HomeMy WebLinkAbout7.3 DublinBlvdWideningCITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 19, 2004
SUBJECT: Approval of Final Estimate — Contract No. 01-10,
Dublin Boulevard Widening — Village Parkway to Sierra Court
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS: 1) Budget Summary
2) Budget Change Forms for FY 2003-2004 and FY 2004-2005
3) Project Final Estimate
RECOMMENDATION: 1) Approve Budget Change for FY 2003-2004 in the amount of
$431,240 for the additional work; and
2) Approve Extension of the Dublin Boulevard Widening
Project through Fiscal Year 2004-2005; and
3) Approve Budget Change for FY 2004-2005 in the amount of
$159,481 for the additional work and $485,443 for budget
transfer from FY 2004-2005 to FY 2003-2004; and
4) Approve Final Estimate for Contract No. 01-10, Dublin
Boulevard Widening - Village Parkway to Sierra Court
FINANCIAL STATEMENT: In order to adequately fund this project, it is necessary to effect
budget changes. Attachment 1 describes in detail the budget change
required in Fiscal Year 2003-2004 and the additional funds needed
to extend the project through Fiscal Year 2004-2005. The proposed
budget changes are as follows:
Budget Change (FY 2003-2004): $ 431,240
Budget Change (FY 2004-2005): $ 159,481
Total Budget Changes: $ 590,721
The FY 2003-2004 and 2004-2005 budget changes also reflect a
change in timing for the receipt of the reimbursement for utility
relocation costs. Funds were received in the amount of $485,443
from the utility companies in FY 2003-2004 rather than FY 2004-
2005 as expected.
---------------------------------------------------------------
COPIES TO: Granite Construction 8C---**'
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ITEM NO.
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Attachment 3 describes in detail the Final Estimate for the Dublin
Boulevard Widening Project. After deducting liquidated damages in
the amount of $113,250, the final payment is $3,920,457. This final
payment includes a claim payment of $34,460 and a withheld
amount of $85,125 for as-built drawings not yet submitted to the
City.
The City's Traffic Impact Fees (TIP) will be used to fund the budget
changes. The total TIP allocation for this project is $1,432,062. The
latest TIP update shows a total cost of $1,138,400, resulting in a
deficit of $293,662. TIP reserves will be used to fund this difference
until the next update of the TIP program, at which time the project
funding will be revised.
DESCRIPTION: On May 18, 2004, the City Council accepted the Dublin Boulevard
Widening improvements under Contract No. 01-10, and directed Staff to send a proposed Final Estimate
to Granite Construction for the total amount payable to the Contractor. A Proposed Final Estimate was
subsequently sent to the Contractor and on June 22, 2004, the Contractor agreed to the total of the
Proposed Final Estimate, but with several exceptions and claims. The Contractor has since been paid the
total of the Proposed Final Estimate, excluding two withheld items. These two items include liquidated
damages and the cost to prepare as-built drawings, which have not been completely prepared and
submitted to the City by the Contractor. Staff completed its analysis of the Contractor's exceptions and
claims, and on September 17, 2004, sent a letter to the Contractor agreeing to the amounts for thirteen
claim items totaling $34,460, subject to City Council approval (see Attachment 3, Exhibit C). All other
amounts and items have been rejected.
The Project Final Estimate Summary (Attachment 3) indicates a construction cost overrun of $481,634,
which includes adjustments to contract bid items ($177,454), additional change orders ($269,720) and the
claim payment of $34,460. This cost overrun was primarily due to the following reasons:
1) A significant amount of asphalt was used in the project to reconstruct three driveways and to repair
potholes and cracks that developed during construction of the street;
2) The portion of Alamo Canal Trail within the project limits was repaired and paved with asphalt,
including installation of asphalt dikes, retaining walls, rock slope protection and fences to comply with
Zone 7 and East Bay Regional Parks District requirements;
3) Installation of two retaining walls, bollards and railing along the north side of Dublin Boulevard to
protect properties and pedestrians;
4) Repair of damaged landscaping fronting the businesses along Dublin Boulevard;
5) Installation of a storm water separation system required by the Regional Water Quality Control Board;
6) Storm drainage modifications; and
7) Additional project survey staking.
The FY 2003-2004 and 2004-2005 budget changes also reflect a change in timing for the receipt of the
reimbursement for utility relocation costs. Funds were received in the amount of $485,443 from the
utility companies in FY 2003-2004 rather than FY 2004-2005 as expected.
In addition, Staff and the City's consultant spent extra hours on inspection, construction management and
materials testing due to the added change orders. A budget change for FY 2003-0004 in the amount of
$431,240 is necessary to fund a portion of the costs of the seven listed items and extra hours.
Page 2 'Œb"3
No funds were budgeted in Fiscal Year 2004-2005 for payment of the claim as the Contractor's exceptions
and claims to the Final Estimate had not been anticipated at the time the budget was being prepared.
Additional Staff and consultant time are also needed to respond to the claims filed by the Contractor. A
budget change in the amount of $159,481 is therefore necessary to pay for these additional charges,
including the withheld amount for the as-built drawings.
Staff recommends that the City Council approve: 1) a budget change for FY 2003-2004 in the amount of
$431,240; 2) the extension of the Dublin Boulevard Widening Project, CIP#96920, through Fiscal Year
2004-2005; 3) a Budget Change for FY 2004-2005 in the amount of $159,481 and $485,443 for budget
transfer from FY 2004-2005 to FY 2003-2004; and 4) the Project Final Estimate for Contract 01-10,
Dublin Boulevard Widening - Village Parkway to Sierra Court.
Page3 ~~
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DUBLIN BOULEVARD WIDENING PROJECT
CIP 96920 & 96080
BUDGET SUMMARY
PRIOR YEAR BUDGET BUDGET
FUND ACTUAL FY 03/04 FY 04-05 TOTAL
Gas Tax (206) $ 421,635 $ 421,635
STIP (219) $ 2,457,923 $ 627,353 $ 3,085,276
TIF (300) $ 344,185 $ 629,466 $ - $ 973,651
CMA TIP (228) $ 400,000 $ 400,000
Gen. Fund (001):
Street $ 142,845 $ 142,845
Utility Work $ 123,541 $ 328,704 $ 452,245
TOTAL $ 3,890,129 $ 1,585,523 $ - $ 5,4 75,652
ESTIMATED COST BY FUND
PRIOR YEAR EST. ACTUAL PROP. BUDGET
FUND ACTUAL FY 03/04 FY 04-05 TOTAL
Gas Tax (206) $ 421,635 $ 421,635
STIP (219) $ 2,457,923 $ 642,077 $ 3,100,000
TIF (300) $ 344,185 $ 928,396 $ 159,481 $ 1,432,062
CMA TIP (228) $ 400,000 $ 400,000
Gen. Fund (001)
Street $ 142,845 $ 30,600 $ 173,445
Utility Work $ 123,541 $ 415,690 $ 539,231
TOTAL $ 3,890,129 $ 2,016,763 $ 159,481 $ 6,066,373
ESTIMATED COST BY TASK THRU FY 03-04
PRIOR YEAR BUDGET EST. ACTUAL
TASK ACTUAL FY 03/04 FY 03-04 TOTAL
Salary $ 108,963 $ 41,630 $ 87,070 $ 196,033
Contract Services:
Street $ 1 ,192,726 $ 109,428 $ 146,671 $ 1,339,397
Utility Work $ 29,990 $ - $ 110 $ 30,100
RiQht of Way $ 513,687 $ - $ ~ $ 513,687
Construction:
Granite Contract:
Street $ 1,941,228 $ 1,089,032 $ 1,350,513 $ 3,291,741
Utility Work $ 93,551 $ 328,704 $ 415,580 $ 509,131
Misc. Construction $ 16,729 $ 16,729 $ 16,729
Miscellaneous $ 9,984 $ - $ 90 $ 10,074
TOTAL $ 3,890,129 $ 1,585,523 $ 2,016,763 $ 5,906,892
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AlTACHMENT
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BUDGET CHANGE BUDGET CHANGE
TASK FY 03-04 FY 04-05
Salary $ 45,440 $ 8,400
Contract Services:
Street $ 37,243 $ 31,500
Utility Work $ 110 $ -
Riç¡ht of Way $ - $ -
Construction:
Street $ 261,481
Utility Work $ 86,876
Claim Payment $ 34,456
As-Built Drawings $ 85,125
Miscellaneous $ 90 $ -
TOTAL $ 431,240 $ 159,481
BUDGET CHANGE FOR FY 03-04 $ 431,240
BUDGET CHANGE FOR FY 04-05 $ 159,481
CITY OF DUBLIN
BUDGET CHANGE FORM
FISCAL YEAR 03-04
3./)' \-,2
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CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
_x~ From Unappropriated Reserves
Name:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
iNGRä~sÊ,BUliEt:~G(3ijíi~œ )··,iI,m:QuÑl
Name:
Dublin Boulevard Widening fróm Village
Parkway to Sierra Court (FY 03-04)
$298,930
From New Revenues
Account #:
Name:
Account #: 300-96920-750-050
Name: General Fund Reimbursement General
$485,443
Account #:
Name:
Account #: 001-570-005
Name: STIP Fund Grant Revenue for Dublin
Boulevard Widening Project
$14,724
Account #:
Account #: 219-96920-750-050
Name: Dublin Boulevard Widening - DSRSD
Reimbursable
$30,600
Account #: 001-96920-750-050
Name: Dublin Boulevard Underground
Utilities ~ Rule 20A Reimbursable
$86,986
Account#: 00] -96080-750-050
Fin Mgr/ASD:
'S"- ~ "'---^-
Date: \ 0 \ \"t. \~
Signature
REASON FOR BUDGET CHANGE ENTRY: This budget change will increase the project budget for Fiscal
Year 03-04 to fund project cost overrun due to a significant amount of change orders encountered during
construction because of differing site conditions. Also staff and consultant spent extra hours on the project
including inspection, construction management and materials testing due to the added change orders. $117,586
of the budget change will be reimbursed by DSRSD and utility companies involved in the utility
undergrounding proj ect.
City Manager:
Date:
Signature
As Approved at the City Council Meeting on: Date:
Mayor:
Date:
Signature
Posted By:
Date:
Signature
ATTACHMENT
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forms\hudgcJlI1g
CITY OF DUBLIN
BUDGET CHANGE FORM
FISCAL YEAR 04-05
Lf 0b r~
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
9IEctìfiEASE;tiDñ(jÌiÙr'i~ê(júÑm
Namc: General Fund - Rcimbursement General
AM QUMIIi
$485,443
From Budgeted Contingent Reserve (1080.799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
y,llJNCREASÉ BÛÐølm)I~GêlûÑffil
.....
_X_ From Unappropriated Reserves
From New Revenues
,,','
Name:
Dublin Boulevard Widening from Village $8,400
Parkway to Sierra Court (FY 04-05)
Account #: 001-570-005
Account #: 300-96920-701-00 I
Name:
Dublin Boulevard Widening from Village
Parkway to Sierra Court (FY 04-05)
$31,500
Name:
Account #:
Name:
Account #: 300-96920-740-000
Name;
Dublin Boulevard Widening from Village
Parkway to Sierra Court (FY 04-05)
$119,585
Account #:
Account #: 300-96920-750-050
Fin Mgr/ASD: ~~ ~
Date: \ö \ \.1.. \ oL{
Signature
REASON FOR BUDGET CHANGE ENTRY: This budget change will extend the Dublin Boulevard
Widening project through FY 04-05 with a total budget of$159,481.
City Manager:
Date:
Signature
As Approved at the City Council Meeting on: Date:
Mayor:
Date:
Signature
Posted By:
Date:
Signature
formslhudgchng
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PROJECT FINAL ESTIMATE SUMMARY
Approved Amount Adjustments
To Date Requiring Council Final Amount
A roval
$ 3,063,859.00 $ 177 ,454.10 $ 3,241,313.10
$ 757,934.13
488,213.86 $
$
3,552,072.86 $
269,720.27 $
34,459.99 $
481,634.36 $
$
$
$
$
$
34,459.99
TOTAL
$
4,033,707
Liquidated Damages
(113,250)
FINAL PAYMENT
3,920,457
WITHHELD ITEMS «as of 9/22/04)
Liquidated Damages (151 days @$750/day)
As-Built Drawings (to be released upon submittal)
TOTAL Withheld Items
113,250
85,125
198,375
CONSTRUCTION BUDGET ADJUSTMENT
see attachment 1
$ 3,452,515
$ 261,481
$ 86,876
$ 34,460
$ 85,125
$ 3,920,457
ATTACHMENT 3.
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EXHIBIT B
Dublin Boulevard Widening
STPL 5432 (006)
Contract Change Order Summary
last Update: May 19, 2004
current date: September 22, 2004
CCO Item Description ~CO Final Payment Comments
1 Business Siqns (3) $ 932.93
2 Stream Diversion Mitigation 21,178.47
3 RSP placement at bridqe slopes 126,358.75
4 Additional column rebar 3,826.00
5 Additional Pac Bell utility openinq form 2,015.00
6 Additional rebar per RFI 28 3,473.00
7 Repair DSRSD Water Service 1,268.18 Requires approval
8 Repair DSRSD Sanitary Sewer 12,042.94 Requires approval
9 P.C.C. slab under west end 16,561.15 Requires approval
10 Relocate Pac Bell vault and pad 3,117.64
11 Buried manhole cover at JT x-ing 1,260.00
12 Relocate tranformer/pad at Athen's 6,480.00
13 Provide additional traffic control siqns 2,904.00
14 Installation of animal fence 1,063.67
15 Replace exist. curb and gutter at AAA 1,225.00
16 Relcoate Fire hydrant at Sta. 11 +80 2,617.43
17 4" Recycled conflict with storm mh 1,628.00
18 Pacific Bell ductbank conflict at SD SYS3 2,453.54
19 Additional deck rebar per RFI 33-35 10,329.03
20 Provide temp. signal power at Sierra 1,602.94
21 Additional PG&E hanqer installation 11,145.84
22 Adiust exist. inlet at Sta. 8+90 1,937.00
23 Install yard inlet/pipe at City Hall 15,536.00
24 Install City traffic boxes at bridge 754.00
25 Additional PacBell utility hanqer material 11,245.84
26 Additional PG&E hanger material cost 11,245.84
27 Locate Pac Bell conduits at StormCep 2,451.76 Requires approval
28 Asphalt crack sealing 8,516.97
29 Additional pavement fabric 14,842.00
30 Adjust ovehead MAS sign 1,343.91
31 Remobilize drill riq/set piles for south 3,528.69
32 Bridae/decking surface repairs 31,753.95
33 Provide Utility Manlift for Hanqers 2,769.00
34 Zone 7 timber laaaing walls 13,362.55
35 Relcoate Abutment 1 blockouts (sw) 3,560.00
36 Various structural/column modifications 17,851.15
37 Additional traffic signal/conduit modifications 11,646.11
38 Premium OT labor for PG&E delays 15,529.22
39 Additional p.c.c.,pavement and Zone 7 repairs 16,773.16
Final CCO Summary 10-5-04
1
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'--'
EXHIBIT B
CCO Item Description CCO Final Paymen Comments
40 NorthDublin Blvd. retaining wall/driveway 23,870.49
41 R&R exist. Enterprise driveway 14,952.87
42 Install SonoTubes for path retaininQ wall 8,651.39
43 Burge Property landscaping/wall 30,000.00 Requires approval
44 Zone 7/pathway RSP and slope 59,704.51 Requires approval
45 Zone 7 asphalt swale and inlet adjust 4,610.85 Requires approval
46 Sidewalk repairs for PGE pole removals 5,827.19 Requires approval
47 Relocate ex. 6" backflow preventor Athens 15,335.05
48 Median repair adjacent Big-O Tires/waterproof 8,411.26 Requires approval
49a Stormceptor 37,000.00 Requires approval
49b Stormceptor potholing 2,382.50 Requires approval
50 Additonal p.C.c., rebar,driveway improvements 9,384.11
51 Repair exist. DSRSD valve at Clark/Dublin 2,286.03
52 Additional loop array and SIC conductors 6,955.24 Requires approval
53 Modify ex. Highway directional sign ADA 2,155.89
54 Conform grinding for pavement overlav 11,713.82
55 Misc. improvements at Enterprise/sloDe 14,057.58
56 Storm System No.2 modifications (a) 13,000.00 Requires approval
57a Abandon exist. Water service at DSRSD 1,410.58 Requires approval
57b Zone 7 A.C. pavement repair (south of bridge) 10,934.31 Requires approval
57c Zone 7 pathway asphalt overrun 4,526.00 Requires approval
57d Zone 7 pedestrian fencing 1,787.50 Requires approval
58 Landscaping repairs and replacements 12,546.43 Requires approval
59a Relocate pedestrian pusbutton (Clark) 2,215.00 Requires approval
59b ADA handrailing northside 7,788.00 Requires approval
59c Regrade he ramp for ADA compliance 795.00 Requires approval
59d Regrade sidewalk at Sta. 8+60 257.00 Requires approval
5ge Install bollards at detector/check valves 2,400.00 Requires approval
59f 8" transite storm sewer repair at DSRSD 8,864.24 Requires approval
59g Terminate 2" water service at City Hall 4,990.36 Requires approval
59h Additional Project Survey Staking 7,255.00 Requires approval
591 Miscellaneous additional p.c.c. items 2,895.27 Requires approval
59j Additional resetting of interlocking pavers 840.00 Requires approval
CHANGE ORDERS APPROVED TO DATE $
CHANGE ORDERS REQUIRING APPROVAL (In Bold) $
TOTAL $
488,213.86
269,720.27
757,934.13
Final CCO Summary 1 0-5~04
2
13~\-~
CLAIM PAYMENT SUMMARY
1 Bid Item No. 92-Chain Link Fence $ 1,350.00
2 CCO# 57d - Zone 7 pedestrian fence 89.38
3 Extra Work Bill #1: 2" irrigation conduit 3,200.00
4 Extra Work Bill #3: Abandon water service at 1,410.58
DSRSD
5 Extra Work Bill #6: Remove concrete waste on 2,235.00
Dublin
6 Extra Work Bill #7: Grade and pave NFL driveway 3,193.68
7 Unsubmitted Extra Work Bill #1: Install 6 1,750.00
additional trees at City Hall
8 Unsubmitted Extra Work Bill #4: Remove & 656.37
Replace sidewalk at Civic Center
9 Bid Item # 34 Adjustment - Adjust manholes to 3,523.54
grade
10 Claim #3: Gas main conflict 6,055.19
11 Claim #5: Gas conflict at Athen's 1,390.95
12 Claim #7: Re-adiust water meters 7,000.00
13 Claim #9: Fire hydrant utility conflict 2,605.30
TOTAL $ 34,459.99
REFERENCE: Granite Construction's June 22, 2004 letter concerning exceptions and
claims to City of Dublin's Proposed Final Estimate
EXHIBIT C