HomeMy WebLinkAbout4.03 SidewlkSftyRepir05-01
CITY CLERK
File # D~[Q][Q]-[3][5]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 18, 2005
SUBJECT:
Authorization to Solicit Bids - Contract No. 05-0 I, 2004-2005
Annual Sidewalk Safety Repair Program
Report Prepared by: Melissa Morton, Public Works Director
ATTACHMENTS:
I)
2)
Policy Resolution for FY 2004-2005
Specifications will be available at the meeting
RECOMMENDATION: 1)
~V2)
Adopt Policy Resolution establishing the City-paid sidewalk
safety repair policy for Fiscal Year 2004-2005
Authorize Stafl'to advertise for bids for Contract No. 05-01,
2004·2005 Annual Sidewalk Safety Repair Program
FINANCIAL STATEMENT:
Sidewalk Safety ReDair Program:
Design, Inspection & Miscellaneous
Improvements (Remove & Replace)
FY 2004-2005
Budget
$ 15,520
$ 40,000
TOTAL:
$ 15.137
$ 70 657
Rubberized Sidewalk Pilot Projeet*
The Sidewalk Safety Repair Program is budgeted in the General
Fund (001).
* Rubberized Sidewalk a 2nd year pilot project is funded through
Recycled Product Preference funds fÌom Alameda County Waste
Management Authority (ACWMA) and is for the purpose of
replacing concrete sidewalks in areas where tree roots cause chronic
buckling and damage. In addition, this is a cost effective way for the
City to test the durability and longevity of the product for potential
widespread use. This 2nd year pilot project is included with the
ArulUa! Sidewalk Safety Repair Program.
_w___.__~________________w_________________~w____w.___---------
COPIES TO:
lor:?
CHMAINT PROIECTSISIDEW ALK\2004-2005\AS "utho,;"o,DOC
ITEM NO.
4-.3
DESCRIPTION: The Annual Sidewalk Safety Repair Program (Remove and Replace)
repairs sidewalk offsets of 3/4-inch or more that may pose a tripping hazard. The Remove and Replace
process is used in locations where the offset is more significant or where tree roots are causing the offset.
This procedure requires removal of the existing sidewalk, and in the case of root problems, removal ofthe
tree roots, and then replacement of the concrete sidewalk.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by-
year basis sincc 1983. At the budget hearing for Fiscal Year 2004-2005, the City Council extended the
City-paid repair program for an additional year.
The Rubberized Sidewalk a 2nd year pilot project, which uses modular rubber paver tiles made with
recycled California tire rubber, are easily installed and are instantly ready for pedestrian traffic. In
addition, rubber sidewalks allow for long term, low-eost maintenance since root growth ean be trimmed
every several years without damage to either tree or sidewalk. In addition, this is a cost effective way for
the City to test the durability and longevity of the product for potential widespread use, and allows staff to
utilize and test a Green Building measure at no risk to the City. This 2nd year pilot project will be tested
once aging at various locations along Villagc Parkway between Amador Valley Boulevard and Kimball
Avenue.
Staff recommends that the City Council adopt the resolution establishing the City-paid sidewalk safety
repair policy for Fiscal Year 2004-2005 and authorize Staff to advertise for bids for the 2004-2005 Annual
Sidewalk Safety Repair Program.
Page 2 Db~
(~b fÀ
RESOLUTION NO. - 05
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes
become damaged due to natural and man-made causes; and
WHEREAS, those damaged improvements occasionally become tripping hazards to pedestrian
traffic; and
WHEREAS, it is in the best interest of safety to have these hazards climinated;
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin establishes
a policy, attached hcreto as Exhibit A, of the City of Dublin for Fiscal Year 2004-2005 entitled "Annual
Sidewalk Safety Repair Program".
PASSED, APPROVED AND ADOPTED this 18th day of January, 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
G..IMAINT PROJECTSISIDIiW AI.KIl004-2005IRESO poli<}'.DOC
1- ¡'Zs'-oS ~.::.
~mL"'+
;?'Q éÀ-
EXHIBIT "A" OF RESOLUTION -05
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
Fiscal Year 2004-2005
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety ofthc general public rmder the following guidelines.
Tmprovements Tnc1uded:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent tripping
hazards as identified by the City Engineer, or her representative, these improvements shan be replaeed.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes, such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fionting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City
Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and
if not done in a specified reasonable time, the City Engineer shall cause the repair to be made and the cost
of the repair, together with reasonable administrative costs, shall become a lien against the property.
Time Limit of Policv:
This policy shall be in effect for Fiscal Year 2004-2005 and thereafter be reviewed for extension,
modification, or replacement.
Legal Responsibility:
The City of Dublin, in adopting this poliey, does so as an accommodation to property owners who find it
difficult to hire their own contractors to make these necessary sidewalk repairs. The City wil1 let one
contract for the 2004-2005 Fiscal Year and repair those defective sidewalks whieh have been brought to
the attention of the City by the property owners (or others) and that have an offset of over three quarters of
an inch (3/4") measured vertically. The existence of this program does not abrogate the responsibility of
the property owners to maintain their frontage improvements in a safe manner under Section 5610 of the
California Streets and Highways Code.
G:IMAINT PROJECTSISIDEWALK12004-2005Ipolicy FY 04-o5.doc