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Home My WebLink About4.09 Surplus Property Dispos CITY CLERK File # Dr3J[5Jrn·~[(] AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 20,2005 SUBJECT: Disposal of Unclaimed and Surplus Property Report Prepared by: Amy Cunningham, Sr. Administrative Anlllysd& ATTACHMENTS: I. Resolution Declaring Certain Items as Unclaimed and Surplus Property 2. Notice of Regular Public Auction 3. Notice of Heavy Equipment Public Auction RECOMMENDATION: ~ ~ FINANCIAL STATEMENT: 1 _ Adopt Resolution 2. Authorize Staff to proceed with transfer of property to Nationwide Auction Systems pursuant to the current agreement with th e City Pursuant to the Dublin Municipal Code proceeds from the sale of property will accrue in the General Fund and Equipment Replacement Fund. DESCRIPTION: Staffhas identified a number of surplus and unclaimed propcrty items that would be appropriate to forward to an auction firm for disposal Consistent with past practice Staff proposes to transfer all items to a single professional auction fum, which has a current agreement with the City (Nationwide Auction Systems). The fum conducts bi-monthly auctions of miscellaneous goods and vehicles simi1ar to those the City currently has avai1able. There are various items of unclaimed and surplus property, which are currently being stored, that can be disposed of at this time. Thc need for storage space :requires the City to periodically dispose of items stored at City facilities. The City's purchasing ordinance allows for auctioning of items declared surplus and the City's Municipal Code Section 2.40.070 provides for auctioning of unclaimed bicycles held at least three months, and other unclaimed items that have been held at least four months. Police Services Staff have verified that all unclaimed iterns to be auctioned exceed the minimum holding periods. In the past, the auctioneers successfully sold all items, including non-functioning equipment. On November 8, 1993, thc City entered into an agreement with Nationwide Companies to auction various items inc1u.ding surplus vehicles. The agreement provided that it would remain in effect un1ess either party ______________________________M~___.~___.~____________-____________________.M_______ø~.______________________ COpy TO: Page 1 of2 ITEM NO.~ F:\Aglmd!¡Slmts\05-û6\SlIrplu~ Prup~rty 12-05 <'Lg!i!il.d.1. $tmt,ooc gave 30 days notice of tennination. Staff has contacted Nationwide and they have indicated that they will continue to honor the tctm~ of the 1993 agreement for their future auctions. Nationwide conducts auctions fi'om their northern California facility located in Benicia. The film arranges for the pick up of all iterns and transpotiation to their facility. They are also :responsible fur marketing the sale. Nationwide will retain a 10% commission on all iterns sold The City has had positive experiences with the prices received on iterns auctioned by Nationwide in the past, although it is recognized that past sales prices cannot be a gu.arantcc offuture sales. Recommendation Staff requests that the City Council adopt the attached reso1ution, which declares cetiain iterns surplus and lmclaimed propeliy, and authorize the use of Nationwide Auction Systems for auction of all appropriate item~ cl1rrently held. 2¿"'Q '2- RESOLUTION NO. -05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN 10b~ *"*ft**** DECLARING CERTAIN ITEMS AS UNCLAIMED AND SURPLUS PROPERTY WHEREAS, Staff has identified various items of unclaimed property which under state and local laws provide that it may now be auctioned; and WHEREAS, staff have also identified miscellaneous surplus property and equipment, including vehicles, which pursuant to the local purchasing ordinance may be disposed of at an auction; and WHEREAS, the most effective method of disposing of such items is by auction; and WHEREAS, independent firms are available to publicly auction items to the highest bidder; and WHEREAS, consolidating the sale of all items is a cost-effective means to obtain auction services. NOW, THEREFORE, BE IT RESOLVED that items including: bicycles, jewelry, audio/video equipment, electronics, clothing, household goods, office machines, vehicles and heavy equipment are declared surplus property to be sold at auction. BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to arrange for the auction of unclaimed property and other surplus City property in accordance with state and local laws and regulations. BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to make any and all necessary arrangements to transfer the property to be auctioned to Nationwide Auction Systems pursuant to an agreement between the City of Dublin and Nationwide dated November 8, 1993. PASSED, APPROVED AND ADOPTED this 20th day of December, 2005. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT I -rT£M 4 \ q \'2.-tO-O.$"" 2ðb3 NOTICE OF PUBLIC AUCTION OF SURPLUS & UNCLAIMED PROPERTY ~_u~__·~,~"~, In accordance with Chapters 2.36 and 2.40 ofthe Dublin Municipal Code (DMC), the City Manager has determined that certain surplus and unclaimed property is cUITently held by the City. The unclaimed property has been held in excess of the retention period identified in Section 2.40.020 DMC (at least four months, except for unclaimed bicycles which shall be held for at least 3 months). The Auction shall be held January 14, 2006, at Nationwide Auction Systerns, I Oak Road, Benicia, California 94510, (707) 745-0119. The surplus and unclaimed property to be au.ctioned includes: bicycles, jewelry, audio/video and computer equipment, electronics, clothing, household goods, office machines, and vehicles. This Notice shall be posted for at least five days prior to the date of the Auction at the pub1ic notice hearing locations designated by the City of Dublin. December 20, 2005 Richard C. Ambrose, City Manager A TT ACHMENT 2 3Dö-=j NOTICE OF PUBLIC AUCTION OF SURPLUS PROPERTY In accordance with Chapters 2.36 and 2.40 of the Dublin Municipal Code (DMC), the City Manager has determined that certain surplus property is currently held by the City. The Auction shall be held February 25, 2006, at Nationwide Auction Systerns, I Oak Road, Benicia, California 94510, (707) 745-0119. The surplus property consists of (1) 1987 Van Pelt Fire Engine This Notice shall be posted for at least five days priur to the date of the Auction at the public notice hearing locations designated by the City of Dublin. December 20, 2005 Richard C. Ambrose, City Manager A TT ACHMENT 3