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Home My WebLink About4.02 VilgePkwyAmdrVal02-10 CITY CLERK File # D~[Q][Q]..~[5] AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 5, 2004 SUBJECT: ATTACHMENTS: RECOMMENDATION: ~¥ FINANCIAL STATEMENT: Acceptance of Work - Contract No. 02-10, Traffic Signal Upgrade- Village Parkway/Amador Valley Boulevard Report Prepared by: Melissa A. Morton, Public Works Director 1) 2) 3) Contract Change Order Nos. 2, 3 and 4 Change Order Summary Form Budget Change Form 1) 2) 3) Approve Contract Change Order Nos. 2, 3 and 4 Approve budget change in the amount of$6,001 to fully fund the project in Fiscal Year (FY) 2004-2005 Accept the improvements under Contract No. 02-10, Traffic Signal Upgrade - Village Parkway/Amador Valley Boulevard, and authorize the release of retention after 35 days if there are no subcontractor claims Budget for this capital project: Salaries/Design/Misc: Improvements: TOTAL: FY 03-04 Budget $ 16,860 $ 182.000 $ 198,860 FY 04-05 Est. Actual $ 188 $ 5.813 $ 6,001 FY 03-04 Actual $ 18,515 $ 149.736 $ 168,251 The estimated costs for extra work under Contract Change Order Nos. 2, 3 and 4 are included in the estimated actual for FY 2004- 2005. The additional work under Change Order No. 4 was completed in the current fiscal year; therefore, a budget change in the amount of $6,001 from unallocated Gas Tax reserves is necessary to fully fund the improvements. In addition to the above estimated and actual totals, $5,750 was spent in prior years for initial project design. This project is funded through the Federal Hazard Elimination Safety Program ($127,000), City General Fund ($22,610) and Gas Tax ($55,000). - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - -- g:\miscproj\ VPW -A VB Traffic Signal\AS acceptance COPIES TO: Brown & Fesler, Inc. \61JL ITEM NO. 4.~ c..- DESCRIPTION: On September 2, 2003, the City Council awarded Contract No. 02-10, Traffic Signal Upgrade - Village Parkway/Amador Valley Boulevard, to Brown & Fesler, Inc. This project upgraded the traffic signal system at Village Parkway/Amador Valley Boulevard by eliminating traffic signal poles in the median islands, replacing underground wires for the traffic signal and all signal poles with new standard poles. Improvements also included elimination of the free right- turn island at the southeast comer of the intersection and extension of the curb, gutter and sidewalk. Additional work not identified in the original plans and specifications was necessary to complete the traffic signal system improvements. Contract Change Order No. 2 modifies the traffic signal improvements in order to utilize existing salvaged signal components and over-excavate the southeast comer to remove unsuitable base material. Contract Change Order No. 3 authorizes miscellaneous extra work such as sealing holes in salvaged poles and correcting conduit runs. Contract Change Order No.4 is required to modifY the signal mast arm over the south leg of the intersection in order to meet PG&E required clearance from high voltage lines. The estimated total of Contract Change Order Nos. 2, 3 and 4 is $29,605.80. It is necessary for the City Council to approve Change Order Nos. 2, 3 and 4 for this project as the amount of these Change Orders exceeds the $25,000 authorization limit granted to the City Manager. The project has been satisfactorily completed and Staff recommends that the City Council: 1) approve Contract Change Order Nos. 2, 3 and 4; 2) approve the budget change in the amount of $6,001 to fully fund the project in FY 2004-2005; and 3) accept the improvements under Contract No. 02-10, Traffic Signal Upgrade - Village Parkway/Amador Valley Boulevard, and authorize the release of retention after 35 days ifthere are no subcontractor claims. Page 2 00 L..- /1505 CITY OF DUBLIN '" 100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568 '" (925) 833-6630 '" (925) 829-9248 FAX CONTRACT CHANGE ORDER NO. l DATE: PROJECT/ROAD: CONTRACT NO: TO: June 18, 2004 Traffic Signal Upgrade - Village Parkway and Amador Valley Boulevard 02-10 PAGE: 1 of 1 Brown & Fesler, Inc., 2070 Research Drive, Livermore, CA 94550 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. Please note that this chanQe order is not effective until approved bv the Public Works Director. This change order is requested by the City. 1. Furnish all materials, equipment and labor to remove Pole D foundation and concrete sidewalk at the northeast corner of Village Parkway and Amador Valley Boulevard intersection, and reinstall a new 16' deep foundation with a 22" modified bolt pattern to match existing salvaged pole and replace affected concrete sidewalk, as directed by the Engineer. Full compensation to complete this extra work and all related incidental work shall be paid for at the agreed lump sum price of $9,055.70. $9,055.70 2. Furnish all materials, equipment and labor to over~excavate approximately 1500 SF area, 6" deep, and backfill and compact with 3j,¡" Class II AS,as directed by' the Engineer. Full compensation to complete this extra work and all related incidental work shall be paid for at the agreed lump sum price of $3,969.00. $3,969.00 3. Purchase new Type 29~5~129 traffic signal pole with a 45' signal mast arm at location B in lieu of using salvaged signal pole, as directed by the Engineer. Full compensation to complete this extra work and all related incidental work shall be paid for at the agreed lump sum price of $7,100.00, which includes a credit for not modifying the salvaged pole. $7,100.00 ESTIMATED TOTAL COST INCREASE: $20,124.70 BY REASON OF THIS CHANGE ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED -11- WORKING DAYS. 8>-~ c Date APPROVAL RECOMMENDED BY: y-y;j0~ . - W2/~~ 'lh¥/of ~rton ~ate 7 Public Works Director APPROVED BY: glneer Rich Ambrose, City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary forthe work above specified, and will accept as full payment therefor the prices shown above. &/ ~ / ~ Accepted: Date ?/?~~ ~ctor: fr"Wh¥- .../~ ~_ 7~ Signed BY~~~ - Title: ~r;~~ If the Contractor does not sign acceptance of this order, his/her attentic specifications as to proceeding with the ordered work and filing a written prote~ :.... ..J:..__.c.......J ,¡,.... "'L-.-. _...._..:.........-__+..... 4"'I.ç +h.... ATTACHMENT · y-,2 10/5 Otf - d Db ':::> '" 100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568 '" (925) 833-6630 '" (925) 829-9248 FAX CONTRACT CHANGE ORDER NO. -ª- DATE: PROJECT/ROAD: CONTRACT NO: TO: July 12, 2004 PAGE: 10f 1 Traffic Signal Upgrade - Village Parkway and Amador Valley Boulevard 02-10 Brown & Fesler, Inc., 2070 Research Drive, Livermore, CA 94550 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. Please note that this chanoe order is not effective until approved by the Public Works Director. This change order is requested by the City. 1. Furnish all materials, equipment and labotto seal all existing holes on salvaged City traffic signal poles by an approved method. This extra work shall be paid for ona force account basis. $1,446.68 2. Furnish all materials, equipment and labor to correct wiring for 01 pedestrian push button and Ø4 pedestrian push button on Locations A and B as directed by the Engineer. This extra work shall be paid for on a force account basis. $ 126.40 3. Furnish all materials, equipment and labor to replace damaged No.5 pullbox in raised turn islands near Locations F and Has directed by the Engineer. This extra work shall be paid for on a force account basis. $ 52.02 ESTIMATED TOTAL COST INCREASE: $ 1,625.10 BY REASON OF THIS CHANGE ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED -ª-- WORKING DAYS. ï -~:2..~ ~ Date APPROVAL RECOMMENDED B~ ~t~dW Melis Morton Date I Public Works Director APPROVED BY: Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the r' above. ... L .-. /' ,..-. Accepted; Date ;:¡i:.J7df' ~ ~tracíor; -;;;;~ ~, Signed BY~ Title: ~r.:Á.c- If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. - 3Db~ '" 100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568 '" (925) 833-6630 '" (925) 829-9248 FAX CONTRACT CHANGE ORDER NO. ~ DATE: PROJECT/ROAD: CONTRACT NO: TO: August 16, 2004 Traffic Signal Upgrade..., Village Parkway and Amador Valley Boulevard 02-10 PAGE: 1 of 2 Brown & Fesler, Inc., 2070 Research Drive, Livermore, CA 94550 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. Please note that this chanCle order is not effective until approved by the Public Works Director. This change order is requested by the City. 1. Furnish all materials, equipment and labor to modify the traffic signal system at Location H as shown on the attached plan. The mast arm at Location H shall be shorten to the existing tenon for the 3-head vehicle signal mount. Work shan also include installing a new tenon and relocating the 3-head vehicle signal on the mast arm and installing the existing 4-head vehicle signal. This extra work shalt be paid for on a force account basis and not to exceed $6,656.00. *Note that PG&E shall be present on-site during this extra work. . $6,656.00 2. Furnish all materials, equipment and labor to perform traffic control, including flaggers, during the completion of the above work as directed by the Engineer. This extra work shall be paid for on a force account basis and not to exceed $1,200.00. $ 1,200.0 ESTIMATED TOTAL COST INCREASE: $ 7,856.00 BY REASON OF THIS CHANGE ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED N/A WORKING DAYS. g- ~ Date APPROVAL RECOMMENDED BY: ~~# Public Works Director APPROVED BY: Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted: Date Contractor: ß ~ \)\ú \0 "\~ ~S ~ tlJ,JC \ Title: s.,~~\i\v(''{ \ Signed By: If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. CHANGE ORDER SUMMARY t1 Db6 DATE: September 23,2004 PROJECT NAME: CIP#: CONTRACT NO: CONTRACTOR: PERCENT COMPLETED: CONTRACT AMOUNT: APPROVED BUDGET AMT: Traffic Si nal U rade - Amador Valle 96564 02-08 Brown & Fesler, Inc. 100% $123,952.00 $182,000.00 CHANGER ORDERS: CHANGE ORDER #1 CHANGE ORDER #2 CHANGE ORDER #3 CHANGE ORDER #4 CHANGE ORDER #5 CHANGE ORDER #6 CHANGE ORDER #7 $6,102.00 $20,124.70 $1,625.10 $7,856.00 TOTAL OF CHANGE ORDERS: $35,707.80 CURRENT CHANGE ORDER DESCRIPTION: CCO #2 - Replace signal pole fbundation, over-excavate wet areas and order new pole. CCO #3 - Perform miscellaneous extra work to correct signal system. ceo #4 - Modify the signal mast arm to meet PG&E clearance with high voltage lines. ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #1 PAYMENT #2 PAYMENT #3 PAYMENT #4 PAYMENT #5 PAYMENT #6 PAYMENT #7 PAYMENT #8 PAYMENT #9 PAYMENT #10 $ 159,659.80 $38,380.40 $6,102.00 $62,382.50 $37,396.00 $5,475.10 TOTAL PROGRESS PAYMENTS: $149,736.00 $9,923.80 REMAINING BALANCE ON CONTRACT: . RECOMMENDATION: APPROVED DENIED /' APPROVED DENIED APPROVED DENIED SIGNATURES: ~,~~~ Public arks Director City Manager ATTACHMENT~ CITY OF DUBLIN BUDGET CHANGE FORM ~D\ S- D CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: _X_From Unappropriated ~eserves ( ~~-..J.,""2- O~) From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity From New Revenues Between Departments (City Council Approval Required) Other Name: Name: Traffic Signal Upgrade - Village Parkway/Amador Valley Boulevard - Improvements $6,001 Account #: Name: Account #: 206-96564-750-050 Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Account #: Fin Mgr/ASD: ró-~^- ~ Date: cq 231'&1 Signature REASON FOR BUDGET CHANGE ENTRY: performed in the current FY 2004-2005. Fully fund the extra work improvements (CCO #4) City Manager: ~~"" ,U- J-( . Signature Date: ql;l;~JO¥J As Approved aithe C!it;y"GQW1cilMeeting on: 'Date.: Mayor: Date: Signature Signature G:\MISCPROJIVPW-A VB Traffic Signal Upgradelbudget change final. DOC ATTACHMENT J. Posted By: