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Home My WebLink About4.10 StretLightMaintAD99-1 CITY CLERK File # D~-[2JCJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 15, 2004 SUBJECT: Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067): Preliminary Engineer's Report Report Prepared by: Melissa A. Morton, Public Works Director EXHIBITS AITACBED: 1) 2) 3) Resolution Approving Preliminaty Engineer's Report Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 20, 2004) Preliminary Engineer's Report (Assessment Diagram to be Displayed at City Council Meeting) RECOMMENDATION: . I W Adopt resolutions approving preliminary engineer's report and 1)J \1 ~ing hearing date and time (July 20,2004, 7:00 p.m.) for the 2004- . ~ 2005 assessment. FINANCIAL STATEMENT: 2004-2005 Sources and Use of Street Light Maintenance District Funds Revenues: Total Amount Proposed to be Assessed: Estimated Interest Revenue: Estimated Prior Year Collections and Penalties: Less Estimated Collection and Delinquency Cost: Net Total Revenues $ 44,319 2,278 457 0.196) $ 45,858 Expenditures: Contract Maintenance and Utilities: Administration and Engineering: Total Operating Expenses: $ 91,402 2.750 $ 94,152 The $48,294 difference is proposed to be paid from the existing reserve in this District. The nrooosed assessment- $15.10 ner sintde-famiJy home- is the same as the 2003-2004 .essment. --------------------------------------------------------------- COPIES TO: ITEM NO.-il.O. g:\assessdist\99-1 \staff rpt intent \~L t DESCRIPTION: This assessment district funds the electric energy, maintenance, and repair costs associated with the decorative street lighting within the Dublin Ranch development (phase I and Areas G and A, . excepting the golf course) and also in Tract 7067, which is the Clifden Parc development off Mountain Rise Place in the western hills. This assessment district was formed in 1999 at the request of the developers in Dublin Ranch. The Clifden Parc development was annexed in 2000, and Dublin Ranch Areas A and G were annexed in 2001. The City began maintaining some of the lights in Dublin Ranch Phase I, and also in Clifden Parc, during the 2001-2002 Fiscal Year. It is expected that the City will be maintaining up to 815 lights by the end of Fiscal Year 2005-2006. For Fiscal Year 2004-2005, no change is recommended with respect to the method of determining the assessments. The assessment for a single-family residence is estimated to be $15.10, which is the same as the 2003-2004 assessment. A portion of the reserve in this assessment district will be used to offset the budgeted increase in the cost of maintenance. As noted in the Preliminary Engineer's Report, a portion of the reserve is being set aside each year for future pole painting costs. The poles are expected to need repainting on a ten-year cycle. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date o£July 20, 2004, for the 2004-2005 assessment. Page 2 ~-z- \ Dö\ 0 RESOLUTION NO. -04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 WHEREAS, by its Resolution No. 040-04, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 99-1, Dublin Ranch (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 040-04 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of the acquisition of improvements and maintaining said improvements and of incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be acquired and maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed acquisition and maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said acquisition and maintenance, and ofthe expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 15th day of June, 2004. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk L~C~~~ENT~.I~l~_ ~~\O RESOLUTION NO. -04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 WHEREAS, by its Resolution No. 040-04, a resolution directing preparation of annual report for City of Dublin Street Lighting Maintenance Assessment District 99-1 (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 040-04, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW,· THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 20, 2004, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations; said noticing to be completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said I10tices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the aforementioned public hearing. PASSED, APPROVED, AND ADOPTED this 15th day of June, 2004. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk I\CH~1Ei~T _.~2_~ , "'_ :3 èJO \'0 CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 ~UBLIN~CHMmAMIDTAACTm~ FISCAL YEAR 2004-2005 ENGINEER'S REPORT ATTACH~1ENT 3. ",. ...., __ ~_..____._.__ ______._.___.~._.____.__~~.______.__'·m"_·____ ~ LtDb\O TABLE OF CONTENTS 1 ENGINEER 'S LETTER..............................................................................3 ~ ES~~~ ~~ c:7~STS..............................................................................~ ~ 1I1rET~~~ ~~ ~jfI~RJrJr~N1I1rENT........................................................... t) ~ jfI~c:7EL ~SJrJrNG...................................................................................... ¡r 5 c:7ER TIFf c:7A ~ ~ NS. ....... ......................... ................ ... ................................... B Y:\ASSESSDI\99-1 Dub Ranch SL\99-1Rpt 2004.doc June 7,2004 1 - ~ °6\0 ENGINEER'S LETTER WHEREAS, on March 16, 2004, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1999-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ummary 0 ssessment (1) (2) (3) As Filed As As Finally Preliminarily Approved Approved Cost of Maintenance $80,339 Incidental Expenses $22,690 TOTAL COSTS $103,029 Estimated 2004-05 Interest Income ($2,278) Applied to 2004-05 Operating Costs Prior Year Collections & Penalties ($457) Reimbursement for Public Damage $0 Estimated Surplus ftom 2003-04 Fiscal ($55,975) Year SUB-TOTAL ($58, 710) NET TO BE ASSESSED FOR FISCAL $44,319 YEAR 2004-2005 Assessment per Lot (2,935) $15.10 S fA Y:\ASSESSDI\99-1 Dub Ranch SL\99-1Rpt 2004.doc June 8, 2004 lÐ~IO As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscape maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said street . lighting maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street lighting maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels ofland within said street lighting maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the maintenance, operation, repair and replacement of all public street lighting facilities located within the public streets and within public easements within private streets within the District Boundaries, as shown on the approved improvement plans for the following Tracts: 7067,6925, 6956 through 6964, 7136 through 7142, and 7324 through 7327 and, including, but not limited to, the lighting poles, fixtures, conduits, conductors, service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the maintenance, operation, and repair of the street lighting system. Each lot or parcel of land assessed is described in. the assessrn.~t list þy reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2004-2005 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on tile and of record in the office of the County Recorder of said County. This District has been established to pay for maintenance, operation and repair of the street light fixtures, which differ from the City Standard. A special light fixture has been created as a community element, which is a benefit to the homeowners within the District boundaty. Dated::f ~ 7, 2œ4- m-tL~ a. '-tIft~~ Melissa A. Morton Public Works Director ¡¿eÆ3- ~$'2-7~ ~ 7j$D;b-b Y:\ASSESSDI~1 Dub Ranch Sl\99-~ Rpt 2Q04.doc June 7, 2004 2 lD010 ESTIMATE OF COSTS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2004/05 is as follows: Street lights currently installed or anticipated to be installed in 2004-05: 790 total street lights estimated to be installed: (1,021 ultimate improvements) ESTIMATE OF COSTS Maintenance Electric Energy $74,409 California Street Light Association $317 Other Repairs and Maintenance Costs $5,613 Administration $0 $80,339 Incidentals Engineer's Report and Proceedings $2,750 County of Alameda Collection Costs (1.7%) $753 Delinquencies $443 Pole Painting Reserve (see description below) $11,063 Contingencies/Unallocated Reserve $7.681 $22,690 TOTAL: $103,029 Future Pole Painting Reserve: For 2004-05 = $11,063 ($115/1ight x 962 lights + 1 0 years) Prior Year Pole Painting Reserve = $30,230 Total Future Pole Painting Reserve at end of Fiscal Year 2004-05 = $41,293 Y:\ASSESSDI\99-1 Dub Ranch SL\99-1 Rpt 2004.doc June 8,2004 ßÜblO 3 METHOD OF APPORTIONMENT The maintenance of the street lighting within the boundaries of the Assessment District benefits each residential lot in the District in the same manner and to the same extent. Therefore, the Assessment has been equally apportioned over the proposed 2,935 planned single-family residential lots contained within the District. The per lot assessment will be $15.10 per lot for Fiscal Year 2004-2005, increasing to $34.22 (subject to inflation and utility rate increases) at build-out for all residential lots within the boundaries of the District on a per lot basis. Commercial property shall be assessed at 5.5 times the rate for residential lots times the acreage of the lot. Common areas and public land within the District have been exempted and will have a zero assessment since they receive no special benefit with regard to the special light fixtures. Until they are subdivided, the assessment for these lots shall be equal to the per-lot or per-unit assessment each year, times the number of proposed lots within each Tract. With the recording of the future Tract maps, the new assessments will be reapportioned to each of the individual residential lots. As more street lights are installed each year, until all 1,021 are installed, the assessment each year will be based on the estimated cost of maintenance (using the then current numbers in Section 2), divided by the number of lights to be installed that year, provided in no event will the per lot assessment be more than $34.22 (as adjusted for inflation). It should be noted that future annexations to this District may affect the spread of assessments. In addition to the increase in the annual maintenance cost as a result of additional lights, the annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage increase in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be inappropriate, a comparable consumer price index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Price Index. SAMPLE CALCULATION: Assume an increase in the index of 1 % and a utility increase of 5%. ENERGY COST 5% UTILITY RATE INCREASE 45577 x .05 = 2279 ULTIMATE IMPROVEMENT COST LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY) ASSESSMENT SUBJECT TO INDEX INCREASE INDEX INCREASE (ASSUMED 1%) 47,985 x .01 - 480 NEW TOTAL MAINTENANCE COST Y:\ASSESSDI\99..1 Dub Ranch SL\99..1 Rpt 2OO4.doc June 7,2004 · · · 4 q 'DOlO PARCEL USTING Amtnal AsseøsmeDt Assessment No. Property Number Fi$ca1 Year Ultimate Owner of Lots 2004.05 Is Per Total Per Total· Lot Lot Lots 1·92 Tract 6956 Unknown 91 $15.10 1,374.10 534,ZZ 3,114.02 Lots 1-69 Tract 6957 Unknown 69 515.10 1,041.90 $34.ZZ 2361.18 Lots 1-86 Tract 6958 Unknown 86 $15.10 I 298.60 $34.Z2 2,942.92 LoU; 1-91 Tract 6959 Unknown 92 $15.10 I 389.20 $34.22 3,148.24 Lot$ 1-113 Tract 6960 Unknown 113 $15.10 I 706.30 $34.22 3,866.86 Lots 1-117 Tract 6961 Unknown 117 $15.10 1,766.70 $34.22 4,003.74 LoU; 1-111 Tract 6962 Unknown III $15.10 1,676.10 534.22 3,798.42 Lots 145 Tract 6963 Unknown 45 $15.10 679.50 $34.22 1,539.90 LoU; 1-123 Tract 6964 Unknown 123 515.10 1,857.30 $34.22 4,209.06 Lots 1-17 Tract 7067 Unknown 17 515.10 256.70 $34.22 581.74 Future Tracts 73M, 7325, 7326, 8IId 7327 Unknown 1,509 515.10 22,785.90 $34.22 51,637.98 (Area G) unit$ Includes """"""",ial property calcu.Jated 815.5 benefit UIÚtS x lot acreage 8IId high den$ty residential calculated at 1 benefil uoit ner dwel1iru! unil Lot$ 1-110 Future Tract 7136 Unknown 110 515.10 1661.00 534.Z2 3,764.20 . Lots I-50 Future Tract 7137 Unknown 50 $15.10 755.00 $34.22 1,711.00 Lots 1-84 Future Tract 7138 Unknown 84 515.10 1 268.40 $34.22 2,874.48 Lots 1-54 Future Tract 7139 Unknown 54 $15.10 815.40 $34.22 I 847.88 Lots 1-62 Future Tract 7140 Unknown 62 $15.10 936.20 534.22 2,121.64 Lots 1·97 Tract 7141 Unknown 97 $15.10 1464.70 $34.22 3,319.34 Lots 1-105 Tract 7142 Unknown 105 515.10 1,585.50 $34.22 3 593.10 TOTAL: 2935 $15.10 $44,318.50 534.Z2 5100.435.70 The description of each lot or parcel a¡; pan of the records of the County Assessor of the County of Alameda are, by reference, made pan of tIili; Report. The above property owners and the City ofPleasannm and Dublin San Ramon Services District own additiomd non-resideJJlial properties such as conununity-owned open :;pace parcels, propooed public faci1itie$, and COIIIIIlunity owned recreatiOll parçe1$, witbin the District boundarie$. wbich will bave a zero 8SSCIòSIDent. Y;\ASSESSDI\99-1 Dub Ranch SL\99-1Rpt 2004.dc>c Juno 7, 2004 \ 0 bb\ 0 5 CERTIFICA TIONS I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto attached, was filed with me on June 15,2004. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. -04, duly adopted by said Council on June 15,2004. 1, the City Clerk of the City of Dublin, Califomia, hereby certify that the foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was finally approved and confinned by the City Council of said City by its Resolution No. "()4, duly adopted by said Council on June 15,2004. 1, the City Clerk ofthe City of Dublin, California, hereby certify that the Assessment was filed in the office of the County Auditor of the County of Alameda, California, on ,2004. y,V\SSESSDI\9!.1 Dub Ranch SLIIIg..1 Rpl2004.d.. June 7. 2004 e . e