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HomeMy WebLinkAbout7.3 Public Safety Memorial CITY CLERK File AGENDA STATEMENT CITY COUNCIL MEETING DATE; September 21, 2004 SUBJECT: Update on City of Dublin Public Safety Memorial Report Prepared by Joni Pattillo,Assistant City Manager and Lt. Glenn Moon, Dublin Police Services ATTACHMENT(S): None RECOMMENDATION: ` 1)Determine whether the City should contribute any additional �,.�'" funding. . s`` 2)If the direction is given to increase the City contribution for the Public Safety Memorial, Council will need to designate an amount and allow the City Manager to authorize the Budget Change with funding coming from Unappropriated General Fund Reserves. FINANCIAL STATEMENT: Financial implications will depend on the City Councils direction. DESCRIPTION: At the March 4, 2003 City Council meeting, Staff presented the Council with the Public Safety Line of Death Protocol and Public Safety Memorial Alternatives. At that meeting, the City Council directed the Public Safety Memorial Committee to move forward with a Public Safety Memorial of a freestanding bronze sculpture comprised of four figures depicting a Firefighter, Police Officer and two children. The estimated cost of the Public Safety Memorial is $60,000, which includes both the pre-cast statue from the Brodin Studios and pedestal. The Council authorized the contribution of$15,000 towards this Public Safety Memorial with the balance.of$45,000 to be raised through fundraising efforts. At the September 16, 2003 City Council meeting, Staff provided an update on the Public Safety Memorial project. Staff presented the City Council with a request for fundraising activities, which included concrete engraving and plaques to be placed on the concrete benches adjacent to the proposed memorial. The engravings have the potential to raise an additional $26,000 towards the fundraising goal of$45,000. COPIES TO: . ITEM NO. H/cc-forms/agdastmt.doc \ -. 60 Fundraisine: Efforts To~Date For the past year and a half the Dublin Lions Club, in partnership with the Deputy Sheriffs Association of Alameda County and the Alameda County Fire Fighters' Association, have taken the lead in developing fundraising strategies to obtain the additional $45,000 required for the purchase ofthe memorial statues. The initial fundraising effort included sending a solicitation letter along with photographs of the proposed memorial to over 256 local businesses that either are located in the City of Dublin or support the City of Dublin. A publicity campaign was initiated which resulted in the publication of articles in both the local newspapers and the Deputy Sheriff's Association publication "The Grinder." These articles have described the Dublin Public Safety Memorial and the commitment on ensuring the completion of the proj ect. The second major fundraiser has been the solicitation of $100 individual donations for the "purchase" of donor engravings that will be placed on two concrete benches leading towards the memorial. Those who contribute $1,000 or more will be recognized on bronze plaques, which will be installed on the sides of both concrete benches. The engravings would help recognize those who have contributed to the project. The donor engravings have been introduced and solicited at the annual Alameda County Deputy Sheriff's Association picnic, the City of Dublin's "Day on the Glen Festival," "Shamrock Festival," inside the Deputy Sheriff's Association publication "The Grinder," and included in a link to the City of Dublin website. Additional fundraising efforts included a pancake breakfast hosted by the Dublin Lions Club that was part of the Day on the Glen Festival in September 2003. A second solicitation letter was also sent to local businesses requesting their continued support in the fundraising project. In December 2003, the City of Dublin participated in a competitive grant process with the U.S. Department of Justice, Bureau of Justice Assistance, FY 2004 Law Enforcement Tribute Act. A $30,000 grant was requested in order to complete the Dublin Public Safety Memorial. Unfortunately, although the grant proposal received high praise and a score of 92.3, the City of Dublin was not awarded the grant. Staff has continued to search for grant opportunities to help fund the Public Safety Memorial but at the writing of this Staff report there are no grant opportunities to be found. The proceeds of the current fundraising efforts are as follows: Community Fundraising Concrete Donor Engravings (In-Kind Donation) City's' Contribution $20,100 $ 6,775 $15.000 Funds available from fundraising and City Contribution $41,875 dOb'3 Costs Associated with the Public Safety Memorial Brodin Studios recently notified the Public Safety Memorial Committee that as of August 1, 2004, they would no longer be able to guarantee the price that was originally quoted to Staff in March 2003, which was $45,000 for the four bronze sculptures. This is based on the fact that their fees have increased from $45,000 to $50,000 due to the current cost of bronze and labor. Staff has contacted Brodin Studios and provided them with information on our fundraising efforts and time line. Brodin Studios has graciously agreed to honor the original price quote of $45,000 for the commission until September 30, 2004. The price will then increase by $5,000 to the new commission agreement of $50,000. The Deputy Sheriff's Association and the Alameda County Fire Fighters' Association have both been contacted and solicited for additional donations. Unfortunately both Associations have other financial constraints, which presently will not allow them to donate a substantial amount at the present time. The Public Safety Memorial Committee is requesting Council to consider an increased contribution of $10,000 for a total contribution of $25,000. This will allow Staff to commission the sculpture at the original quote of $45,000 and avoid the increase of $5,000. The estimated time for completion of the pre- cast memorial is six to nine months. The Dublin Public Safety Memorial Committee will continue to fundraise to complete this project, which consist of building a pedestal and the engravings for donor recognition. The following information illustrates the cost and the various funding sources as well as the estimated amount of funds needed. As of September 2004 Estimated Cost of the Public Safety Memorial $60,000 Plaque Cost for donors contributing $5,000 or more (Based on current contributions it would be $450 X 2 donors) $ 900 Plaque Cost for donors contributing $1,000 or more (Based on current contributions it would be $200 X 8 donors) $ 1,600 Engraving Cost for donors contributing $50 or more (Based on current contributions it would be $35 X 48 donors) $ 1,680 Community Fundraising and Engravings ($26,875) City's Contribution ($15.000) Estimated Amount Needed to Fund the Memorial $22,305 Recommendation Determine whether the City should contribute any additional funding and if the direction is given to increase the City contribution the City Council will designate an amount and allow the City Manager to authorize the Budget Change with funding coming from Unappropriated General Fund Reserves. 3°b3