HomeMy WebLinkAbout4.11 PersonnelSystmRevisn
CITY CLERK
File # Dr7lf75lV5l-[gJ[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 21, 2004
SUBJECT:
Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
ATTACHMENTS: 1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
RECOMMENDATION~ ~ Adopt Resolutions
FINANCIAL STATEMENT: None
DESCRIPTION: Pursuant to the City's Personnel System Rules, a job description must be adopted
for each classification in the organization. The job description typically includes key elements,
knowledge, skills, abilities and requirements of the position. The job descriptions make up the City's
Classification Plan. Periodically it is necessary to add, revise or delete job descriptions in the
Classification Plan.
As part of the Fiscal Year 2004-2005 Budget the City Council approved the addition of a new
classification entitled Permit Technician. After the adoption of the Fiscal Year 2004-2005 Budget, the
City Manager requested that the Personnel Office work with the Community Development Director and
Building Official to development the new classification pursuant to the scope of duties (Attachment I).
Staff recommends that the City Council review the job description, and adopt the Resolution amending
the Classification Plan (Attachment I).
Included in the City's personnel system are resolutions that address salary ranges for part-time and full-
time personnel. The attached Resolution is a proposed amendment to the City Salary Plan (Attachment 2)
for full-time personnel. Once the job descriptions were developed, the City's Personnel Officer took the
positions to market for development of the appropriate salary range and alignment within the City's
existing Salary Plan. The Resolution also identifies positions that are exempt from the Federal Labor
Standards Act (FLSA) overtime provision and those that are not. The Salary Plan Resolution (Attachment
2) would establish the following monthly salary range for the position of Permit Technician $3,907 -
$4,884.
Staff recommends that the City Council review the job descriptions and adopt the attached Resolutions
amending the Classification and Salary Plan.
Upon adoption by the City Council, staff will begin the recruitment and selection process to fill the
vacancy.
COPIES TO:
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RESOLUTION NO. - 04
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically revise job descriptions in the Classification Plan to
reflect current responsibilities and laws.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to add the following position:
Permit Technician (Exhibit A)
BE IT FURTHER RESOLVED that this document shall become a part ofthe official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
September 21, 2004.
PASSED, APPROVED AND ADOPTED this 21 st day of September, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
4 - 2. \ - 0,-\ Lt I
ATTACHMENT 1
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øJoL'U Exhibit A
Date Adopted: September 21,2004
Date Revised:
Title:
PERMIT TECHNICIAN
FLSA:
Non-Exempt
SALARY:
General Purpose:
Under general supervision, the Permit Technician performs technical duties in the processing, plan reviewing and
issuance of Building, Planning and Engineering permits.
Distinguishing Characteristics.
This classification is distinguished from all other City clerical and technical classifications through the specialized
type of work performed which requires prior experience in the processing and issuance of building and zoning
permits.
Supervision Received and Exercised
Receives general supervision from management or supervisory personnel.
May exercise technical and functional supervision over assigned clerical positions, temporary and/or contract
employees.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related or a logical assignment to this class.
Functions as the initial contact with applicants both in person and on the telephone; reviews documents and enters
required information in the computer system; determines the type of permit process being sought, the number of days
required for processing, and the number of other City operating units to be involved;.
Coordinates processing with applicable staff and applicants; provides applicants with the date of completion; routes
applications to appropriate staff for additional processing, including detailed plan checking; monitors processing
time and receives completed reviews; ensures that all necessary documentation and review are complete;
Prepares applications for corrections or issuance; computes and collects fees; completes the paperwork to issue
permits; and conducts research and answers basic building and zoning code questions.
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fib Exhibit A
Reviews and processes building, planning, engineering permit applications and associated documents to ensure all
relevant plans, forms and information accompany the application; checks permit application information for
compliance with all appropriate regulations;
Perform elementary plan checking duties at the public counter, reviewing for completeness and for conformance to
building and other appropriate policies and procedures as assigned. Reads and interprets less complex blueprints
and building plans for compliance to codes;
Performs elementary plan check including encroachments, setback, decks, fences, spas, reviewing completeness and
for conformance to building codes and City ordinances;
Reviews and issues routine less complicated building, planning, engineering permits. Building Permit may include
but is not limited to: spas, swimming pools, HV AC equipment, bath and kitchen remodels, re-roofs. Planning
Permits may include: temporary use permits, sign permits and review of spas/swimming pools and additions for
zoning compliance. Engineering Permits may include: issuance of grading permits and checking swimming pool and
room addition plans for easements.
Responds to inquires and confers with builders, engineers, contractors, architects, and the public concerning
submittal requirements, building codes and permit regulations at the counter and over the telephone;
Enters information and maintains the City's automated building permit system. Includes inputting of new streets and
addresses in the building permit land management system;
Calculates various building valuations, performs, simple mathematical calculations.
Performs other permit related duties as may be assigned.
Issues permits and calculates fees according to specified fee and plan check schedules
Minimum Qualifications:
Knowledl!e of:
Procedures related to the processing of building and zoning permit applications and their issuance.
Basic building and zoning codes.
Personal computer systems and software.
Proper format for report and letter writing.
Proper English usage, spelling, and grammar.
Basic mathematics to consistently and accurately calculate building and other fees.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
Customer service techniques.
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4 ~bit A
Abilitv To:
Learn and apply the City's processes and regulations.
Acquire a working knowledge of overall Building Division operations and other applicable Divisions and City
operations.
Take the initiative to keep important work progressing to completion within prescribed time limits.
Learn and operate computer system.
Relate effectively with co-workers.
Establish and maintain effective, tactful, and courteous relations with the general public, homeowners, and
contractors.
Read and interpret blueprints, compose routine correspondence.
Calculate building areas and apply fee formulas to specific buildings or projects.
Work on multiple projects and effectively set priorities.
Exemplify an enthusiastic, resourceful, and effective service attitude with those contacted in the course of work.
Communicate effectively orally and in writing.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully perform
the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk and hear, in person, in meetings and by
telephone; use hands and fingers to handle, feel and operate standard office equipment; and reach with hands and
arms. The employee is frequently required to, bend and twist to reach files, walk and stand. While performing
duties, the employee is regularly required to use written and oral communication skills; read and interpret complex
data, information, documents and plans; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, employees and the public. The employee must be able to safely lift and
carry plans weighing up to 30 pounds.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A
typical way to obtain the knowledge and abilities would be:
Education:
To qualify for this position, a candidate must have a High School Diploma or equivalent. An AA
degree and/or college courses in building/zoning codes or related filed is highly desirable.
Exoerience:
At least two (2) years of related experience involving extensive public contact with at least one (I)
year experience in the processing, issuance and review of building, planning or engineer permits.
Trainine::
Any recent training such as academic courses and/or certifications programs which are relevant to
this job classification.
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.5 ~xhibit A
Licenses; Certificates; Special Requirements:
Must have the ability to obtain ICC Permit Technician certification within 1 year of appointment. Other ICC
certifications (Plan review or Building Inspector) are desirable.
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal
Liability.
Willingness and ability to work scheduled and emergency overtime; and attend meetings, workshops and seminars
during work and non-work hours.
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RESOLUTION NO. - 04
ó0tf;
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AMENDING THE SALARY PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the following positions shall be covered under
Article I, Section B of the Salary Plan:
Permit Technician
; and
BE IT FURTHER RESOLVED that said positions shall be paid an hourly rate within the
following monthly salary range with the exclusion of any Performance Pay Adjustment granted in
accordance with the adopted Personnel Rules:
Permit Technician:
$3,907 - $4,884
; and
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective September 21,2004.
PASSED, APPROVED AND ADOPTED this 21 st day of September, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Attachment 2