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HomeMy WebLinkAbout8.3 Bdgt Modification03-04 CITY CLERK AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 28, 2004 SUBJECT: 2003-2004 Budget Modification with Regard to Article XIII B of the State Constitution (Prepared by: Carole A. Perry, Administrative Services Director and Fred W. Marsh, Finance Manager) ATTACHMENTS: None RECOMMENDATION: AuthOrize appropriations to Reserves, any revenues in excess of [A/~ budgeted expenditures as of June 30, 2004, as outlined below. FINANCIAL STATEMENT: This action will provide appropriations to Reserves in the amount of any revenues received that are in excess of expenditures. This action will not change the amounts authorized for expenditure. Actual amounts appropriated to Reserves in each Fund will be identified after the books are closed and all accruals recorded. DESCRIPTION: This action requests authorization to "appropriate" all revenues received in the current Fiscal Year 2003-2004 that are in excess of expenditures. The actual amounts involved will be determined following the close of Fiscal Year 2003-2004. Each year the City Council takes this action to protect the ability to utilize these reserves in future years, without the risk of exceeding the State mandated Appropriations Limit. The State Constitution establishes a limit on the amount of annual appropriations that can legally be made from "Proceeds of Taxes." Although the City is currently well below the maximum Appropriations Limit, this action will protect future expenditures from Reserves. Under Stat~ Law certain funds can be excluded from the calculation of the total "appropriations" which will be subject to the Limit. The law specifically excludes funds that have been "appropriated" to Reserves in a prior fiscal year. When the Reserve Funds are eventually used, they are not subject to the Appropriations Limit in the year utilized, since they were previously "appropriated" under the Limit authorized in a prior year. In other words, if the City Council appropriated $500,000 to Reserves in Fiscal Year 2003-2004 and the funds were used on a capital project in Fiscal Year 2005-2006, this expenditure would not be subject to the Limit. At the time of the adoption of the Fiscal Year 2003-2004 budget, the City Council directed Staff to allocate an estimated year-end surplus of $846,531 to Reserves. The Reserves were earmarked for Economic Uncertainty. As part of the development of the Fiscal Year 2004-2005 Preliminary Budget, Staff has revised the revenue and expenditure estimates for Fiscal Year 2003-2004. Those revised estimates project that the COPIES TO: City's 2003-2004 year-end surplus will be approximately $2.0 million. Excluding the proposed carry-over of $613,524 in Capital Improvement Projects (CIP's) and the $390,531 previously allocated to reserve by the City Council ($846,531 less the $456,000 reduction approved by Council in December 2003 due to a reduced allocation of Vehicle License Fees from the State), the remaining General Fund Surplus is projected at $977,199. This amount is higher than originally anticipated in the Mid-Year Report presented to City Council, primarily due to higher than expected revenues from sales taxes, building permits and interest earnings. The Fiscal Year 2004-2005 Budget includes some proposed revenue reductions by the State of California, which are very likely, pending the outcome of the State budget deliberations. In addition, the City has a number of projects in progress that will require additional contributions from the General Fund in the future. If the Fiscal Year 2003-2004 surplus does exceed Staff's estimate, Staff would recommend that the additional amounts be allocated to address these projects, as delineated in the chart below. RECOMMENDED YEAR-END SURPLUS ALLOCATION Previously Authorized Recommended Additions / Additions / (Reductions) to (Reductions) Projected Ending Reserves in to Reserves in Balance as of June PROJECT FY2003/2004 FY2003/2004 30, 2004 Economic Uncertainty $390,531 $ 0 $390,531 Capital Project Carryovers $ ~) $613,524 $613,524 Future Restricted Projects $ 0 $977,199 $977,199 TOTALS: $390,531 $1,590,723 $1,981,254 Staff recormnends that the City Council authorize the appropriation of all excess revenues to Reserves in conformance with this report.