HomeMy WebLinkAbout8.2 Rec & Aquatic Complex
CITY CLERK
File # D~[{i][(2]-b3J[{i]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 21, 2004
SUBJECT:
Consulting Services Agreement with The Sports Management Group
Report by Paul McCreary, Parks & Community Services Manager
ATTACHMENTS:
1. Background infonnation about The Sports Management Group
2. Resolution approving the agreement with The Sports
Management Group
RECOMMENDATlON:~
~.
Receive report and adopt resolution approving agreement with
Sports Management Group
FINANCIAL STATEMENT:
The Agreement specifies compensation of a sum not to exceed
$58,500 for services to be perfonned and reimbursable costs
incurred under the Agreement. Sufficient funds are available in the
2004-2005 Capital Improvement Program Budget.
DESCRIPTION: The 2004-2009 Capital Improvement Program includes funding for
the design and construction of a Recreation and Aquatic Complex in Emerald Glen Park. Staff proposes
retaining the services of The Sports Management Group to conduct a feasibility study, financial analysis
and conceptual space plan for the new Recreation and Aquatic Complex. It is also recommended that the
Sports Management Group concurrently conduct a programming study for the new Community Centers
planned for Shannon and Emerald Glen Parks.
Backeround
The City's Parks and Recreation Master Plan, which was originally adopted in 1994, envisions the
Recreation and Aquatic Centers as multi-use facilities that will provide structured programs and drop-in
recreation opportunities for the community. The Recreation Center could include an Aerobics/Dance
Room, Cardiovascular/Fitness Center, Gymnasium, Teen Center, Tot Activity Room, Locker Rooms,
Office Area, and Activity Lobby. The pool will serve the needs of youth and adults who participate in age
group swimming, synchronized swimming, water aerobics, other fitness programs, and the full range of
instructional classes. According to the Parks and Recreation Master Plan, the Aquatic Center could
include a 25-meter by 25-yard pool, a tot wading pool, and a fun pool with features such as slides and
sprays.
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COPIES TO: Sports Management Group
8.2
'ø ITEM NO.
G:\COUNCIL\Agenda Statements\2004\9-21 Sports Management Group Agreement.doc
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In the spring of 2004, the Council adopted a new Strategic Plan that highlighted the need to develop
dynamic community facilities that will provide unique recreational and cultural experiences in the region.
One of the community facilities the Strategic Plan identifies is a state-of-the-art recreation/aquatic
complex. In order to develop a vision of what a state-of-the-art complex in Dublin should include,
funding was approved to explore trends, local market opportunities and detennine the community's
preferred components for a new recreation/aquatic complex. Funding was also included to conduct a
financial analysis to detennine the estimated construction and operational costs of a state-of-the-art
recreation/aquatic complex.
In July 2004, following the closure ofthe Shannon Community Center, the Council directed Staff to begin
plans to demolish the existing facility and build a new Community Center in the same location. Prior to
starting the design, Staff was directed to conduct a programming study for the Shannon Community
Center and the Emerald Glen Park Community Center. After further evaluation, Staff recommends
concurrently evaluating the programming for the community centers and the recreation/aquatic complex.
This approach will provide for the most efficient use of the available land and building space, as well as
provide a strategic plan to optimize delivery of services to residents now and in the future.
Scope of Proiect and Outcomes
The Sports Management Group is recognized nationally for its work in every aspect of planning and
development of recreation, sports, aquatic and community facilities. Established in 1986, the finn's
practice is dedicated to recreation planning for both communities and institutions of higher education. The
finn has an outstanding team of specialists from the fields of recreation, aquatics, programming, facility
design, financial services, operations and management. The Sports Management Group has worked with
over 200 communities and 100 universities in 38 states as they have planned and developed facilities to
enhance recreational and sports opportunities. With more recreation center experience than any other finn
in the country, The Sports Management Group brings broad-based knowledge, coupled with "hands-on"
experience in each of the critical areas relating to recreation facility planning, programming, operations,
and economics.
The proposed project would result in the development of a Facilities Feasibility Study that would identify
the preferred building program for the new Recreation/Aquatic Complex, Shannon Community Center
and Emerald Glen Park Community Center. The study would include a listing of which space
components would be included in each facility, illustrative conceptual site plans, net and gross square
footages, opinion of construction costs and total project costs for each building. For the
Recreation/Aquatic Complex, the study would also identify revenue potential, probable operating costs,
staffing requirements and cost recovery analysis.
Feasibility Study Process
The Sports Management Group would develop the Facilities Feasibility Study by conducting thorough
market research and obtaining input from the community and Staff. Development of the Feasibility Study
would begin with a review and analysis of the City's Parks and Master Plan and the Heritage and Cultural
Arts Long Range Plan; current recreation schedules, fees and participation data; tours of existing City
facilities; growth projections from the Community Development Department; and Census demographic
data. The Consultant would also research public, private and commercial recreation, fitness and aquatic
providers in the area.
A Planning Team made up of Staff from the Parks and Community Services Department would meet with
the Consultant to assist with development of the study. The Planning Team would help the Consultant to
detennine programmatic, functional and operational goals for the facilities. The Planning Team would
also provide feedback on the development of the study and help the Consultant prioritize as needed to
develop the service delivery model for future recreation and community services programs.
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Public input would be solicited throughout the development of the Feasibility Study. Early in the process,
the Consultant would conduct individual interviews with the City Council Members to gain more insight
into the vision for these new facilities. The Consultant would also conduct focus groups with potential
facility users. Using the Department's customer database, Staff would assist the Consultant with
organizing three focus groups that are a representative cross section of the community. The focus groups
would be in the areas of aquatics programming, recreation/leisure/cultural arts programming, and
fi tness/sports programming.
Public input would also be obtained through an interactive survey on the City's website. The survey
would gather citizen input regarding recreational, fitness and leisure preferences. The website also would
include a "virtual tour" of recreation, aquatic and community center space components through use of
digital images and text. The tour would help to educate citizens about state of the art facilities and
programs before taking the survey.
Infonnation gathered from the interviews, focus groups, web surveys and Planning Team meetings would
be used to develop building program alternatives. Options would include a listing of space components in
each facility, square footages, estimated construction costs, and order of magnitude for the cost recovery
potential for each option. These options would be presented in an interactive Public Workshop.
Following the Public Workshop, a joint City CouncillParks and Community Services Commission Study
Session would be held to discuss the study findings, public survey results and development alternatives.
Following the study session, the Consultant would refine the program options for presentation to the
Council to select a preferred development alternative.
Based on the Council's selection the Consultant would then develop detailed costs for operations and
maintenance and establish revenue and cost recovery potential for the preferred development alternative
for the Recreation and Aquatic Complex. For the revenue, the Consultant would review potential fees,
market analysis and likely market acceptance. The study would also consider sources of additional
revenue such as partnerships, sponsorship, special events and rentals.
A second Public Workshop would be held during a Parks and Community Services Commission meeting
to present and discuss the preferred development alternative, operating assumptions, and hypothetical
fees. The infonnation gathered from this workshop would help the Consultant to finish the economic
analysis and develop the final Feasibility Study Report. The final report would be presented to the Parks
and Community Services Commission and the City Council for approval.
The Sport Management Group's proposal includes a fee for professional services of $56,500. In addition
the proposal estimates reimbursable expenses to be no more than $2,000. Therefore, the Agreement
specifies compensation of a sum not to exceed $58,500 for services to be perfonned and reimbursable
costs incurred under the Agreement. Sufficient funds are available in the 2004-2005 Capital Improvement
Program Budget.
Recommendation
Staff recommends the City Council receive the report and adopt the Resolution approving the agreement
with Sports Management Group.
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Firm
Profile
THE SPORTS MANAGEMENT GROUP
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Th(~ Sports Managmß(~nt (;roup is recognized nationally for its work in every
aspect of planning and development of community recreation and aquatic facilities.
Established in 1986, the firm is dedicated to serving the needs of community
recreation planning. Founder Lauren Livingston has assembled an outstanding team
of specialists from the fields of recreation, aquatics, adult and youth programming,
facility design, financial services, operation and management. One factor that sets
The Sports Management Group apart from other planning firms is that its principals
and specialists have public sector experience, as managers, practitioners or
designers in recreation, sports or facility operations. As former front-line managers,
The Sports Management Group understands what is involved in the delivery of
quality recreation programs and the facilities those programs require. With more
recreation facility experience than any other firm in the country, The Sports
Management Group brings broad-based knowledge, coupled with "hands-on"
experience in each of the critical areas relating to recreation feasibility studies,
facility planning, programming, operation, funding and income generation.
COMMUNITY INVOLVEMENT AND CONSENSUS BUILDING
The Sports Management Groups approach to each project is participatory and
interactive. The ultimate test of the success of the planning process rests in the
public arena. We know that consensus building is a function of how effectively
community involvement is integrated into the development of the plan. Although
every community is different in its awareness of planning issues and involvement
in the process, two objectives must be achieved. First, a level of trust must be
established between the community and the consultant team, and second,
the expectations of the process must be clear and reinforced throughout
the study. We believe that through constructive community involvement,
these key objectives can be achieved. All community interaction is designed
to achieve the following goals:
· Identifying community values and goals which become
the foundation for planning
. Creating an atmosphere in which legitimate conflicting
demands for limited resources can be resolved
· Giving decision-makers and the public the opportunity to
suggest alternate solutions and to participate in the
evaluation and selection of alternatives
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RELEVANT ExPERIENCE
The Sports Management Group has provided services to over 225 communities
throughout the United States, including the California cities of Morgan Hill, Santa
Barbara, San Jose, Brea, Monterey, Anaheim, Newark, Mill Valley, Livermore,
Redwood City, Roseville, Elk Grove, Citrus Heights, Woodlands, Santa Rosa, Walnut
Creek, Calis toga, Santa Cruz, North Tahoe, Cupertino, and Union City. Each of these
projects is unique and our work with each has been individually tailored to address
the specific needs of that client. With each project, we work closely with staff to
understand specific priorities and develop an appropriate approach that recognizes
the political. social and cultural realities of the community.
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COMMITMENT OF THE PROJECT TEAM
We understand the level of commitment required of the selected study team. We are
prepared to make the commitment, to provide guidance, leadership and expertise in
research and analysis. We will provide a thorough examination of the opportunities
and constraints of various alternatives. We will develop innovative solutions. provide
the necessary information and create a forum in which prudent decision-making can
occur. Our approach emphasizes the ongoing cooperative relationship and we arc
prepared to commit the effort needed to manage this process.
INVESTIGATION AND RESEARCH
The Sports Management Group has actively investigated the design of sports and
recreation facilities, visiting and gathering data from community facilities throughout
the country. The Sports Management Group stays abreast of current and future
trends in the sports, recreation and leisure fields. The Sports Management GrouP/s
staff is continuously researching faciliUes. products and equipment. Through surveys
of users, The Sports Management Group determines length of product performance
and user satisfaction. This research is used when specifying products, specialized
finishes and equipment that will meet functional requirements and provide durability,
Research and an extensive network of contacts in the field allow The Sports
Management Group to bring a wealth of practical knowledge and experience to the
design process. This knowledge and experience translates to time and cost savings
throughout planning and design.
ORGANIZATION AND STAFF
The Sports Management Group is a certified woman-owned business (WBE). The
Sports Management Group maintains a staff of twelve professionals.
· Programmers
· Financial Analysts
· Facilities Maintenance Specialist
· Market Analyst
· Demographer / Survey Construction
· Operations Specialist
· Recreation Specialists
· Aquatic Specialist
· Design Consultants
· Equipment / Specification Specialist
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West Valley Family Fitness and Wellness Center
West Valley, Utah
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COMMUNITY CENTER EXPERIENCE
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West Valley FamBy Fitness
and Wellness Center
West Valley City, Utah
94.000 sf
$15.200.000
2 Court Gymnasium
Fitness Center
Edutainment Center
Aerobics/Dance Studio
Wellness Activity Room
Multi-Purpose Room
Meeting/Classroom
Events Room
Racquetball Courts
Leisure Pool
8 lane Competitive
BabysittinglIbt Activity Room
Climbing Wall
Juice Bar/Deli
San Francisco Jewish
Community Center
San Francisco, California
100.000 sf
$25,000,000
2 Court Gymnasium
Fitness Center
Multi-Purpose Room
Sa una/S team! Jacuzzi
Climbing Wall
JogginglWalking Track
Dance Studio
Family Pool
2 Lane Lap Pool
Richmond Jewish Community Center
Richmond, Virginia
115,000 sf
$8,000,000
Fitness Center
Aerobics/Dance Studio
2 Court Gymnasium
Climbing Wall
Physical Therapy/Assessment Room
Kosher Juice Bar/Deli
Banquet Room (divisible into 3 rooms)
Multi Purpose ClassroomlMeeting Room
Wet Arts & Crafts Room Swrage
Kiln Drying room
Senior Center
Youth/After School center
Family Recreation Pool
8 Lane Competitive Pool
JCC Preschool and Child Care Center
Silliman Activity Center
Newark, Californio
55,000 sf
$8.000,000
Gymnasium
Fi tness Cen ter
Aerobics/Dance Studio
Day Care Center
Meeting Room
Teen Activity Room
Computer Lab
Multi-Use Activity Room
Natawrium (phase II)
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Dublin Community Recreation Center
Dublin, Ohio
THE
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COMMUNITY CENTER EXPERIENCE
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Dub"n Community Reueation Center
Dublin, Ohio
115,000 sf (phase I and II)
$13,160,000
Leisure Natatorium
Lap Pool Natatorium
2 Court Gymnasium
Weight/Fitness Room
AerobicslDance Studio
Babysitting Room
Community Hall
Locker/Family Changing Rooms
Monterey Sports Center
Monterey, Colifornia
55,425 sf
$15,000,000
3 Court Gymnasium
Weight Room
AerobicslDance Studio
Cardiovascular Fitness Room
Babysitting Room
Locker Rooms
Family Changing Room
Support Facilities
Kenosha Community Recreation Center
Kenosha, Wisconsin
60,000 sf
$7,200,000
Leisure Pool
Gymnasium
Fitness Room
AerobicslDance Studio
Youth Center
Food Service
BabysittinglI'ot Activity Room
Locker/Family Changing Rooms
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Mill Valley Community Center
Mill Valley, California
50,000 sf
$11,000,000
Weight and Fitness Room
AerobicslDance Studio
Cardiovascular Fitness Room
Indoor Pool
Gymnasium
Teen Room
Seniors Activity Room
Tooele Valley Recreation Center
Tooele, Utah
80,000 sf
Leisure Pool and 8 Lane Lap Pool
Gymnasium
Fitness Room
AerobicslDance Studio
Community Room& Caterer's Kitchen
JoggingtWalking '!rack
Food Service
BabysittinglI'ot Activity Room
Locker/Family Changing Rooms
Southwest Community Center
Portland, Oregon
50,000 sf
$9,200,000
Natatorium with Leisure Pool
& Lap Pool
2 Court Gymnasium
Weight/Fitness Room
AerobicslDance Studio
Babysitting Room
Community Hall
ClassroomslMeeting Rooms
Locker/Family Changing Rooms
Red Morton Community Center
Redwood City, California
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Red Morton Community Center
Redwood City, California
40,000 sf
$5.200,000
2 Court Gymnasium
AerobicslDance Studio
Kid's Klub
Classroom
Teen Lounge & Game Room
Cardiovascular Fitness Center
Administrative Offices
Locker Rooms
Milpltas Sports Center
Milpitas, California
Renovation
$3,200.000
AerobicslDance Studios
Cardiovascular Fitness Room
Multi-Purpose Activity Room
BabysittingfIbt Activity Room
Administration
EI Camino Community Center
Orange, California
26,000 sf
$3,000,000
2 Court Gymnasium
Locker Rooms
Community Hall
Community Patio
Anaheim Downtown Community Center
Anaheim, California
43,500 sf
$7,100,000
Senior Center
Boxing Club
Gymnasium
Art Gallery
Arts & Crafts Rooms (2)
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Eastridge Recreation Center
Highlands Ranch, Colorado
80,000 sf
$8.000.000
Leisure Natatorium
2 Court Gymnasium
Aerobics Studio
Fitness Center
Locker Rooms
Family Changing Rooms
BabysittinWfiny Tots Rooms
Day Camp Rooms
Classrooms
Administrative Offices
Finley Community Activity Center
Santo Rosa, California
35.000 sf
$4.000.000
Activity Rooms
Seniors Exercise Room
Swim Center
Locker Rooms
Access Control
Multi-Purpose Rooms
Conference Room
Classrooms
Durango Community Recreation Center
Durango, Colorado
70,080 sf
$14.088.000
2 Court Gymnasium
Walking Jog Track
AerobicslDance Studio
Fitness Center
Multi-Purpose & Events Rooms (3)
Caterer's PantrylKitchen
Indoor Leisure Recreation Pool
8 Lane x 25 Yard Lap/lnstruction Pool
Prewett Fomily WoterPork 8. Center
Community Room
Antioch, CoMomio
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COMMUNITY CENTER EXPERIENCE
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Prewett Family WaterPark & Center
Antioch, California
32.000 sf
$12,000.000
Multi-Use Activity Room
Dance/Aerobics
Classroom
Caterer's Kitchen
Locker Room
Family Locker Room
4 Outdoor Pools
Pool House
Truckee-Donner Activity Center
Truckee, California
50,000 sf
$5.700,000
Gymnasium
Multi-Purpose Activity Rooms
Dance Studio
Locker Rooms
Racquetball/Handball Courts
Administrative Offices
Crafts Room
Community Hall
Sun Deck
Springboro Community
Recreation Center
Springboro, Ohio
38.000 sf
$5.000,000
Natatorium
2 Court Gymnasium
Aerobics Studio
Fitness Training/Conditioning Room
Locker Rooms
Family Changing Rooms
BabysittinWfiny Thts Rooms
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Robert Livermore Community
Recreation Center
Livermore, California
78.000 sf
$18,000.000
Gymnasium
AerobicJDance Studio
Tot Activity Room
Teen Area - Lounge. Game Room
Snack Bar and Kitchen
Multi-Purpose Assembly and Stage
Senior Center
Recreation District Offices
Indoor Leisure and Lap Pools
North Tahoe Regional Center
Tahoe City, California
60.000 sf (Recreational only)
$9.000.000
3 court Gymnasium
2 Pool Natatorium
Weight Room
Dance Studio
Activity Rooms
Babysitting
Pre School
Locker Room
Support Spaces
Community Center
& Park Master Plan
lee's Summit, Missouri
Feasibility Study
Needs Assessment
Preliminary Programming
Operational and Construction
Cost Analysis
Breo Communify Center
Breo, California
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Brea Community Center
Brea, Californio
54,000 sf
$10,000,000
2 Court Gymnasium
Fitness Center
AerobicslDance Studio
Tots Room
Youth Consortium
Community Hall
Meeting Rooms
Pleasanton Sports Center
Pleosonton, California
36,000 sf
$1,500,000
Team Facilities
Meeting Rooms
Scorers' Booths
Offices
Public Restrooms
Concessions Facilities
Maintenance Building
Pinole Community Center
Pinole, California
44,000 sf
$10,000,000
2 court Gymnasium
WeighVCardiovascular Fitness
AerobicslDance Studio
Teen Room
Locker Rooms
Activity Rooms
Meeting Rooms
Recreation Offices
Community Room
Support Spaces
Palmdale Recreation Center
Polmdale, California
96,400 sf
$20,000,000
3 Court Gymnasium
Ice Arena
Weight Room
Dance/Aerobics Studio
Day Camp Rooms
2 Indoor Pools
Cardiovascular Fitness
Food Service
Locker Rooms
Support Spaces
Mendocino Coast Recreation
and Aquatics Center
Fort Bragg Colifornio
62,000 sf
$9,000,000
Gymnasium/Multi-Use Room
Leisure Pool
Lap Pool
Fitness Center
Aerobic/Dance Studio
Locker Rooms
Outdoor Patio
Meeting Rooms, Offices
Colton Community Center
Colton, Colifornia
32,000 sf
$3,500,000
Outdoor Pool
Video Games Room
Teen Study Area
Court Gymnasium
Aerobics Studio
Fitness Center
Locker Rooms
Family Changing Rooms
Classrooms
Administrative Offices
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Genovevo Community Center and Ice Arena
Santo Fe, New Mexico
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Genoveva Chavez Community Center
and Ice Arena
Santa Fe, New Mexico
170,000 sf
$25.400,000
Ice Arena with Observation Lounge
Gymnasium
Fitness Center
Aerobics! Dance Studio
Walking! Jogging Track
Leisure Pool
50 Meter Pool
Hilliard Area Joint Recreation District
Community Reaeation Center
Hilliard, Ohio
86,000 sf
$16,000,000
Leisure Natatorium
14 Lane x 25 Yard Pool Natatorium
2 Court Gymnasium
WeighVFitness Room
AerobicslDance Studio
Meeting! Party Room
Babysitting Room
Locker/Family Changing Rooms
Moody/ Nolan Architects
San Juan Capistrano Community Center
San Juan Capistrano, California
15,000 sf
Community Hall
Senior's Lounge
Conference Room
Meeting Room/Classroom
Caterer's Kitchen
Administrative Offices
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Centennial Park Community Center
lawrence, Kansas
117,000 sf
$12,500,000
Leisure Pool
Competitive Pool
3 Court Gymnasium
WeighVFitness Room
AerobicslDance Studio
Senior Lounge & Game Room
Youth Center
Indoor Jogging Track
Climbing Wall
Food Service
Babysitting Room
Community Hall
Classrooms/Meeting Rooms
Locker/Family Changing Rooms
Mahaney Park Recreation Center
Roseville, California
54,000 sf
$6,200,000
AerobicslDance Studio
Fitness Center
Climbing Wall
2 Court Gymnasium
Arts and Crafts Studio
Library
Teen Center
Children's Activity Center
Snack Bar/Deli
Outdoor Amphitheater
Union Township Community Center
Union Township, Buder County, Ohio
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Union Township Community Center
Union Township, Ohio
133,000 sf
$21,200,000
Leisure Natatorium
50 Meter Pool Natatorium
4 Court Gymnasium
WeightIFitness Room
AerobicslDance Studio
Arts and Crafts Room
Babysitting Room
Community Hall
Locker/Family Changing Rooms
Lehi Community Center
lehi, Utah
101.000 sf
$16,000,000
Indoor Recreational Pool
3 Court Gymnasium
Aerobics Studio
Fitness Center
Jogging 1rack
Climbing Wall
Senior Center
1,000 Seat Auditorium
Oneido Family Activity Center
Oneida, Wisconsin
80,000 sf
$14,000,000
2 Court Gymnasium
Fitness Center
Aerobics Studio
Climbing Wall
Boxing Room
Leisure Pool
Lap Pool
Teen Center
Community Outreach
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Community Recreation Center
Grove City, Ohio
Gymnasium
Climbing Wall
Recreation Pool
Lap Pool
Drop~in Child Care
Multi-Purpose Classrooms
Aerobic&IMartial Arts Studio
Fitness Center
Vandana Community Recreation Center
Vandalia, Ohio
80,000 sf
$7,000,000
Leisure Pool
Lap Pool
3 Court Gymnasium
JogginglWalking 1rack
Indoor Playground
Fitness Center
Meeting Rooms
Community Room with Kitchen
Teen Center
AerobicJDance Studio
Lodi Sports and Activity Center
lodi, California
50,000 sf
$9,000,000
3 Court Gymnasium
Multi-Purpose Activity Studio
Climbing Wall
Children's Activity Center
Youth Center and Game Room
Middleburg Heights Community Recreation Center
Middleburg Heights, Ohio
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Middleburg Heights Community Center
Middleburg Heights, Ohio
84.000 sf
$17,000.000
Recreation Pool Natatorium
Outdoor Pool
2 Court Gymnasium w/ Elevated Track
WeighVFitness Room
AerobicslDance Studio
Meeting! Class Room
Babysitting Room
Community Hall
Locker/Family Changing Rooms
Community and Recreation Center
Broodview Heights, Ohio
96.000 sf
$13.866.000
Recreation Pool Natatorium
2 Court Gymnasium with Elevated Track
Fitness Center
AerobicslDance Studio
Meeting/ Class Room
Climbing Wall
Thorin Building Senior Center
Locker/Family Changing Rooms
Ravenna/RMH Community
Recreation and Wellness Center
Rovenna, Ohio
59.000 sf
$11.000.000
Gymnasium
Fitness Center
AerobicslDance Studio
Walking/Jogging Track
Multi-Purpose Activity/Classroom
BabysittinWIbt Activity Room
Recreation Activity Pool
4 Lane Lap Pool
Sports Medicine Clinic
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Dimple Dell Fitness &Recreation Center
Sandy, Utah
62.600 sf
$7.900.000
Recreation Pool Natatorium
2 Court Gymnasium w/ Elevated Track
WeighVFitness Center
AerobicslDance Studio
Wet Class Room
Babysitting Room
Administrative Offices
Locker/Family Changing Rooms
Outdoor Track. Softball & In-Line Park
Magna Reaeation Center
Magno, Utah
42.000 sf
$4.500.000
2 Court Gymnasium
Elevated 1/10 mile Jog! Walk Track
Fitness Center
AerobicsIDance Studio
Administrative Offices
Babysitting Room
Daycare Center
Locker/Family Changing Rooms
Community Recreation Center
Munster, Indiana
74.875 sf
$9.466.000
Recreation Pool Natatorium
Wet Classroom! Party Room
2 Court Gymnasium
WeighVFitness Room
AerobicslDance Studio
Climbing Wall
Youth Center
TIny 1bt Classroom
Babysitting Room
Locker/Family Changing Rooms
Tiee Valley Gymnasium
Walnut Creek, Calffarnia
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TIee Valley Gymnasium
Walnut Creek, CA
32,000 sf
$5.000.000
3 Court Gymnasium
w/seating for 500
AerobicslDance Studio
Meeting Room
Casual Activities Lounge
Dover Regional
Dover, Delowore
77.000 sf
$9.000.000
3 Court Gymnasium
Walking/Jogging Track
Fi tness Cen ter
AerobicslDance Studio
Multi-Purpose Room
Climbing Wall
Instruction Rooms (3)
Library
Gladstone Community
Recreation Center
Glodstone, Missouri
69.000 sf
$12.600,000
Gymnasium
Indoor Leisure Pool
Aerobics/Dance Studio
Fitness Center
Community Room
Multi-Use Classroom
Game Room
Senior Lounge
Solon Community Center
Solon, Ohio
96.000 sf
$11,500,000
Gymnasium
Indoor Leisure Pool
4 Lane Lap Pool
AerobicslDance Studio
Fitness Center
Fitness Testing & Assessment Room
Community Room
Walking/Jogging Track
Multi-Purpose Room
Senior Center
BabysittinglIbt Activity Room
Arts and Crafts Room
Dimond Park Community
Recreation Center
Juneou, Alosko
14.000 sf
$11.500.000
Gymnasium
Indoor Leisure Pool
Indoor Lap Pool
AerobicslDance Studio
Fitness Center
Community Room
Climbing Wall
Walking/Jogging Track
Multi-Purpose Room
BabysittinglI'ot Activity Room
Windsor Community Center
Windsor, Colorodo
31.000 sf
$8,000.000
Community Room
Caterer's Kitchen
Youth Game Room & Quiet Room
Senior Lounge
Recreation Activity Pool
AerobicslDance Studio
Climbing Wall
- 11 .
Genovevo Community Center ond Ice Arena
Santo Fe, New Mexico
THE
Sports Management
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COMMUNITY CENTER EXPERIENCE
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.................... ~""."."""""""""""""""""""""""",¡"""";,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,.,,,, ........................... 0'..
West County Rec Center
Fairfax, VA
52,000 sf
$8,055,000
Weight Training Room
Fitness Room
2 AerobicslDance Studios
Juice BarlDeli
Children's ActivityIBabysitting Room
Indoor Recreation Activity pool
25m x 25 Yard Lap Pool
Offices
North Ridgevile Community Center
North Ridgeville, OH
103,903 sf
$20,900.000
Gymnasium - 2 Court
Multi-Purpose Activity Gymnasium
Fitness Center
Walking/Jogging Track
2 Aerobics/Dance Studios
Climbing Wall
Community Room
2 Special Events Rooms
Multi-Purpose Class Room
Kitchen and Class Room
Food & Juice Bar
Children's Watch/Activity
Youth Game and Social Room
Senior Center
6 Lane Lap Pool
Recreation Activity Pool
Outdoor LeisurelLap Pool
- 12 -
Greene County Recreation
Adivity Complex
Greene County, OH
127,925 sf
$23,500,000
Gymnasium - 2 Court
Exercise Activity Room
JoggingtWalking Track
Activity Room
Multi-Purpose Wood Floor Activity Rm
Community Room
2 PartylSpecial Events Rooms
Multi-Purpose Class Room
Caterers Kitchen
Food & Juice Bar
Children's Watch/Activity
Teen Center
6 Lane Lap Pool
Recreation Activity Pool
Ice Arena wIBleacher Seating for 500
Events Concessions / Pro Shop
Bethlehem Township Community
Reueation Center
Bethlehem Township, PA
50,618 sf
$10,200,000
2 Court Gymnasium
Fitness Center
Multi-Purpose Wood Floor Activity Rm
Juice BarlDeli
Child Watch/Activity
Leisure Pool w/4 Lap Lanes
Special Events Party Room
The Clayton Center
Clayton, MO
THE
Sports Management
..11..... · ............... G R 0 U P
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~
COMMUNITY CENTER EXPERIENCE
13~þ
. ~...............................................,o........................... ... P..................;.........;................................... '" "'...................................................
Firstenburg Community Center
Vancouver, WA
$ t 8.4 million
70.870 sf
2 Court Gymnasium
Fitness Center
Aerobics Studio Indoor Track
Climbing Wall
Community Room w/Kitchen
Multi-Purpose Activity Room
Multi-Purpose Classroom
Arts & Crafts Room
Special Events Room
Seniors Lounge
Youth Center
Activity Pool
Sprayground
TAG Center
Mayville, WI
$8 Million
46.000 sf
Fitness Center
Gymnasium
Suspended Walking/ Jogging Track
1\\10 "Party/Meeting" Rooms
Indoor Aquatic Area with:
228-Foot Long Tube Slide
Interactive Play Areas
Three Lap Lanes
Current Channel
- 13-
The Cloy ton Center
Clayton, MO
$18 million
t 32.500 sf
Indoor Activity Recreation Pool
Competitive Pools
3 Gymnasiums
Suspended Track
Climbing Wall
Fitness Area
Aerobics/Dance Studio
Meeting Rooms
Child Care
Teen Center
Center for Older Mults Room
Uvonia Community Recreation Center
livonia, MI
t 35.000 sf
$30 Million
2 Court Gymnasium
Multi Activities Court Gym
Climbing Wall
Fitness Center
Game Room Child Care
Seniors Lounge
Indoor Play area
Party Rooms
Lap Pool
Leisure Pool
The Apex Center
North Jefferson County, Colorado
THE
SPOrts Management
..11__ G R 0 U p
... ~
~
COMMUNITY CENTER EXPERIENCE
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.......................................................................................................................
The Apex Center
North Jefferson County, CO
168,500 sf
$28 Million
2 Ice Rinks
Aquatic Entertainment Center
CardiovascularlWeight Area
Climbing Wall
2 Gymnasiums
Running Track
Blue View Cafe
Child Watch Room
Apex Clubhouse Adventure Center
AdultlSenior Lounge
Teen Room
Muskego Community Rec Center
Muskega, WI
176,000 sf
$15 Million
Fieldhouse - 60,000sf
Activity Room
Fitness Center
JogginW\\falking Track
AerobicslDance Studio
Climbing Wall
Multi~Purpose Classroom - Divisible
Teen LoungelStudy Area
Teen Game Room
Children's Activity/Baby Sitting Room
Recreation Activity Pool
Spa
Ice Arena
- 14 -
lakeview RecPlex
Pleasant Prairie, WI
130,000 sf
$12 Million
60,000 sf Field House - Accommodates:
- 8 Full-Court Basketball Games
-12 Volleyball Games or
- 4 Youth Soccer Games
Suspended Running Track
Fitness Center
Multi-Purpose Rooms
Indoor Playground
Lap Pool
Leisure Pool w/Zero-depth entry
Lazy River
Spray Features and Play Structures
150-Foot Double Figure-eight Slide
Bend Community Rec Center
& Aquatic Center
Bend, OR
100,000 sf
$22.3 Million
2 Court Gymnasium
Multi Activities Court Gym
Fitness Center
JogginW\\falking Track
Group Exercise Room
Multi-Purpose Activity Room
Child Watch
Youth!Ieen Activity
Special Events Room
Recreation Activity Pool
8 Lane Pool
laguna Community Pork aquatic & Community Centers
Elk Grove, California
THE
Sports Management
.... G IOU P
COMMUNITY CENTER EXPERIENCE
15øt~~
................................................................................................................
Laguna Community Park Aquatic &
Community Centers
Elk Grove, CA
32,000 sf
$7,8 Million
Community Room with Stage
Caterer's Kitchen
Multi-Purpose Classrooms
Pre-School Classroom
25 yard x 25 meter Competition Pool
Recreation Pool with 3 Lap Lanes
Maple Heights Community Center
Maple Heights, OH
60,000 sf
$7 Million
Gymnasium
Fitness Center
Walking/Jogging Track (1/10 mile)
Aerobic&1)ance Studio
Community Room
Kitchen (Seniors and Caterers)
ActivitylSpecial Events Rooms
BabysittinWfot Activity Room
Youth Game and Social Area Room
Social Lounge
Game Room
Arts & Crafts Room
Arts & Crafts Room Storage
Meeting Room/Classroom
Health Screening and Exam Room
Computer Room
Recreation Activity Pool w/3 Lap Lanes
Spa
- 15 -
Morgan Hill Indoor Recreation Center
Morgan Hill, CA
52,000 sf
$14 Million
Casual Activities Lounge
Child Activity Room
Senior Entry/ Lobby/ Lounge
Senior Conference Room
Senior MeaV Multi-Purpose Room
Kitchen
Gymnasium
Fitness Room
Wood Floor Studio
Youth Game Room
Youth Social Lounge Area
Leisure Pool
Special Events Room
North Tahoe Recreation Center
Tahoe City, CA
58,000 sf
$10 Million
Welcome Court
Child Watch / Plays pace
Exercise Equipment Room
Gymnasium
Wood Multi~Purpose Room
Multi-Purpose Room (Divisible x 2)
Senior/Adult Lounge/Cards/Coffee Bar
Youth Lounge /Video Games
8 Lane X 25 Yard w/slide & splashdown
Warm Water Pool
I lP"b 3b
RESOLUTION NO. - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AN AGREEMENT WITH THE SPORTS MANAGEMENT GROUP
FOR PROFESSIONAL SERVICES TO PREPARE A FACILITIES FEASIBLITY STUDY
WHEREAS, the Parks and Recreation Master Plan and the Emerald Glen Park Master Plan
include new facilities at Emerald Glen Park including a Recreation Center, Aquatic Center and
Community Center; and
WHEREAS, the City Council directed Staff to plan for the demolition of the Shannon Community
Center and the construction of a new Community Center on the existing site; and
WHEREAS, the City Council directed Staff to conduct a programming study for the Shannon
Community Center and Emerald Glen Park Community Center; and
WHEREAS, the 2004-2005 City Council Goals and Objectives identifies a high priority goal to
explore trends, local market opportunities and determine the community's preferred components for a new
recreation/aquatic complex, as well as a financial analysis to detennine the estimated construction and
operational costs of a state-of-the-art recreation/aquatic complex; and
WHEREAS, The Sports Management Group has demonstrated they have adequate ability to
conduct research and prepare a Facilities Feasibility Study; and
WHEREAS, the Consultant is available to perfonn work as specified in the scope of services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
approve the Agreement with the above mentioned finn, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the Agreement.
PASSED, APPROVED AND ADOPTED this 21 st day of September, 2004.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2
n~3þ
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND THE SPORTS MANAGEMENT GROUP
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
The Sports Management Group ("Consultant") as of September 21, 2004.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end on the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assianment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $58,500
notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City
for duplicate services performed by more than one person.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 1 of 13
\~~
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
· Serial identifications of progress bills; Le., Progress Bill No.1 for the first invoice,
etc.;
· The beginning and ending dates of the billing period;
· A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
· At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
· The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A;
· The Consultant's signature.
2.2 Monthlv Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7, 2004
Page 2 of 13
1t1~3þ
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the following fee schedule:
NONE
2.6 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for
injuries to persons or damages to property that may arise from or in connection with the performance of the
work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the
insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 3 of 13
~DÞb?Þ
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits, except after thirty (30) days' prior written
notice by certified mail, return receipt requested, has been given to the City.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General reauirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73)
covering comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 1 ("any auto"). No
endorsement shall be attached limiting the coverage.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 4 of 13
~ i Ob3lf
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered
as insureds with respect to each of the following: liability arising out of
activities performed by or on behalf of Consultant, including the insured's
general supervision of Consultant; products and completed operations of
Consultant; premises owned, occupied, or used by Consultant; and
automobiles owned, leased, or used by the Consultant. The coverage
shall contain no special limitations on the scope of protection afforded to
City or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
d. Any failure of CONSULTANT to comply with reporting provisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after
thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
4.3 Professional Liabilitv Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors
and omissions.
4.3.1 Any deductible or self~insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City.
4.3.3 The policy must contain a cross liability or severability of interest clause.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 5 of 13
;)~c:t>~
4.3.4 The following provisions shall apply if the professional liability coverages are
written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Reauirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms of
such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 6 of 13
~~~3þ
4.4.5 Deductibles and Self·lnsured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by
this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
· Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
· Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
· Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage
to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 7 of 13
þ~3þ
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No AQent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 GoverninQ Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 8 of 13
t.!? Cb ~þ
7.3 Other Governmental ReQulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8.
TERMINATION AND MODIFICATION.
8.1
Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 9 of 13
~'·l..j
2 ~rJb ."'>'fF
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assianment and Subcontractina. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 10 of 13
;).. ì CV 3l.,
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7, 2004
Page 11 of13
j), g L5b3þ
10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assians. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Paul McCreary,
Parks and Community Services Manager ("Contract Administrator"). All correspondence
shall be directed to or through the Contract Administrator or his or her designee.
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 12 of 13
2QOb3þ
10.10 Notices. Any written notice to Consultant shall be sent to:
Lauren Livingston, President
The Sports Management Group
918 Parker Street, Suite A 13
Berkeley, CA 94710
Any written notice to City shall be sent to:
Paul McCreary, Parks and Community Services Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Intearation. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
CITY OF DUBLIN
CONSULTANT
Janet Lockhart, Mayor
Lauren Livingston, President
Attest:
Kay Keck, City Clerk
Approved as to Form:
Elizabeth H. Silver, City Attorney
Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 7,2004
Page 13 of 13
Work Plan.
& Project
Approacb
SJWTEMßER 21
TEAM 'I~\..;'¡KS
PROJJ~eT INITIATION
WEEK OF SEPTEMBER 21
3D ~
CITY OF DUBLIN FACILITIES FEASIBILITY STUDY ~
"....... lIP....... iI.. ill... 110............. III"" ~.. ~ ~"""............... 110 110.. ill ill. II".".................... ill... 110..........."............ 1Ir.."".."......
The objective of The Sports Management Group is to produce results that satisfy
our clients' needs. leading to a long, mutually beneficial working relationship. We
are service-oriented professionals offering a very specialized body of knowledge
and relevant experience with the programming, planning and design of community.
recreation, and aquatic facilities. We seek to offer our clients maximum service at a
fair price. Our principals and senior staff execute all of the work we produce so that
our clients benefit from our extensive experience.
Prior to Workshop #1 The Sports Management Group will review and analyze
available study data. including:
· Parks and Recreation Master Plan Update, February 2004
· Recreation schedules, current fees and participation data
· City Planning Department growth projections
· Other relevant materials
Concurrently. The Sports Management Group will begin the market analysis.
This will include a review of the 2000 Census demographics and 2008 projected
demographics. The purpose of this preview is to better understand the population
characteristics that will provide insight into the types of programs. and activities
that might be highest in demand. The Sports Management Group will also begin the
needs assessment by researching public. private. and commercial recreation. fitness
and aquatic service providers.
Project initiation will begin with a meeting with key staff and individual interviews,
including interviews with each of the City Council members.
· Tour existing facilities used by the City for recreation.
community, and aquatic programming
· Tour sites and identify site development opportunities
and constraints
· Initiate interviews and data collection with staff
regarding current offerings. program demand, service
delivery strategies and the impact of facilities to the
aforementioned
EXHIBIT A
Exhibit A to Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21, 2004
Page 1 of 7
PlAN~ING TEAM WORKSHO!' # 1
WEEK 01<' SEI'1'EMßER 27
Sm'TEMHER 22 . ()(;TOlUìR 1 '
TEAM TASKS
3IG-b~
(ITY OF DUBLIN FACILITIES FEASIBILITY STUDY
....... ............ ............ ... .11... ....".... ..... ........ ........ ....... "... ...... .............
The Sports Management Group will develop and distribute a Planning Workbook for
each Planning Team member. Workshop activities will include the following:
. ^ virtual tour of new and successful community
recreation and aquatic centers throughout the United
States and the region
· Vision setting with a discussion of programmatic,
functional. financial and operational goals
. Identifying peer and aspirational peer communities and
the attributes that distinguish them
· Discussion of desired recreation and aquatic programs,
services and facility components
· Review of community demographics and population
characteristics
· Perceived community needs and interests
· Identifying boundaries of the service region and
discussing regional vs. community facilities
· Discussing level of service (towels, food, locker policies, etc.)
Other activities this day or week may include:
· Interviews of Council members
· Conducting focus groups of potential facility users
The Sports Management Group will continue the analysis of the demographic
data. identifying growth patterns in age groupings. family'households, income.
and educational attainment. spending habits and other information that can be
used to project participation and market penetration. The Sports Management Group
will continue on-site visits of area service providers for the purpose of gathering
information regarding amenities, programs. and fees. The information will be
developed into a Comparative Analysis matrix for the Planning Team.
The Sports Management Group will prepare program planning worksheets to
assist the Planning Team with the prioritization of space components and examine
the impact of programming choices on total project costs. The Sports Management
Group will continue discussions with staff to gather details regarding programming
needs.
Exhibit A to Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21, 2004
Page 2 of 7
1¡\\CILlTY TOlJR
WEBK OF OCTOBER 4
WIŒSITlì /\NI) SIIRVEY
WE!::K OF ()CTOIU<:R II
PLANNING TEAM WORKSHOP #2
WEEK Ot' OCTOBER 18
WIŒK OF OCTOBER 18
'l'1'~U1 Ti\SKS
32. 003 Þ
CITY OF DUBLIN FACILITIES FEASIBILITY STUDY
.........................................................................a.................................
In consultation with the Planning Team, identify facilities for an educational tour.
The Sports Management Group will make all tour arrangements tour with facility
operator. Develop tour information sheets and facilitate a post-tour workshop for
tour participants.
The Sports Management Group will work with the Planning Team to create an
"Recreation and Aquatics Study" page on the City's website. Building upon information
gathered from Workshop #1, The Sports Management Group will prepare a draft
survey designed to both educate and gather citizen input regarding recreational and
leisure preferences. The Sports Management Group will write questions, create the
survey instrument, interpret results and write a top line report.
The draft survey will be distributed to the Planning Team for review and comments.
The Planning Team will identify strategies and opportunities to inform the public
about the survey to encourage participation.
Building upon information gathered from Workshop #1, The Sports Management
Group will lead Workshop #2 to include the following activities:
· Refinement of the Vision Statement and Key Objectives
· Discussion of space program planning worksheets
· Prioritization and refinement of preferred space and
program components
· Discussion of construction costs and project costs
· DiscuSSion of site planning issues
· Discussion of objectives and proposed activities for a
public workshop designed to educate, inform and
gather feedback from the public
· Finalize public survey and website content
Working with City staff to launch a survey on the City's website. The website will
include a "virtual tour'· of recreation. aquatic and community space components
through the use of digital images and text provided by The Sports Management
Group.
Exhibit A to Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21 2004
Page 3 of 7
O(7I'OIŒR '18-29
TEAM T-\SKS
Cm' COlINCIIJ STllln' SI~SSION
PCS COMMISSION MEETING
WEIŒ OF NOVf;MßI~R 1
1)IJBLIC WORKSHOP # 1
Wm~K OF NOVKVIBI<;R 8
PLAl~NING TEAM WORKSHOI> # 3
WIŒK 01' NOVlmm~R 8
COlINCIL PRESEN'I1\:I'ION
NOVI':MHER 1 (j
3'~~
CITY OF DUBLIN FACILITIES FEASIBILITY STUDY
.........................................10...................................."'......."'.".11..........
Information gathered from the two Planning Team meetings will be used to develop
building program alternatives. Options will include a listing of each space
component. net and gross square footage. opinion of construction costs. and total
project costs. Conceptual plans will be prepared for each alternative. Parking and
other site planning considerations will be identified. The Sports Management Group
will begin to determine an "order of magnitude" for the cost recovery potential for
each option.
Analyze public survey responses and prepare preliminary "top line" report of
findings for distribution to the Planning Team.
Prepare materials and activities for City Council Study Session. Parks and
Community Services Commission and Public Workshop #1. Preview materials and
activities with the Planning Team. Provide materials as needed for advertising of
the public workshop.
Presentation and discussion of study findings. public survey results. and
development alternatives to the City Council and the Commission. These work
sessions will be designed to provide an overview of the analysis. conceptual plans
and to solicit feedback and direction that will guide the study.
The Sports Management Group will facilitate Public Workshop #1. This community
workshop will include a powerpoint presentation and other graphic materials to
illustrate the planning issues. The results of the public survey will be presented
and discussed. The Workshop will be structured to be interactive and participatory
and designed to gather information regarding citizen preferences.
The Sports Management Group will conduct Planning Team Workshop #3 in which
the program options will be reviewed. The Workshop activities will include;
· Discussion of input from the public meeting and survey
and implication for space programming and service
delivery model
· Evaluating space program options in terms of meeting
the stated programmatic goals and capital costs
· Reviewing the cost recovery potential of each option
· Refining the program options and determination of
the preferred option
The Sports Management Group will prepare and present development alternatives to
the City Council and provide the Council with a summary of the input from the Public
Workshop and public input process. The Council will select the preferred development
alternative.
Exhibit A to Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21, 2004
Page 4 of?
3 Ytq) 3~
CITY OF DUBLIN FACILITIES FEASIBILITY STUDY
..... ............ ....... 110.. to.. 110 0I.. ill. ill 110 110 ........."'.".".." ....... ...... ........... .....11.......... .....".......... '"
NOVEMBER 15· OECI':MlmR 10
TEAM TASKS
The Sports MaThe Sports Managemen~ Group will prepare and presen~ development
alternatives to the Ci~y Council and provide the CounCil with a summary of the input
from the Public Workshop and public input process. The Council will select the
preferred development alternative.nagement Group will work with the City to develop
detailed costs for operations and maintenance and establish revenue and cost
recovery potential for
the preferred space program. Refine the preferred program and the cost estimates.
Develop Probable Operating Costs
Tasks include:
. Developing facility operating assumptions
. Developing line item expense assumptions
· Analyzing staffing requirements
· Creating staffing worksheet to assist with projecting salary and
benefit costs
· Developing hour-by-hour schedules for each part-time staff position
· Creating staffing model (organizational chart)
· Identifying detailed probable annual operating budget for the preferred
program by determining costs for the following:
equipment repair and maintenance utilities
facility maintenance landscaping
program supplies office supplies
service agreements travel & training
marketing insurance
contract services commodities
Fee Assumptions
Using market analysis data and cost recovery guidelines. hypothetical fees
will be developed for the following:
· Daily tickets and annual passes for residents and non-residents
· Classes, programs, babysitting. rentals, special events
· Fees for aquatic programming, meets and special events
Develop Revenue Potential
Task include:
· Developing revenue assumptions
· Developing an estimate of market penetration to determine potential
revenue from the sale of daily tickets and annual passes
· Identify revenue working programs and opportunities on a
space-by-space basis to maximize cost recovery
Exhibit A to Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21 2004
Page 5 of 7
PIANNIN(; TR'\M WORKSHOP # 4
WEEK OF D¡;:CEMßER t 3
J)(JBUC WORKSIIOI> # 2
WEEK OF JAt~l ARy1 0
JANliARY 10· 2H
TEAM TASKS
':2 r ~ ~/ ...... ;¡
::? ~ "D"'""\'"'
CITY OF DUBLIN FACILITIES FEASIBILITY STUDY
It........ It ..."""...".... ....... .... ......... .....iII.... ....110.....··· ....... .... .j .............. ..."'.""""'" ... .....
· Identify sources of additional revenue including:
partnerships sponsorship
special events rental
This Workshop will continue to refine the space program and review and discuss the
financial model for the preferred program option. Workshop activities will include:
· Review probable operating assumptions and probable
operating costs
· Discuss hypothetical fees, market analysis and likely
market acceptance
· Discuss cost recovery potential and space program
adjustments, if necessary, to achieve cost recovery target
The Sports Management Group will facilitate Public Workshop #2. Program spaces,
operating assumptions, and hypothetical fees developed by The Sports Management
Group and the Planning Team will be presented and discussed with the community.
This community workshop will also include preliminary concept plans for proposed
facilities and for site development. The Workshop structure will be interactive and
participatory and designed to gather citizen input.
Utilizing the information gathered at Planning Team Workshop #4 and Public
Workshop #2, The Sports Management Group will finalize the preferred program
option, project concepts, projects costs, and economic analysis. A draft Feasibility
Study Report will be prepared. This draft report will incorporate all aspects of this
study including:
· Needs assessment
· Market and demand analysis
· Space components listing and square footage requirements
· Revenue potential. probable operating cost, staffing
requirements, and cost recovery analysis
· Construction and project cost estimates; which will include
equipment and furniture allowances and contingencies
· Space adjacency diagrams and preliminary site concepts
The Planning Team will receive a copy of the report for review and comment, prior
to Workshop #5.
Exhibit Ato Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21 2004
Page 6 of 7
(;OMMI1'J'lm WORKSUOI) # 5
WEEK OF FEBRUARY 7
FINAL PRESEN'lì\TION
WlmK (It' FlmRl!ARl' 14
3{¿, ~ 3t.?
CITY OF DUBLIN FACILITIES FEASIBILITY STUDY
.. . to.. ......,., .. .. ... .... .... ...... ..,., .. .. .... ...... .. .. .... .... .... ...... .. ,.... .. .. .... 110 .... ..... II" .. . Ii.... .... .... .. . III .. III" .. .... .... .... .. .... .... ......... .. .. '" ~ .. ..
Discuss comments and recommendations from the Planning Team. These will be
edited into the Final Feasibility Study report. A Development Plan and schedule
for implementing the next phase of the project will be created.
· Develop a final report summarizing findings. conclusions and
recommendations including illustrative conceptual and site plans
· Produce 10 color copies of final report
The Sports Management Group will make a presentation or conduct a study session
with the Parks and Community Services Commission and the City Council. A
PowerPoint presentation summarizing the study will be developed that will
summarize the findings, recommendations and the next steps.
FEE FOR PROFESSIONAl Sml(¡
$56,500
* Rejmbursable expenses are additional to Consultant's compensation and include
actual expenditures made by The Sports Management Group to perform necessary
services to complete this project. Reimbursable expenses include. reproductions,
postage, facsimile, travel and other normal business expenses incurred plus 10%
mark-up for administrative costs.
REIMBURSABlE EXPENSES - NOT TO EXCEED
$2,000
Exhibit A to Consulting Services Agreement between
City of Dublin and The Sports Management Group
September 21 2004
Page 7 of 7