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6.2 Bdgt&FinancePlan04-05
CITY CLERK AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 28, 2004 SUBJECT: Public Heating: Adoption of the 2004-2005 Annual Budget & Financial Plan Report Prepared by: Richard C. Ambrose, City Manager ATTACHMENTS: 1. Resolution adopting Fiscal Year 2004-2005 Budget 2. 2004-2005 Preliminary Budget & Financial Plan (provided under separate cover) 3. Letter from Dublin Substance Abuse Council, dated February 23, 2004 4. Letter from Dublin Unified School District, dated March 4, 2004 5. Letter from Bay Area Recycling Outreach Coalition for the Buy Recycled Paper Campaign, dated February 11, 2004 6. Letter from Alameda County Green Business Program, dated February 23, 2004 7. Letter from Child Care Links, dated February 24, 2004 8. Letter from Dublin Fine Arts Foundation, dated February 27, 2004 9. Letter from Pacific Chamber Symphony for Fiscal Year 2004- 2005, letter not dated 10. Letter from Tri-Valley Community Television, dated April 14, 2004 11. Letter from Dublin Partners in Education, dated .February 25, 2004 12. Letter from Th-Valley Convention and Visitors Bureau, dated March 1, 2004 13. Letter from Th-Valley Business Council regarding the Tri- Valley Vision 2010 Project, dated February 25, 2004 14. Letter from Th-Valley Business One-Stop Career Center, dated February 26, 2004 COPIES TO: H/budget/AGENDA STMT04-05 budget adoption ITEM NO. ~~ RECOMMENDATION: 1. Open Public Hearing 2. Receive Budget Overview from Staff 3. Receive Presentations from Community Groups/ Organizations requeSting funding 4. Review Preliminary Budget by Major Program Area 5. Receive Public Comments 6. Close Public Hearing 7. Determine which Community Groups/Organizations funding requests should be funded for Fiscal Year 2004-2005 8. Determine which Higher Service Levels should be funded for Fiscal Year 2004-2005 9. Determine appropriate use of projected Fiscal Year 2004- 2005 surplus 10. Adopt Resolution approving Fiscal Year 2004-2005 Annual Budget FINANCIAL STATEMENT: See below DESCRIPTION: This year's proposed Preliminary Budget and Financial Plan for Fiscal Year 2004- 2005 projects that General Fund expenditures will exceed General Fund revenues by $3,136,282. The Preliminary Budget includes the use of prior years' reserves for the following projects: Senior Center ($1,850,174) and Downtown/Open Space ($744,319). The Preliminary 2004-2005 Budget also includes a carryover of $613,524 in the projected 2003-2004 year-end surplus for capital projects that were not completed in Fiscal Year 2003-2004. Including Net Transfers to the General Fund of $219,978 and appropriations from prior years' reserves, Staff projects a Fiscal Year 2004-2005 net year-end surplus of $291,713 in the General Fund and $3,369,983 in Restricted Funds. Also included in the 2004-2005 Budget is an allocation of $4,500,000 for Affordable Housing Loans from the Housing Mitigation Fund. The total recommended appropriations for Fiscal Year 2004-2005 are $92,228,406. These appropriations are allocated to the following areas. Operating Budget $42,772,782 Capital Projects 38,984,182 Internal Services Fund 2,309,746 Affordable Housing Loan 4,500,000 Appropriations to Reserves · General Fund 291,713 · Restricted Funds 3,369,983 TOTAL 2004-2005 APPROPRIATIONS $92,228,406 The 2004-2005 Preliminary Budget is funded by $66,910,618 in current year projected revenues. The Budget also includes the use of $22,120,415 in restricted reserves for various projects; $3,208,017 in General Fund reserves for the Senior Center, Downtown/Open Space and CIP carry-overs; and, net operating transfers of $219,978. The Budget has been prepared in accordance with the direction provided by the City Council during this year's Budget Study Session. Higher Service Level Budget Requests A total of 22 Higher Service Levels are identified on pages xiv and xv of the Preliminary Budget. Those that are recommended for funding total $1,322,561. These Higher Service Levels reflect the cost of implementing the City Council High Priority Objectives (identified in April, 2004) and additional costs associated with the work flow demands of the organization. Funding these Higher Service Levels will result in an increase of $221,225 in General Fund Revenue for a net cost of $1,101,336. Community Group/Organizational ReqUests During the City Council Budget Study Session, the City Council directed Staff to place all of the Community Group requests from all community groups/organizations at the Current Service Level, with the exception of Dublin Unified School District, Dublin Fine Arts Foundation, Pacific Chamber Symphony, Tri-Valley Convention and Visitors Bureau and the Bay Area Buy Recycled Paper Campaign. Four of these requests are shown as Higher Service Levels, and one, Pacific Chamber Symphony, is not recommended for funding ($10,000). Those Community Groups/Organizational requests that are identified in the Fiscal Year 2004-2005 Budget are shown on page xvi of the Budget document. The total amount of funds requested is $726,106. The total recommended funding for these Community Groups is $713,606. Of the total requested for Fiscal Year 2004-2005, the budget amounts can be categorized as follows: Fund Amount Requested Amount Recommended General Fund * 677,679 665,179 Measure D Fund 3,500 3,500 CDBG Fund 44,927 44,927 TOTAL: $726,106 $713,606 *This General Fund amount includes a Capital contribution of $410,000 for Tri-Valley Community Television (appropriated in CIP 93135). Projected 2003-2004 and 2004-2005 Surpluses As indicated earlier in this report, Staff anticipates that the City will have a General Fund surplus in both Fiscal Years 2003-2004 and 2004-2005, if the anticipated revenues materialize. On pages ten and eleven of the City Manager's transmittal letter in the Budget document, both this year and next year's potential surplus is discussed and a number of possible uses for the surpluses are described. As indicated in the Budget document, Staff recommends that the City Council utilize the projected Fiscal Year 2003-2004 surplus as follows: Reserves Allocated in the Adopted Budget Amount · Economic Uncertainty $390,531 · Carry Forward of Capital Improvements $613,524 Currently Under Construction · Allocation for Capital Projects (such as $977,199 improvements to Shannon Community Center) · TOTAL' $1,981,254 State Budget As of the writing of this report, the State of California has not adopted the State Budget. The reductions in local government revenue proposed by the Governor have been included in the development of the Fiscal Year 2004-2005 Preliminary Budget. To help insulate the City further, it is also recommended that the projected Fiscal Year 2004~2005 surplus be utilized as follows: Projected Fiscal Year 2004-2005 Year-end Surplus Amount · Reserve for Economic Uncertainty $291,713 TOTAL $291,713 STAFF RECOMMENDATION: Open the Public Hearing; receive the Budget Overview fi:om Staff; receive presentations for Community Groups/Organizations requesting funding; review Preliminary Budget by Program; receive Public Comments; close the Public Hearing; determine which funding requests for Community Groups/Organizations should be funded for Fiscal Year 2004-2005; determine which Higher Service Levels should be' funded for Fiscal Year 2004-2005; determine the appropriate use of the projected Fiscal Year 2004-2005 surplus; and adopt the Resolution approving the Fiscal Year 2004- 2005 Annual Budget. RESOLUTION NO. - 04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2004-2005 WHEREAS, the City Council of the City of Dublin is desirous of establishing an annual Budget and Financial Plan for Fiscal Year 2004-2005; and WHEREAS, the Dublin City Council has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made a part of this Resolution, reflects the Fiscal Year 2004-2005 Program Budget for the City of Dublin. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby find, determine, declare and resolve as follows: 1. The Dublin City Council does hereby adopt the Fiscal Year 2004-2005 Budget for the City of Dublin, as outlined in Exhibit A. 2. The City Manager is hereby authorized to make expenditures and appropriations in accordance with the Budget as adopted, with the exception of those expenditures which require prior Council approval, in accordance with the adopted City ordinances, rules and regulations. Such approval shall be procured as described, except as follows: The City Manager will be allowed to transfer funds from the Contingent Reserve (Activity 10800) to operating department salary, salary related, and health and welfare accounts, when required due to employee turnover or change in status; City Council approved funding for increases in employee salaries and benefits; and, City Council approved funding for increases in contractor labor rates. 3. The City Manager is hereby authorized to utilize the projected amount allocated in the Fiscal Year 2004-2005 General Fund Surplus to the General Fund Reserve for Economic Uncertainty ($291,713) to balance the Fiscal Year 2004-2005 budget, if the adoption of the State budget results in further revenue reductions to the City of Dublin. If the amount of any additional State ' revenue reductions to the City of Dublin exceeds the $291,713, the City Manager will report to the City Council and the City Council will determine to what extent the City surpluses will be utilized to balance the Fiscal Year 2004-2005 budget. PASSED, APPROVED AND ADOPTED this 2$th day of June, 2004. AYES: NOES: ABSENT: ATTEST: Mayor City Clerk ~ ATTACHMENT EXHIBIT A SUMMARY OF APPROPRIATIONS RECOMMENDED ADOPTED SERVICE LEVEL SERVICE LEVEL 2004-2005 2004-2005 Program/ACtivity GENERAL GOVERNMENT City Council $ 252,910 City Manager/Clerk 928,273 Central Services 350,911 Legal Services 744,793 Administrative Services 1,557,095 Building Management 641,134 Insurance 358,986 Elections 15,670 Non-Departmental 170,500 TOTAL-General Government $ 5,020,272 PUBLIC SAFETY Police Services $ 10,003,819 Crossing Guards 72,283 Animal Control 266,362 Traffic Signal & Street Lighting 540,924 Disaster Preparedness 65,413 Fire 8,510,281 TOTAL-Public Safety $ '19,459,082 TRANSPORTATION Public Works Administration $ 740,011 Street Maintenance 316,552 Street Sweeping 149,207 Street Tree Maintenance 124,45t Street Landscape Maintenance 1,035,189 TOTAL-Transportation $ 2,365,410 HEALTH & WELFARE Waste Management $ 1,409,369 Child Care 15,000 Social Services 44,927 Housing Programs 809,412 TOTAL-Health & Welfare $ 2,278,708 CULTURE & LEISURE SERVICES Library Service $ 552,730 Cultural Activities 149,718 Heritage Center 141,355 Dublin Cemetery 53,602 Park Maintenance 1 532,409 Community Cable TV 62,999 Parks & Community Services 3,049,380 EXHIBIT A SUMMARY OF APPROPRIATIONS RECOMMENDED ADOPTED SERVICE LEVEL SERVICE LEVEL 2004-2005 2004-2005 Program/Activity Parks & Facilities Management 280,993 TOTAL-Culture & Leisure Services $ 5,823,186 COMMUNITY DEVELOPMENT Comm Dev (Planning & Bldg/Safety) $ 5,311,515 Engineering 2,228,383 Economic Development 286,226 TOTAL-Community Development $ 7,826,'124 TOTAL OPERATING BUDGET $ 42,772,782 CAPITAL IMPROVEMENT BUDGET General $ 1,025,815 Community Improvements 881,538 Parks 16,340,635 Streets 20,736,194 TOTAL-Capital Improvements $ 38;984,'182 INTERNAL SERVICE FUND BUDGET Total Internal Service Fund $ 2,309,746 TOTAL EXPENDITURES- ALL FUNDS $ 84,066,7'10 APPROPRIATIONS TO RESERVES Economic Uncertainty (General Fund) 291,713 Restricted Programs / Projects (Special Revenue / Capital Project Funds) 3,369,983 Total Appropriations to Reserves 3,66'1,696 LOAN FOR AFFORDABLE HOUSING $ 4,500,000 TOTAL APPROPRIATIONS 92,228,406 Note: Includes $1,322,561 in recommended Higher Service Levels Dublin High School 8151 Village Parkway · Dublin, CA 94568 · (925) 833-3300 · Fax (925) 833-3322 ,O}T¥ OF DUE~L]N Febmary 23, 2004 Mr. Richard Ambrose City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Mr. Ambrose: The Dublin Substance abuse Council is requesting $6,500 to partially fund Red Ribbon Week and Dry Grad Night for the 2004-2005 school year. $3000 will be distributed to all schools, both public and private, to help with the cost of Red Ribbon Week anti-substance abuse activities. This amount is $500 more than last year due to increased enrollment at many of our schoots~ $3500 will be used for the all night dry Grad Night party that keeps Dublin High semors safe after their graduation. We are continually grateful for the city's generosity. Thank you in advance for your consideration. Sincerely, Trent Kaufman Dublin Substance Abuse Council Chair ATTACHMENT DUBLIN SCHOOLS DUBLIN UNIFIED SCHOOL DISTRICT March 4, 2004 ~CE!VED Mr. Richard Ambrose fy!AR 0,5 2.004 City Manager C TY OF DUBLIN City of Dublin 100 Civic Plaza Drive Dublin, CA 94568 Dear Rich: As you are aware, the City Council has generously supported the "Computer for our Schools" project over a five-year period. Four years ago, the Council supported the maintenance of the student computers that were added to the school district's network by providing $100,000 in additional funds. These funds were used to hire PC technicians to insure that all of the computers purchased with project funds were operational for student use. Three years ago, the council generously increased the · allocation to $125,000 as we phased out the computer matching grant program. Respectfully I am requesting that the City continue to provide support for maintaining the computers purchased with the matching grant program in the coming 2004/05 fiscal year in the amount of $62,500, one half of the amount we have received the past two years. The PC technicians were proposed for funding from the parcel tax measure that failed in the past week. As you are aware, K-12 public education took a significant reduction in funding these past two years, and is slated to once again face reductions in the upcoming fiscal year. I recognize that city governments will also be affected by the state budget crisis. As the City Council considers its budget for next year, I hope that the council can consider our request for next year. We very much want to insure that students who are benefiting tremendously from the computers purchased by the matching grant program continue to have uninterrupted access, The council's consideration of our request is deeply appreciated at a time when funding from the State of California for next fiscal year will be significantly reduced. Please express the appreciation of the Board of Trustees to the Council for their continued support of public education in Dublin. Js°uhpne rS. tge iny;emn ATTA C H M E N T q Dublin Unified SchoOl District Fiscal Year July 1,2003 to June 30, 2004 Expenditure Summary for Dublin City Technical Support Grant Total Grant Funded at $125,000 Statuatory Benefits- HW Salary 22.57% Benefits Total 1 PC Technician Jeff Minakata 41,922.00 9,461.80 5915 57,298.80 1 PC Technician Custer Rodriquez 48,909.00 11,038.76 5915 65,862.76 90,831.00 20,500.56 5915 123,161.56 Balance remaining will be contracted computer repairs with ENT O0 O0 000 0000 ......... ? ?? ?? ???? ?? ? 2 ; ? ?? ?? '~ o .~ ~ ~ .. © I ~0 ~0 ~ ~ O~ O0 O0 000 0000 ???? ~ ~ °???????? ??????? ??????? 0 o -~ ~ o ~ o~ ~ ~ o ~ oooo ~> 0 0 ~ °~ ~ o o io ~0 ~0 ~ ~ O0 O0 0000 ' ~ ~ m2 ~ - d - Jzz - Jz z - Jz z z - Jz z z z o?o ~ oo?o?o?o , .... O0 O0 000 0000 · ~0-~0~.~©~.~0~-~0~ ~.~0-~0-~ 0 ~ ? ~ o~ ~ o i ' · ~0 0 ~ ~ ~ o o , o ooo oo , o ooo o oo oo o o o ~ o ~oo ~ o o o o o o o o o o o o o o o o o ~ ~ ,,,ooooooooooooooooo ~~ ~ ° o '~ ~ ~ o o o o o o o o o o o o o o o oo H BAY AREA RECYCLING BAYROC 0 U T R E A C H ~ C OA L I T I 0 N www,BayArea Recycling.org February 11, 2004 0~'1~ OF ~ City of Dublin Rich~d C. ~brose City Manager 100 Civic Plea Dublin, Ca. 94568 Re: Buy Recycled Paper Campai~ Dear Mr. ~brose: Tha~ you for contacting our organization reg~ding your upcoming fiscal year and funding request for the Buy Recycled Paper Campai~. N the past, the City of Dublin has p~icipated in the Regional C~pai~s ~n by the Bay Mca Recycling Outreach Coalition (BayROC). BayROC is a goup of Bay Mca cities, counties and organizations working together to bring better awareness and understanding to enviro~ental conce~s t~oughout the greater Bay Mca. This coming year, we will be asking for contributions from the Nine Counties and all oEthe cities within Santa Clara, San Mateo, Alameda, S~ Francisco, Contra Costa, Solano, Ma~n, Napa and Sonoma Counties, for an expanded version of our Buy Recycled Paper Campai~. The campai~ will be targeted for the Spring 2005 and we are hoping to add co,orate sponsors to enlarge our media buy. The 2004 Buy Recycled Paper Campaign will be from March 15 - 28 and our final repoa will be out in May. At this time, I would like for the City of Dublin to consider contributing to the 2005 Buy Recycled Paper C~pai~. N the past (2002, 2003 & 2004 c~pai~s), the City of Dublin has contributed $2000 each year for the media buy poaion of our campai~. Your cont~bution has been a huge help and has allowed this regional c~pai~ to be extremely successful. ~ 2004 we raised $152,956 ~or the campai~ with $120,957 of that money going directly to the radio advenising and the remaining amount for our Program Coordinator ~d Media Buyer. The budget is based on how much money the cities and counties (within the bay ~ea) contribute tow~ds the campai~. The only two line items on the budget are for the Program Coordinator and for the media buy (which is not ~own, until we confi~ the contributions). The creative materials for the campai~ are either already done or are made t~ough "in-kind" donations. This year's budget is estimated to be about the s~e as last year, however, we are always hoping for more money to be contributed to the campai~ so that we can have an even larger media buy. Please see the attac~ent that reviews the media buy placed for the 2004 Buy Recycled A'i-I-ACHM ENT 5 Paper Campaign. It will give you a better idea which stations ran the radio advertisement and how much money was spent on each. The advantages of participating in the BayROC regional campaigns: 1. maximizes limited local advertising budgets; 2. provides your jurisdiction with artwork and advertising, saving you the development costs; 3. meets AB 939 program requirements (closing the loop education) with little or no local staff effort; 4. ensures that the public is getting the message about buying recycled paper. Buying media regionally allows for a greater frequency of ads and longer duration of media campaign than a city could provide individually; 5. ensures a consistent, identifiable message whether people hear or see the ad at home, in their car, or at work (which can often span more than one city or county); 6. provides a website with past and current campaigns, including availability of sample articles, press releases, why buy recycled information, waste prevention tips, how to implement a Buy Recycled Program and other valuable information; 7. ensures that your good faith effort can be shown on your annual reports to the State under your public outreach and waste prevention efforts. 8. provides a Campaign Coordinator, which would be willing to assist your citY in getting the message out to your chamber, garbage hauler and city. Your financial contribution towards this campaign will show your residents that you are committed to making a difference in the environment and will keep them in the loop of different ways they can become more environmentally conscience at home or at the office. Should you need additional information or have suggestions for our future campaign, please do not hesitate to contact me. Thank you for your consideration. Sincerely, Tracie Onstad Bills BayROC Campaign Coordinator 4932 Sandy Lane San Jose, Ca. 95124 (408) 559-0899 tracie bills~sbcglobal.net ww~v.baliarearec¥cling.org BAY AREA BAYROC RECYCLING OUTREACH COALITION www. BayArea Recycling.org Date: February 11, 2004 To: Diane Lowart or Julie Carter City of Dublin From: Tracie Bills BayROC - Buy Recycled Paper Campaign Re: Contact Information I wanted to inform you that Carl & Manor Advertising is no longer the Bay Area Recycling Outreach Coalition (BayROC) media buyer. Please change the contact information and send any correspondence to me. Thank you! Old Contact Information: Sandi Manor Carl & Manor Advertising Bay Area Buy Recycled Paper Campaign 783 Rio Del Mar Blvd Ste 59 Suite 213 Aptos, Ca. 95003-4700 New Contact Information: Tracie Onstad Bills BayROC Campaign Coordinator Bay Area Buy Recycled Paper Campaign 4932 Sandy Lane San Jose, Ca. 95124 (408) 559-0899 tracie bills~sbc_global.net February 23, 2004 Alameda County Green Business Program 1131 Harbor Bay Parkway, Alameda CA 94502 Dublin City Council i00 Civic Plaza Dublin CA 94568-2658 RE: Request for Continued Fundin~j - Green Business Pro§ram FY 2004/2005 Dear Council Members: Thank you for the City's support of the Alameda County Green Business Program during past years. Since 1996, the GBP has built partnerships, attracted state and local funding, certified 131 Green Businesses (including four in Dublin) and promoted Green Businesses to the public. In the next year, the Program will continue these activities and increase our work with local agencies to 'green' and certify their operations. Our activiUes benefit businesses and local agencies by assisting them in environmental compliance and resource conservation, saving them time and money and improving workplace safety. Our activities benefit Dublin residents by giving them environmentally sound vendor choices and helping businesses located in or near residential areas to operate com pliant, clean businesses. This year we are Working with the Dublin/San Ramon Services District to certify all of their operations. The GBP is asking your City to support this partnership with a contribution of $1,500 to $3,000. Your sponsorship enables us to forge a more positive relationship between government and industry, increase coordination among regulatow programs, improve environmental quality and promote environmentally responsible consumerism. Funds for the Program in 2003/2004 will be paid through Association of Bay Area Governments' BALANCE Foundation, a non-profit fiscal agent, tax ID 94-305-8005. The mailing address is P.O. Box 2050, Oakland CA 94607-2050. I have enclosed additional information about the Program. You may contact me at (510)567- 6770 with any que~ions. Sincerely, Pamela J. Evans, Green Business CoOrdinator Enclosures ~u/ cc: 3ulie Carter, Dublin City Manager's Office ATTACHMENT CITY OF DUBLIN February 19, 2004 Ms. Pamela Evans Green Business Coordinator Alameda County Green Business Program 1131 Harbor Bay Parkway Alameda, CA 94502 Dear Ms. Evans: The purpose of this letter is to inform the Alameda County Green Business Program of the process for submitting funding requests for Fiscal Year 2004-2005. Requests for funding from community groups are typically not included in the base budget for the City of Dublin. These types of requests are identified as a separate budget increment above the base budget. To be included for funding consideration, 'it is necessary for Alameda County Green Business Program to submit a written request to the City Council identifyihg the amount of funds requested, as well as the purpose 0fthe funds: If available, please include a budget of the current fiscal year along with the proposed budget for the upcoming fiscal year. Information on the benefits of past funding from the City would be helpful, as well as a breakdown of the programs offered by the Alameda County Green Business Program and a.description of how they benefit Dublin residents. As you are aware, cities throughout California are having a strain on their fiscal resources at this time, given the state of the economy and the potential loss of significant revenues from the State of California. If you plan to submit a request to the City of Dublin for Fiscal Year 2004-2005, please recognize that the City may not be able to fund your organization at the same level as last year; therefore, please make sure you provide complete justification for your request. in order to meet the timeline for budget submittals, your request must be submitted by February 27,. 2004. Should you have any questions regarding the budget process, please contact Ms. Julie Carter of my Staff, at (925) 833-6605 for assistance. Sincerely, Richard C. Ambrose City_Manager .: :..: cc: Julie Carter, Assistant to the City Manager Area Code (925) · City Manager 833-66s0 · city Council 833-6850 - Personnel 833-~,605 · Economic Development 833-6650 Finance 833-6640" Public Works/Engineering 833-6630 - Parks & Community Services 833-6645 . Police 833-6670 Planning/Code Enforcement 833-6610 · Building Inspection 833-6620 · Fire Prevention Bureau 833-6606 Printed on Recycled Paper Child Children & Families Since 1976 Care Links February 24, 2004 Richard Ambrose, City Manager P. O. Box 2340 Dublin, CA 94568 Dear Mr. Ambrose: Child Care Links is pleased to present this request for funding for the fiscal year 2004-2005 in the amount of $15,000. The requested funds are to be used to provide specific services for Dublin residents including the following services: Assisting potential Dublin family child care home providers in successfully completing the licensing process · Providing training in child development, business practices and health and nutrition for Dublin providers in order to maintain an ongoing supply of quality care in the city Dublin · Offering delivery and pick-up service of Toy and Resource Library materials · Increasing available child care resources in Dublin through participation in planning groups and advocacy efforts. Child Care Links has been active in regional, County and State Advocacy groups. Advocacy efforts have been focused on future funding for the programs that serve Dublin children and families,increasing the quality of care in child care centers and homes and the need for accessible child care facilities loans and grants ·Documenting changes in supply, demand, costs and other information needed by the community. Production of annual report and rate survey · Distribution of the "Employers' Quarterly" to Dublin chamber members. This quarterly newsletter describes options and economic benefits related to family friendly business practices · Recognizing a Dublin employer with the Family Friendly Employer Award ·Recognizing Dublin child care providers for their valuable service to children and their families · Educating parents about the value of quality care, informing the community about child care issues and providing outreach to under served local populations within the City of Dublin to inform them of available services · Assisting CalWorks participants seeking child care by attending Calworks orientations and providing child care referrals for licensed care Main Office .... East County Office South County Office North County Office 1020 Serpentine Lane, Suite 102 3311 Pacific Avenue 39155 Liberty Street, Suite r~ ~: ~ ~ o.~ ~ ..... ~ ~,~ Pleasanton, CA 94566 Livermore, CA 94550 Fremont, CA 94538 (925) 417-8733 (925) 455-0417 (510) 791-9256 (925) 417-8740 Fax (925) 7 -50 4 mail@childcarelinks.org wwvv. childcarelinks.org Enclosed is the proposed budget for fiscal year 2004-2005. The Board and staff of Child Care Links are looking forward to continuing to work with Dublin parents, child care providers and city staff. Please do not hesitate to call if you have any questions. Sincerely, CarOl Thompson Executive Director Child Care Links CITY OF DUBLIN PROPOSED BUDGET 2004-2005 Current Contract PROGRAM GRANT REVENUE 15,000 PROGRAM EXPENSES Program Salaries 9,000 Total Program Benefits 2,500 Printing & Postage 1,500 Total Services & Other Operating Expenses 2,000 TOTAL PROGRAM EXPENSES 15,000 D U B L I N F I N.E A R T S F 0 U N D A T I' 0 N {~~0 R~CEIVED FEB2?' ~',~ OITY OF DUBLIN February 27, 2004 Richard Ambrose City Manager City of Dublin ! 00 Civic Plaza Dublin, CA 94568 Dear Richard: On behalf of the Dublin Fine Arts Foundation, I would like to express our appreciation for the City's continuing support of the Foundation's activities. The year 2003 was a good year for the Foundation with the installation of Ned Kahn's artwork almost complete in Emerald Glen Park and the selection of Bryan Tedrick's "Dreams of Longing After Nothing" for Dolan Park. Installation of the artwork is scheduled for late spring/early summer of this year. The Foundation decided to delay the selection of the artist and artwork for Bray Commons Park until the construction of the surrounding neighborhood is completed. In our request last year, the Foundation asked for and received a $5,000 grant to plan for an Arts Festival to take place at Emerald Glen Park. While preliminary planning was completed, the Foundation did not actively pursue the project. We were concerned about the economy and support for the large-scale project that we had envisioned. After much discussion, we have decided to plan a much smaller event for the plaza area of the Civic Center and will be bringing a new plan to the City in the near future, i would like to meet with you and your staff to discuss the possibilities further. For the upcoming fiscal year, the Dublin Fine Arts Foundation is requesting a contribution from the City of $15,000 for general operating support in order to complete the projects and begin strategic planning for the future now that we have completed "Art in the Parks" for the existing facilities. ? [t [~er ~ t;~a'at, ~;q r~ ATTACHMENT 8 P.O. BOX 2912, DUBLIN, CA 94568 Mr. Richard Ambrose February 27, 2004 Page Two In keeping with your request, we will provide back up material at a later date. Very truly yours, MARTIN W. INDERBITZEN///~/ President MWFlmh cc: Lyrme Baer Cindy Leung Claudia McCormick Ron Nahas Georgean VonHeeder-Leopold Chamb,r 8 mphon d Richard C. Ambrose City Manager, City of Dublin 100 Civic Plaza, Dublin, CA 94568 Cc: Julie Carter Dear Mr. Ambrose, Enclosed please find a grant application respectfully submitted by the Pacific Chamber Symphony for $10,000 for the fiscal year 2004-2005. Dublin grant monies awarded last year benefited over 4000 Dublin public school students who engaged in live classical music, hopefully planting the seed of a lifelong appreciation of art and beauty. The experience included: · A Full orchestra concert for kids, held at Wells Middle School on March 18 2003, attended by students from Wells Middle School and Frederiksen Elementary · Small ensemble concerts held at Dublin Elementary on March 3 in the morning, Dougherty Elementary on March 3 in the afternoon, Murray Elementary on March 26 in the morning and Nielsen Elementary April 27in the afternoon. Further the Tri-Valley Youth Orchestra, now in its second year with weekly rehearsals in Dublin, aims to provide young musicians with the opportunity to develop their skills through an orchestral experience affording them equal opportunity in the music world as young Bay Area musicians from San Francisco, Oakland, Hayward and elsewhere. Over the past year we have worked to maximize our impact on students and have formulated a comprehensive plan that places the small ensembles and full orchestra concerts in a broader learning context. Our educational specialists have stressed the importance of processing the experience of live music in order to make it personally meaningful to each student, and the cognizant need to create a blue print for positive cultural habits in life. The new package begins with the preparatory educational materials sent in advance of the small ensemble visit to schools, which are in mm followed by the Maestro's classroom visits during which personal preferences and instrument choices are encouraged and the rudimentaries of"ear training" as a way of active listening are established. So equipped, students are then audience to the full (40 piece) orchestra concert and through their critical review can earn free tickets to our main concert season, teaching them the value of shared cultural experience in their community. We have incorporated the cost of these extra services into our existing budget at no added expense to the city. The new model is currently being implemented across the Pleasanton school district to a strong and positive response. 1155 East 14th Street Suite 215 San Leandro, CA 94577 P 510.352.3945 F 510.352.3947 210 Post Street - Suite 502 San Francisco, CA 94108 P 415.989.6873 6834 Garland Court ATT£,CHMENT c} Pleasanton, CA 94588 P 925.484.9783 I do want to alert you to the change in the structure of the budget submitted however, and have prepared a project budget to clarify related income and expenses. Given our current deficit we can no longer take monies from our general budget to fund this service, and understand that the city is not currently in a position to increase funding, so instead we must now seek additional funds from the Dublin Community. We are committed to this program and will continue it with the base support from the City of Dublin but respectfully ask the City Council and Administration for suggestions or information on any local sponsorship opportunities. Our service schedule next year remains: 8 small ensemble concerts for the elementary schools (2 back-to-back for each of 4 schools) · 1 full orchestra concert for all elementary students and Wells Middle School students. · Tri-Valley Youth Orchestra with weekly rehearsals, coaching and performance opportunities geared to a variety of skill levels and ages. We believe the value of the comprehensive music package (enclosed) and of a local youth orchestra are of significant benefit to the City of Dublin. Sincerely, Gabriella Roff Orchestra Manager 1155 East 14th Street Suite 215 San Leandro, CA 94577 P 510.352.3945 F 510.352.3947 210 Post Street Suite 502 San Francisco, CA 94108 P 415.989.6873 6834 Garland Court Pleasanton, CA 94588 P 925.484.9783 Chamber Pacific Chamber Symphony Dublin Educational Program Budget 2005 Income City of Dublin $10,000 PCS General Operating Budget 6,000 Total $16,000 Expense Musician's / Artistic Staff $14,000 Education Coordination / Admin $ 1,500 Production and materials $ 500 Total $16,000 1155 East 14th Street Suite 215 San Leandro, CA 94577 P 510.352.3945 F 510.352.3947 210 Post Street Suite 502 San Francisco, CA 94108 P 415.989.6873 6834 Garland Court Pleasanton, CA 94588 P 925.484.9783 Chamber 8J:tmphonlj Pacific Chamber Symphony Overview of Educational Program for Elementary Grades Music in school: facilitating a chiM's capacity for discovery and mental growth. 1. Why is music helpful in the classroom? · It engages the whole child and stimulates integration of left and fight brain; process and goal driven learning. · It facilitates sensory learning and offers opportunities to link learning styles. · It honors individuality and expression. · It establishes a space for reflection in life, in school and in the community. 2. Best practices: Most theorists agree that music is best learned through recurring sensory experiences that provide both variety and repetition. Next, concepts that categorize elements in music and help students develop awareness ("Ear Training") are introduced. This teaches students to identify musical concepts as they listen. Also, students should be encouraged to develop individual musical opinions and preferences, as a first step to establishing a relationship to music. 3. Curriculum: The following package is designed with respect to the teleological considerations outlined above. Each year the curriculum takes on a specific musical concept with a corresponding musical ensemble. As children learn about the basic concepts of music (rhythm, melody, acoustics and timbre, harmony, form, style, etc.) throughout the elementary grades awareness, understanding and discerning appreciation are developed. For Pleasanton there is also the specific focus of enthusing third graders about music and helping them decide on their instrument of choice for fourth grade. The program has four parts: } Small Ensembles: how each instrument makes it's unique sounds This program goes beyond a simple exploration of what different instruments look like and the instrumental families they belong to, to an in-depth presentation through accessible classical music, demonstration and "petting zoo" on how each instrument really achieves it's unique acoustical profile and the possibilities inherent in making sound with the attack, volume, tone color, pitch, and special effects. This year's ensemble consists of the five orchestral and band instruments children are most likely to choose: violin, cello, trumpet, clarinet and flute. In various combinations they produce a compelling blend of the individual voices. The members of the ensemble have literally done thousands of concerts for kids and have led assembly organizers in our feedback reviews to give rave accolades. 1155 East 14th Street Suite 215 San Leandro, CA 94577 P 510.352.3945 F 510.352.3947 210 Post Street Suite 502 San Francisco, CA 94108 P415.989.6873 6834 Garland Court Pleasanton, CA 94588 P 925.484.9783 d'-~mber S~jrnphon~j This assembly is supported by a comprehensive educational package that covers music teaching theory, developmental milestones in children's relationship to music, class projects and activities. It also contains an entry form outlining the opporttmity for each student to have their artwork or letter describing the musical experience, entered into a competition that will be exhibited at a Pacific Chamber Symphony main concert earning the student's family and teacher free PCS concert tickets. NEW - Maestro's Classroom Visits: Creating the space for individual respot~se Following the small ensemble visit the Maestro will visit the selected elementary classes for a more personal exploration, reviewing the ensemble introduction to instruments and the student's individual responses to the instruments. Concepts are identified; values are attributed to sounds and children and led to articulate personal preferences. The Maestro helps the students frame those interests into "ways of listening" for the full orchestra concert, launching the practice of "ear training" a fundamental mechanism in the study and appreciation of music. Full Orchestra Concert for Kids: exhilarating virtuosity This program gives students the experience of a full orchestra performance around an educational concept of musical themes. Each year the theme changes to explore the basic elements of music: rhythm, melody, tone production, acoustics, harmony, stories told in music, etc. This expands the student's knowledge and sensory basis towards becoming a discerning listener. For many students this presents an opportunity to hear a professional orchestra that would otherwise not be practicable or possible. The aim is to introduce to them to a new world of beauty and self-expression that could be possible for them to choose to participate in when signing up to study an instrument or to simply enjoy and understand fine music and musicianship. The concert is narrated by the Maestro from the stage. The experience and professionalism of the Pacific Chamber Symphony has left a lasting impression upon students who after decade or more still fondly recall their first Concert for Kids. This program is designed for Elementary and Middle School grades. ~ Main Concert Season:from school to life experience For children to incorporate listening as an integral part of their life we want to encourage them and their families to attend Pacific Chamber Symphony concerts and those of other organizations. It is important for children to know that they can enjoy music with family and friends. We offer access in three ways: 1) the art and letter competition offers free tickets to the works chosen to be displayed, 2) we offer reduced ticket prices for children and families and 3) we offer free tickets as rewards to music students that excel as per teacher recommendations. Both for students electing to study music and those who don't, the symphony 1155 East q 4th Street ~t~e'J'~ncc will help to nurture a critical relationship to art that we can encourage San keandro, CA 94577 tO grOW into a lifelong appreciation of culture. It completes the performance ~, 510.352.3945 F 510.3f~.~{a~y illustrating the value of music to the individual, as a learning tool in school, and as a community resource - offering people a positive and meaningful 210 Post Street Suite 502 San Francisco, CA 9410sexperience to share. ~, 415.989.6873 6834 Garland Court Pleasanton, CA 94588 ~, 925.484.9783 Pacific Chamber Symphony Organization budget 7/~/03 - 6/30/04 Income Contributions Income Business/Corporate Grants $36,000 Foundation Grants $76,000 Government Grants $54,300 Individual Donations $77,500 Community Service Grants $13,300 Total Contributions Income $257,100 Earned Income Concert Ticket Sales $59,978 Fees and Tuitions $11,421 Total Special Events $27,190 Total Earned Income $98,589 Total In-Kind Donations $95,000 Total Income $450,689 Expense Total General Office Operations $9,700 Total Administrative $31,224 Total Artistic Personnel $172,513 Total Development $28,517 Total Marketing $42,350 Production Expenses Total Concert Operations $32,565 Total Special Event Expenses $13,307 Total Production Expenses $45,872 Total In-Kind Expenses $95,000 Total Expense $425,176 Net Income $25,513 1155 East 14th Street Suite 215 San Leandro, CA 94577 P510.352.3945 F510.352.3947 210 Post Street Suite 502 San Francisco, CA 94108 P415.989.6873 6834 Garland Court Pleasanton, CA 94588 Page I of 1 P925.484.9783 C~r-~C Pacific Chamber Symphony /I J ChamberS~jmph°n~d Organization budget income Contributions Income 711104 - 6/30105 Business/Corporate Grants $38,000 Foundation Grants $160.000 Government Grants $54,300 Individual Donations $97,500 Community Service Grants $20,300 Total Contributions Income $370,100 Earned Income Concert Ticket Sales $100,228 Fees and Tuitions $11,421 Total Special Events $40,190 Total Earned Income $151,839 Total In-Kind Donations $93,500 Total Income $615.439 Expense Total General Office Operations $12,700 Total Administrative $47.624 Total Artistic Personnel $267.249 Total Development $37,557 Total Marketing $42,750 Production Expenses Total Concert Operations $80,565 Total Special Event Expenses $26,307 Total Production Expenses $106,872 Total !n-Kind Expenses $93,500 TOtal Expense $608,252 N~t Income $7,187 1155 East 14th Street Suite 215 San Leandro, CA 94577 P 510.352.3945 F 510.352.3947 210 Post Street Suite 502 San Francisco, CA 94108 P 415.989.6873 6834 Garland Court Pleasanton, CA 94588 Page 1 of 1 P 925.484.9783 pl02,/~p~ Pacific Chamber Symphony C//~.__~ Balance Sheet rnb~r ~jrrtjghor~j As of June 30, 2003 Jun 30, '03 ASSETS Current Assets Checking/Savings Cash in Bank 11,068.32 Total Checking/Savings 11,068.32 Accounts Receivable Accounts Receivable 1,000.00 Total Accounts Receivable 1,000.00 Total Currant Assets 12,068.32 TOTAL ASSETS 12,068.32 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Note Payable 8,782.39 Total Other Current Liabilities 8,782.39 Total Current Liabilities 8,782.39 Total Liabilities 8,782.39 Equity Temporary Restricted Funds 50,000.00 Retained Earnings -5,996.29 Net Income -40,717.78 Total Equity 3,285.93 TOTAL LIABILITIES & EQUITY 12,068.32 1155 East 14th Street Suite 215 San Leandro, CA 94577 P 510.352.3945 F 510.352.3947 210 Post Street Suite 502 San Francisco, CA 94108 P 415.989.6873 6834 Garland Court Pleasanton, CA 94588 Page 1 of 1 P 925.484.9783 Tri-Vailey Community Television Serving Dublin, Livermore, Pleasanton & San Ramon on Cable Channels 28, 29 & 30 Board of Directors Dublin Valerie Barnes Pat Hannigan April 14, 2004 Livermore Steve Mattos Weldon'Moreiand Pieasanton Philip Manwell Richard Ambrose, City Manager Linda Rhodes City of Dublin San Rarnon 1 O0 Civic Plaza Vince Golla Beverly McAdams Dublin, CA 94568 I~/lembers-at-Large Nancy Pennell ATTN: Jason ]~ehrmann Rosalind Rogoff Joan Zehnder. Chair Dear Mr. Ambrose: Bruce Goddard On behalf of Tri-Vatley Community Television, CTV30, I am pleased to Executive Director submit this funding request to the city of Dublin in the amount of $54,624. This request is for the 2004-05 fiscal year, covering the period 7/1/04 - 6/30/05 The funds will be utilized to maintain Tri-Valley Community Television operations on Channels 28, 29 & 30, and to provide public education and government programming consistent with the station's mission to "enrich the communities through local television communication." The amount requested is derived from a formula based on 9,104 current Dublin cable subscribers (according to figures received from Comcast), at the rate of 50 cents per subscriber/month. A copy of the Th-Valley Community Television budget for FY 04-05 will be provided to the City of Dublin upon .adoption by the Board of Directors, anticipated for May, 2004. Thank you for your favorable consideration of this request. Ifvou have questions, or would like additional information, please contact me at the number listed below. 'Bruce Goddard Executive Director -cc Board of Directors, Tri-Valley Community Television 4663 Bemal Avenue, Suite B · Pleasanton, CA 9 Telephone: (925) 462-3030 Fax: (925)462-1540 · wv A'iq'ACHMENT l O Dublin Partners in Education PO Box 2307 Dublin, CA 94568 925.828.2551 x8024 DUBLIN 925.828.1018 fax PARTNERS IN EDUCATION ECEiVED February 25, 2004 O}T~ OF DUBLIN Mr. Richard Ambrose City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Mr. Ambrose, Thank you for the opportunity to be considered by the City of Dublin for funding. I am respectfully submitting a grant application on behalf of Dublin Partners in Education. As the new Executive Director of DPIE, I am excited by the opportunities that we can make possible for our students. It is through the generous support of our neighbors that we can continue to enhance the educational experience of our children by bridging the gap between the schools and the community. I have many exciting plans for the future of DPIE and will attend the March 16th City Council meeting to present a brief overview. Again, thank you for your support and generosity. Kind r~gards, Executive Director CC: Mayor Janet Lockhart Dublin Partners in Education is a non-profit foundation dedicated to fostering mutually beneficial business and education partnerships in order to maximize community resources for the students of the Dublin Unified ATTACH[VIFNT [ 1 DUBLIN PARTNERS IN EDUCATION CITY OF DUBLIN GRANT APPLICATION PREPARED BY PAMELA GLYNN FEBRUARY 2004 DUBLIN PARTNERS IN EDUCATION: Table of Contents Grant Application Smnmary .................................................... 1 Mission ........................................................................................ 2 Executive Summary ................................................................... 2 Situation Analysis ....................................................................... 4 Statement of Functional Expenses ......................................... 5 Looking Ahead ........................................................................... 6 Purpose of Grant ....................................................................... 7 DPIE Board of Directors ........................................................ 8 GRANT APPLICATION SUMMARY Organization: Dublin Parmers in Education Pamela Glynn, Executive Director PO Box 2307, Dublin CA 94568 925.828.2551 x8024 Amount of Funds Requested: $12,500 Purpose of Funds: Operational Expenses, Scholarships and Teacher Grants Non Profit Stares: 501 (C) 3 Corporation, Tax ID 94-3207780 MISSION TO FOSTER MUTUALLY BENEFICIAL BUSINESS EDUCATION PARTNERSHIPS IN ORDER TO MAXIMIZE COMMUNITY RESOURCES FOR THE STUDENTS OF THE DUBLIN UNIFIED SCHOOL DISTRICT EXECUTIVE SUMMARY In its second decade of operation, DPIE remains an effective and stable organization with a mission to bridge the gap between the schools and the community by creating programs that not only fund enhancement to school programs but offer community members many ways to get involved. The quality of education desired by residents of Dublin far exceeds the very basic education funded by the State. DPIE seeks to help the Dublin Unified School District bridge the gap in the type and quality of programs offered to the students. The programs funded by DPIE benefit the 5,000+ students of the Dublin Unified School District. For our current Fiscal Year (7/03 - 6/04) the following programs have been or will be funded by DPIE: · Primary Intervention Program at the elementary level that addresses the needs of children who require a little extra attention to be successful students. · Every 15 Minutes at the high school level which raises awareness about the dangers of substance use and abuse. · Elementary Science Fun Fair at all elementary schools · Literacy Resource Center at Dougherty Elementary School · Reach for Higher Scores! Program at all eight DUSD Media Centers · Koalty Kid Program training which encourages the use of Total Quality in the classroom · Inspiration for 6 Traits Writing Program at Frederikson Elementary School · Literacy Writing Cohorts Program at Frederikson Elementary School · Funding for the Winter Concert Series at both Dublin High and Wells Middle School · Student Art Auction which funds high quality supplies, guest artists and showcases the wOrk of our young artists to the community Dublin Partners in Education works closely with the Dublin Unified School District. All programs funded by DPIE must support one or more of DUSD's Four Bold Initiatives, which were created to achieve world-class status in our schools. DUSD FOUR BOLD INITIATIVES: · Develop and implement strategies and programs designed to provide students and other stakeholder groups expanded opportunities for learning. Ail students -,viii be life-long learners and demonstrate an appreciation of learning. · Create state-of-the-art learning centers by developing safe, modern, well-equipped school facilities that fully support 21 st century educational programs. · Establish effective communications and partnerships with all stakeholders by implementing strategies to enhance communications bet~veen and among all stakeholder groups. Build partnerships that will enhance the educational experience for all students. · Achieve the goal of 100% safe schools. No violence, no drugs, no hate crimes, no sexual harassment. All students will feel physically and emotionally safe. SITUATION ANALYSIS With the slow recovery of the economy, DPIE's income from Grants and Donations is down. Our budget calls for $30,000 to be from corporate donations, and with only 4 months to go in our fiscal year, our corporate income is barely at $8,000 or only 27% of goal, with the year more than half over. Additionally, our Grant income may fall short of projections as we have two program grants that have not been funded which we hope to implement regardless. To remain in balance with our less-than-expected income stream, the DPIE Executive Board has done a lot of work in past months to streamline operating costs. By reducing the Executive Director to part-time, bringing payroll in-house and reducing expenses, DPIE's operations budget is actually over 30% less for.Fiscal '04 than it ~vas in .Fiscal '03. For Fiscal '05, DPIE plans on continuing it's current mix of income streams with Fundraising Events accounting for about 35% (net), Donations at 45% and Grants at 20%. While we are planning a revenue increase of about 20%, the~most exalting a~ect of our financial goah includes nearly doubling the amount of funds that are passed along to our students in the form of grant~; programs and scholarships. The Statement of Functional Expenses on the following page clearly details past, present & future projections for Revenue and Expenses. 4 STATEMENT OF FUNCTIONAL EXPENSES DPl£ P&L 3 year - Statement of Functional £xpenses Actual Budget Projected Revenue 7102 - 6/03 7/03 - 6/04 7/04 - 6105 Student Art Auction $ 25,330 $ 34,100 $ 37,500 Golf loumament $ 38,753 $ 26,042 $ 34,000 Wine & Dine Event $ 10,000 Fireworks $ 16,500 $ 48,898 $ 55,000 Corp. Donations $ 19,200 $ 30,000 $ 30,000 Individual Donations $ 4,127 $ 5,000 $ 10,000 Grants $ 24,500 $ 15,500 $ 20,000 Gross Revenue: $ 128,410 $ 159,540 $ 191,000 Direct Fundraising Expenses: Student Art Auction $ 12,341 $ 14,500 $ 16,000 Fireworks $ 32,748 $ 37,000 Golf Tournament $ 21,632 $ 11,293 $ 18,000 Marketing $ 268 $ 4,000 $ 6,000 Total Fundraisin $ 34,24t $ 62,541 $ 73,500 Operating Expenses - Programs Teacher Grants $ 14,008 $ 15,000 $ 20,000 Music/Scholarship/Etc. $ 4,525 $ 4,000 $ 10,000 State of the Schools $ 1,500 Mentor Program $ 5,000 Total: $ 18,533 $ 19,000 $ 36,500 Operating Expenses - Administration Payroll $ 60,323 $ 40,323 $ 50,000 Supplies $ 1,171 $ 1,000 $ 2,000 Postage $ 595 $ 2,000 $ 3,000 Bank Fees $ 1,325 $ 1,142 $ 1,500 CPA $ 1,400 $ 1,200 $ 1,500 Insurance $ 2,798 $ 2,000 $ 2,500 Misc. $ 360 $ 750 $ 1,000 Total: $ 67,972 $ 48,415 $ 61,500 *Although a $29K net income is shown for Fiscal '04, this is based on budgeted figures. Corporate donations and Grant income are down significantly and ~ve estimate our revenue goal of $159K will actua/~ly be about $140K. Should our revenue rise, the net income would be diverted to additional Teacher Grants or Scholarships. 5 LOOKING AHEAD In the fall of 2003, the DPIE Executive Board defined the 3-Year Strategic Plan for the organization. Our top two goals are to establish stronger bonds with the business community and to increase our "return to student" ratio. To that end, DPIE is malting the following program enhancements: · Increasing the opportunities for Corporate Volunteers in the school system by adding a Mentor Program (launching 9/05) and Science Interviewers for the Elementary Science Fair · Establishing a "State of the Schools" address to be broadcast on television (tentative FaLl '04) · Quarterly DPIE Newsletter (launched 12/03) · Student Scholarship Fund for 6/04 · A website for better community communication (3/04) Additionally, If DPIE achieves its financial goals outlined in the Statement of Functional Expenses, in Fiscal '05 we will be able to increase ourfinandal support to the schools by over 90%, thereby making a significant contribution towards Dublin's goal of Worlcl-Class status in their schools. PURPOSE OF GRANT A financial grant from the City of Dublin would serve DPIE in the following ways: · Make additional funds available for our Teacher Grant Program and the Student Scholarship Fund. · Fund the development of partnerships for administrative-intensive programs such as the Mentor Program, Principal for a Day, and relationship building with local businesses. · Provide operational expenses required to manage the volunteer recruitment and coordination of the Mentor Program and the Sdence Fun Fair. · Cover expenses associated with accounting, web maintenance, general marketing and community visibility activities required to maintain a positive presence. Upon receipt of a grant, DPIE can provide recognition and acknowledgement to the City of Dublin in the following ways: · Press release to local news publications and each school's newsletter · Logo on quarterly DPIE newsletter, website, brochure and other materials where possible · Recognition at Scholarship Awards · Public check presentation at either City Council meeting and/or DUSD Board Meeting, both broadcast on CTV30 7 DPIE BOARD OF DIRECTORS ~. ' ..................................................... 7'""~ ............. " ......... ' ............................. 7'7 ......................................................... -' ................................... ,~ EXECUTIVE DIRECTOR PAMELA GLYNN With nearly 20 years business management experience and marketing expertise, Pam brings her passion for community service to DPIE. She has been a Dublin resident for 5 years and will have children in the Dublin Unified School System until 2018. In addition to DPIE, Pam also serves the community as a Board Member for Visual Rhythm Dance Company and volunteers for the Briarhill Swim Team and CTV Channel 30. PRESIDENT WILLIAM D. PRESCOTT SR. DIRECTOR HUMAN RESOURCES - 24-HOUR FITNESS With a BS in Industrial & Labor Relations from Comell University, Bill Prescott brings his executive management expertise to the foundation. He enjoys working with the results-oriented volunteer board and plays an insmmaental role in the annual DPIE Golf Tournament. Bill and his wife and teen-aged children have lived in the Tri Valley for 13 years. VICE PRESIDENT TESS THOM~SS PRINCIPAL - NIELSEN AND DUBLIN ELEMENTARY SCHOOLS Serving on the DPIE Board since 1998, Tess is also a member of the State Board of Directors for the Association of California School Administrators. Tess has been with the Dublin Unified School District for 6 years and had the pleasure of re-opening Dublin Elementary after a 20 year closure. Tess was instrtmaental in the development of the Teacher Grant Program and she appreciates the collaboration between schools and the local business community fostered by DPIE. SECRETARY ROZ PERAZZO DRILLING ANALYST - CHEVRONTEXACO A resident of Dublin for 16 years, Roz's two children have attended four of our District's schools. Roz chairs the annual DPIE Student Art Auction and especially enjoys the Awards Night portion of the event where the artists £rrst see their works professionally framed and displayed. In addition to her 9-year service to DPIE, Roz also serves on the Ronn Guidi Foundation for the Performing Arts and the ChevronTexaco East Bay Education Partnership. TREASURER ANGELA FONTES MOM AND COMMUNITY VOLUNTEER Angela brings 30 years of accounting and banking experience to DPIE. She has been a resident of Dublin for 15 years and her children currently attend Wells Middle School and Dublin High School. Named "Dublin's Citizen of the Year" for 2002 - 2003 by the Dublin City Council, Angela also gives her time to the Girl Scouts, Cub Scouts, sports leagues and the schools her children attend. SCHOOL SITE REPRESENTATIVE - FREDERIKSEN CHRISTINE BENNETT PRINCIPAL - WORK VANTAGE, INC. As the owner of a Training and Consulting business, Chris has been teaching or training her entire professional life, including as the after school enrichment program teacher for the DUSD GATE Program. Chris lives in Dublin and her children attend Frederiksen Elementary School. She also serves as a Board Member for the American Society for Training and Development, the GATE Advisory- Board and is on the DHS Master Planning Committee and the Frederiksen School Site Council. DON BIDDLE RETIRED, COMMUNITY VOLUNTEER Don has lived in the Tri-Valley for nearly 30 years. His children and grandchildren attended four of the District's schools over the years. To satisfy his desire to better education for the whole community, Don served on the local school boards from 1977 until 1989. Don holds a BS in Civil Engineering from Purdue University and retired from Bechtd Corporation after 29 years of service. He also serves on the Tri-Valley American Cancer Society Board and the Tri-Valley YMCA Board. SCHOOL SITE REPRESENTATIVE - FREDERIKSEN KATHY DE JONG PRINCIPAL - PERFORMANCE MANAGEMENT A Dublin resident since 1987, Kathy has owned a training and consulting firm for the last eight years. She enjoys teaching both adults and children through her professional associations and volunteer work. She has three children that are all currently attending Frederiksen Elementary School. She values DPIE's efforts to significantly enrich our children's learning experience with new programs and fundraising where the state government falls short. DR. SANDY HARE ASSISTANT SUPERINTENDENT, EDUCATIONAL SERVICES - DUBLIN UNIFIED SCHOOL DISTRICT With multiple degrees in Education from both UCLA and Cal Poly-Pomona, Sandy brings to DPIE over 20 years of teaching, principal and administrative educational experience. Sandy also serves on the TriValley Educational Collaborative Administrative Council, the TriValley Regional Occupational Program and the TriValley Teacher Induction Program. SCHOOL SITE REPRESENTATIVE - MURtLSY ELEMENTARY SCHOOL KELLEE JONES PRINCIPAL - COLEJONES, LLC As a resident of Dublin for 6 years, Kellee's two children attend Murray Elementary School and Wells Middle School. She serves on the Murray PFC, the DHS Master Plan Committee, the Wells Ivliddle School Site Council and the Superintendent's Council. Kellee values being given the 6pPortunity to work with a variety of professionals for the benefit of all Dublin school children. PATRICIA M. KOHNEN SUPPLIER bIANAGER- CHEVRONTEXACO A resident of Dublin for 25 years, Pat's children are both graduates of Dublin High School. In addition to her 4 years as a DPIE Board Member, Pat also served 4 years on the Dublin School Board, is a Board Member for the local branch of the American Association of University Women, a member of the Dublin Sister City organization, the Dublin Historical Preservation Association, the National Organization for ~,Vomen and the League of Women Voters. STUDENT REPRESENTATIVE DARRIN LAU SENIOR - DUBLIN HIGH SCHOOL Darrin is a 5 year resident of Dublin with a passion for community service. He is the Co- Founder of the Tutorama Club at Dublin High School as well as the Community Service Commissioner of the DHS Associated Student Body. He is the past Co-President of the ASL Club 10 and the President and Area 3 Representative of the Interact Club. Dan'in was named Student of the Month by the Contra Costa Times in November 2003, and the Rotary Student of the Month is December 2003. RICK ROBINSON, JR. Rick is the founding artistic director of Dublin Theatre Company. Rick has taught, directed, acted and produced in the Th-Valley for 10 years. CHARI~IE SHEA MANAGER OF COI~OIIJNITY DEVELOPMENT - SHEA HOMES As the leader of the Shea Homes Charitable Charter Team, Charlie helps his company giv~ back to the communities where they do business by supporting organizations such as YMCA, I~fDA, Special Olympics and the Wheelchair Foundation. A Bay Area native, Charlie has been doing business in the Tri Valley for nearly 10 years and currently resides in Dublin. He joined DPIE because he likes bringing kids in touch with the business community to better prepare them for life beyond school. Charlie is also on the Board of the Unity Care Group and the President of the Southern Division of the Northern California Homebuilders Association. .ALICE WATEP~¥La.N GENERAL IvIANAGER - STONERIDGE SHOPPING CENTER Alice has been a TriValley resident for over 20 years and shares her wealth of business management expertise with DPIE. She joined DPIE 10 years ago and helped create and co-chair the Teacher Grant Program. In addition to her service to DPIE, Alice has been involved with the Pleasanton Economic Vitality Committee, the West Las Positas Freeway Interchange Committee and the Valley Community Health Center. 11 Pleasanton · Livermore Dublin · San Ramon March 1, 2004 ~ttmm~'~'~'-~vl~ RECEIVED Mr. Richard C. Ambrose I~A~ 0 1 ~00.~ City Manager CiTY OF DUBLIN City of Dublin 100 Civic Plaza CONVENTION & VISITOR'S BUREAU FILM & VIDEO COMMISSION Dublin, California 94568 RE: Funding Request for Fiscal Year 2004-2005 Dear Mr. Ambrose: The Tri-Valley CVB's budget request from our four funding cities for the upcoming fiscal year beginning on July 1, 2004 is $471,291.00. Based on the number of hotel rooms in each city divided by the total number of hotel rooms in the four funding cities, the City of Dublin' s share of this budget request equates to 12%, or $56,555.00. The remaining budget will be derived from membership dues ($65,000.00), projected program income (ticket sales, booth sales, newsletter inserts, etc. totaling $14,350.00), a small amount from Capital Reserves to cover one-time expenses ($11,000), and a grant requested from the County of Alameda ($20,000.00). The budget proposed is designed to implement and manage the sales and marketing of the Tri-Valley region. The result of CVB efforts is additional revenue to the four cities that they would not have without CVB support services. The Tri-Valley CVB is designed to bring in visitors during the weekend and "shoulder" period, November through March, but also uses its resources to augment business throughout the week. In this fiscal year to date the CVB has generated 71 group leads resulting in 22 confirmed bookings (2,236. room nights) representing a projected $599,241.00 in generated revenue to the valley.* Additional, qualitative benefits include increased "brand recognition" of the Tri-Valley region, as well as numerous member benefits - promotion in the annual Visitor Guide; free listing in collateral produced by the Bureau; representation at all trade shows, sales events, promotions managed by the CVB; a visitor center to display member brochures and flyers; networking opportunities with industry professionals to enhance the members' bottom line; inclusion in continued marketing and promotional programs; and a free listing and link on the CVB web site. * This number is based on total room nights multiplied by average spending generated per day ($268 for 2001). Sources: International Association of Convention & Visitor Bureaus (IACVB) Foundation, Travel Industry Association of America (Travel Price Index), U.S. Department of Labor, Bureau of Labor Statistics (Consumer Price Index). See attachment "Convention Income Survey" for breakdown of costs. 260 Main Street, Pleasanton, CA 94566 Tel: (925) 846:89i( http://www. TriValleyCVB. com ATTACHMENT Tri-Valley CVB FY 04-05 Program Budget Letter - Page 2 of 6 Per requests from our funding cities, and to better demonstrate where city funds are going, a program budget has been created detailing our expenses for services in the following three programs: 1. Events & Membership 2. Sales & Marketing 3. Program Administration Support Per your request, I've included the budget for Fiscal Year 2003-2004. Where applicable, I've added comments explaining changes versus last year's budget. The biggest change to the fiscal year 2004- 2005 budget is the consolidation of the Film Commission and Sports Commission programs into the Events & Membership and Sales & Marketing programs. Major budget increases for fiscal year 2004-2005 include insurance premiums, rent, increased budget amounts to Advertising and Web Site, and some trade show fees. Major decreases include computer maintenance savings realized through a newly leased server cart and the elimination of some trade shows. Events & Membership As its name suggests, this program covers the events hosted by the CVB and programs and services related to membership. "Hosting Events" is the largest portion of this program's budget, which has remained consistent with last year's budget number. Because two of our four events also have ticket and booth sales, we have historicaly been able to generate income to help offset the additional costs, as we expect to do again next fiscal year with an estimated $14,350.00 in projected program income. Our events provide current and prospective members with wonderful networking opportunities throughout the year, a chance to learn more about the CVB's services, and allow the CVB to partner with other local organizations (Chambers of Commerce, etc.) on regional events. This year our biggest event, the Tri-Valley Regional Mixer, was a huge success with record attendance of nearly 600. The "Board Retreat" budget has remained the same. This year we continued to "keep it local" to help offset additional costs. By using a member facilitator and venue/caterer, we also helped provide economic support back to our own community. My plan is to do the same next fiscal year. Following discussion at the Retreat this year, the Board identified its top 5 priorities, which have been reflected in the budget structure: 1. Increase Wedding Business 2. Investigate Alternative Funding Source(s) 3. Increase Member Benefits and Networking Opportunities 4. Continue Cooperative Advertising and Marketing Efforts 5. Piggyback with Alameda County Fair Efforts 260 Main Street, Pleasanton, CA 94566 Tel: (925) 846-8910 Fax: (925) 846-9502 http ://www. TriVaIleyCVB. com Tri-Valley CVB FY 04-05 Program Budget Letter - Page 3 of 6 Events & Membership (Continued) New to this program is the inclusion of the "California Independent Film Festival", a CVB event held the first weekend in November in the Tri-Valley. This year the CVB partnered with the Livermore Valley Winegrowers Association and CVB member wineries to bring over 1,500 visitors to our region to enjoy the best in independent films, great food and wine, and area attractions. It also brought Academy Award recpient, Golden Globe winner and recipient of 8 Emmy Awards, actress Clods Leachman to our area to be honored with a Lifetime Achievement Award. As a result of our efforts, we received lots of favorable press, which increases awareness of the Tri-Valley area and Livermore Valley Wine Country, as well as nearly $20,000 in economic impact. As this event has grown in scope, we've upped the budget number slightly. Our budget for "Membership Solicitation/Maintainence" has remained fairly consistent with last year. We currently have 313 members, 40 total in Dublin, which breaks out to 33 business members and 7 city members. So far this fiscal year we have solicited 7 new Dublin members. For your convenience, I've attached a listing of our Dublin membership. The budget for "Local Events", which contains all event attendance fees and related expenses, also remains fairly consistent with last year. This category will help track the costs associated with attending our local partners events, luncheons and mixers. The CVB produces a "Newsletter" six times a year to help communicate with our members and provide them an opportuntity to advertise. Again this year we were able to save money by using a Bulk Mail permit and mailing our newsletters out via Bulk Mail instead of using first class, metered mail. In an effort to communicate more immediately with current and prospective members we've used an electronic newsletter format, "Broadcast E-mail". This technology allows the CVB to provide color photos, enhanced graphics, and copy and links about local news and events. It also tracks who has read the e-mail, how many times they've read it, and which links they clicked on for each campaign. Based on historical data we've been able to monitor some of our remaining budget items. For instance, our community outreach effort includes a consistent cost for mileage for "Speaking Engagements", while the budget for "Visitor Information/Servicing" has been increased to better reflect actuals. ~66 ~ai~ ~tr~il Pi~asanton, ~A 94566 Tel: (925) 846~89i0 Fax: (925) 846-9502 http ://www. TriValleyCVB. corn Tri-Valley CVB FY 04-05 Program Budget Letter - i~age 4 of 6 Sales & Marketing "Trade Shows" is the largest portion of this program' s budget, comprised of eight shows to pursue the Association, SMERF (Social, Military, Education, Religious, and Fraternal), Government, Corporate, Sports, and Tour & Travel/Leisure markets. Again, we've elected to keep our focus on the Western region, eliminating those trade shows that have not produced a good return on investment and replacing them with those that we believe will. Also of note is the inclusion of the TEAMS Trade Show in this program, which was previously housed in the now-eliminated Sports Commission Program. These trade shows often allow members to co-op booth space to gain additional sales contacts and further stretch sales & marketing dollars. These contacts are then passed on to the entire CVB membership to pursue. The budget to capture the costs associated with "Small Trade Shows/Sales Blitzes" has been increased slightly. We've found that many smaller, regional trade show opportuntities crop up during the year that we want to attend. Additionally, we've increased the frequency of our Sacramento area "Sales Blitzes". The creation of this new category helps capture these important Sales-related activities. This fiscal year we've decided to eliminate the significant budget of Public Relations and reallocate the dollars to other marketing activities and programs. We've designated a significant portion of this program's budget to "Advertising", which includes design fees and placement in Western regional, drive-in and local publications targeting Association, SMERF, Government, Corporate, Sports, and Tour & Travel/Leisure markets. Because we've already established a consistent look and feel, we anticipate lower design fees for next fiscal year, but are requesting additional placement fees to maximize our exposure. Along the same lines, our budgets for ;'Brochures" and "Web Site" have increased as we continue to expand member features, add e-commerce capabilities, and create Wedding-focused materials. Please note that the web site design fees have been tagged as one-time expenses which will be covered by Capital Reserves. This program's budget also includes administrative costs such as "Supplies", "Promotional Items", "Dues & Subscriptions", and "Professional Industry Conferences" which are necessary to market our region, as well as maintain industry relationships and keep up with trends. 260 Main Street' Pleasanton, CA 94566 Tel: (925) 846-89i0' Fax: (925) 846,9502 http ://www. TriValleyCVB. com Tri-Valley CVB FY 04-05 Program Budget Letter - Page 5 of 6 Film Commission (Previous Program) The Film Commission is designed to bring production companies to the region to shoot print advertisements, commercials, television shows, and independent and feature films, enhancing our economic bottom line and publicizing the Tri-Valley. This year we've decided to fold the Film Commision Program into the Events & Membership and Sales & Marketing Programs. For instance, the Dues, Advertising, and Locations Library budgets have been incorporated into Sales & Marketing, while the California Independent Film Festival has been newly alligned with Events & Membership. Sports Commission (Previous Program) The Sports Commission is designed to bring new tournaments and festivals to the Tri-Valley area. The region is perfectly suited to host such events, given the convenient location, lodging, restaurants as well as abundance of playing fields and sports venues. Like the Film Commission, this year we've decided to fold the Sports Commision Program activities (Dues, Teams Trade Show, Advertising and Administrative Costs) into the Sales & Marketing Program. Program Administration Support The final program deals primarily with occupancy and operational expenses for the CVB. The most noticable changes from last fiscal year are the increases in rent and insurance premiums. In addition, "Capital Expenditures" have been tagged as a one-time expense, which will be covered by Capital Reserves. The Budget Summary page breaks out all revenue, projected income, and expenses by Program. In addition, I've included a Staffing Costs comparison and estimated percentage of time by staff member, for each program. 260 Main Street, Pleasanton, CA 94566 Tel: (925) 846-8910 Fax: (925) 846-9502 http://www. TriValleyCVB. com Tri-Valley CVB FY 04-05 Program Budget Letter - Page 6 of 6 I've attached our proposed budget which details our programs and services for fiscal year 2004-2005. For your convenience, the budget includes a comparison to last fiscal year's budget. You'll also find related attachments and source material for the return on investment figures I've quoted within this letter, as well as a list of hotels and rooms per city, which is the basis for determining each funding city' s share. We respectfully seek your support and look forward to continuing our regional partnership. Thank you for your consideration. Best regards, Executive Effrec :t;r Attachments Tri-Valley CVB FY 2004-2005 Program Budget Convention Income Survey Hotel & Number of Rooms Count FY 2003-2004 CVB Dublin Membership List cc: Christopher Foss - Economic Development, City of Dublin 260 Main street, Pleasanton, CA 94566 Tel: (925) 846-8910 Fax: (925) 846-9502 http.'//www. TriValleyCVB. com Program Budget for Tri-Valley Convention & Visitors Bureau FY July 1, 2004 - June 30, 2005 : Breakout 2 004- 05 2 003-6 4 Ch.a~ge Vs. Comments Es~!mate Budget Budget Last FY Programs 1. Events & Membership Hosting Events 13,080.00 13,080.00 0.00 CVB Luncheon Ticket sales help offset costs ($4,000) Rental Charges 300.00 Catering 3,000.00 Promotional Items 400.00 Professional Services 500.00 Supplies 2,500.00 Mileage 100.00 Fall Educational Mixer Rental Charges 150.00 Catering 100.00 Supplies 30.00 Mileage 20.00 Regional Mixer Ticket sales help offset costs ($6,750) Rental Charges 500.00 Booth sales help offset costs ($3,000) Catering 5,000.00 Supplies 150.00 Mileage 30.00 Spring Educational Mixer Rental Charges 150.00 Catering 100.00 Supplies 30.00 Mileage 20,00 Board Retreat 3,600.00 3,600.00 0.00 Professional Services 1,730.00 Rental Charges 350.00 Catering 600.00 Promotional Items 600.00 Supplies 300.00 Mileage 20.00 California Independent Film Festival 1,900.00 0.00 1,900.00 Moved from "Film Commission" Prograrr Advertising Placement 1,000.00 to this program Design Fees 150.00 Increased budget as event has grown Supplies 500.00 in scope (was $1,205) Meals & Entertainment 50.00 Mileage 200.00 Membership Solicitation/Maintenance 4,000.00 4,200.00 (200.00) Supplies 2,000.00 Mileage 300.00 Advertising Placement 400.00 Design Fees 150.00 Trade Show Fees 1,100.00 Meals & Entertainment 50.00 Local Events 2,870.00 2,850.00 20.00 Event Attendance 2,500.00 Mileage 300.00 Meals & Entertainment 50.00 Travel 20.00 Newsletter (6x/year) 5,090.00 5,290.00 (200.00) Use of Bulk Mail has reduced Shipping/ Printing 1,500.00 Postage costs Shipping/Postage (Bulk Mail) 1,000.00 Supplies 2,500.00 Advertising inserts provide offsetting Mileage 90.00 income ($600) Broadcast E-mall 600.00 600.00 0.00 Professional Services 600.00 Speaking Engagements 50.00 50.00 0.00 Mileage 50.00 Tri-Valley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page1 Breakout 2004-05 ~ ~,q ~ -.p_4 Change vs. Comments Estimate Budget Budget ....... Last FY 1. Events/Membership (continued) Visitor Information/Servicing 200.00 65,00 135.00 Better reflects actuals Supplies 200.00 Subtotal Events/Mbrshp. Expenses: 31,390.00 29,735.00 1,655.00 Estimated Staffing Costs: 80,825.00 86,418.00 '(5,593.00) Total Events/Mbrshp. Expenses: 112,215,00 116,153.00 (3,938.00) Tri-VaIley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page2 Breakout 2004- 0 5 2 003- 04 Change vs. Comments Estimate Budget E~udget Last FY 2. Sales & Marketing Trade Shows 24,615.00 17,250.00 7,365.00 Eliminated NTE, Mayfair & CaITIA Added 3 new trade shows Moved "TEAMS" to this Program CaISAE Sacramento (California Society of Association Executives~ Trade Show Fees 800.00 Travel 20.00 Supplies 100,00 Promotional Items 650.00 Meals & Entertainment 25.00 Rental Charges 250,00 Mileage 75.00 Dale Tomy Bridal Faire - San Ramon 0.00 New trade show Trade Show Fees 800,00 Promotional Items 300,00 Meals & Entertainment 40.00 Mileage 20.00 Supplies 100.00 Modern Bridal Faire - Pleasanton (or Other Trade Show To Be Determined ) 0.00 New trade show Trade Show Fees 800.00 Promotional Items 200.00 Meals & Entertainment 40.00 Mileage 20.00 Supplies 100.00 NCCMPI (Northern Cal. Chapter of Meeting Professionals Int'l) Santa Clara Trade Show Fees 800.00 Travel 20.00 Supplies 150.00 Promotional Items 550.00 Meals & Entertainment 40.00 Rental Charges 360.00 Mileage 30.00 Modern Bridal Faire - SF Trade Show Fees 800.00 0.00 New trade show Promotional Items 200.00 Meals & Entertainment 40.00 Mileage 50.00 Supplies 100.00 CalTIA (California Travel Industry Association) Trade Show Fees 2,000.00 0.00 Eliminated Travel 800.00 Mileage 55.00 Supplies 50.00 Meals & Entertainment 100,00 Rental Charges 300,00 NTE (National Travel Exchange) Shows 0.00 Eliminated Trade Show Fees 1.440.00 Travel 530.00 Mileage 15.00 Supplies 100.00 Meals & Entertainment 150.00 Rental Charges 300.00 HSMAI (Hospitality Sales & Marketing Association International Trade Show Fees 2.500.00 Travel 700.00 Supplies 200.00 Promotional items 100.00 Meais& Entertainment 150.00 Rental Charges 300.00 Mileage 60.00 Tri-Valley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page3 Breakout 2004-05 2003-04 Che~ge vs. Comments Estimate BUdget Budget Last FY 2. Sales & Marketing (continued) SF Mayfair 0.00 Eliminated Trade Show Fees 450.00 Travel 30.00 Mileage 35.00 Meals & Entertainment 20.00 NTA (National Tour Association) Trade Show Fees 2,300.00 Travel 2,200.00 Supplies 200.00 Meals & Entertainment 300.00 Teams 0.00 Moved from "Sports Commission" Trade Show Fees 2,700.00 Program Travel (2 ppi. x 5 days) 4,500.00 Promotional Items 400.00 Meals & Entertainment 500.00 Mileage 25.00 Small Trade Shows/Sales Blitzes 760.00 665.00 95.00 Trade Shew Fees 400.00 Travel 20.00 Supplies 200.00 Meals & Entertainment 40.00 Mileage 100.00 Public Relations 0.00 15,000.00 (15,000.00) Eliminated Professional Services Advertising 46,230.00 40,000.00 6,230.00 Includes Adv. from Film & Sports Design Fees 5,650.00 Commissions Advertising PIacement 40,580.00 Brochures 14,500.00 12,500.00 2,000.00 Design Fees 4,000.00 Printing 10,500.00 Web Site 12,300.00 3,200.00 9,100.00 Includes Locations Library, Computer Services (Maint. & Hosting) 4,300.00 Design Fees for new "Weddings" section Design Fees* 8,000.00 expanded members features, e-commerce *Denotes one time expense Administrative Costs: 22,435.00 21,235.00 1,200.00 Includes Locations Library, AFCI and Supplies 2,430.00 NASC dues, and supplies, mileage and Promotional items 8,000.00 M&E from Sports Commission Dues & Subscriptions 7,500.00 Prof. Industry Conferences/Affiliation Events PIC Fees 1,500.00 PIC M & E 895.00 PIC Mileage 760.00 PIC Travel 1,350.00 Subtotal Sales & Mktg. Expenses: 120,840.00 109,850.00 10,990.00 Estimated Staffing Costs: 158,762.00 135,820.00 22,942.00 Total Sales & Mktg. Expenses: 279,602.00 245,670.00 33,932.00 Tri-Valley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page4 Breakout 2004-05 2003-04 Change vs. Comments Estimate Budget Budget Last FY 3. Film Commission Eliminating program; mowng items to other programs AFCl Membership Dues 500.00 0.00 500.00 (500.00) Moved to Sales & Marketing Program Membership Dues California Independent Film Festival 0.00 1.205.00 (1,205.00) Moved to Membership & Events Program Advertising Placement 500.00 Design Fees 150.00 Supplies 150.00 Meals & Entertainment 175.00 Mileage 230.00 Locations Film Trade Show 0.00 2,200.00 (2,200.00) Eliminated Trade Show Fees 1,100,00 Travel (1 person x 2 days) 750.00 Promotional Items 200.00 Meals & Entertainment 150.00 Advertising (FLICS) 0.00 350.00 (350.00) Moved to Sales & Marketing Program Design Fees 150.00 Advertising Placement 200.00 Film Location Library 0.00 1,300.00 (1,300.00) Moved to Sales & Marketing Program Computer Services (Maintenence on 1,100.00 website database and CD Creation) Supplies 200.00 Subtotal Film Comm. Expenses: 0.00 5,555.00 (5,555.00) Estimated Staffing Costs: 0.00 6,246.00 (6,246.00) Total Film Comm. Expenses: 0.00 11,801,00 (11,801.00) Tri-Valley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page5 Breakout 2004-05 2003-04 C~ge VS. comments Estimate Budget Budget Last FY 4. Sports Commission Eliminating program; moving items to other program NASC Membership 0.00 750.00 (750.00) Moving to Sales & Marketing Program Membership Dues 750.00 Teams Trade Show 0.00 4,475.00 (4,475.00) Moving to Sales & Marketing Program Trade Show Fees 2,300.00 Travel (1 person x 4 days) 1,800.00 Promotional Items 200.00 Meals & Entertainment 150.00 Mileage 25.00 Advertising 0.00 700.00 (700.00) Moving to Sales & Marketing Program Ad Placement (listing/logo only) 700.00 Brochures 0.00 0.00 0.00 0.00 Eliminated Administrative Costs 0.00 500.00 (500.00) Moving to Sales & Marketing Program Supplies 380.00 Mileage 100.00 Meals & Entertainment 20.00 Subtotal Sports Comm. Expenses: 0.00 6,425.00 (6,425.00) Estimated Staffing Costs: 0.00 13,076.00 (13,076.00) Total Sports Comm. Expenses: 0.00 19,501.00 (19,501.00) Tri-Vafley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page6 BreakoUt 2004~05 2003'04 change vs. comments Estimate B~dget BUdget Last FY 5. Program Administration Support Rent 51,502.00 47,300,00 4,202,00 Rent increase; includes storage fees Telephone 7,500,00 9,000.00 (1,500.00) New phone plan reduces costs Repairs and Maintenance 5,700.00 5,700.00 0,00 Leased Equipment 16,000,00 16,000.00 0.00 Includes new lease for server cart Utilities 5,000.00 4,400,00 600.00 Anticipate increase Mileage 250.00 250,00 0.00 Supplies 7,500.00 6,500,00 1,000.00 Anticipate increase Printing 0.00 5,000.00 (5,000.00) Eliminated Shipping/Postage 12,500.00 12,500.00 0.00 Contains ALL metered (non-bulk) mail Accounting/Payroll 6,500.00 8,500.00 (2,000.00) Does not contain Annual Audit fees Computer Services 2,500.00 10,500.00 (8,000.00) New tease for sever cart reduces costs Temp. Services 500.00 500.00 0.00 HR Advertising 300~00 600.00 (300.00) Online ads reduce costs Professional Services (Annual Audit) 4,500.00 3,500.00 1,000.00 Annual Audit fees have increased Insurance (Worker's Comp, Directors', & Liability) 14,000.00 10,450.00 3,550.00 Premiums have increased Human Resource Education 2,500.00 2,500.00 0.00 Capital Expenditure* 3,000.00 1,000.00 2,000.00 *Denotes one time expense Bank Charges/E-commerce Fee 1,000.00 1,000.00 0.00 Subtotal Expenses: 140,752.00 145,200.00 (4,448.00) Estimated Staffing Costs: 49,072.00 43,316.00 5,756.00 Total Prgm Admin. Supp. Expenses: 189,824.00 188,516.00 1,308.00 Tri-VaIley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page7 Breakout 2004~05 2003-04 ~hange vs. COmments EStimate Budget Budg~' LaSt FY Pis. lost Plum Tr~e Inn (8 rooms) Liv. [ost Pu~le Orchid & Vineyard lnn (10 rooms) BUDGETSUMMARY S.R. added Extended Stay (122 roomsI City Revenue (~verall ~i'~¥ oercentage chanoes vs. LY: City of Pleasanton 39% 163~803.00 191,479.00 (7,676~00) Reduced by 1% City of Livermore 25% 117,823.00 119,674.00 (1,851.00) Same%asLY City of Dublin 12% 56,555.00 62,231.00 (5,676.00) Reduced by 1% City of San Ramon 24% 113,110.00 106,313.00 7,797.00 increased by 2% Contribution from Capital Reserve 11,000.00 0.00 11,000.00 For one time expenses Non-City Revenue Alameda County 20,000.00 20,000.00 0.00 Membership Dues 65,000.00 68,519.00 (3,519.00) Better reflects actuals Projected Program Income* 14,350.00 14,425.00 (75.00) Total Revenue: 581,641.00 581,641.00 0.00 *Events/Membership Projected Income Ticket Sales - Luncheon ($40 x 100) 4,000.00 Ticket Sales - Regional ($15 x 450) 6,750.00 Booth Sales - Regional ($150 x 20) 3,000.00 Newsletter Inserts ($50 ea x 12) 600.00 14,350.00 Total Expenses by Program 1. Events & Membership 112,215.00 116,153.00 (3,938.00) 2. Sales & Marketing 279,602.00 245,670.00 33,932.00 3. Film Commission 0.00 11,801.00 (11,801.00) 4. Sports Commission 0.00 19,501.00 (19,501.00) 5. Program Administration Support 189,824.00 168,516.00 1,308.00 Total Expenses: 581,641.00 581,641~00 0.00 Consolidated Staffing Costs By Program 1. Events/Membership 80,825.00 56,416.00 (5,593.00) 2. Sales & Marketing 158,762.00 135,820.00 22,942.00 3. Film Commission 0.00 6,246.00 (6,246.00) 4. Sports Commission 0.00 13,076.00 (13,076.00) 5. Program Administration Support 49,072.00 43,316.00 5,756.00 Total Staffing Costs: 288,659.00 284,876.00 3,783.00 Estimated Percentage of Time E & M S & M Film Sports Prog. Admin. Supp. Executive Director/Film 40 40 0 0 20 Assoc. Dir./Dir. of Events & Mere/Sports 77 22 0 0 1 Sales Manager 7 92 0 0 1 (2nd) Sales Manager 7 92 0 0 1 Sales/Visitor Coordinator* 22 77 0 0 1 Admin. Asst./Office Manager* 1 7 6 0 0 77 Totals: 170 328 0 0 101 *Part time employees Major Budget Increases Major Budget Decreases 1) Insurance premiums (Worker's Comp., etc.) 1) Eliminated trade Shows - NTE, Mayfair, CalTIA, Locations 2) Rent 2) Savings through new leased server cart reduces computer maintenance costs 3) Trade show fees 3) Eliminated PR Professional Fees 4) Increased Advertising & Web Site budgets 5) Added 3 new trade shows Td-Valley CVB Program Budget FY July 1, 2004 - June 30, 2005 Page8 Hotels & Number of Rooms FY 2003 - 2004 Pleasanton Candlewood 126 Courtyard by Marriott 145 Crowne Plaza 244 Evergreen B&B 4 Guest House Inn & Suites 34 Hilton at the Club 294 Motel 6 76 Ramada Inn 102 Residence Inn by Marriott 135 Sheraton Four Points 214 Sierra Suites 113 Summerfield Suites . 128 The Rose Hotel 39 Wyndham Garden Hotel 171 1825 Livermore Comfort Inn 60 Courtyard by Marriott 121 Del Valle Lodge/E1 Dorado 23 Doubletree 125 Extended Stay America 125 Hampton Inn 80 Hawthorn Suites, Ltd. 62 Hilton Garden 97 Livermore Inn/Town House Motel 22 Motel 6/All Star Inn 102 Palace Motel 15 Ramada Hotel 66 Residence Inn by Marriott 96 Sands Motel 26 Springtown Inn 125 1145 Hotels & NUmber of Rooms FY 2003 - 2004 (continued) Dublin AmeriSuites Hotel 128 Extended Stay America 122 Holiday Inn Express 92 Monarch Hotel 236 578 San Ramon Courtyard by Marriott 136 Residence Inn 106 Homestead 147 San Ramon Marriott 368 San Ramon Valley Conference Center 119 Sierra Suites 142 Extended Stay 122 .................................... -- ............ -- ........ 1140 TOTAL HOTEL ROOMS: Room Allocation: City Rooms for % Rooms for % # of Rooms Change % Change vs. FY 2002-03 FY 2003-04 vs. Last Year Last Year Pleasanton 1831 40 1825 39 -6' - 1 Livermore 1155 25 1145 25 -10~ 0 Dublin 578 13 578 12 0 -1 San Ramon 1018 22 1140 24 +1227 +2 TOTALS 4582 100 4688 100 +106 0 * Removed Plum Tree Inn (out of business) ~ Removed Purple Orchid Inn & Vineyard Inn at Crane Ridge (both reside outside of city limits in unincorporated Alameda County) ? Added Extended Stay (was not included in last year's count) Pleasanton ' Livermore ~u~.s~ .... Tri-Valley Convention & Visitors Bureau Printed On: 2127/2004 260 Main Street Pleasanton, GA 94596 Total In List 40 CONVENTION & VISITOR'S BUREAU FILM & VIDEO COMMISSION Accurate Impressions citY of DUblin 7127 Dublin Boulevard Phone: 925 600-1234 100 Civic Plaza Phone: 925 833-6650 Dublin CA 94568 Fax: 925 426-0673 Dublin CA 94568 lZax: 925 833-6651 Tim Smith ChriStOPhe~ L. FOss ' ': i'~ '~ ~'~ Fax: 426-0673 Economic Development Fax: 833-6651 Agape Villages C0tt°n W0'0d Apartments 11875 Dublin Blvd., Suite Al01 Phone: 925 866-3020 6500 Cottonwood Circle Phone: 925 833-0805 Dublin CA 94568 Fax: 925 866-0305 Dublin CA 94568 l~ax: 925 833-0976 Linda Marley VP Corporate Develop. Fax: 925 866-0305 Manager Fax: 833-0976 Amador Lakes Apartments DUblin chamber of commerce 8105 North Lake Drive Phone: 925 828-3666 7080 Donlon Way Ste 110 Phone: 925 828-6200 Dublin CA 94568 Fax: 925 828-1870 Dublin CA 94568 Fax: 925 828-4247 Ki Hwang Phone: ~8236~6 .......... Nancy FeeleY Phone: Manager Fax: 828-1870 Executive Director Fax: 828-4247 AmeriSuites Hotel DUblin C~clery 4950 Hacienda Drive Phone: 925 828-9006 7001 Dublin Blvd. Phone: 925 828-8676 Dublin CA 94568 Fax: 925 828-9030 Dublin CA 94568 Fax: 925 828-5956 General Manager Fax: 828-9030 owner Fax: 828-5956 Bodylines - The Day Spa DUblin Heritage center ~ 6680 Regional Street Phone: 925 837-8895 6600 DonlonWay Phone: 925 803-4128 Dublin CA 94568 Fax: Dublin CA 94568 Fax: 925 N/A Hinsley Proprietor Fax: Fax: 833-6651 CA Cowboy Gathering Dublin Library 9700 Dublin Canyon Rd. Phone: 510 537-6982 200 Civic Plea Phone: 925 828-1315 Dublin CA 94568 Fax: 510 537-6982 Dublin CA 94568 Fax: 925 828-9296 Mollie Cronin Palmer Fax: 510 537-6982 Branch M~ager Fax: 828-9296 Cauchi Photography & Imaging Dublin Pa~t;ners in EduCati°n (DPIE) 7063 VillagePar~ay Phone: 925 a75-1880 P.O. box 2307 Phone: 925 828-2551 Dublin CA 94568 Fax: 925 875-1883 Dublin Ca 94568-1599 Fax: 925 803-1669 Bobbi Cauchi Sales Manager Fax: 875-1883 Executive Director Fax: 803-1669 China Village DUblin Ranch G°lf c°Urse 7200 ~egional Street Phone: 925 829-5292 5900 Signal Hill Drive Phone: 925 556'7040 Dublin CA 94568 Fax': .Dublin CA 94568 Fax: 925 556-7045 ............ john HOag H~ Ho Phone: Pa~er Fax: General M~ager Fax: Page # 1 Pleasanton · Livermore D.bl~..san R .... Tri-Valley Convention & Visitors Bureau Printed On: 2/27/2004 260 Main Street Pleasanton, CA 94596 Total In List 40 CONVENTION & VISITOR'S BUREAU FILM & VIDEO COMMISSION Dublin Senior Center Hope Hospice, Inc. 7437 LarkdaleAvenue Phone: 925 829-6316 6500 Dublin Blvd., Suite 100 Phone: 925 829-8770 Dublin CA 94568 Fax: N/A Dublin CA 94568 Fax: 925 829-0868 Anna Hudson Recreation Coordinator Fax: 833-6651 Develop. Coordinator Fax: 829-0868 Dublin Swim Center McNamara's steak & Ch°p House 8157 Village Parkway Phone: 925 829-4055 7400 San Ramon Road Phone: 925 833-0995 Dublin CA 94568 lZax: 925 N/A Dublin CA 94568 Fax: 925 833-0998 Char Young Fax: 833-6651 owner Fax: 833-0998 Dublin Theatre Company Mimi's Cafe 6620 Dublin Blvd. Phone: 925 551-5382 4775 Hacienda Drive Phone: 925 833-2521 Dublin CA 94568 Fax: 925 551-5914 Dublin CA 94568 Fax: 925 833-2599 Rick Robinson Jr. Owner/Director Fax: 551-5914 Manager Fax: Earl Anthony's Dublin Bowl MUsCular Dystrophy Association, Inc 6750 Regional Street Phone: 925 828-7550 7567 Amador Valley Blvd., #304 Phone: 925 803-1100 Dublin CA 94568 Fax: 925 829-3735 Dublin CA 94568 Fax: 925 803-2954 Ted Hoffman, Jr. President Fax: 829-3735 District Director Fax: 803-2954 Englander Sports Pub Old St. Raym°nd's ChUrch 7294 San Ramon Road Phone: 925 587-2333 6600 Donlon Way Phone: 925 803-4128 Dublin CA 94568 FaX: 925 587-2338 Dublin CA 94568 Fax: :'"-'~?~h~-"'~'~'~'~'3~-72~3~-i ............ Bonnie Leonard Phone: Jot Mangat Owner Fax: 925 587-2338 Fax: Fantasy Garage Ohtb~ck Si~hkh6fiS'~ 11875 Dublin Blvd., #A202 Phone: 925 404-0010 6505 Regional Street Phone: 925 833-9335 Dublin CA 94568 Fax: 925 404-0079 Dublin CA 94568 Fax: 925 833-9389 Roger Clark President Fax: 925 404-0079 Proprietor Fax: 833-9389 Hana Japan Steak House park Wood APartments 7298 San Ramon Rd. Phone: 925 829-7491 7300 Parkwood Circle Phone: 925 829-8080 Dublin CA 94568 Fax.' 925 829-0543 Dublin CA 94568 Fax: 925 829-8246 Dan Yoon ~'~':'"' ...... · ~;i''~'' :" ~'5~'~';f2~~ Phone:-: ~'~'~0~'6 President Fax: 829-0543 Manager Fax: 829-8246 Holiday Inn Express Hotel & Suites Radisson Hotel Dublin 6275 Dublin Blvd. Phone: 925 828-9393 6680 Regional Street Phone: 925 828-7750 Dublin CA 94568 Fax: 925 828-9002 Dublin CA 94568 Fax: 925 828-8351 Ron Gapol General Manager Fax: 828-9002 General Manager Fax: 925 828-8351 Pleasanton · L~vermor¢ ~.s~ R~mo~ Tri-Valley Convention & Visitors Bureau Printed On: 2/27/2004 260 Main Street Pleasanton, CA 94596 Total In List 4 0 CONVENTION & VISITOR'S BUREAU FILM & VIDEO COMMISSION Regal Cinemas / IMAX 5000 Dublin Blvd./Hacienda Crossings Phone: 925 803-2700 Dublin CA 94568 Fax: 925 803-2701 Brian Hoffman Group Sales Manager Fax: 803-2701 Regional St. Bistro 6680 Regional Street Phone: 925 828-7750 Dublin CA 94568 Fax: 925 828-8351 Greg Angermeier Food & Bev. Manager Fax: Select Imaging 6398 Dougherty Road, #27 Phone: 925 803-1210 Dublin CA 94568 Fax: 925 803-9885 Les Jacob Owner F,x: 803-9885 Shannon Community Center Parks & Comm. Services Office Phone: 925 833-6645 Dublin CA 94568 Fax: 925 829-6832 Char Young Administrative Secretary Fax: 829-6832 The Red Ladder Phone: 925 548-844? Dublin Fa~: Gina Gabriell Owner Fax: The Springs Apartments 7100 San Ramon Road Phone: 925 829-9352 Dublin CA 94568 Fax: 925 829-0942 Lesa Hirschhorn Community Director l*a~: 925 82%0942 WinecentiYes - Wine Bar & Retail 6040 DoughertyRoad Phone: 925 829-3222 Dublin CA 94568 Fax: 925 460-90?0 Robert Steinback Owner Fax: 925 460-90?0 Your Coordinator P.O. Box 244? Phone: 800 341-7515 Dublin CA 94568-0244 Fax: 800 341-7515 Elizabeth Urias-Garcia Fax: 800 341-7515 Page # 3 ess ncil CiTY OF DUBLIN February 25, 2004 Mr. Richard Ambrose City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Rich: We are requesting that the City of Dublin contribute $25,000 to the Vision 2010 Project to support our Fiscal Year 2004-2005 Program. Attached is a summary of our most recent accomplishments. Key projects discussed in the report that were supported by last year's contribution from the City include: Tri-Valley Regional Economic Report Tri-Valley Science & Engineering Fak Tri-Valley Agricultural Market Analysis (Report Due April, 2004) Tri-Valley Agricultural Crop Economic Analysis (Report Due April, 2004) Tri-Valley Water Task Force Consulting & Facilitation Presentation of the Tri-Valley Affordable Housing Slideshow Our work on the Agricultural Enhancement Plan, and the related reports, originally estimated to be complete by December, 2003 has been slightly delayed due to delays in the completion of related reports regarding the availability and cost of water to support expanded agriculture. We now estimate that the plan will be completed by June, 2004. A report on the status of the Agricultural Enhancement Plan is attached. In the upcoming Fiscal Year we want to expand on the Regional Economic Report by convening our Economic Vitality Committee to determine appropriate next steps to strengthen our regional economy. We are bringing a group of local CEOs together with State of California Cabinet level officials in March, 2004 to discuss and provide regional input to the state's economic recovery strategy. Through the Tri-Valley Technology Enterprise Center (TTEC) we will sponsor a LifeScience Conference on April 13, 2004. We are hoping that these activities will provide the impetus for invigorating a regional economic coalition. ATTACHMENT P.O. Box 3258 a, Livermore, CA 94551-3258 · (925) 890-1892 · F~ We will continue to emphasize agriculture and open space enhancement. Assuming that the plan is completed on schedule in June, 2004, we will begin to work on the development of a marketing program to support that plan. We will also initiate activities to identify and pursue funding sources to support implementation of agriculture and open space enhancement activities and related water supply. Also, the Equestrian Subcommittee and the Parks and Trails Subcommittee continue their efforts. The Equestrian Subcommittee has been working closely with Alameda County Staffto develop permit streamlining recommendations for boarding and riding stables. Parks and Trails continues their focus on identification of opportunities to connect local trail systems and form a regional network. They have recently been involved in advocating for the Arroyo Mocho Trail and regional connection of the Iron Horse Trail. Although our funding request focuses on economic vitality and agriculture and open space preservation, we continue our work in education, community planning and housing and regional mobility. The attached Recent Accomplishments document outlines the most recent achievements of these committees. We recognize the financial stress faced by the City Council in their budget deliberations. It is our hope that the Council can view continued support of Vision 2010 as an investment.with short term payoff potential, both in terms of potential increased revenues through our economic vitality, enhanced agriculture and tourism programs, and open space protection. Attached are: - Fiscal Year 2004/2005 Vision Budget and Projected Contributions - Fiscal Year 2003/2004 Budget and Year End Estimates - Fiscal Year 2003/2004 Contributions Please call (890-1892) if you have any questions. I would be pleased to meet with you and discuss the Vision Program, if appropriate. Thank you for your consideration of this request and the strong support of the City of Dublin for the Vision 2010 Project. Sincerely, President TRI-VALLEY VISION, ,2010 PROJECT FISCAL YEAR 2004-2005 BUDGET WATER TASK FORCE PUBLIC POLLING-FUNDING/RECYCLED WATER 25,000 WATER DISTRICT FINANCING ANALYSIS 25,000 WATER TASK FORCE CONSULTING/ADMIN SUPPORT 25,000 WATER TASK FORCE MEETING EXPENSES 5,000 GREENINFO NETWORK MAPS 5,000 VISION COMMITTEE SUPPORT EDUCATION COMMITTEE 5,000 ECONOMIC VITALITY COMMITTEE ! 0,000 ECONOMIC REPORTS 10,000 COMMITTEE MEETING EXPENSES 5,000 VISION NEWSLETTER & WEBSITE 4,000 PROJECT MANAGEMENT 20,000 AG/OPEN SPACE PLAN MANAGEMENT 90,000 ADMINISTRATIVE SUPPORT 6,000 TOTAL $235,000 POTENTIAL CONTRIBUTIONS CITY OF DUBLIN $25,000 CITY OF LIVERMORE $25,000 CITY OF PLEASANTON 25,000 CITY OF SAN RAIMON 25,000 TOWN OF DANVILLE 10,000 CONTRA COSTA CTY 25,000 ALAMEDA COUNTY 25,000 IRVINE FOUNDATION 50,000 SAN FRANCISCO PUC 25,000 TOTAL $235,OO0 TRI-VALI.EY VISION 2010 PROJECT FISCAL YEAR 2003/2004 PROJECT BUDGET YTD EST BUDGET SPENT YR END IRRIGATED CROP ANALYSIS 40,000 0 40,000 DRYLAND CROP ANALYSIS 10,000 0 10,000 EQUINE MARKET ANALYSIS 12,000 0 12,000 AGRICULTURE MARKET ANALYSIS 45,000 15,000 45,000 VIRTUAL TOURISM TOUR 25,000 0 25,000 WATER TASK FORCE CONSULTANT/FACILITATOR 25,000 5,440 21,000 MEETING EXPENSES 5,000 2,549 4,000 PUBLIC POLLING- FUNDING/RECYCLE WATER 25,000 0 DEFER WATER DISTRICT FINANCING ANALYSIS 25,000 0 DEFER VISION COMMITTEE SUPPORT EDUCATION COMMITTTEE SUPPORT 2,500 2,500 2,500 REGION ECONOMIC/WORKFORCE REPORTS 25,000 9,000 12,000 COMMITTEE MEETING EXPENSES 5,000 1,000 4,000 PROJECT MANAGEMENT 20,000 10,000 20,000 AG/OPEN SPACE PLAN MANAGER 90,000 46,482 90,000 ADMINISTRATIVE SUPPORT 6,500 2,961 6,500 LEADERSHIP MEETINGS EXPENSE 4,000 1,240 3,000 TOTAL $ 365,000 96,172 295,000 2/26/04 TRI-VAI .l .EY VISION 2010 PROJECT REQUESTED CONTRIBUTIONS - FISCAL YEAR 2003/2004 RECEIVED BUDGET TO DATE CITY OF DUBLiN $25,000 $25,000 CITY OF LIVERMORE 25,000 25,000 CITY OF PLEASANTON 25,000 25,000 CITY OF SAN RAMON 25,000 0 * TOWN OF DANVILLE 10,000 10,000 ALAMEDA COUNTY 70,000 TBD CONTRA COSTA COUNTY 25,000 25,000 JAMES IRVINE FOUNDATION 135,000 135,000 SAN FRANCISCO PUC 25,000 TBD TOTAL $365,000 $245,000 ESTIMATE - $295,000 * REQUEST DENIED DUE TO BUDGET REDUCTIONS 2/25/04 MISSION Represent the private sector in regional issues that impact economic vitality or the quality of life within the Tri-Valley. Act as facilitator with government and community to resolve issues. To accomplish this mission the Business Council is engaged in many ac~tivities, including: Regional Convener: We bring business, government and the local community together to focus on major issues or develop regional plans. For example, the Tri-Valley Economic Vitality Project. In 1997 we led this eight month collaborative process involving over 100 people. Its purpose was to identify the economic clusters that drive our regional economy, and develop initiatives required to maintain and grow these clusters of economic opportunity. One of the key findings of this study was that businesses were attracted to the Tri-Valley by the high quality of life. The Business Council Board felt that it was highly important to ensure that we maintain, and improve, that quality of life. As a result, in October, 1998, we convened the Vision 2010 Project. This was a 12 month process involving over 200 people. Vision 2010 is a strategic plan for the Tri-Valley's future, a plan that will truly make the region a unique place to live, work and do business in. Implementation of V~sion 2010 is a key element of the Business Council's agenda. To make that plan a reality we have over 250 volunteers from business, government and the community working on annual action plans within five committees: economic vitality; education; community planning & housing; agriculture & open space; and regional mobility. Public Policy Research: Our committees research, analyze and track public policy, participate in public hearings to represent the business community, and act as a facilitator with government and community representatives to resolve issues or advance polio. We advise our members of issues and recommended action. Strategic Partnerships: We maintain working relationships with key business groups throughout the Bay Area and the State. As need develops to respond to issues beyond the Tri- Valley region, or state policy, we form partnerships with these other organizations to leverage a business call for action. For example, in 1999 the Sunol Grade advanced to the most congested Bay Area commute. Governmental agencies were claiming there was no immediate solution. We formed the Solutions on Sunol (SOS) coalition with the Contra Costa Council, the Bay Area Council, the Silicon Valley Manufacturers Group, the Fremont Chamber of Commerce and the Office of Congresswoman Ellen Tauscher. Within 9 months the group successfully acquired $72 million funding for first phase improvements, and further advocated for fast track engineering and design that resulted in completion of construction of the first phase in 2002. The SOS Coalition regrouped in October, :2003 to focus on support for a fast track process to approve and construct a Pilot High Occupancy Toll (HOT) Lane Project on 1-680. Events: To keep our members informed on key issues and provide a rallying point for action, we SP0hsor periodic Executive Briefings. Our two Executive Briefings in 2003 featured Workforce Housing, and local Transportation issues. To bring business, government and the community together to discuss regional issues and determine appropriate solutions We sponsor large Community Forums. In January, 2003, we joined with California State Senator Tom Todakson to co-sponsor a Housing and Transportation Forum, attended by 225 people RECENT ACCOMPLISHMENTS Housing and Community Planning Committee · :- Affordable Housing Siideshow educates over 400 Community Leaders. Details: The Community Planning and Housing Committee has presented its Affordable Housing Slideshow to over 400 business, faith and community leaders in the Tri-Valley. This 45- minute presentation has been developed by a remarkable partnership with the Interfaith Poverty Forum, the League of Women Voters, the East Bay Housing Organization (ECHO), the Pleasanton Housing Commission and the City of Dublin's Housing Specialist and has increased the visibility of the housing crisis in the region. Representatives of the Housing Committee are available to present the Slideshow to any business, community or governmental organization. · .*- Policy Subcommittee advocates for General Plans that meet Vision 2010 community planning goals. Details: The Policy Subcommittee completed their analysis of the General Plan Housing Elements for Pleasanton and San Ramon. The committee submitted recommended changes to both element. The analysis of the Livermore and Dublin General Plan Housing Elements is an ongoing committee effort that will continue through 2003. Meanwhile, the Housing Action Coalition has been busy reviewing potential projects to evaluate whether they should be supported for demonstrating desirable planning criteria and actively supporting those that meet the criteria. · :- Committee co-hosts the Tri-Valley Affordable Housing & Transportation Forum Details: In January 2003, in response to one of our organization development goals, the committee co-hosted an Affordable Housing and Transportation Forum attended by over 200 people. The event was designed to attract more support for our Affordable Housing Program and to bring expert opinion to the front regarding the connection that the lack of affordable housing results in more people accepting long commutes to acquire affordable housing which in turn creates more traffic congestion. 2 Education Committee o:o Tri-Valley Science and Engineering Fair boasts 260 participants and international event finalists. Details: The Seventh Annual Tri-Valley Science and Engineering Fair attracted 260 participants with 210 projects, representing 19 schools in the region. The Td-Valley student winners competed in the Intel International Science Fair; Tri-Valley students won fourth place in both the individual project and group team project competitions. This is the fifth year in seven years of competition that our Tri-Valley students have placed among the international event finalists. Next year the committee will host a pilot event focused on showcasing student excellence in Art, and the planning for this competition has just begun. The Eighth Annual Fair will be held from March 24-28 at the San Ramon Valley Conference Center. The 2004 Intel International Fair will be held in Portland, Oregon. · :- High school career forums focus on local career options. Details: Among our workforce preparation efforts we host annual Career Forums for high school students and their parents. In the 2003 Spring we focused on two Tri-Valley career sectors: (1) Agriculture and Environmental Sciences; and (2) Information Technology. These programs attracted a total of 260 students and parents. The forum that involved agriculture- oriented careers was identified as a priority in the Agricultural Enhancement Plan. The joint efforts of the Education Committee and Agriculture and Open Space Committee made this event a success. The November, 2003 Forum on careers in Media Arts and Communication was attended by over 400 students and parents. · ~- Tri-Valley Educational Collaborative continues focus to ensure that all students learn and apply the academic, thinking and interpersonal skills and personal qualities to be successful in their life's work. Details: The group continues its development of Tri-Valley Career Pathways and is seeking more business partners to assist in defining regional career opportunities. The Tri- Valley Connections Internship Program that provides a one stop connection between students and businesses continues successfully and is also seeking more business partners and internship opportunities. Transportation Committee · :o The Transportation Committee ensures Tri-Valley transportation projects are included in the Bay Area Regional Transportation Initiative Draft Plan Details: The Transportation Committee has four representatives participating in the Regional Transportation Initiative, a collaborative effort of private sector leaders and 16 economic development organizations led by the Bay Area Council working to develop a 30 year strategic plan to improve Bay Area mobility. Thus far all of the vital Tri-Valley transportation improvements advocated by the Transportation Committee have been included in the first draft version of the plan. The Draft Plan has been reviewed and approved by the Business Council Board of Directors and will be reviewed by the Tri-Valley Transportation Council in January, 2004. If the Council approves the Draft, we will host a Regional Transportation Forum in the Spring to advocate for strong regional support for the Transportation Initiative. o:o Solutions on Sunol (SOS) Coalition focuses on HOT Lane Pilot Project Details: The Solutions on Sunol (SOS) Coalition, a partnership of the Business Council, the Contra Costa Council, the Bay Area Council, the Silicon Valley Manufacturers Group and the California Alliance for Jobs has regrouped. The coalition will focus on advocacy for a fast track process for legislative approval and construction of an 1-680 Pilot High Occupancy Toll (HOT) Lane Project. The project is proposed for a 14 mile segment along 1-680 from Route 84 to Route 237. Economic Vitality Committee °7° Tri-Valley Economic Study will enable the Council to play a central role in stimulating new economic growth in the region. Details: The Tri-Valley Business Council has partnered with the Economic Development Alliance for Business to develop a Tri-Valley Economic Report, which was introduced in January, 2004. The report includes statistics broken down by the five jurisdictions in the region~ regional summary statistics, and regional comparisons with the statistics for the overall East Bay, South Bay, and entire Bay Area regions. Data analysis includes: · Total population: total residents, growth statistics, growth rate. · Labor force: total employed, total unemployed, and unemployment rate. · Education Levels · Incomes: by household, · Housing Units · Housing Values · Employment and Wages: by business duster. The Tri-valley Economic Report will be used for multiple purposes. First, it will be used to help market the region and establish a baseline for economic performance. We foresee the Business Council taking the lead in this process, bringing the local governments and the Chambers of Commerce into a partnership to guide Tfi-Valley Economic Development. The Economic Development Directors for the local jurisdictions have played a key role in the review process for the report and will also help to guide how the information is best utilized. The second phase of work will link the economic analysis to our work in community planning and housing. Using housing and economic statistics we will establish if there is a "match" between the prices of homes in the housing stock and the salaries of Tri-Valley employees and families. The second phase of the work should be completed by the second quarter of 2004. The Tri-Valley Economic Report was the key subject at the January 28, 2004 Business Council Annual Membership Meeting. Dr. Chris Thoruberg, UCLA Anderson ForecaSt, discussed the report and the California Economy. Itc was followed by a Panel consisting of Doug ltenton, President, Collaborative Economies and Bruce Kern, Executive Director, Economic Development Alliance for Business (EDAB). Doug and Bruce discussed the report in detail, reviewed economic recovery efforts under way in other regions of California and offered recommendations for the Tri-Valley. Agriculture and Open Space Committee · ~- Vision 2010 Ag Plan is coordinated with Alameda County's General Plan Update. Details: Kristine Mazzei continues to manage the implementation of the Agricultural Enhancement Plan for the region. As part of her role she maintains the connections between the jurisdictions, agencies, and Vision 2010. Recently this has involved major collaboration with Alameda County during the development of their Natural Resources, Open Space, and Agriculture Elements of their General Plan. The Agriculture Element is strongly influenced by the Tri-Valley Agriculture Enhancement Plan, and the research of the Ag Water Task Force has been paramount to the completion of the planning document. Our partnership has ensured all of the work remains consistent between the county and Vision 2010. As a partnership we have been able to leverage each other's financial resources to accomplish mutual research and planning goals. o~o Vision 2010 leads a joint effort to finalize cost estimates and define opportunities for additional irrigated agriculture in the Tri-Valley. Details: The Tri-Valley Business Council has been coordinating and funding the activities of the Tri-Valley Agricultural Water Task Force for two years. The Task Force's Steering Committee is a group of 12 individuals who collectively design the strategy for the Task Force as it moves forward through the public consensus process. This Steering Committee has representatives from the Business Council, local agencies, and Tri-Valley jurisdictions. Thus, the efforts of the Task Force are closely linked to the related efforts in the surrounding community. Our partnerships have enabled the Business Council to leverage the Irvine funding by linking the research and land use planning efforts of the Task Force to the goals of the local jurisdictions. For instance, while the City of Livermore tackles the issue of whether they can supply recycled water to agriculture, we are coordinating this with our own efforts to analyze the potential crops that could be grown using this new water source. Coordinated research and data sharing ensures the Business Council.and local organizations are maximizing the value of their own expenditures. Currently there are four key consultant studies happening within the Tri-Valley that have been coordinated to provide the critical water and economic information needed to identify the pilot project areas for agriculture enhancement. The entities that are funding these studies vary, but all of the consultants have been directed to coordinate their research to ensure consistency in the findings. These studies are all due to be completed between November 2003 and February 2004. They include: · City of Livermore: Recycled Water Analysis Completed: 11/03 This study examined the opportunities for the City of Livermore to provide its tertiary treated recycled water to local agriculture, instead of pumping the treated water to the San Francisco Bay for disposal. The study was presented to the Water Task Force in December, 2003. The Water Committee will conduct an in-depth review and analysis of the report in January, 2004 and provide appropriate feedback to the City of Livermore. Zone 7 Water Agency: Agriculture Water Cost Analysis Due Date: 2/04 The Zone 7 Water Agency is identifying the costs associated with water acquisition, storage, and distribution systems for all of the agriculture enhancement subregions of the Tri-Valley. · Vision 2010: Aglandlnvestment Services Study Due Date 2/04 This research will identify the regional market and demand for new agricultural products, as well as identify the opportunities for agritourism in the valley. · Vision 2010: Mike Gatzman's Agriculture Economics Evaluation Due Date: 2/04 This work is tightly linked to the Zone 7 Water Agency study. Mike Gatzman will connect Zone 7's water cost estimates to crop production costs and profitability to determine which agriculture products are most economically feasible for development in the Tri-Valley. o:o Six full-day ag tours in the region showcase the enhancement opportunities for the Tri- Valley working landscape. Details: Another major project of the Ag Water Task Force was the organization of agricultural tours to familiarize participants with the opportunities for the working landscape in the region. We hosted four full-day field trips within the region, each one focused on a unique subregion and its challenges and opportunities for agricultural enhancement. We were pleased to have approximately 30 participants for each six-hour Friday tour. The trips were popular because participants had a chance to experience new parts of the landscape that are typically not accessible because they are on private land. Due to the popularity of the original tours, we added two additional tours to the agenda specifically designed for political leaders and agency staff. 6 ~ ~ o~ ~o ~ o ~ ~ o o o 0 0 0 ~ =, O, O, O, Z 0 O TY OF DUBLIN Connecting People with Opportunities fo~ Employment THE TRI-VALLEY ONE-STOP CAREER CENTER, PLEASANTON February 26, 2004 Richard C. Ambrose City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Mr. Ambrose: On behalf` of the Tri-Valley One-Stop Career Center and the Chabot-Las Positas Community College District, I would like to thank the City of Dublin for the financial support you have provided us in recent years. This has played a significant role in the success we have had in providing resources and services to job, education and training seekers for residents of the City of Dublin. Over the past years, we have registered over 665 Dublin citizens and provided services to those individuals over 4,046 times. In addition, this past fiscal year, we have worked with numerous Dublin employers to help them with their business needs. (See attached documents for examples). As we head into a new fiscal year, we see an ever-increasing need for the services of the Tri-Valley One-Stop Career Center. This past year, the Center's daily customer base nearly doubled. With an uncertain economy, local residents are still f,acing the possibility of being laid off from their jobs. We are up to the challenge in assisting the residents of the City of Dublin in finding gainful employment. Beginning July 1, 2004, we would like to request additional funds ($10,000) to support the efforts of the Tri-Valley One- Stop Career Center. The overall mission of`the Tri-Valley One-Stop Career Center is to provide resources and services in support of employers and all job, education and training seekers. Examples of services for employers include: · Free posting of'job orders at the nearest One-Stop Career Center by dialing (888) 411-HIRE. · Facilities for on-site interviewing and recruitment. · On-site assistance for plant closures or lay-offs. ATTACHMENT tq Connecting People with opporton:~e~ s for Employment THE TRI-VALLEY ONE-STOP CAREER CENTER, PLEASANTON Examples of resources and services available to all job, education and training seekers include: ' · Job listings. · Computers with Intemet access through T-1 technology, · Software for resume writing and career development. · Fax and phones for employer contact. · Job search workshops. (i.e. Resume Writing, Interview Preparation, etc.). · Labor market information. In addition, One-Stop Career Centers have target programs, such as the Workforce Investment Act and CalWORKs. Through these programs, qualified applicants could receive additional services such as case management, in-depth assessment testing to determine interests, skills and potential barriers to employment, and paid training and supportive services (i.e counseling). Many organizations such as Job Corps (youth employment), the Department of Rehabilitation, EDD, and Allied Housing provide services to Dublin residents at the Career Center. We have also increased our outreach efforts to Dublin residents by providing a series of job search workshops at the Dublin Library. This is just a glimpse of the types of services that we will be providing for residents of the City of Dublin. I have attached a budget breakdown to this letter. We are excited about the new fiscal year, and look forward to working with the City of Dublin. If you have any questions, feel free to reach me at (925) 485-5260. Thank You, Jeff Baker Director Tri-Valley One-Stop Career Center 5020 Franklin Drive Pleasanton, CA 94588 Connecting People ~gth Opportunities for Emplo)~nent THE TRI-VALLEY ONE-STOP CAREER CENTER, PLEASANTON Budget 2004-2005 Requested Budget: $10,000 Salaries: $8,000 Supplies: $1,000 Operating Expenses: $1,000 Total: $10,000 Connecting People u~h opportunities for Employment THE TRI-VALLEY ONE-STOP CAREER CENTER, PLEASANTON DUBLIN BUSINESS SERVICE ACTIVITIES 2003-2004 Areotek, Inc.: Conducted on-site recruitments at the Tri-Valley One Stop Center, which resulted in three hires. TrueGreen Chem: Promotion of Job openings via Caljobs and TriValleyJobs. This saved the company on their advertising costs to post in major job boards. Bay Laser Co.: Posted job openings at the Tri-Valley One-Stop Career Center, which resulted in three hires. Petco: Conducted on-site recruitment activities at the Tri-Valley One-Stop Career Center. ICEE, Corp.: Promoted job openings via CalJobs and the Tri-Valley One- Stop. This has saved the company on their advertising costs. Sample of Dublin Employers who have listed their job openings with the Tri- Valley One-Stop Career in 03-04: The House Maids, Inc. Amador Valley Vending Premier Medical Group E-Loan Chemical Data Management System Legato System Sybase City of Dublin StarTemps Peet's Coffee & Tea Toys "R" Us Dublin Unified School District