HomeMy WebLinkAbout4.05 StreetLightPoleReplacCITY CLERK
File # E61616-W
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 19, 2004
SUBJECT: Award of Bid — Contract 04-12, Street Light Pole Replacement
Project, Phase 3
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS: Resolution
RECOMMENDATION: Adopt resolution awarding Contract 04-12, Street Light Pole
Replacement Project, Phase 3, to St. Francis Electric
FINANCIAL STATEMENT: The construction budget for this project is $217,140. Bids received
are as follows:
Bidder
Qty.
Unit Cost
Total
St. Francis Electric
135
$1,220.29
*$164,739.15
Columbia Electric
135
$1,285.00
$173,475.00
Wingard Engineering
135
$1,414.00
$190,890.00
Tennyson Electric
135
$1,435.00
$193,725.00
Steiny & Co.
135
$1,457.00
$196,695.00
Brown & Fesler, Inc.
135
$1,566.05
*$211,416.75
W. Bradley Electric (WBE)
135
$1,754.00
$236,790.00
Richard A. Heaps Electric
135
$1,920.00
$259,200.00
Rosendin Electric
135
$2,430.00
$328,050.00
*Minor adjustments made to total costs after verification of calculation
It is proposed to add approximately 20 poles into the contract in
order to complete the area east of I-680 this fiscal year. The cost of
this project is being paid by the City's General Fund.
DESCRIPTION: This is the third year of a proposed four-year project to replace the
old painted steel street light poles in subdivisions that were constructed in the 1960's. These
ungalvanized poles have deteriorated over time, and many are corroded to the point of needing to be
replaced.
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COPIES TO: Bidders
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This project was originally conceived as a five- to six-year project; however, the work has been escalated
due to the potential risk caused by the deteriorated poles. Approximately 90 poles have been replaced to
date. The new poles are constructed of galvanized steel, which has an estimated life span of 60 years or
more. The galvanized poles would reduce ongoing maintenance costs (up to $20,000 per year) by
eliminating the need to paint the poles every five years
The 2004-05 project was bid on the basis of 135 poles. Since the total price bid is less than funds
budgeted, it is proposed to add approximately 20 poles in order to complete the project for the area east of
1-680 and west of Village Parkway. The area west ofI-680 would be completed with the 2005-06 project.
It is not recommended to adding enough poles to use the entire budget because of the possibility of
encountering unforeseen conditions that could require change orders.
A total of nine bids were received. The low bidder is St. Francis Electric, with a total bid of$164,739.15.
Staff has reviewed the low bidder's proposal and is familiar with their work.
Therefore, Staff recommends that the City Council adopt the resolution awarding Contract 04-12, Street
Light Pole Replacement Project, Phase 3, to St. Francis Electric.
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RESOLUTION NO. - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AWARDING CONTRACT 04-12
STREET LIGHT POLE REPLACEMENT, PHASE 3
TO ST. FRANCIS ELECTRIC, INC.
WHEREAS, the City of Dublin did, on September 28, 2004, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 04-12, Street Light Pole Replacement, Phase 3, authorized by the City Council on September 7,
2004, which Plans, Specifications, and Modifications are hereby expressly referred to far a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Director of Public Warks, who has recommended
that the bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 04-12, Street Light Pole Replacement, Phase 3, to the lowest
responsible bidder therefor, to wit St. Francis Electric, Inc., with a bid of One Hundred Sixty Four
Thousand, Seven Hundred Thirty Nine Dollars and Fifteen Cents ($164,739.15), the particulars of which
bid are on file in the Office of the Director of Public Works.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 19th day of October, 2004.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
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