancor San Ramon Village Plaza
· Eden's Senior Housing Project Pinn Brothers
ATTACHMENT 1
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 2002-2003 2003-2004 2003-2004 2004-2005
Building Valuation $225,743,921 $187,246,251 $247,039,364 $301,123,554
Building Permit Fees $2,196,929 $1,810,153 $2,631,115 $2,500,762
Permits Issued 1,617 1,108 1,525 1,578
Inspections 24,682 20,251 25,930 32,424
Dwelling Units Issued 611 610 729 792
Dwelling Units Finaled 811 751 72,1 728
Fiscal Year 2003-2004
Contract Labor Projection
POSITION HOURLY HOURS/Est. TOTAL COST
RATE ESTIMATED
Off-site/On-site Plan Review (2) $83 4,160 $345,280
Outside/Special Plan Check. $83 1,040 $86,320
Building Inspectors (7.5) Residential $70 14,465 $1,012,550
Building Inspectors (2.5) Commercial $80 5,200 $416,000
TOTAL 24,865 ~ $1,860,150