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Home My WebLink About4.05 GIS Data Sharing•—• CITY CLERK File # ElGad-1501 AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 16, 2004 SUBJECT: Approval of a Cooperating Technical Partners (CTP) Partnership Agreement Between the City of Dublin and the Federal Emergency Management Agency (FEMA) for Geographic Information Systems (GIS) Data Sharing Report Prepared by: Melissa Morton, Public Works Director ATTACHMENTS: Resolution approving agreement with FEMA, together with Exhibit "A", Agreement RECOMMENDATION: Adopt resolution approving a Cooperating Technical Partners (CTP) 4 A k Partnership Agreement between the City of Dublin and the Federal Emergency Management Agency (FEMA) for Geographical Information Systems (GIS) Data Sharing FINANCIAL STATEMENT: The City will need to coordinate the exchange of data and provide quality assurance/quality control for the new maps. It is estimated that less than 20 hours of Staff time will be required to provide the data and quality assurance/quality control support. DESCRIPTION: Within the next two years, FEMA plans to convert all existing Flood Insurance Rate Maps (FIRM) Community Panels within Alameda County to digital format (DFIRM), in an effort to make the maps available to the public on FEMA's website. The new maps will be prepared by Nolte Associates, Inc., using GIS software. All previously adopted Letters of Map Revision (LOMR) will be incorporated into the DFIRM maps. This procedure involves merging Vector -Based data (streets, property lines, and contours) with Raster - Based data (aerial photographs), and then superimposing the existing flood boundary data. Necessary adjustments will be made to assure that no new properties are added to the flood boundary, and that no properties are taken out. The City has been developing its GIS database and system capabilities over the past several years, and a substantial portion of flood -related data is currently available. A small amount of Staff time (estimated at less than 20 hours) will be required to prepare, coordinate and transmit the information to FEMA in suitable format, and provide quality assurance/quality control support. The Agreement outlines the terms and conditions for creating and maintaining accurate, up-to-date flood hazard data for the City of Dublin. COPIES TO: l6b, ). G:\DEVELOP\FEMA\agenda statement - CTP Agreement FEMA.doc ITEM NO. E1' l FEMA expects to collect all relevant data from the City of Dublin and other cities in Alameda County for incorporation into the DFIRM maps within the next seven months. To that end, FEMA is requesting that the City execute the Agreement, which. addresses GIS data sharing between FEMA and the City of Dublin, providing Vector-Based and Raster-Based GIS data to be used for the new base information, and providing quality assurance/quality control for the new flood boundaries once draft copies of the new maps are released to the City for review. By entering into this Agreement, the City will have an opportunity to provide input and review the mapping data, and ensure that all flood-related data is incorporated correctly into the FEMA maps. Upon completion of the conversion of the data by FEMA, the updated and accurate flood maps and data will be readily accessible to City Staff, the general public, engineers, developers and others that use the flood related data. Staff recommends that the City Council adopt the resolution approving a Cooperating Technical Partners (CTP) Partnership Agreement between the City of Dublin and the Federal Emergency Management Agency (FEMA) for Geographical Information Systems (GIS) Data Sharing. QrJb a- l&b~ RESOLUTION NO. ·04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING A COOPERATING TECHNICAL PARTNERS (CTP) PARTNERSHIP AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR GEOGRAPHICAL INFORMATION SYSTEMS (GIS) DATA SHARING WHEREAS, the City of Dublin desires to participate in the sharing of GIS data with FEMA: and WHEREAS, the Cooperating Technical Partners (CTP) Partnership Agreement provides a mechanism to share the City's existing GIS data to assist FEMA in digitizing existing Flood Insurance Rate Maps (DFIRM) in order to make the maps publicly available on the FEMA website; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement, hereto attached as Exhibit "A", with the Federal Emergency Management Agency (FEMA) for the purpose of GIS data sharing. BE IT FURTHER RESOLVED that the Mayor of the City of Dublin is hereby authorized to execute the Agreement. PASSED, APPROVED AND ADOPTED this 16th day of November, 2004. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk G:IDEVELOPIFEMAlreso-CTP Aggreement FEMA JI-l£ø-D'i .~muT "f..S" ~tQ~ COOPERATING TECHNICAL PARTNERS PARTNERSHIP AGREEMENT AGREEMENT is made on , by these parties: the City of Dublin, California, and the Federal Emergency Management Agency (FEMA). BECAUSE the National Flood Insurance Program (NFIP) established by the National Flood Insurance Act of 1968 has several purposes, the most significant being · To better indemnify individuals from losses through the availability of flood msurance; · To reduce future flood damages through community floodplain management regulations; and · To reduce costs for disaster assistance and flood control; BECAUSE a critical component of the NFIP is the identification and mapping of the nation's floodplains to create a broad-based awareness of flood hazards and to provide the data necessary for community floodplain management programs and to actuarially rate flood insurance; BECAUSE FEMA administers the NFIP and is authorized by §1360 of the National Flood Insurance Act of 1968, as amended (42 U.S.c. 4101), to establish and update flood-risk zone data in floodplain areas; BECAUSE, in the identification of floodprone areas, FEMA is authorized to consult with, receive information from, and enter into agreements or other arrangements with the head of any State, regional, or local agency; BECAUSE FEMA encourages strong Federal, State, regional, and local partnerships for the purposes of reducing flood losses and disaster assistance; FEMA and its State, regional, and local partners have determined that it is advantageous to encourage and formalize greater cooperation in the flood hazard identification and mapping processes; and many communities and the agencies that serve them have developed considerable technical capabilities and resources that provide the opportunity to improve and expand the collection, development, and evaluation of flood hazard data; and BECAUSE Dublin participates in the NFIP (or shares flood protection and/or floodplain management responsibilities with communities that participate in the NFIP), Dublin has been deemed by FEMA to be in good standing in the NFIP; and BECAUSE Dublin has expressed a desire to perform certain functions in the flood hazard identification process and has provided evidence that it has sufficient technical capability and will dedicate the resources necessary to perform those functions. 1 EXHI IT A. ............... to -the t(e$OIu:t/071 ~Þb Lf NOW THEREFORE, it is mutually agreed that the parties enter into this Agreement to work together to create and maintain accurate, up-to-date flood hazard data subject to the terms and conditions recited below. 1. CONSULTATIONS The parties shall collaborate on flood hazard identification activities and shall consult with each other to fully integrate each other's contributions into flood hazard identification efforts. Questions regarding the execution of this Agreement will be resolved by an implementation committee consisting of a FEMA representative and a community representative. If the implementation committee is unable to resolve technical issues, the issues may be resolved through alternative dispute resolution procedures. 2. EVALUATION AND REPORTING The parties shall, on an annual basis, review the partnership created by this Agreement to determine and document the activities undertaken to maintain accurate flood hazard data and to revise the Agreement as necessary. 3. RESOURCE COMMITMENT The parties agree to commit the appropriate and available human, technical, and financial resources sufficient to coordinate effectively with all entities impacted by flood hazard identification efforts to implement this Agreement 4. STANDARDS Unless otherwise agreed to by the parties, all flood hazard identification activities will be accomplished in accordance with the standards documented in Guidelines and Specifications for Flood Hazard Mapping Partners, dated April 2003, and all subsequent reVlSlons. 5. SPECIFIC INITIATIVES OR PROJECTS When specific initiatives, projects, or activities are to be performed, they will be forwarded through and negotiated by Dublin's Public Works, Planning, Community Development, or Building Department and shall be attached as negotiated Mapping Activity Statement (MAS) items. For this Memorandum of Agreement to go into effect, no MAS items are required. 6. TERM The respective duties, responsibilities, and commitments of the parties in this Agreement shall begin on the date this Agreement is signed by the parties and may be periodically renewed, revised, or terminated at the option of any of the parties. The parties agree that a 60-day notice shall be given prior to the termination of this Agreement. 2 THEREFORE, each party has caused this Agreement to be executed by its duly authorized representatives on the date mentioned above. :~~~ Janet Lockhart, Mayor, City of Dublin Date Date Sally Ziolkowski, Director Federal Insurance & Mitigation Division C:\DEVELOP\FEMA\CTP Agreement 3