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Home My WebLink About7.1 EmeraldGlenChangeOrder CITY CLERK File#J (oJJ- AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 1, 2004 SUBJECT: Emerald Glen Phase II - Change Order RePort Prepared by Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1) Contract Change Order #23 RECOMMENDATION: ~ 1) Approve Change Order FINANCIAL STATEMENT: Contract Amount $2,112,850.00 10% Contingency +$211,285.00 Construction Budget $2,324,135.00 Change Orders #1-#22 $12,438.66 Available Contingency $198,846.34 Proposed Change Order #23 $74,673.33 Balance Contingency $124,173.01 DESCRIPTION: At the June 3, 2003 meeting the City Council awarded the contract for Emerald Glen Park, Phase II to ValleyCrest Landscape Development. At the meeting, the Council discussed the need for a temporary restroom facility to serve the south side of the park in the event that the Emerald Glen Park Activity Center did not move forward. At the subsequent June 24, 2003 City Council meeting on the Fiscal Year 2003-2004 Budget and Update to the 2002-2007 Capital Improvement Program, the scope of the .Emerald Glen Park Activity Center project was revised to only include installation of a restroom facility. Since construction of Emerald Glen Park, Phase II improvements are nearly complete and there are sufficient funds available within the construction budget, Staff is seeking Council approval for the installation of a restroom as part of this contract. The proposed restroom is a pre-fabricated building that can be relocated to another park once there is no longer a need for its use at Emerald Glen. Given that the proposal amount exceeds $25,000, City Council approval is required. At this time the City has occupied the temporary parking lot and corporation yard and it is anticipated that the fountain and related landscape improvements will be complete by early-July 2004. If the change order for the restroom is approved, it is anticipated that the restroom will be installed by mid-July 2004. RECOMMENDATION: It is the recommendation of Staff that the City Council approve the Change Order #23 for ValleyCrest Landscape Development in the amount of $74,673.33. COPIES TO: ValleyCrest Landscape Development ITEM NO. ~ H/cc-forms/agdastmt. doc CITy OF DUBLIN CONTRACT CHANGE ORDER NO. 23 PROJECT: Emerald Glen Phase II PAGE 1 OF 1 Contract No. 03-05 TO: ValleyCrest Landscape Development AGREEMENT DATED June 3, 2003 between ValleyCrest Landscape Development and the City of Dublin You are hereby directed to make the h~rein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This change order is not effective until approved by the City Manager Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: The City of Dublin Install restroom adjacent to temporary parking lot scope of work includes building pad preparation, installation of sanitary sewer line, potable water line and concrete entry pad. COST INCREASE: $74,673.33 SUBMITTED BY: APPROVAL RECOMMENDED BY APPROVED BY Rosemary Alex Date Melissa Morton Date Richard C. Ambrose Date Parks & Facilities Develop. Coordinator Public Works Director City Manager We, the undersigned contractor, have given careful Consideration to the change proposed and hereby agree, if this proposal is approved, to all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for any and all cost and time impacts resulting from this change order. Accepted, Date Contractor: ValleyCrest Landscape Development By Title ATTACHMENT 1 CITY OF DUBLIN EXHIBIT "A" cHANGE ORDER FORM DATE: 3/29/2004 PROJECT NAME: Emerald Glen Park, Phase II CIP #: 95600 CONTRACT NO. 03-05 CHANGE ORDER NO. 23 PERCENT COMPLETE: 98% CONTRACTOR: ValleyCrest Landscape Development CONTRACT AMOUNT: $2,112,850 10% CONTINGENCY AMOUNT $211,285 CONSTRUCTION BUDGET $2,324,135 CHANGE ORDERS AS OF CONTRACT: 4% CONTRACT CHANGE ORDERS: AMOUNT CHANGE ORDER #01 Realign PG&E transformer connection 9,225.04 CHANGE ORDER #02 Change to 3" reclaim water meter 1,205.20 CHANGE ORDER fl03 Add handicap accessible ramp 0.00 CHANGE ORDER fl04 Delete 6" Class II AB-Activity Ctr. Pad (3,972.13) CHANGE ORDER fl05 Reduce AC paving at temp.parking lot (21,028.08) CHANGE ORDER fl06 Delete joint trench to Activity Center (11,943.25) CHANGE ORDER fl07 Reduce Class II AB in Sidewalk Areas (5,590.00) CHANGE ORDER #08 Add'l compaction at temp. parking lot 5,198.00 CHANG E ORDER #09 Paving on Central at park entrance 3,894.45 CHANGE ORDER #10 Tree removal at temp. parking lot 2,047.37 CHANGE ORDER #11-VOID Add'l conduit skate area to corp yard 0.00 CHANGE ORDER #12 Change bail valves to gate valves 1,173.42 CHANGE ORDER #13 Additional irrigation at Gleason/Tassajara 6,534.54 CHANGE ORDER #14 Install 36" box trees not 24" 3,300.00 CHANGE ORDER #15 Remove and recycle concrete debris 690.00 CHANGE ORDER #16 Additional irrigation south side of slope 1,164.3t CHANGE ORDER #17 T & M Sewer Line Extension 4,204.88 CHANGE ORDER #18 15-gal. Afganica trees instead of 24" box (1,415.04) CHANGE ORDER #19 Install wire and conduit for light fixture 635.49 CHANGE ORDER #20 Install sod around water feature area 12,366.00 CHANGE ORDER #21 Install utility concrete pad and fencing 1,853.61 CHANGE ORDER #22 Add bollard, concrete infill and boulders 2,893.85 CHANGE ORDER #23 Install restrooom near new parking lot 74,673.33 87,111.99 TOTAL OF ALL CURRENT AND pRIOR CHANGE ORDERS: $87,111.99 ADJUSTED CONTRACT AMOUNT: $2,199,961'99 REMAINING CONTINGENCY 124,173.01 PROGRESS PAYMENTS MADE: PAYMENT #01 78,210.00 PAYMENT #02 135,008.55 PAYMENT #03 435,808.62 PAYMENT #04 741,012.78 PAYMENT #05 221,480.11 PAYMENT #06 152,368.11 PAYMENT #07 47,418.47 25,984.00 1,837,290.64 TOTAL ACTUAL PAYMENTS: $ 1,837,290.64 ADJUSTED TOTAL CONTRACT: $2,199,961.99 REMAINING BALANCE ON CONTRACT: $362,671.35 RECOMMENDATION: APPROVED APPROVED __ APPROVED DENIED DENIED DENIED SIGNATURE: Supervising Dept. Head City Manager Mayor .-~%~¢,~ ,¢~:~¢~,~,, From-VALLEY O~E~T PUROPfASINL~ . 3043 Conferee Circle Phone: 92i463.0700 P[easanton~ CA 94588 F~; 925.469.0800 ........ ' ......... 5/25/2004 Tx ~ LB, Sew~' & Restroom D ATE: ~,~T: ~,~d Glen P~k, P~,a~ K ~OB: 104329 Ou ~.z~vt~ Cente~ Drive 4 D~Yutin, CA 9e5og Phone; 925 833-6646 l-ax, I. >.dd appro~dnmteiy 400' of 4' se~r Ii~¢, 50' of 2" pothole pro w~ter ~e, ~' wi~ concrete acces:, apa ~ re~m~o.,,~ ~.~y a d res~om by l'<eswoom t:aeil~des LTD 2. Sn~,%, ~o be ~one by ozhers . 3. All sneg:aOe pad ~...p, deteared per Ct%, ofDnbli~ le=~ d~'~d 5/10104 ~OS NA~ EI~%~LD GL'gM PA~ PPzASE ~ VALLE%rC~ST LAN~SC)~E LABOR ~ 2OO~ ~ 44.6~ $ 8,932,0G ~ ....... ~ g0 $ O 47 ~ ~ 37.60 ~ [ $ ', Trac¢ ',)¢Sre ~ 6,04 ~ S t6,O0 ~xc:~vamr week ~ ..... [. ~ 3,200,00 $ 3200,00 ' .EOUiP~¥~ENT CO~'P {~oz C) ~ $ 7,27¢.00 Tm,~ 0 gCONTF4A~O~ COST ( Image of proposed restroom for Emerald Glen Park as shown in the manufacturer's facility. May 20, 2004 Via Faesimile: 925469-0g00 R~: Eaieraid. Glen Pal< De~r Dave: ...... re~,'~,,...~'~ p.rojecL She na~ as~ed m~ ~o forced '~e your attention due a~ached price quotation' *~"' aiwa i¢~,p.~ ~ work for ~e resrroom braiding Fomoe. o~ the project Please review the att~hed and e~l me at your e~!ie~t com, enience to discuss, ~ look foTx, m~d to hea~ing ~kom you soon, Tom ~ein D~ector of ~era~ons MAY-i9-2884 ii:4SPM TEL)?755276066 ID}DUBLiN CITY MGR OFFC PA(¢E:~92 R=189z Restroom Facilities Limited (}LFL), the Natron ~ zCa~m.g s. pe,,mhz,, .......ovm desz~':u~.d sfnee !982~ offers to furnish ~ad ~s~l, per p!ars ~,n~'~ a spe,c~La~ons- ~':~ ' ', subject ~o Stranded Terms ~d Conditions of $~e~ and the ~¢opc. of Work, which b~om.e p~ ox* .~.,~,~,~'--' offer to sell. '~%~v: 0~-.~.~.'~-~ ~ ~ ~c~~ * ' " ~ :~ - -, ........ :. "' to-ether. ~ . with a 90% devosit prior m delivery ~:d submittal of ~hit~c~, pl~s ~ pour P~ym .... ~ ~f 90% ~ ~h~ Depm~ment ~f Houskn~ Appiica~ien for Registration must be m~c:mved by ~L- prior to sched~ing of delivery ~d fnst~!i[tfon. Th~k you for considering ~l., as your r~s~eom sp~i~ist for ~ls project Once plan apprev~ ~d deposits ~e r~eived, we be~in cemtr~ctie~, m~d ~jeet s dd~w~p schedule. You should prepsm' the ,ko in accorda~:ee with the "Scope of Work by attached to this contract. Our ske crew m~ves to '~e~onn ~e ~staEa~om ~h~;* wfl! ..... eleva~em o~sers, location, access. - ~ ~ soil m ~:": p~ ~, ~e~ by ~a k~dependent I~O mspec~g ag,:ney, Approximate ~,,~p~e ..... project 90-t20 days ~om receip~ of apcrovad drawings ~nd notice to proceed. Exclusions: A. Sidew~ks. beyond b~din~_ e sl~m B. Sire issues ~vond the ~ ~ ~ C~ Doom.ge to e>Sstff~g ~mcrovemen~s.