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HomeMy WebLinkAbout4.12 PoolMaintenanceSvcs CITY CLERK File # n~[(l]..~¡m . AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 21, 2005 SUBJECT: Agreement with· East Bay Pool Service for Pool Maintenance Services Report Prepared by Rich Jochner, Recreation Supervisor ATTACHMENTS: I) Resolution approving Agreement with East Bay Pool Service RECOMMENDATION: /I L/ Adopt Resolution approving the Agreement øv . ¡\ {/'rv FINANCIAL STATEMENT: The cost ofsetVÎces through this con1ract is as follows: Monthly Rate: September - May Monthly Rate: June - August Annual Cost: $ 1,772.00 $ 4,329.00 $28,935.00 _DESCRIPTION: The City has con1racted with East Bay Pool Service (EBPS) since 1996 to provide pool maintenance services. The current agreement expires on June 30, 2005. The City's municipal code provides that janitorial services are exempt from competitive bid. EBPS has consistently provided excellent service at the Swim Center for the past nine years. Any problems that have arisen have been resolved promptly. The Contractor has also been flexible with scheduling maintenance to minimize interruptions to the operation of the facility. EBPS has not requested a rate increase since 1999 and is not requesting a rate increase for the upcoming fiscal year. Staff is therefore recommending a new three year agreement with EBPS through June 30, 2008. Attachment 1 is a Resolution approving the Agreement between the City of Dublin and East Bay Pool Services. Exhibit A to the resolution is the Consultant Services Agreement and Scope of Services and Fee Proposal. RECOMMENDATION: Staff recommends that the City Council adopt theResolution in Attachment I approving the Agreement with East Bay Pool Service. 4111Þ------------------------------------------------------------------------------~~~-------~~---~~-------------- COPIES TO: East Bay Pool Servioe 1001 G:\COUNCILlAgenda Statoments\2005\6-21 Pool Maintenance Agreement.doo ITEM NO. A....u \Db\5 RESOLUTION NO. - 05 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ****+0**** APPROVING AGREEMENT WITH EAST BAY POOL SERVICE FOR POOL MAINTENANCE SERVICES WHEREAS, the current agreement with East Bay Pool Service expires on June 30, 2005; and WHEREAS, Section 2.36.050(A 7) of the Dublin Municipal Code specifically exempts janitorial services from competitive bidding requirements; and WHEREAS, the services provided by East Bay Pool Service under the current contract have been satisfactory and at an acceptable rate; and WHEREAS, East Bay Pool Service is not requesting a rate increase; and WHEREAS, it is therefore proposed to enter into a new three-year agreement with East Bay Po01 Service. NOW, THEREFORE, BE IT RESOLVED that the City CounciJ of the City of Dublin approves the .agreement attached hereto as Exhibit "A". BE IT FUR TIlER RESOLVED that the Mayor is allthorized to execute the agreement. PASSED, APPROVED AND ADOPTED this 21st day of June, 2005. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ..:¡::T€:rn 4, It... LD - 2.1 - oS" ATTACHMENT 1 . ;;J..~\:S- CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND EAST BAY POOL SERVICE · THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and . ' East Bay Pool Service ("Consultant") as of July 1, 2005. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Services attached as Exhibit A at the time and place and in the manner specified therein. In the event of a confilct in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2008, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consuitant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which ConsuJtant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. · 1.3 Assianment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement. desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons, 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $28,935 annually, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a confiict between this Agreement and the Scope of Services, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein, The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all Invoices to City in the manner specified herein, Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. · Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 1 of 13 L · · · 3q/5 Consultant and City acknowledge and agree that cOmpensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. Notwithstanding the "not to exceed" compensation amount stated above, the City Manager of the City of Dublin ("City Manager") may authorize payment greater than the "not to exceed" amount to aliow Consultant to provide additional services, or, to compensate Consultant for services provided within the original Scope of Services in excess of the hours specified in Exhibit A.. in no event, however, shall the City Manager authorize payment of such additional payments in excess of 10% of the "not to exceed" amount. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: · The beginning and ending dates of the billing period; · At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; · The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; · The Consultant's signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either fora task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properiy executed change order or amendment. Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1,2005 Page 2 of 13 ŸDòI';;:) 2.4 HourlY Fees. Upon request by the City, and after receiving approval from the City, ·fees . for work performed by Consultant in addition to those regular services set forth in Exhibit A" shall be billed on an hourly. basis and shall not exceed $65.00 per labor-hour. 2.5 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed the unit costs listed below. Expenses not listed below are not chargeable to City. 2.5.1 liquid Chlorine: $1.70 per gallon 2.5.2 Muratlc Acid: $2.90 per gallon 2.5.3 Calcium Chloride: $27.00 per 50-pound bag 2.5.4 Sodium Bicarbonate: $27.00 per 50-pound bag 2.5.5 Diatomaceous Earth: $14.00 per 50-pound bag 2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any simiiar federal or state taxes. 2.7 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section B,the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.8 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt'of authorization from the Contract Administrator. . Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment iisted in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. in no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance poiicies required by this section throughout the term of this Agreement. The cost of such . Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 3 of 13 50"b\5" · insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required Insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Workers' ComDensatlon. Consultant shall, at Its soie cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MilLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-Insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, retum receipt requested, has been given to the City. Consultant shall notify City within 14 days of notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage or in limits. · 4.2 Commercial General and Automobile Llabllltv Insurance. 4.2.1 General reauirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLlON,DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. · 4.2.2 Minimum sCODe of coveraae. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and insurance Services Office form number Gl 0404 covering Broad Form Comprehensive General liability. Automobile coverage shall be at least as broad as Insurance Services Office Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 4 of 13 ~0ò15 Automobile Liability form CA 0001 (ed. 12/90) Code Band 9 ("any auto'). No endorsement shall be attached limiting the coverage. · 4.2.3 Additional reaulrements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. c, An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self"insurance maintained by the City shall be . called upon to contribute to a loss under the coverage. · d. Any failure of CONSUL TANTtocomply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Consultant shall notify City within 14 days of notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.3 All Policies Reauirements. 4.3.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.3.2 Verification of coveraaa. Prior to beginning any work under this Agreement, Consultant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. · Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 5 of 13 · · · - lObI,:;) 4.3.3 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages forsubcontractors shall be subject to all of the requirements stated herein. 4.3.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. 4.3.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the seif"insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or seif-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase In deductible or self"insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.3.6 Notice of Reduction in Coveraae. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: . Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; . Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or · Terminate this Agreement. Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 6 of 13 '8 DbIS" Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall Indemnify, defend with counsel selected by the City, and hold harmless the City and Its officials, officers, . employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or voiunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to Indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or Its employees, agents, or subcontractors, as well as for the . payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. 6.1 6.2 STATUS OF CONSULTANT. Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only Insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not quaiify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PEES) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant No Aaent. Except as City may specify in writing, Consultant shall have no authority, express or Implied, to act on behalf of City in any capacity whatsoever as an . July 1, 2005 Page 7 of 13 Consulting Services Agreement between City of Dublin and East Bay Pool Service e e . . q6D /5 agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governinq Law. The laws of the State of California shall govem this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. . 7.3 Other Governmental ReQulations. To the extent that this Agreement may be funded by fiscal assistance from another govemmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees. agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consuitant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, appiicant for empioyment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1,2005 Page 8 of 13 / D '-'C/5" Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materiais provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this . Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 AssiQnment and SubcontractinQ. City and Consultant recognize and agree that this Agreement contempiates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survive I. All obligations arising prior to t~e termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. B.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be limited to, the following: B.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 9 of 13 e e . · 116b15' 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 13.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other fonn, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters oovered hereunder shall be the property of the City, Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the doouments and other materials, including bui not limited to those described above, prepared pursuant to this Agreement are prepared specifioally for the City and are not necessarily suitable for any future or other use. City and Consultant agree that. until final approval by City, all data, plans, specifications, reports and other documents are oonfidential and will not be released to third parties without prior written oonsent of both parties. · 9,2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled ohecks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum Of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. · 9.1 9.3 Inspection and Audit of ReCDrds. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspeotion, audit, and/or copying at any time during regular business hours, upon oral or written request of the City, Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement, Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. Consuiting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 10 of 13 /Ç). ðb IS- 10.2 Venue. In the event that either party brings any action against the other under this . Agreement, the parties agree that trial of such action shali be vested exciusively in the state courts of Califomia in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severabilitv. If a court of competent jurisdiction finds or rules that an·y provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in fuli force and effect. The invalidity in whole or in part of any provision of this Agreement shali not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and AssiQns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recvcled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycied paper to the extent it is available at equal or less cost than virgin paper. . 10.7 Conflict of tnterest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "confiict of interest," as that term is defined in the Political Reform Act, codified at Califomia Govemment Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or empioyee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 at saq. Consultant hereby warrants that it is not now, nor has it been in the previous tweive (12) . months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months. Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code § 1 090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant wili be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office In the State of California. . Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1, 2005 Page 11 of 13 · · · /3~¡5" 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Rich Jochner ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any written notice to Consultant shall be sent to: James Vance. Owner East Bay Pool Service 1547 Palos Verdes Mall, #240 Walnut Creek, CA 94596 Any written notice to City shall be sent to: Rich Jochner, Recreation Supervisor City of Dublin 100 Civic Plaza Dublin, CA 94568 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 InteClratlon. This Agreement, including the Scope of Services attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. 10.13 Counterparts. This Agreement may be signed in any number of counterparts. CITY OF DUBLIN CONSULTANT Janet Lockhart, Mayor James Vance, Owner Consulting Services Agreement between City of Dublin and East Bay Pool Service July 1 , 2005 Page 12 of 13 Attest: Kay Keck, City Clerk Approved as to Form: Elizabeth Silver, City Attorney J,", Ö¿ 15 Consulting Services Agreernent between City of Dublin and East Bay Pool Service July 1, 2005 Page 13 of 13 · · · · · · !5)l5b'5" EXHIBIT A SCOPE OF SERVICES 1 DEFINITIONS. The following definitions shall apply: 1,1 Dallv. DAILY shall mean five (5) days per week from Memorial Day to Labor Day; three (3) days per week from Labor Day to Memorial Day. 1.2 Weekly, WEEKLY shall mean one day per week. Day(s) selected shall be determined by Consultant and approved by the City. . 1.3 Bi·Weeklv. BI-WEEKL Y shall mean once per two-week period. Day(s) selected shall be determined by Consultant and approved by the City. 1.4 Monthly. Monthly shall mean once per calendar month. Day(s) selected shall be determined by Consultant and approved by the City 1.5 As Needed or As ReQuired. AS NEEDED or AS REQUIRED shall mean any item or service area serviced to a safe and clean condition as determined by the City. DAILY SERVICES. 2.1 Test the water chemistry in both pools. 2.2 Test the water chemistry at chemical controller and calibrate units as needed. 2.3 Add and/or adjust chemicals as needed. 2.4 Check pool temperature and make adjustments to keep at 80 degrees 2.5 General upkeep of the filter and pit areas. Take trash from filter pit to the dumpsters. 2.6 Check flow meters and pressure gauges. 2.7 Skim the filter pit. 2,8 Empty/clean all skimmer baskets and both vacuum pump strainers. 2.9 Skim the wading pool. 2.10 Check both pools for algae and take necessary stops to remedy. 2 3 WEEKLY SERVICES. 3.1 Vacuum entire pool two times per week during the months of June, July and August, and one time per week the remainder of the year. Uncover and recover the pool as needed. 3.2 Test total alkalinity and calcium hardness. 3.3 Inventory pool chemicais (notify Supervisor of any needs). 3.4 Other preventative maintenance. 4 BI·WEEKL Y SERVICES. 4.1 Backwash filters (or more often as needed). 4.2 Inspect diving boards for cracks. 5 MONTHLY SERVICES, 5.1 Flush out pool gutters. 6 SERVICE FREQUENCY. 6.1 Memorial Day to Labor Day 6.2 Labor Day to Memorial Day 5 days per week 3 days per week $4,329.00 per month $1,772.00 per month Consulting Services Agreement between City of Dublin and East Bay Pool Service - Exhibit A July 1, 2005 Page 1 of 1