HomeMy WebLinkAbout7.1 EmerldGlenParkPhII
CITY CLERK
File # D~[Q]¡g-~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 1, 2005
SUBJECT:
Emerald Glen Park Phase III - Authorization to Bid
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
A TT ACHMENTS: Plans and Specifications wjl1 be available at the meeting.
RECOMMENDATION: ~~ Authorize Staff to Advertise Contract
FINANCIAL STATEMENT: Public Facility Impact Fee Fund
Emerald Glen Park, Phase III
Measure D Funds
Total
Amount Encumbered to Complete Backstop
Total Amount Available to Complete Construction
$3,800,506
+$11.004
$3,811,510
-$97.694
$3,713,816
Construction Estimate for Base Bid
Difference
$3,826,230
($112,414)
DESCRIPTION: The 2004-2009 Capital Improvement Program ineludes funding for
the third phase of development of EmeraJd Glen Park. In order to proceed with development of Phase III,
the City retained the services of Carducci Associates to work with the community on development of the
final design of the park improvements and to prepare the construction documents and bid specifications.
BACKGROUND:
The Emerald Glen Park Master Plan was approved by the City Council in 1998. The Master Plan lays the
groundwork for development of the 48.2 acre park by documenting the goals, priorities and design
parameters that will govern the development of each phase of the park.
Phase I of Emerald Glen Park encompassed approximately 26.1 acres of the park and ineluded the
following facilities: 2 - 60' ball fields and I - 90' baJl field; 2 regulation soccer fields; 2 lighted
basketball courts; 4 lighted tennis courts; skate park; play area; picnic areas; plaza and promenade;
restroom/concession building; parking and street frontage improvements. Phase I was completed in Fiscal
Year 2000-200 I.
Completed in Fiscal Year 2004-2005 Phase IT of Emerald Glen Park covered approximateJy 4.5 acres of
park and incorporated the following facilities: water feature and entry plaza; maintenance yard; temporary
parking and street frontage improvements
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COPIES TO: Carducci A"odato,
H/cc~formslagdastmt.doc
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ITEM NO.--L.J
PHASE III IMPROVEMENTS:
After a series of public workshops in Summer of 2004, the City Council adopted the Conceptual Plan for
Phase III on August 17, 2004. Phase III improvements include the following;
Group Picnic Area - Located on the westem edge of the park, this area will accommodate groups of up to
200 and features pienic tables, four large bar-b-ques, four utility sinks, two bocce ban courts, restrooms,
an arbor for shade and wind protection and landscape improvements.
Soccer Fields - The project includes two regulation size soccer fields with a sand channel drainage system
to improve water movement off the heavy clay soils. For added recreational benefits a cricket overlay has
been included and is centered between the two fields. A bio-filtration basin is located adjacent to the
soccer fields and will improve water quality from this phase as well as future Phase IV and V building
improvements.
Children's Play Area - This area win serve both the group picnic area and adjacent sports fieJds and will
feature contemporary play clements. The concrete slide along the hilJside is included as an additive bid
item.
Mini-Arboretum - Along the western edge of the park ri mixture of native trees will act as a natural
transition between the developed park and the creek corridor. A series of picnic tables wilt be placed
along th.e pedestrian pathway.
Parking and Street Frontage Improvements - In accordance with the Emerald Glen Parking Study
sufficient parking is planned to serve this phase of development. The street ITontage improvements
include sidewalk, street trees, ITontage landscaping and irrigation along Central Parkway from Tassajara
Crcek to Glynnis Rose Drivc. Street frontage improvements adjacent to the parking area will also filter
sediment and contaminants ITom water flowing off the pavement minimizing water quality impacts.
BUDGET:
In order to retain the project near the current budget, three items have been eliminated ITOm the project's
base bid elements and have been shifted to additive bid items. The additive bid items include:
1) Arbor at Bocce Ball Courts
2) Concrete Slide on Hill
3) Substitute Fescue Sod for Fescue Seed
Throughout the process Staff has worked extensively with Consultant to eliminate or reduce project
elements to achieve a project that is estimated to be within the project's available construction budget. At
this point, any further reductions in project scope will jeopardize the project's intended integrity and
quality. It is lUlcertain with the current economic climate how that will affect bids for this project.
SCHEDUL.E:
Authorization to Advertise for Bids
Bid Opening
Award Contract
Notice to Proceed
February 1, 2005
March 3, 2005
March 15,2005
April 4, 2005
RECOMMENDATION:
His recommended that the City Council authorize Staff to advertise Emerald Glen Phase III for bids.
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