The URL can be used to link to this page

Home My WebLink About4.08 DUSD TechSupportReq CITY CLERK File # ' / . - 0 AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 20, 2004 SUBJECT: Request from Dublin Unified School District For Additional Funding for Technical Support under the"Computers For Our Schools Project" Report Prepared by: Richard C. Ambrose, City Manager { ATTACHMENTS: . 1. Letter from Dublin Unified School District 2. Agreement Regarding Funding For Computer Technical Support RECOMMENDATION: �nY Authorize City Manager to execute Agreement with Dublin Unified ��/ " School District. FINANCIAL STATEMENT: The Fiscal Year 2004-2005 Budget includes $62,500 for technical support for the "Computers For Our Schools Project." Budget Fund: Non-departmental r DESCRIPTION: The Dublin Unified School District has requested that the City allocate up to $62,500 for computer technical support under the "Computers For Our Schools Project." The $62,500 funding was proposed, based on the number of computers that the Dublin Unified School District has received over the past Fiscal Years under the Project. This year the School District has agreed to fund one-half of the technical support monies required. As presented by the Superintendent's letter (Attachment 1), the technical support funds will be used to insure uninterrupted access to students that benefited from the computer matching grant program. Because the funding of computer technical support is an operational expense a separate Agreement between the City and the Dublin Unified School District is required(Attachment 2). RECOMMENDATION: Consistent with the adopted Budget, Staff recommends that the City Council authorize the City Manager to execute the Agreement with the Dublin Unified School District for funding computer technical support under the"Computers For Our Schools Project"for Fiscal Year 2004-2005. COPIES TO: Dublin Unified School District i ITEM NO. e e /6Qu DUBLIN SCHOOLS DUBLIN UNIFIED SCHOOL DISTRICT Crmmlillt'.d If¡ tJ'~ Sm!Ú·.t.~ '4 (.111 ,'\'flfdl'/ll.\ March 4,2004 ¡::- 1\ .: Mr. Richard Ambrose City Manager City of Dublin 100 Civic Plaza Drive Dublin, CA 94568 N Dear Rich: As you are aware, the City Council has generously supported the "Computer for our Schools" project over a five-year period. Four years ago, the Council supported the maintenance of the student computers that were added to the school district's network by providing $100,000 in additional funds. These funds were used to hire PC technicians to insure that all of the computers purchased with project funds were operational for student use. Three years ago, the council generously increased the allocation to $125,000 as we phased out the computer matching grant program. Respectfully I am requesting that the City continue to provide support for maintaining the computers purchased with the matching grant program in the coming 2004/05 fiscal year in the amount of $62,500, one half of the amount we have received the past two years. The PC technicians were proposed for funding from the parcel tax measure that failed in the past week. As you are aware, K-12 public education took a significant reduction in funding these past two years, and is slated to once again face reductions in the upcoming fiscal year. I recognize that city governments will also be affected by the state budget crisis. As the City Council considers its budget for next year, I hope that the council can consider our request for next year. We very much want to insure that students who are benefiting tremendously from the computers purchased by the matching grant program continue to have uninterrupted access. The council's consideration of our request is deeply appreciated at a time when funding from the State of California for next fiscal year will be significantly reduced. Please express the appreciation of the Board of Trustees to the Council for their continued support of public education in Dublin. Wa , Y,2 1 !7-010y, ATTACHMENT 1 John S giyama, Superintendent of Schools --.----.....-- Dublin Unified School District Fiscal Year July 1, 2003 to June 30, 2004 Expenditure Summary for Dublin City Technical Support Grant Total Grant Funded at $125,000 1 PC Technician Jeff Minakata I PC Technician Custer Rodriquez Statuatory Benefits- HW Salary 22.57% Benefits Total 41,922.00 9,461.80 5915 57,298.80 ;48,909.00 11,038.76 5915 65,862.76 90,831.00 20,500.56 5915 123,161.56 Balance remaining will be contracted computer repairs with ENT AGREEMENT BETWEEN CITY OF DUBLIN AND DUBLIN UNIFIED SCHOOL DISTRICT REGARDING FUNDING FOR COMPUTER TECHNICAL SUPPORT THIS AGREEMENT is entered into this 20th day of July, 2004 by and between the City "it ' of Dublin ( C f ), a municipal corporation, and the Dublin Unified School District ("DiStrict"). RECITALS A. The education of the City's children benefits all residents of the City. B. Although the District is responsible for the education of the children living within the City, the City is authorized to take actions, which promote the general health, welfare, and safety of the community at large. C. Knowledge of, and ability to use, computers and related technology are fast becoming necessary to function effectively in the workforce and in society in general.' D. It is in the best interest of the community that children residing within the City receive education and training in the many uses of computers and related technology, in that well-trained and educated young people will become productive members of the community. E. To provide the best possible education in the many uses of computers and related technology, District needs to acquire computers and related technological devices and equipment and to maintain that equipment to keep it in working order and extend its useful life. F. To encourage the participation of the community at large to help the District provide the best possible computer/technology education to its students, City authorized has over the past years expended matching donations fi.om individuals, community groups/organizations, and businesses to the District of computers or monetary contributions to be used for the purchase of computers. G. City has further authorized up to Sixty-Two Thousand Five Hundred Dollars ($62,500) for District to hire or contract with individuals to provide technical support and maintenance of its computers and related equipment for Fiscal Year 2004-2005. H. The purpose of this agreement is to assure that District students Will be able to obtain the computer/technological education intended by the acquisition of the computers discussed herein and by the careful maintenance of those computers and related equipment. Now, therefore, the parties agree as follows: Agreement Between Dublin and Dublin Unified School District- Technical Support Funding under "Computers for Our Schools Project" ATTACHMENT 2 Section 1. Funding for Technical Support by City Upon receipt of invoice from District, City will contribute up to Sixty-Two Thousand Five Hundred Dollars ($62,500) to District for technical support of the District's computers that have been acquired through the "Computers For Our Schools Project." Payment shall be based upon District's actual cost to maintain computers as described in Section 2 below. Section 2. Use of Technical Support Funding by District District will use the funds described in Section 1 to hire staffor independent contractors who will provide technical support for computers and equipment acquired through the "Computers For Our Schools Project." District agrees to hire or contract with only competent individuals capable of providing high-quality technical support services. District further agrees to manage the work of such individuals to assure the quality of their services. Section 3. Status of Technical Support Staff Individuals receiving payment from District for technical support services shall be employees or independent contractors of District. Such individuals shall not be employees or independent contractors of City. City shall have no responsibility for any direct payment to such technical support staff, including wages, benefits, workers' compensation, and any other compensation. Section 4. Miscellaneous At the end of Fiscal Year 2004-2005, District shall provide City with an accounting of all funding received from City under this Agreement. District shall make available to City all records related to the receipt and expenditure of funds provided by City pursuant to the Agreement. A. Recitals. The foregoing recitals are tree and correct and are made a part hereof. Bo Additional Documents and Agreements which The parties agree to cooperate in the execution of any additional documents, may be required to carry out the terms of this agreement. Agreement Between Dublin and Dublin Unified School District- Technical Support Funding under "Computers for Our Schools Project" Co Effective Date of Agreement. This Agreement shall become effective on July 20, 2004. D. Term. This Agreement shall be effective on the effective date and shall continue in effect until through Fiscal Year 2004-2005. E_ Law Governing. This Agreement is made under the Constitution and laws of the State of California. F. Amendments. All amendments to this Agreement must be in writing, and must be approved by the parties prior to becoming effective. G; Severabilit¥. In the event any provision of this Agreement is determined to be illegal orinvalid for any reason, all other provisions and articles of this Agreement shall remain in full force and effect unless and until otherwise determined. The illegality of any provision of this Agreement shall in no way affect the legality and enforceability of any other provisions of this Agreement. H. Successors. This Agreement shall be binding upon and all inure to the benefit of the successors of the City and District. Neither City nor District may assign any right or obligation hereunder without written consent of the other. I. Notice. Notice to the parties shall be given as follows: To City: City of Dublin City Manager 100 Civic Plaza Dublin, CA 94568 Agreement Between Dublin and Dublin Unified School District- Technical Support Funding under "Computers for Our Schools Project" To District: Dublin Unified School District Superintendent 7471 Larkdale Avenue Dublin, CA 94568 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates shown here. CITY OF DUBLIN Date: By: ATTEST: Richard Ambrose City Manager City Clerk DUBLIN UNIFIED SCHOOL DISTRICT Date: By: John Sugiyama Superintendent Approved As To Form: City Attorney Agreement Between Dublin and Dublin Unified School District- Technical Support Funding under "Computers for Our Schools Project" 4