HomeMy WebLinkAbout4.07 StreetLightAD 83-1 CITY CLERK
File# 360-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June '15, 2004
SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1:
Preliminary Engineer's Report
Report Prepared by: Melissa A. Morton, Public V~orks Director
EXHIBITS ATTACHED: 1) Resolution Approving Preliminary Engineer's Report
2) Resolution Appointing Time and Place of Hearing Protests
of Proposed Assessments (July 20, 2004)
3) Preliminary Engineer's Report (Assessment Diagram to be
Displayed at City Council Meeting)
RECOMMENDATION: /,q hp~° Adopt resolutions approving preliminary engineer's report and
~'~'~ setting hearing date and time (July 20, 2004, 7:00 p.m.) for the
<~ purpose of hearing protests to the proposed 2004-2005 assessment
FINANCIAL STATEMENT:
2004-2005 Sources and Use of Street Light Maintenance District Funds
Revenues:
Total Amount Proposed to be Assessed: $222,816
Estimated Interest Revenue: 3, 648
Estimated Prior Year Collections and Penalties 3, 680
Reimbursement for Public Damage: 5,000
Less Estimated Collection and Delinquency Cost: (6,016)
Net Total Revenues $229,128
Expenditures:
Contract Maintenance and Utilities: $225,749
Administration and Engineering: 7,686
Total Operating Expenses: $233,435
The $4,307 difference will be paid by use of reserve in this District. An estimated
balance of $109, 870 will remain as a fund for future pole replacement.
The proposed assessment of $16.84 per single-family home, is the same as the
Fiscal Year 2003-04 Assessment.
COPIES TO:
,~07_~ ITEMNO. q'7
g:\assessdist\8 3 - 1 \staffrpt intent
DESCRIPTION: This assessment district funds energy and maintenance costs for the
City's street lighting system, except for the lighting installed in Dublin Ranch and Tract 7067, which is
funded through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City
Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda
Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and
ordered levy of assessments for the first time. In 1995-1996, the City of Dublin and other agencies in
Alameda County took possession of PG&E-owned street lights in order to reduce maintenance costs. The
1996-1997 assessments were reduced from the 1995-1996 level of $19.34 by 30%.
For 2002-2003, the assessment was increased from $13.26 to $16.84 in order to fund increased utility
costs and the first two years of a phased six-year Capital Improvement Project to replace deteriorated
poles in older subdivisions. The first phase of the pole replacement project was completed in Fiscal Year
2002-2003 at a cost that was less than originally anticipated. The second phase of the project, which was
included in the proposed Capital Improvement Program for 2003-2004, was also funded from this Street
Light Maintenance Assessment District.
A reserve of approximately $109,870 is projected to remain at the end of Fiscal Year 2004-2005. This
reserve is less than the amount allowed by State Law, which permits a reserve of up to 50% of the
operating cost for the District.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report
and setting a public hearing date of July 20, 2004, for the purpose of hearing protests to the proposed
2004-2005 assessment.
Page 2
RESOLUTION NO. -04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 036-04, a Resolution Directing Preparation of Annual
Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this
Council designated the Public Works Director as Engineer of Work and ordered said Engineer to make
and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972;
and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 036-04 and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and finds that each and every
part of said report is sufficient; and that said report neither requires nor should be modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses of the acquisition
of improvements and maintaining said improvements and of the incidental expenses in connection
therewith, as contained in said report be, and each of them are hereby preliminarily approved and
confirmed;
b) That the diagram showing the assessment district, description of the improvements to be
acquired and maintained, and the boundaries and dimensions of the respective lots and parcels of land
within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed ·
acquisition and maintenance of said improvements upon the several lots and parcels of land in said
District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from
said acquisition and maintenance, and of the expenses incidental thereto, as contained in said report be,
and they are hereby preliminarily approved and confirmed.
PASSED, APPROVED AND ADOPTED this 15th day of June, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: Mayor
City Clerk :.,~.rrA~- ~?_J ~
RESOLUTION NO. -04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution'No. 036-04, a resolution directing preparation of annual
report for City of Dublin Street Lighting Maintenance Assessment District (the "District"), this Council
designated the Public Works Director as Engineer of Work and ordered that Engineer to make and file a
report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 036-04, and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part thereof,
and finds that each and every part of said report is sufficient;
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED,
PURSUANT TO CHAPTER 3, SECTION 22624 OF THE ACT, AS FOLLOWS:
Section 1 Intention: The City Council hereby declares that it is its intention to seek the Annual Levy of
the Districts pursuant to the Act, oVer and including the land within the District boundaries, and to levy
and collect assessments on all such land to pay the annual costs of the improvements. The City Council
finds that the public's best interest requires such levy and Collection.
Section 2 District Boundaries: The boundaries of the District are described as the boundaries previously
defined in the formation documents of the original District, within the boundaries of the City of Dublin,
within the County of Alameda, State of California.
Section 3 Description of Improvements: The improvements within the District may include, operation,
maintenance, acquisition and servicing of street lighting and appurtenant facilities within the boundaries
of the District. Services provided include all necessary service, operations, administration and
maintenance required to keep the improvements in a satisfactory operating condition.
Section 4 Proposed Assessment Amounts: For Fiscal Year 2004/05, the proposed assessments are
outlined in the Engineer's Report which details any changes or increases in the annual assessment.
Section 5 Public Hearing(s): The City Council hereby declares its intention to conduct a Public Heating
annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626
of the Act.
Section 6 Notice: The City Clerk is hereby directed to give notice of said hearing to all property owners
in the District by causing the publishing of this Resolution once a week in a local newspaper published
. AT'.TACH dENT ...................... .-
and circulated in the City, for two consecutive weeks not less than ten (10) days before the date of the
Public Heating, and by posting a copy of this Resolution in official posting locations customarily used by
the City Council for the posting of notices. Any interested person may file a written protest with the City
Clerk prior to the conclusion of the Public Heating, or, having previously filed a protest, may file a written
withdrawal of that protest. A written protest shall state all grounds of objection and a protest by a
property owner shall contain a description sufficient to identify the property owned by such property
owner. At the Public Hearing, all interested persons shall be afforded the opportunity to hear and be
heard.
Section 7 Notice of Public Hearing: Notice is hereby given that a Public Hearing on these matters will
be held by the City Council on Tuesday~ July 20~ 2004~ at 7:00 p.m. or as soon thereafter as feasible in
the City Council Chambers, located at 100 Civic Plaza, Dublin.
Section 8 The City Clerk is hereby authorized and directed to give notice of such hearing as provided by
law.
PASSED, APPROVED, AND ADOPTED this 15th day of June, 2004.
AYES:
NOES:
ABSENT
Mayor
ATTEST:
City Clerk
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983.-1
FISCAL YEAR 2004-2005
ENGINEER'S REPORT
TABLE OF CONTENTS
1 'ENGINEER'S LETTER.. .............................................. , .................... , ......... 2t
2 ES~MA~ OF COSTS ................................................................................ 5
$ METHOD OFAPPORTIONMENT., ..................................................... . ...... 1~
4 CERTIFICATIONS ...................................................................................... 7
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE AssESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 2004-2005
ENGINEER'S REPORT
TABLE OF CONTENTS
1 ENGINEER'S LETTER ................................................................................. 3
2 ESTIMATE OF COSTS .................................................................................. 5
3 METHOD OFAPPORTIONMENT ................................................ ~ ............. 6
4 CERTIFICATIONS ........................................................................................ 7
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1 ENGINEER'S LETTER
WHEREAS, on March 16, 2004, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its
Resolution Directing Preparation of Annual Report for Maintenance Assessment District
1983-1 for the acquisition and maintenance of improvements more particularly therein
described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to
cover the portion of the estimated cost of acquisition of and maintenance of said
improvements and the cost and expenses incidental thereto, to be paid by said District.
Summary of Assessment
(1) (2) (3)
As Filed As As
Preliminarily Finally
Approved Approved
Cost of Maintenance $227, ! 85
Incidental Expenses $122,136
TOTAL COSTS $349,321
Estimated 2004-05 Interest Income ($3, 648)
Applied to 2004-05 Operating Costs
Prior Year Collections and Penalties ($3, 680)
Reimbursement for Public Damage ($5, 000)
Estimated Surplus from 2003-04 Fiscal ($114,177)
Year
SUB-TOTAL ($126,505)
AMOUNT TO BE ASSESSED FOR $222,816
FISCAL YEAR 200422005
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As required by said Act, a diagram is hereto attached showing the exterior boundaries of said
street light maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said landscaping maintenance assessment district as the same existed as
of January 1, 2004, each of which lots or parcels having been given a separate number upon
said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the acquisition and maintenance of said improvements, and more
particularly~ set forth in the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street light
maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the acquisition and maintenance of said improvements. The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within
the City of Dublin, excepting street lighting within Street Light Maintenance Assessment
District 99-1 (D~tblin Ranch). The scope of work shall also include the cost of purchase or
installation of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
2004-2005 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For
a more particular description of said property, reference is hereby made to the deeds and maps
on file and of record in the office of the County Recorder of said County. Because the names
of the several owners are unknown to me, I hereby place the word "unknown" opposite the
number of each lot of parcel of land assessed, the amount assessed thereon, and the number of
the assessment.
Dated:
Melissa A. Morton, P.E.
Public Works Director
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2 ES TIMA TE 0 F C 0 S TS
The estimated cost for the maintenance of improvements described in this Report for Fiscal
Year 2004/05 is as follows:
Maintenance
(1) Electric Energy $179,133
(2) Contract With Alameda County $3 7,933
(3) California Street Light Association $883
(4) Other Repairs and Maintenance Costs $7,800
(5) Administration $1,436
$227,185
Incidentals
(1) Engineer's Report and prOceedings $6,250
(2) Cost of Collection (County of Alameda) $3,788
(3) Delinquencies ~ 1.0% $2,228
(4) Contingencies/Reserve $109,870
$122,136
Total Estimated Costs $349,321
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·
3 METHOD OF APPORTIONMENT
The assessments shall be spread using a method of"factor rates" assigned to different land
uses.
The establishment of the apportionment of a factor rate of" 1" will be calculated by dividing
the total assessment of the year by the sum of factor rate numbers assigned wherein the factor
rates are assigned as follows:
Use (x = any single digit number) Factor Rate (multiplied by .5 if vacant)
Ox Exempt 0
lx & 73 Single Family Residential & Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel
by the apportionment for a factor rate of 1.
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4 CERTIFICATIONS
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram
thereto attached, was filed with me on June 15, 2004.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing
Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by
the City Council of said City by its Resolution No. - 04, duly adopted by said
Council on June 15, 2004.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing
A.ssessment, with the diagram thereto attached, was finally approved and confirmed by the
City Council of said City by its Resolution No. -04, duly adopted by said Council on
June 15, 2004.
I, the City Clerk of the City of Dublin, Califomia, hereby certify that a certified copy of the
Assessment was filed in the office of the County Auditor of the County of Alameda,
California, on 2004.
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