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HomeMy WebLinkAbout4.01 Draft CC 11-16-2004 Min · CLOSJ¡;P SESSION REGULAR MEETING - NOÝEMBER 16. 2004 A closed session was held at 6:30 p.m., regarding: 1. Conference with Legal Council- Existing Litigation ~ Government Code Section 54956(a) Name of Case: Kruse v. Dublin Unified School District, City of Dublin and RelatedCross~action; Alameda County Superior Court Action No. HG03093760 A regular meeting of the Dublin City Council was held on Tuesday, November 16,2004, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Lockhart. · ROIl. CALL PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. ABSENT: None. · · PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. · REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that the City Council, in closed session, approved a settlement agreement between the Dublin Unified School District and the City of Dublin. This agreement would settle the School District's cross~complaint against the City in the lawsuit, "Jane Kruse v. City of Dublin, Dublin Unified School District, and related cross action." By unanimous vote, the Council agreed to the substance of the agreement as follows: · CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 513 4.1 · The City will indemnify and defend the School District from all claims that the . plaintiff Jane Kruse is making in that lawsuit. Mrs. Kruse's lawsuit concerns her trip~and.fall accident at the Dublin Senior Center. · The City will pay the reasonable attorneys' fees of the School District's counsel, from May 1,2003, onward. * This money will be paid on the City's behalf by the City's self· insurance authority, the ABAG Plan Corp. The approximate amount of the fees the School District is claiming is $31,542.21. * · The amounts being claimed as attorney's fees will be examined by ABAG on the City's behalf. If ABAG believes any of the charges are unreasonable, it will negotiate with the School District about this issue. · If the parties cannot agree about the reasonableness of any fee, charged by the School District's attorneys, they will submit the issue to binding arbitration. . PRESENTATION ON THE CITY'S WEB-H.OSTED CUSTOMER RESPONSE MANAGEMENT (CRM) SYS:r.&M 7:03 p.m. 3.1 (150~10) . Deputy City Clerk Fawn Holman presented the Staff Report and made a brief PowerPoint presentation demonstrating the recently launched web· hosted Customer Response Management System. This system would allow citizens to ask questions or make requests through the City's website 24 hours a day, 7 days a week. . CONSENT CALENDAR 7:17 p.m. Items 4.1 through 4.10 Mayor Lockhart pulled item 4.2, SChool Resource Office MOD, for discussion. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16,2004 PAGE 514 e On motion of Cm. Sbranti, seconded by Vm. Zika and by unanimous vote, the Council . took the following actions: Approved (4.1) Minutes of Regular Meeting of November 2, 2004; Authorized (4.3 600~30) City Manager to execute agreement with Public Resources Management (RPM) Group to provide a Cost Allocation and Comprehensive Fee Study; Adopted (4.4 600-30) RESOLUTION NO. 216 ~ 04 APPROVING FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH R3 CONSULTING GROUP FOR SOLID WASTE PROCUREMENT SERVICES Adopted (4.5 600-50) RESOLUTION NO. 217 ~ 04 APPROVING A COOPERATING TECHNICAL PARTNERS (CTP) PARTNERSHIP AGREEMENT BETWEEN THE CITY or DUBLIN AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR GEOGRAPHICAL INFORMATION SYSTEMS (GIS) DATA SHARING . Approved (4.6 600-35) Contract Change Order No. 14 and accepted improvements under Contract No. 03-11, and released retention after 35 days if there are no subcontractor claims; Approved (4.7 600-30) City Manager's Employment Agreement as recommended by Agency Negotiating Team; Received (4.8 330-50) Financial Reports for the Month of October 2004; Authorized (4.9 50-20) Staff to distribute Request for Proposals to qualified dealers for the purchase of replacement of two fire prevention vehicles; Approved (4.10 300-40) the Warrant Register in the amount of $1,109,348.13. Mayor Lockhart pulled Item 4.2 (600-40), School Resource Officer Memorandum of understanding, a.nd asked about the City's share of the cost. Police Chief Gal}' Thuman advised that the Clfy's share would be approximately $60,000 - $65,000, which would include the remaining salal}'a.nd employee benefits. CITY COUNCIL MINIJTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 515 . City M1lJwger Richard Ambrose advised that the City would a.Jso pa.y the cost of the Police vehicle. · Cm. Sbranti asked about grant monies. ÛJptain Thuman advised that the grant had run and the full cost would be borne by both entities. Cm. Oravetz commented that two SROs might soon be needed with the upcoming opening of new schools in eastern Dublin. The Counc1l and Staff discussed the future need of an additional School Resource Officer and agreed that it needed to be reviewed during upcoming Budget discussions. On motion of i'v1ayor Lockharl, seconded by Cm. Oravetz and by unanimous vote the Council adopted RESOLlrrION NO. 218 - 04 APPROVING A MEMORANDUM or UNDER..<:>TANDING BETWEEN THE CIIT OF DUBLIN AND DUBLIN UNIFIED SCHOOL DISTRICT FOR SCHOOL RESOURCE OFfICER . · PUBLIC HEARING SITE DEVELOPMENT REVIEW (SDR) FOR THE EAST COUNTY HALL OF JUSTICE (ALAMEDA COUNTY COURTHOUSE) FA 02-030 7:21 p.m. G.l (410-30/600·40) Mayor Lockhart opened the public hearing. Associate planner Kristi Bascom presented the Staff Report and advised that, in July 2003, Alameda County submitted. a proposal to the City of Dublin for Site Development Review of a proposed courthouse facility on County~owned land north of Gleason Drive. The East County Hall of Justice (County Courthouse) is proposed as a 208,408 square foot building comprised of courtrooms, offices, and associated facilities. The project area is 21.77 acres and is located on the north side of Gleason Drive between Madigan Drive and Arnold Drive. Staff recommended that the Council adopt a Resolution certifying thaI the City Council reviewed and considered. the Final Environmental Impact Report/Environmental Impact Statement for the Alameda County Juvenile Justice Facility CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 516 · and East County Hall of Justice dated April 2003, and adopt a Resolution approving PA e 02~030, Site Development Review application to construct a 208,408 square foot building comprised on courtrooms, offices, and associated facilities on 21.77 acres located on the north side of Gleason Drive between Madigan and Arnold Drives, and approving the associated agreement between the City of Dublin and the County of Alameda regarding the enforcement of Conditions of Approval for the East County Hall of Justice. The approval would not be effective until the Alameda County Board of Supervisors ratified the agreement. Cm. Oravetz expressed concern about the potential for overflow parking to occur in surrounding neighborhoods. Ms. Bascom advised that overflow parking would be provided on-site; although, it would be possible that overflow parking would happen on public streets, local businesses or neighborhoods. City Manager Ambrose suggested that the question be posed to County representatives during their presentation. Vm. Zika asked if police protection would be provided by the County. Ms. Bascom advised that the County would provide police service inside the building, but e not outside. Vm. Zika asked if the City would be reimbursed for providing police services outside the building. City Manager Ambrose advised that providing police services was part of the cost of having a public agency within City limits. Police services were currently provided to several public agencies, such as schools, Dublin San Ramon Services District, and BART, without reimbursement. Vm. Zika expressed concern about bus shelter locations being placed so far from the building and asked if the buses could placed closer to the building. The current location would not encourage ridership. Ms. Bascom advised that the Livermore-Amador Valley Transportation Authority (LA vrA) did not want to pick up on-site. The shelter locations were chosen because of traffic logistics. CITY COUNCIL MINlJTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 517 . Cm. McCormick asked if there were any protected trees on the building site. . Ms. Bascom advised no. Michael Roush, City of Pleasanton City Attorney, urged the Council to approve the application as it would be beneficial to regional attorneys to have a permanent facility in the area. Judge Barbara Miller, Alameda County Superior Court, urged the council's support of the project and outlined the proposed facility's amenities. The courthouse was needed because the bulk of growth in the County was in this area. Jud Scott urged the Council's support and advised that it would be a tangible benefit to the citizens of the Valley. Director Aki Nakao, Alameda County General Services Agency, advised that this was a premier project, and the County had worked diligently to address the Council's previously expressed concerns. Cm. Oravetz asked about overflow parking. Mr. Nakao advised that vacant space to the east could be converted to accommodate overflow parking. Overflow parking was also available on the Santa Rita site. . The Council and County representatives briefly discussed the average number of daily visitors, as well as parking and security. Mayor Lockhart closed the public hearing. Cm. Sbranti commended the County on its responsiveness to the City's concerns related to the project. Mayor Lockhart agreed that it was a good example of partnering,and congratulated Staff on its responsiveness, as well. Cm. McCormick expressed hope that the County's budget would include public art. On motion of Cm. McCormick, seconded by Vm. Zika and by unanimous vote, the Council adopted CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 518 . RESOLUTION NO. 219 - 04 e CERTIFYING THAT THE CITY COUNCIL REVIEWED AND CONSIDERED THE FINAL ENVIRONMENTAL IMPACT REPORT/ENVIRONMENTAL IMPACT STATEMENT (EIRlEIS) FOR THE JUVENILE JUSTICE FACILITY AND EAST COUNTY HALL OF JUSTICE DATED APRIL 2003, PA 02-030 And RESOLUTION NO. 220 - 04 APPROVING PA 02~030, A SITE DEVELOPMENT REVIEW (SDR) APPLICATION TO CONSTRUCT A 208,408 SQUARE FOOT BUILDING COMPRISED OF COURTROOMS, OFFICES, AND ASSOCIATED FACILITIE..<; ON 21.77 ACRES LOCATED ON THE NORTH SIDE OF GLEASON DRIVE BETWEEN MADIGAN AND ARNOLD DRIVES, AND APPROVING THE ASSOCIATED AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA REGARDING THE ENFORCEMENT OF CONDITIONS OF APPROVAL FOR THE EAST COUNTY HALL OF JUSTICE . PUBLIC HEARING AMENDMENT OF THE DULBIN MUNICIPAL CODE e SECTIONS 5.100.110 AND 5.100.120 TO PROHIBIT PAINT GUNS IN CITY PARKS 7:58 p.m. 6.2 (920~20) Mayor Lockhart opened the public hearing. Parks & Community Services Director Diane Lowart presented the Staff Report and advised that this was the first reading of an Ordinance that would prohibit paint guns in City parks. Staff has observed an increase in the use of paint guns in City parks, particularly in the Martin Canyon Creek Open Space. In order to prohibit the use of paint guns in City parks, it is necessary to amend the Dublin Municipal Code, sections 5.100.110 and 5.100.120. Mayor Lockhart asked if signs would be posted. M.s. Lowart advised that park rule signs would be revised, especially in areas of concern. Vm. Zika asked about penalties. CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 519 . Ms. Lowart advised that fines were addressed under Dublin Municipal Code Section 5.100.160. e No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Zika, seconded by Cm. Sbranti and by unanimous vote, the Council waived the first reading and INTRODUCED the Ordinance. . REVISION TO EASTERN DUBUN TRAFFIC IMPACT FEE (EDTlF) ADMINISTRATIVE GUIDEliNES, REGARDING THE EXTENSION OF CREDIT AND REIMBURSEMENT TERMS 8:02 p.m. 7.1 (390-20) Acting City Engineer Mark Lander presented the Staff Report and advised that under the current Administrative Guidelines for the Eastern Dublin Traffic Impact Fee, credits remain in effect for 10 years from the date of the credit agreement, after which time the credits revert to a right of reimbursement for an additional 10 years. The proposed revision to the Guidelines will provide for an extension of the credit and reimbursement terms, as well as greater f1éxibility in the use of the credits. e The Council and Staff engaged in a question and answer session, and discussed the current procedures, as well as the intricacies of the proposed changes to the Administrative Guidelines of the EDTIF. Various scenarios were discussed. On motion of Cm. Oravetz, seconded by Cm. Sbranti and by unanimous vote, the Council adopted RESOLUTION NO. 22 1 "~ 04 REVISING ADMINISTRATIVE GUIDELINES RELATED TO EASTERN DUBLIN TRAFFIC IMPACT FEES .. CITY COl.JNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 520 . APPROVE CAPITAL IMPROVEMENT PROGRAM (CII') .PROJECT NO. 96852, DOUGHERTY ROAD IMPROVEMENTS - HOUSTON PLACE TO 1-580, WITH SCARLETT COURT ACCESS TO DUBLIN BOULEVARD LIMITED TO RIGHT TURN OUT ONLY AND lUGHT TURN FROM DUBIJN BOULEVARD TO SCARLETT COURT EUMINATED 8:15 p.m. 7.2 (600-35/330~40) Public Works Director Melissa Morton presented the Staff Report and advised that on July 6,2004, the City Council adopted the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for CIP No. 96582, Dougherty Road Improvements - Houston Place to 1·580. The City Council will consider adopting a resolution to clarify the access improvements to be included in the CIP. The project would widen the existing intersection of Dougherty Road and Dublin Boulevard to improve traffic operations by constructing additional through and turning lanes. For safety reasons, the Scarlett Court access to Dublin Boulevard would be limited to right turn out only, and right turn in from Dublin Boulevard to Scarlett Court would be eliminated. A letter had been received from Tejindar Singh, owner of property located at 6400 Dublin Boulevard, indicating his belief that the Mitigated Negative Declaration was flawed. The City Attorney had opined that the impacts addressed in his letter would be best addressed during an eminent domain action. e The Council and Staff engaged in a question and answer session, as weB as discussed the proposed street configurations and how the proposed configurations would affect current businesses. Vm. Zika suggested eliminating or abandoning Scarlett Court, if it was not going to be used in the future. City Attorney Elizabeth Silver advised that the Council had initiated a Specific Plan for that area, and Staff was working on that plan. The circulation issue, which could result in closure of a street, would be best addressed as part of the planning process. It was possible that, as part of the planning process, the Council might conclude that it would be appropriate to change the circulation. However, that would be done separate from this project. This project was the improvement of the intersection. Mayor Lockhart asked about the timing of the Specific Plan. Community Development Director Eddie Peabody advised that it could be as long as a year before the issue comes before the Council. CITY COUNCIL MIN UTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 521 . Mayor Lockhart expressed concern about the street running right next to Dougherty Road and vehicles coming out right next to the major intersection. . City Manager Ambrose advised that the Specific Plan would be done before the construction of this project would be completed. Mayor Lockhart asked if this would have to be the final design. Mr. Ambrose advised yes, for the purpose ofthis project. Staff has determined that Dougherty Road was not safe to do a right turn in to Scarlett Court, but was still safe to do a right turn out. If, for other planning purposes, the Council wanted to consider a different road configuration, it would be appropriate to do it through the planning process. Because the traffic impacts at Dublin Boulevard and Dougherty Road were growing every day as a result of Dougherty Valley development, this project needed to move ahead. Cm. Sbranti clarified that the July 6, 2004, Council approval was ambiguous because it could have said that the road was being shut off completely. Tonight's action wouJd stiI1 approve the CIP project with the right turn out, but eliminate the right turn in. The planning process was still moving forward in terms of the Specific plan for the area. At that time, the Council could decide that it did not want Scarlett Court at all. For now, however, in order for the Dougherty Road CIP to move forward, this action needed. to be taken. e Ms. Morton agreed with the clarification. On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Council adopted RESOLUTION NO. 2Z2 ~ 04 APPROVING CIP PROJECT NO. 96852, DOUGHERTY ROAD IMPROVEMENTS - HOUSTON PLACE TO 1-580, WITH SCARLE1ì' COURT ACCESS TO DUBLIN BOULEVARD LIMITED TO RlGHT TURN OlIT ONLY AND RlGHT TURN FROM DUBLIN BOULEVARD TO SCARLE1T COURT ELIMINATED . CITY CmJNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 522 . PRESENTATION OF POLICY RECOMMENDATIONS _FOR THE PROPOSED CONDOMINIUM CONVERSION ORDINANCE 8:32 p.m. 7.3 (430-20) Associate Planner Jeff Baker presented the Staff Report and advised that on September 7, 2004, the City Council adopted Resolution No. 181-04, initiating proceedings to adopt an Ordinance regulating the conversion of existing apartments in the City to condominiums. Staff has studied the various mechanisms for regulating condominium conversions and, based on this study, has developed a series of policy alternatives for the City Council to consider. Staff used a list of goals as a framework for developing policy alternatives, which will help to ensure the creation of policies that are consistent with the City of Dublin General Plan Housing Element: 1) Maintain a supply of affordable and market rate rental housing; 2) provide a reasonable balance of ownership and rental housing; 3) Establish criteria for the conversion of existing multi-family rental housing to condominiums; 4) Reduce the impact of conversion on residents in rental housing who may be required to relocate due to the conversion of apartments to condominiums; and 5) Ensure that converted housing achieves a high degree of appearance, quality and safety. Some tenants will be displaced, and Staff was recommending several provisions which the property owner will be provided to provide the displaced tenants. . Cm. Oravetz confirmed that the condo conversion issue would ultimately go through the public hearing process in order to allow the property owners and tenants to make comments. Mayor Lockhart advised that the proposed ordinance, when ready, would go through two public hearings. The Council discussed the public hearing process and agreed that it would be beneficial for Staff to meet with property owners for educational purposes prior to the public hearing process. Council and Staff discussed and clarified the individual recommendations and agreed to the following: Application of Condo Conversion Ordinance · Number of Units: 20+ · Release of Occupal'\cy: Received Occupancy · Public Report from DRE: No report issued CITY COUNCIL MINlJTES VOLlJME 23 REGULAR MEETING November 16, 2004 PAGE 523 . Limitations on Conversions · Housing Ratios: · Vacancy Rate: Relocation Assistance Plan · Moving Expenses: · Moving Expenses Eligibility: · Rent Stabilization Period: 30% Rental Units 5% · · Lease Extension Period: 3 Months Rent All Current Tenants Issuance of "Notice of Intent to Convert" 6 Months Following Public Report 1 Year for Seniors/Permanently Disabled/ lnclusionary Tenants & 1 Year for Families with Children in Grades K·12 Buildins:: Code Requirements · Effective Building Code: Inclusionarv Zonins:: HZ) · Application of IZ: Time of Construction · Percentage of Units: · Right of First Refusal: Unmapped or Mapped without Public Report from Department of Real Estate (DRE) 12.5% Include Inclusionary Pricing for Existing Inclusionary Tenants · Site Development Review (SDR) · Deferred Maintenance: Site Development Review . RECESS 9:11 p.m. Mayor Lockhart called for a brief break. The meeting reconvened at 9: 16 p.m. with all members of the City Council present. . CONSIDERATION OF BUSINESS INCENTIVE PROGRAM 9:16 p.m. 8.1 (470-50) Economic Development Director Chris Foss presented the Staff Report and advised that the proposed Business Incentive Program could provide, on a case-by~case basis, City CITY COlJNCrL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 524 · funding to reduce the up~front cost of development (traffic-related fees only) for e businesses looking to create new, beneficial development in downtown Dublin. The Council should determine: 1) the purpose that the Business Incentive Program should serve; Z) the area or sites that should be considered for a business incentive; 3) the criteria which should be used to determine whether a business/property should qualify for a business incentive; and 4) does a Downtown Traffic offset Fee program accomplish the goal of the City Councilor should Staff investigate a different type of incentive. Mayor Lockhart referred to the Downtown Traffic Offset Fee program, which would involve taking money out of the General Fund for businesses, and asked if it would be possible to something similar to what Dublin San Ramon Services District (DSRSD) did with their connection fee. For certain businesses, DSRSD extends the payment time, as opposed to giving them the offset. Mr. Foss deferred to the City Attorney for response. City Attorney Silver opined that it would be permissible as it would be a variation of the General Fund making the contribution Currently, fees are payable prior to issuance of a building permit, so the City has a 100% guarantee that the fees would be paid. If the payment were deferred to a time after issuance of the building permit, there is the risk that the fee would not be paid, in which case the General Fund would have to make the .. contribution. As long as the same findings were made to support a reduction in a fee, if .. the fee were deferred than it would be permissible. . The Council and City Attorney discussed the alternatives, including the option of pursuing delinquent payments in Court. Ms. Silver advised that the Council could condition the fee by mandating security equal to the amount of the fee. Mr. Foss advised that the program had not been defined for either a property owner or a lessee. A lessee did not have controlling interest in a piece of property, so it would be difficult to encumber a piece of property that they did not own. The Council discussed the issue and agreed that, although it would be an option for the property owner only, it was worth exploring. The Council discussed the fact that there were many projects currently in the works in previously hard~to~filllocations without the benefit of incentives; however, agreed that it would be important to have a policy in place in case a really great opportunity that CrTY COUNCIL MrNUTES VOLUME 23 REG1JLAR MEETING November 16, 2004 PAGE 525 e needed assistance came along. The potential for even more opportunities could present _ themselves with an incentive program. ., The Council and Staff discussed alternative programs, as well as hidden incentives such as Dublin having no gross receipts business license or utility users' tax. Business promotions on the City's website could be considered an incentive, as well. Various loan and payment plans were also discussed. Mayor Lockhart stated that the City had already invested substantial money in Village Parkway for sidewalks, etc., and suggested that a loan program should target that area. The Council discussed the suggestion and agreed to start with a commercial rehabilitation loan in the Village Parkway area, which would not include a traffic impact fee payment plan at this time. The Council directed Staff to return to a future Council meeting with policy parameters for the loan. Cm. Sbranti suggested an additional non ~cost incentive in the way of moving a business proposal in the central district to the top of the processing list. Part of the cost for anyone doing business is time. If the time could be cut in half, it would be a valuable incentive. The City's website should also be utilized to its fullest to promote the incentives offered to businesses locating in the central district. The Council discussed the suggestion and directed Staff to include Cm. Sbranti's suggestion, outlining its pros, cons and limitations, when the issue returned to the Council for further discussion and consideration. . e STATUS REPORT ON DOWNTOWN BUSINESS ASSOCIATION 9:55 p.m. 8.2 (470-50) Economic Development Director Chris Foss presented the Staff Report and advised that, in FY 2002~03, the Council established a High priority goal "to evaluate the need for specific business associations within Dublin." Input was solicited from business and property owners regarding the possible creation of a downtown business advocacy group. Due to the apparent lack of interest by the downtown business community in the establishment of a Downtown Business Association, Staff recommended that the City Council find Staff's efforts on Goal II-E~6 complete for FY 2004~05. CITY CO(INCIL MINIJTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 526 e . Cm. Sbranti asked if the Chamber of Commerce participated in the attempt to form a Downtown Business Association. Mr. Foss advised that the Chamber had participated in several meetings with the Downtown Revitalization Consultants. Although several businesses expressed interest, no one was willing to volunteer their time. Local business owners had been advised that Staff would be happy to assist if interest arose in the future. Cm. Sbranti stated that it was still a worthwhile goal and should be kept in the periphery in case interest arose in the future. Mayor Lockhart stated the City had let the business community know that the City was interested in helping them. The Council received the report and considered Goal II-E~6 complete for FY 2004~05. . STATIJS REPORT ON SMALL BUSINESS RETENTION PLAN 10:02 p.m. 8.3 (470-50) . Economic Development Director Chris Foss presented the Staff Report and findings of the report on the Small Business Retention Plan, advising that one of the FY 2004-05 goals for the City's Economic Development effort included the assignment to "develop a plan to attract and retain independently owned businesses in new projects, as well as the downtown area of Dublin and investigate opportunity zones." Cm. McCormick stated that it was fine to put all of the suggested information on the City's website; however, suggested a City~hosted workshop with representatives from the state and federal programs. Cm. Sbranti agreed that a workshop should be marketed on the City's website, as well as a mailing to the targeted businesses. City Staff should participate in the workshop, as well. Mayor Lockhart suggested taking advantage of the Chamber's Business Faire and have a City table where information and City Staff would be available. Mr. Foss agreed and advised that state and federal representatives, as well as City Staff, could be invited to attend. CITY COUNCIL MINUTES VOLUME 23 REGlJLAR MEETING November 16, 2004 PAGE 527 . The Council and Staff further discussed the City's participation in the Chamber's Business Faire and directed Staff to work with the Chamber to participate, as well as participate in e other marketing devices, such as the City's website. The website should be interactive, where question and answer sessions could occur. Economic Development outreach efforts with existing businesses was also very important. Cm. McCormick asked Staff to return with a status report after the webpage was up and running. The Council received the report and considered to be Goal II-E-7 complete for FY 2004- 05. . FISCAL YEAR 2004-2005 GOALS & OBJECTIVES REPORT & CIP SCHEDULE " 10:15 p.m. 8.4 (100-80) City Manager Richard Ambrose presented the Staff Report and advised that Staff had prepared a report apprising the Council of the status of the FY 2004~05 Goals & Objectives as of October 31, 2004, as well as a schedule for the City's CIP Program indicating estimated project start and completion dates. The Council and Staff engaged in a brief question and answer session to clarify the status . of several goals. . The Council accepted the status report. .. DESIGNATION BY CITY COUNCIL FOR AN AD HOC AUDIT REVIEW COMMITI'EE 10:22 p.m. 8.5 (110-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that independent auditors from Caporicci and Larson will soon complete the Comprehensive Annual Financial Report (CAFR) for the year ending June 30, 2004. The City Council is being asked to establish an Ad Hoc Committee comprised of two Councilmembers to review the report with the Auditors. Mayor Lockhart and Vice Mayor Zika served on last year's Ad Hoc Committee. CITY COUNCIL MINUrES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 528 . On motion of Lockhart, seconded by Vm. Zika and by unanimous vote, the Council . appointed Councilmembers McCormick and Oravetz to serve on the Ad Hoc Audit Review Committee to review the FY 2003~04 Annual Audit. . OTHER BUSINESS 10:24 p.m. Parks & Community Services Director Diane Lowart updated the Council on the following upcoming events: · November 18,2004,5:30 p.m. - Maquette viewing for Transit Center Artwork in the City Center Regional Meeting Room; · December 2, 2004, 7:00 p.m. ~ Annual Holiday Tree Lighting Ceremony in the Civic Center Courtyard; · December 11, 2004 - Breakfast with Santa at the Senior Center; · December 12,2004 - 2nd Winter Concert at Old St. Raymond's Church. e Cm. Oravetz advised that he would attend the League of California Cities East Bay Division meeting on November 18,2004. Vm. Zika advised that he had attended the Chamber's Real Estate Tour and Luncheon on November 10th, and had also attended a Livermore Airport Master plan Committee meeting. Mayor Lockhart commended Staff for an excellent Alameda County Mayors' Conference on November 10th, which Dublin hosted at the Dublin Ranch Golf Course Clubhouse. Mayor Lockhart commended Staff for the success of the ongoing Leadership Academy. . Mayor Lockhart advised that an Adjourned Regular City Council meeting would be held Monday, December 6, 2004, to discuss the Solid Waste RFP proposals, as well as certify the November 2004 election results. A dessert reception for outgoing Councilmember Tim Sbranti would be held at 6:00 p.m. in the Regional Meeting Room. . CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 529 ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:30 p.m. to an Adjourned Regular Council Meeting to be held Monday, December 6, 2004 at 7:00 p.m. in the Council Chamber located at 100 Civic Plaza, Dublin, California. Meeting minutes taken and prepared by Fawn Holman, Deputy City Clerk. Mayor ATTEST: City Clerk ~ CITY COUNCIL MINUTES VOLUME 23 REGULAR MEETING November 16, 2004 PAGE 530 e e e