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HomeMy WebLinkAboutItem 4.05 MAD 86-1 Prel EngRprtCITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 24, 1991 SUBJECT: Landscaping and Lighting District No. 1986-1 (Tract 5511) Report by Public Works Director, Lee Thompson EXHIBITS ATTACHED: 1) Preliminary Engineer's Report 2) Resolution Approving Preliminary Engineer's Report 3) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 22, 1991) 4) Assessment Diagram will be available at the meeting. RECOMMENDATION: ~ Adopt Resolutions FINANCIAL STATEME~: The 1991-92 assessment per single-family lot for landscaping and lighting maintenance costs is proposed to be $78.48. Multi-family lots are proposed to be $39.24 per dwelling unit. The City's costs are being reimbursed by this assessment district. DESCRIPTION: As part of the review and approval of the 145-unit single family development (Ridgecreek - Village VI) and the other, multi- family Villages, certain landscaping and open space maintenance was made a condition of approval. This maintenance assessment district provides funds for this work. The City Council approved formation of the District on November 10, 1986, with the initial assessment in the 1987-88 tax year. The County Assessor collects these monies for the City for the maintenance of landscaping and irrigation systems, right-of-way fencing, walls and entrance signs and trash removal. The open space parcel maintenance was charged to the District for three years only, with the 1989-90 fiscal year being the final year, similar to the agreement made for Tract 4719. The District's boundaries include all of Tract 5511. This year, it is proposed to add the landscaping maintenance of the north end of Crossridge Road, which is now a weed problem, to the scope of work for this maintenance district. In previous years, Staff has held informational meetings prior to the public hearings for both this and the "Stagecoach Road" assessment district so that the residents within the districts could ask questions of Staff in an informal atmosphere. For the last two years, no one has attended these meetings, and Staff recommends discontinuing the scheduled informational meetings but continuing to offer to meet with any residents expressing an interest, either on an individual or collective basis. Staff will send a newsletter to all property owners which provides updates on the effects of frost damage and the drought on the landscaping. Adoption of the resolutions approves the Preliminary Engineer's Report and sets June 24, 1991 as the date for a protest hearing for the Assessment. Staff recommends that the City Council adopt the resolutions. The assessment per single family lot last year was $120.00, with the multi- family lots being assessed on the basis of approximately $60.00 per dwelling unit. This year's assessment is proposed to be aPproximately 65% of last year's figures. The cost of water and some other maintenance activities is anticipated to be less than last year du~o'water conservation measures. It is also proposed to use $6,000 of the substantial reserve funds to help defray the cost of replanting damaged material when water restrictions end. J. L. Construction Standard Pacific CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1986-1 (TRAGT 5511) FISCAL YEAR 1991-92 PRELIMINARY ENGINEER'S REPORT CONTENTS Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and Method of Apportioning 2. Assessment Diagram -1- ASSESSMENT WHEREAS, on March 25, 1991, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described: and WHEREAS, said Resolution directed the undersigned to Prepare and file a report pursuant to Section 22565, et. seq. of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF GOSTS Cost of Maintenance Incidental Expenses TOTAL COST: Est. 1991-92 Interest Income Applied to 1991-92 Operating Costs Est. Surplus from 1990-91 Fiscal Year Income from Other Sources NET TO BE ASSESSED FOR FISCAL YEAR 1991-92 (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved $ 65,400 $ $ $142,153 $ $ $207,553 $ $ $ 9,700 $ $ $142,727 $ $ $ 4,000 $ $ $ 51,126 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. -2- I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1991-1992 and includes all of such parcel excepting those portions thereof within existing public roads or right-of-way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: June 12, 1991 City Engineer -3- SCOPE OF WORK The following areas are to be maintained by this Maintenance Assessment District: 1) The median and roadside landscaping along the north side of the street for the entire length of Willow Creek Drive. 2) Roadside landscaping along Shady Creek Drive within Lots 1, 2, 3, 4, 5, 6, 15, 16, 37, 38, and south of Lot 145, all within Tract 5511. 3) Roadside landscaping, wall, fence, and pathway improvements along the west side of Dougherty Road between Amador Valley Boulevard and the northerly City Limit line, and along the north side of Amador Valley Boulevard between Dougherty Road and Wildwood Road. 4) Roadside landscaping, fence, and pathway improvements along the west side of Wildwood Road. 5) Roadside landscaping, fence, wall, and pathway improvements along the west side of Dougherty Road and the south side of Amador Valley Boulevard adjacent to Lot 150. 6) Roadside landscaping, fence, and pathway improvements along the west and north sides of Fall Creek Road. 7) Roadside landscaping and emergency access surfacing at the north end of Crossridge Road within the street right-of-way. -4- ENGINEER'S COST ESTIMATE FISCAL YEAR 1991-92 The estimated cost for the maintenance of improvements described in this Report for the fiscal year 1991-92 is as follows: Maintenance 1. Weeding, fertilizing, pruning, plant replacement, irrigation system: 2. Utilities: Incidentals $ 50,600 14,800 $ 65,400 1. Engineer's Report and Proceedings 2. Cost of Collection (County of Alameda) 3. Delinquencies 4. Contingencies/Reserve $ 2,000 870 2,556 136,727 $142,153 Total $207,553 -5- ASSESSMENT ROLL Assessment and Lot No. Property Owners Lots 1-145 (Village VI) Unknown Lot 150 (Village I) Unknown Lot 151 (Commercial Corner) Unknown Lot 149 (Village II) Unknown Lot 148 (Village III) Unknown Lot 146A (Village IV) Unknown Lot 146B (Village V) Unknown Lots 152-177 (Village VII) Unknown Amount of Assessment 1991-92 Tax Year $78.48 per lot = $ 11,380 $ 2,196 per D.U. $ 9,732 per D.U. $ 5,298 $ 8,006 per D.U. $ 5,416 $ 51,126 -6- METHOD OF APPORTIONING Each single family lot shall be assigned a benefit unit of one, each multifamily unit assigned a benefit unit of one-half, the commercial lot shall have a benefit unit of 4, and the open space lots shall have a benefit unit of zero. This gives the following benefit units and apportionments for each Village for this Fiscal Year: Number of Living Units Lot 150, Village I 56 Lot 149, Village II 248 Lot 148, Village III 224 Lot 146A, Village IV 135 Lot 146B, Village V 204 Lots 1-145, Village VI 145 Lots 152-177, Village VII 138 Lot 151, Commercial 0 Lots A - D, Open Space 0 Benefit Units 28 124 112 67.5 102 145 69 4 0 % of Total Assessment 4 30 19 03 1719 1036 1566 2226 10~59 0.61 0.00 Total: 1,150 651.5 100.00 -7- CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 CERTIFICATIONS FISCAL YEAR 1991-92 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 12, 1991 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. -91 duly adopted by said Council on June 24, 1991. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. __-91 duly adopted by said Council on , 1991. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on 1991. -8- RESOLUTION NO. -91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 WHEREAS, by its Resolution No. 30-91, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District, 86-1 (the "district"), this Council designated the City Engineer, as Engineer and ordered said engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 30-91 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; and that said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) that the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved. b) that the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said district, as contained in said report be, and it is hereby preliminarily approved. c) the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be and they are hereby preliminarily approved. PASSED, APPROVED, AND ADOPTED this 24th day of June, 1991. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk RESOLUTION NO. -91 A RESOLUTION OF THE GITY GOUNGIL OF THE GITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO pROPOSED ASSESSMENTS GITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANGE ASSESSMENT DISTRICT 86-1 WHEREAS, by its Resolution No. 30-91, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District 86-1 (the "District") this Council designated the City Engineer as Engineer and ordered that engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 30-91, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that on July 22, 1991, at the hour of 7:30 p.m. in the regular meeting place of said Council, Dublin Civic Center, 100 Civic Plaza, Dublin, California, be, and the same are hereby appointed and fixed as the time and place when and where it will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage of this Resolution and approving the preliminary Engineer's Report and of the date, hour, and place set for the hearing of said protests, and briefly describe the assessments proposed to be made, and refer to said Resolution and report for further particulars. PASSED, APPROVED, AND ADOPTED this 24th day of June, 1991. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk