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HomeMy WebLinkAbout4.01 Draft CC 01-17-2006 Minutes MINUTES OF THE Crn" COUNCIL OF THE Crn" OF DUBLIN REGULAR MEETING - JANUARY 17. 2006 CWSED SESSION A closed session was held at 6:30 p.m., regarding: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) City Negotiators: Councilmember Hildenbrand and Councilmember McCormick - Unrepresented Employee: City Manager .. A regular meeting of the Dublin City Council was held on Tuesday, January 17, 2006, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:04 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz and Zika, and Mayor Lockhart ABSENT: Councilmember McCormick .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. .. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 14 . REPORT ON CWSED SESSION ACTION Mayor Lockhart advised that no action was taken during Closed Session. .. ORAL COMMUNICATIONS Introduction of New Employee: Jeff Bucknam, Public Works Inspector 7:04 p.m. 3.1 (700-10) City Engineer Mark Lander introduced new Public Works Inspector Jeff Bucknam. The Council welcomed Mr. Bucknam to the City of Dublin Staff. .. Acceptance of Grant from Altamont Cruisers 7:07 p.m. 3.2 (150-70) Commander Gary Thuman presented the Staff Report and advised that the Altamont Cruisers have donated $1,500 to Dublin Police Services to present Mother's Against Drunk Driving's (MAD D) new multimedia school assembly entitled "The Spot." On motion of Cm. Hildenbrand, seconded by Cm. Zika and by unanimous vote (Cm. McCormick absent), the Council accepted the grant; approved the Budget Change in the amount of $1 ,500; directed Staff to formally acknowledge the donor; and schedule and present the program at school assemblies. .. California Park & Recreation Society Award of Excellence - Dublin Senior Center 7:08 p.m. 3.3 (150-20) Parks & Community Services Manager Paul McCreary presented the Staff Report and advised that the City of Dublin was selected as a 2005 California Park & Recreation Society (CPRS) Award of Excellence winner in the awards category of Facility Design- Community Centers/Facilities for the Dublin Senior Center in a population category of DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGElS 20,001 to 50,000. The award will be presented at the CPRS Awards and Installation Banquet on Saturday, March 18, 2006, in Ontario, California. Mayor Lockhart advised that Cm. Hildenbrand had indicated desire to represent the City at the awards banquet. The Council received the report and determined that Cm. Hildenbrand should attend the banquet to accept the award on behalf of the City of Dublin. .. Acceptance of Donation from GFWC Dublin/San Ramon Women's Club- Two Auto-Pulse Resuscitation Systems 7:10 p.m. 3.4 (150-70) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the GFWC Dublin/San Ramon Women's Club donated two Auto-Pulse Resuscitation Systems, valued at $29,272.50 to the City of Dublin over the past year. These systems are a non-invasive cardiac support pump that automatically pumps the patients' chest in order to circulate blood to the heart and brain during a cardiac arrest situation. One system was located at Fire Station No. 16 and the other at Fire Station No. 17. Carol Lopez, Grwc Dublin/San Ramon Women's Club, advised that they were pleased to present the City with two Auto-Pulse Systems. They have also donated one system to the San Ramon Fire District, and were currently raising funds to provide one to the Livermore-Pleasanton Fire District. This had been a two-year fundraising effort. Mayor Lockhart thanked the Dublin/San Ramon Women's Club for their generous donation. On motion of Cm. Zika, seconded by Vm. Oravetz and by unanimous vote (Cm. McCormick absent), the Council recognized the Dublin/San Ramon Women's Club and formally accepted the donation of two Auto-Pulse Resuscitation Systems. .. A1ayor Lockhart advised that Cm. McCormick would be absent tonight due to a death in the family and asked that everyone keep her in their thoughts. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 16 . A1ayor Lockhart reminded the public that the City was still accepting nominations for the 200S Citizen of the Year and Organization of the Year and encouraged everyone to submit a nomination form to the City Clerk7,s Office by February 17 200~ at 3:00 p.m. . Public Comments 7:14 p.m. 3.5 No comments were made by any member of the public at this time. . CONSENT CALENDAR 7:15 p.m. Items 4.1 through 4.5 On motion of Cm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of January 3, 2006; Adopted (4.2 600-60) RESOLUTION 5 - 06 ACCEPTANCE OF IMPROVEMENTS FOR PARCEL MAP 8407 (ENEA PROPERTIES COMPANY, LLC) Adopted (4.3 600-60) ORDINANCE 2 -06 APPROVING THE DEVELOPMENT AGREEMENT FOR SORRENTO AT DUBLIN RANCH AREA F WEST (SORRENTO DUBLIN RANCH I, L.P.) PA 04-042 Received (4.4 320-30) City Treasurer's Investment Report for 2nd Quarter 2005-2006; Approved (4.5 300-40) the Warrant Register in the amount of $2,080,232.43. .. WRITIEN COMMUNICATIONS - None DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 17 . PUBLIC HEARINGS Public Hearing Dublin Transit Center Site E-l, Metropolitan at Dublin Station, Site Development Review, Stage 2 Planned DeveloPment Rezoning, and DeveloPment Agreement 7:15 p.m. 6.1 (600-60/410-30) Mayor Lockhart opened the public hearing. Senior Planner Erica Fraser presented the Staff Report and advised that D.R. Horton, Inc., was proposing to construct a multi-family residential condominium community of 300 units and + 15,000 square feet of ground floor retail on +4.1 net acres of land within the Dublin Transit Center project on Site E-1, which was located less than one-quarter mile from the Dublin/Pleasanton BART Station in eastern Dublin. The City Council would consider the project's Site Development Review, and two proposed Ordinances that would approve a Stage 2 Planned Development Zoning and a Development Agreement between the City and D.R. Horton, Inc. The Council and Staff engaged in a question and answer session regarding the building architecture, and pedestrian and landscaping elements. The elevation variations and architectural elements, including balconies, columns and colors, would help mitigate the mass of the building and bring down the perceived height. Mayor Lockhart asked what the total number of residents at the BART Station would be. City Manager Richard Ambrose advised the standard of two people per unit with respect to multi-family projects was used. With 1,800 units, there would be approximately 3,600 residents. Mayor Lockhali asked why the square footage for restaurants would be limited if there were 3,600 people living within walking distance. Ms. Fraser advised that it was limited because of Dublin's Code requirements. If desired, the Developer could request more if they could show that a reduction in parking spaces was warranted. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 18 ~ ~ Mayor Lockhart expressed concern about the balconies facing Dublin Boulevard because people would use them for storage. Ms. Fraser advised that a shaded material would be installed on the balconies to hide what was stored there from view. Vm. Oravetz asked if the proposed redwood trees were on the Heritage Tree list. Ms. Fraser advised yes; however, the Ordinance would only go into effect when the trees grew to a certain diameter. Cm. Zika asked if the time limited parking spaces applied to all 19 spaces on Iron Horse Parkway. Ms. Fraser advised that the time limited parking applied to Iron Horse Parkway and Campus Drive. Dean Mills, representing D.R. Horton, thanked Staff for an excellent presentation and advised that, regarding the restaurant issue, they were looking to sell the entire 15,000 square feet as one block and were planning on just the 6,000 square feet for a restaurant use. If they were in the situation where the buyer of the retail was looking for more restaurant space, they would go through the process outlined by Staff. Regarding public art, they planned to allocate $50,000 to the public art feature for this project, based on the County's $250,000 contribution for the four projects. Vm. Oravetz asked if the Developer was confident there was enough parking. Mr. Mills advised yes, their internal standard exceeded the City standard. Cm. Zika expressed concern about trying to mandate property owners to have a compact car to suit the parking requirements. Mr. Mills advised that the property owners would be signing an agreement acknowledging that one of their spots was a compact parking spot, and it would be included in the CC&R's. He could not guarantee, though, that everyone would follow the agreement. Cm. Zika asked if the Developer planned to help pay for parking meters to help enforce the 2-hour limited parking The proximity to the BART Station might encourage people to abuse the 2-hour parking limit if there was not an enforcement mechanism. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 19 Mr. Mills advised that he could not agree to pay for parking meters at this time because he did not know how much it would cost. Ticketing violators would help curb the problem. Mayor Lockhart expressed concern about residents using tandem garages for storage instead of parking. Mr. Mills advised that the CC&R's would prohibit that. A manager would be on-site to monitor CC&R compliance. Cm. Hildenbrand asked if there would be something written into the CC&R's to mandate that people be responsible dog owners to keep the area clean. She suggested dog waste stations and signage asking people to clean up after their dogs be placed in various locations. She hoped that this condition would be included in all future projects. Mr. Mills agreed to work with Staff to identify how many stations would be needed and appropriate locations. Ms. Fraser advised that a Condition of Approval could be added to require the Developer to place special containers around the site to mitigate the issue. The Council concurred that a condition should be added. Mayor Lockhart closed the public hearing. The Council briefly discussed the three dimensional presentation and expressed appreciation in how it helped to better visualize what that portion of Dublin Boulevard would look like when it was built-out. Cm. Zika expressed concern about the 26 spaces of time-limited on-street parking without metering and stated that it would cost the City a lot of money to enforce. Residents and retailers would complain that they could not find parking because of BART parkers. He needed some assurance that that would not happen or he would have to vote against the project. Mayor Lockhart stated that a reasonable assumption would be that someone would purchase on of these units for the convenience of commuting and would not have two cars. She would also give potential buyers credit for looking at those questions and concerns before buying. She was also optimistic that people would look at other DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 20 . opportunities to get to the BART station if parking was inconvenient. As far as providing Police support in that area, we would have to support them anyway. Mayor Lockhart reiterated her concern for the need for more restaurants in the area. There would be plenty of close-by residents who would walk to the restaurants. City Attorney Elizabeth Silver referred to the Mayor's previous question regarding the restriction on the amount of restaurant square footage and advised that parking was determined at the Stage 2 Planned Development (PD) level, which was before the Council tonight. As such, and because parking was the reason for the restriction on the amount of square footage of restaurants, the Council had the discretion to vary the standard provisions of the Zoning Ordinance. Vm. Oravetz agreed with the Mayor that the majority people eating at those restaurants would be from one of the projects within walking distance. Mayor Lockhart stated that she did not want to mess with the economics of the property to the point where it did not work for a potential purchaser, but wanted to find a way to give the Developer little flexibility in the restaurant square footage to offer more, if desired. Ms. Fraser advised that the Condition #22 of the Site Development Review limited it to 6,000 square feet at this time. The condition also stated that a parking study could be submitted at any time to increase the restaurant space. Mayor Lockhart suggested raising the square footage now so they did not have to come back with a parking study if they found a buyer looking for more restaurant square footage. City Manager Ambrose advised that the Council could indicate that it wanted a higher threshold in Condition #22. By doing that, the Council was recognizing that it was changing the parking standard for that use. Economic Development Director Chris Foss advised that Fuddrucker's and Mimi's Cafe were approximately 6,000 square feet each; Macaroni Grill was approximately 7,500 square feet; and On-the-Border was 8,000 square feet. Some of the in-line spaces were between 1,000 - 1,500 square feet. The Council and Staff briefly discussed various existing restaurant square footages. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 21 ~ ~ Mayor Lockhart recommended raising the threshold by 2,000 square feet up to 8,000 to give a little more flexibility. Vm. Oravetz made a motion to adopt the Resolution approving the Site Development Review for the Dublin Transit Center Site E-l; waive the reading and introduce the Ordinances approving Stage 2 Planned Development Rezoning, and Development Agreement. Site Development Review Condition #22 would be changed from 6,000 square feet to 8,000 square feet, and adding a condition require dog waste trash receptacles and signage reminding people to be responsible dog owners. City Attorney Silver advised that modification to Condition #22 needed to be made to the Site Development Review Resolution as well as the Stage 2 PD Ordinance. She suggested that the Council continue this item briefly to allow Stage to prepare a potential motion. Mayor Lockhart agreed and advised that the Council would move on to Item 6.2. . Public Hearing Amendment to Dublin Municipal Code to Provide for Increase in Salary for Members of the City Council 8: 1 2 p.m. 6.2 (700- 20) Mayor Lockhart opened the public hearing. City Clerk Fawn Holman presented the Staff Report and advised that this was the second reading of an Ordinance which would provide for an increase in salary for members of the City Council following the November 2006 election. Council salaries would be increased from the current amount of $687.58/month to $758.06/month. The Mayor would receive an additional $100/month. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 22 On motion of Cm. Zika, seconded by Cm. Hildenbrand and by majority vote (Vm. Oravetz opposed/ Cm. McCormick absent), the Council adopted ORDINANCE NO. 3 - 06 AMENDING DUBLIN MUNICIPAL CODE SECTION 2.08.020 AND PROVIDING FOR AN INCREASE IN THE SALARY FOR MEMBERS OF THE CITY COUNCIL . Continuation of Dublin Transit Center Site E-l, Metropolitan at Dublin Station, Site Development Review, Stage 2 Planned Development Rezoning~ and Development Agreement 8:15 p.m. 6.1 (600-60/410-30) City Attorney Silver suggested Vm. Oravetz's motion include revisions to the Stage 2 Development Plan to change any reference to 6,000 square feet to 8,000 square feet. Those references occur on pages 41, 42 and 45 of the Staff Report. Vm. Oravetz accepted the addition to his motion. On motion of Vm. Oravetz, seconded by Cm. Hildenbrand and by majority vote (Cm. Zika opposed/ Cm. McCormick absent), the Council adopted RESOLUTION NO.6 - 06 APPROVING SITE DEVELOPMENT REVIEW FOR DUBLIN TRANSIT CENTER SITE E-l (METROPOLITAN AT DUBLIN STATION) LOCATED AT THE SOUTHEAST CORNER OF DUBLIN BOULEVARD AND IRON HORSE PARKWAY (APN 986-0001-013-002) PA 05-042 With a modification to Condition #22 to be changed from 6,000 square feet to 8,000 square feet, and adding a condition requiring dog waste trash receptacles and related signage; waived the first reading and introduced the Ordinance approving a Stage 2 Planned Development Zoning for Dublin Transit Center Site E-1, Metropolitan at Dublin Station, with Development Plan, including changes to any reference of 6,000 square feet to 8,000 square feet, attached as Exhibit A, and continued the matter to the February 7, 2006, Council meeting; and waived the first reading and introduced the Ordinance approving a Development Agreement between Western Pacific Housing (doing business DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 23 . as D.R. Horton) and the City of Dublin for Dublin Transit Center Site E-1, Metropolitan at Dublin Station, and continued matter to the February 7, 2006 Council meeting. .. Mayor Lockhart announced that Item 8.1, Community Development Block Grant Program for Fiscal Year 2006-07 Project Applications, would be heard at this time in order to accommodate those in the audience. . UNFINISHED BUSINESS Preliminary General Fund User Fee Study and Full Cost Allocation Plan Note: This item was heard after Item 8.1. 8:40 p.m. 7.1 (390-20/600-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that, at its November 16, 2004, meeting, the Council awarded a contract to Public Resource Management Group (PRM) to work with Staff to prepare a Cost Allocation Plan and User Fee Study. This study is to ensure that the City is utilizing the overhead rates, and accurately accounting and charging for the true cost of providing City services. The report proposes changes to existing fees and overhead rates, as well as new fees resulting from the Fee Study. The Council and Staff discussed the appeal process and whether the appellant should receive a refund for the appeal fee should they win their appeal. Mayor Lockhart referred to the proposed Green Building fee and asked why a builder would be charged an additional fee to provide green building, which was a benefit for the community. This would discourage compliance of a policy that the City was endorsing. City Manager Ambrose clarified that "green building" was not a generic term, but related to the City's Construction and Demolition Ordinance only. The City was currently spending over $100,000 a year to make certain people were in compliance with that Ordinance. This fee would not apply to new green building features in a building. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 24 Mayor Lockhart suggested calling it something other than "Green Building Fee" so as not to create a misperception. City Manager Ambrose advised that the fee only related to inspecting job sites for construction and demolition compliance and suggested renaming it "Construction and Demolition Compliance Fee." The Council concurred. Assistant City Manager Pattillo briefly reviewed the proposed fees related to Temporary Use Permits, Day Care Conditional Use Permits, housing-related fees, and fees related to Public Works and Police Services. Cm. Zika referred to asked about taxi cabs permits and asked if there was a way to combine the process so cab companies only needed to get one permit for the entire Tri- Valley. Sr. Administrative Analyst Amy Cunningham advised that each City had its own standards; however, Staff could review other standards to see if it would be feasible to work cooperatively on some portions of the process. Staff was currently studying the feasibility of working with Pleasanton in the taxi cab inspection portion of issuing permits. The Council and Staff discussed the feasibility of a regional process, which would necessitate a Joint Powers Agreement with the other cities in the Tri-Valley. Mayor Lockhart stated that there could be some opportunity for regional cooperation; however, a Joint Powers Agreement did not seem feasible. Cm. Hildenbrand expressed concern about long waiting lists for Livescan fingerprinting and asked if Dublin's Livescan would be available for others besides Dublin residents and employees. Commander Thuman advised that most surrounding cities already had Livescan and Dublin's would be available for Dublin residents and employees only. Assistant City Manager Pattillo agreed and advised that jurisdictions should look at and meet their own demands. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 25 The Council and Staff briefly discussed the massage permit and one-day alcohol beverage control permit processes. Mayor Lockhart commended Staff for a very well written report and stated that she looked forward to hearing the feedback from the development community and Chamber of Commerce. Assistant City Manager Pattillo clarified that the Council's direction was to rename the "Green Building Fee" to "Construction and Demolition Compliance Fee." The Council concurred. Assistant City Manager Pattillo asked for further clarification as to the Council's direction regarding the fee appeal process. The Council discussed the appeal process, the proposed appeal fee and whether the fee should be reimbursed if the appeal was granted and if it should be waived if the appeal fee was a financial hardship. There were many opportunities for someone to demonstrate their opposition during the public hearing process and by written communication prior to a decision being rendered before it got to the appeal level. City Attorney Silver advised that the Applicant had the right to due process. If the appeal was a financial hardship, the Appellant could contact a Council member and ask them to appeal on their behalf. The fee could also possibly be waived after submitting tax information and pay stubs, etc. Cm. Hildenbrand stated that she was confident that any Councilmember would take that appeal forward if there was a true hardship. The Council accepted the report with the direction provided. Assistant City Manager Pattillo recognized everyone involved for their commitment to the project, in particular Staffmembers Amy Cunningham, Lisa Hisatomi, Fred Marsh, Jeri Ram, Gregory Shreeve, Julia Abdala, Mark Landers and Carole Perry. . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 26 . NEW BUSINESS Community Development Block Grant (CDBG) Program for Fiscal Year 2006-2007, Project Atrolications Note: This item was heard prior to Item 7.1. 8:16 p.m. 8.1 (480-30) Housing Specialist Julia Abdala presented the Staff Report and advised that advised that the City had participated in the Alameda County Urban County Housing and Community Block Grant (CDBG) Program since 1982. The County of Alameda had received the final figures from BUD for distribution of CDBG funds to the Urban County Cities, including Dublin. The City Council will determine how to allocate $93,505 in anticipated CDBG funds for Fiscal year 2006-2007. Ms. Abdala further advised that the City had not yet received the actual funding numbers from the County, and had been advised to assume the same numbers as last year. There was a chance that the numbers could be cut up to 30%. If the cut was realized, Staff recommended reducing the numbers approved by Council across the board, with the exception of the funding to Sojourner Housing. The City had a 10-year monetary commitment which could not be reduced. Cm. Zika noted that Dublin was not a direct-donor City. Because of its population, Dublin received much less than surrounding cities to provide funds. When Dublin hits 50,000, it would become a direct-donor City and have much more money to assign. Marlene Petersen, Senior Support Program of the Tri-Valley, outlined her agency's mission and thanked the Council for their past support. Funds received from Dublin were life-altering for seniors. Elizabeth pazdral, Community Resources for Independent Living (CRIL), outlined her agency's mission and described some of the resources they provide. CRIL would like to partner with the City to provide a more accessible Dublin to those with disabilities. John Lucero and Kerri Bock-Willmes, Tri-Valley Housing Opportunity Center, outlined their agency's mission and advised that they work with people one-on-one to develop home ownership plans and offer workshops on the homeownership process. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 27 Mayor Lockhart asked about the status of Congresswoman Tauscher's work toward a grant for the agency. Mr. Lucero advised that they received a grant for $225,000 from HUD, which could only be used for capital improvements, not day-to-day operational expenses. As such, they were looking at alternative ways to utilize the grant. They were also receiving funds and services from several other sources. Lisa Elfand, Bay Area Community Services, outlined her agency's mission and advised that last year was their first year to receive money from Dublin and it was very helpful. Mayor Lockhart reviewed the original funding request numbers and compared them to the recommended funding and asked if the approximately $1,600 difference could be taken out of the sidewalk grants and added back to the original request to fund the total request. City Manager Ambrose advised that Staff could build the sidewalk ramps with the reduced money, if that was Council's direction. Ms. Abdala clarified that it was suggested to fund the different organizations that were recommended for funding at their original request level. The Council concurred. Mayor Lockhart expressed the desire to help everyone, and extended regrets to the Housing Opportunity Center for not being able to fund them. Dublin's funding resources were just too limited at this time and social services funding needed priority. On motion of Mayor Lockhart, seconded by Cm. Hildenbrand and by unanimous vote, the City Council directed Staff to submit applications for $93,505 in CDBG funding for Fiscal Year 2006-2007 as follows: City of Dublin - Sidewalk Ramps, $8,388; Annual Contribution toward Acquisition/Rehabilitation of Tri-Valley Haven's Sojourner House as agreed to in the Participating Jurisdiction Agreement between the Cities of Livermore, Pleasanton, Dublin and County of Alameda, $5,427; Senior Support Program of the Tri- Valley, $10,476; Tri - Valley Haven Domestic Violence Shelter, $15,000; Spectrum Community Services - Meals on Wheels, $5,601; Community Resources for Independent Living (CRIL), $10,300; Open Heart Kitchen, $10,000; Bay Area Community Services, $5,000; Housing Rehabilitation, $16,713; and Program Administration, $6,600. If the County decreased funding by a certain percentage, the decrease would be cut across the board for those funded with the exception of the Sojourner House. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 28 . Establishment of Housing Commission/Committee 9:30 p.m. 8.2 (110-10) Community Development Director Jeri Ram presented the Staff Report and advised that, at its April 2005 Goals & Objectives meeting, the City Council added a high priority goal to establish a Housing Commission/Committee. As a result, Staff prepared four options related to the formation of a Housing Commission/Committee for Council consideration: #1) Establish a Housing Commission; #2) Change the name and the focus of the "Planning Commission" to "Planning and Housing Commission;" #3) Establish a Housing Committee or Taskforce; and #4) Establish a Housing Committee as a One-Year Pilot Program. Mayor Lockhart suggested that Staff receive Council comment tonight; however, bring the issue back before the Council for consideration when all five members present. She noted that a joint Council/Commissions Goals & Objectives Workshop was scheduled for February 4th and recommended that Commission input on this issue be obtained during that meeting, as they could provide valuable insight into the process. She advised that she was leaning toward a Committee instead of a Commission because a Committee could be established for a certain period of time with set parameters to study what the City really wanted to know about, such as affordable housing. The Committee mix could include a variety of many people from the community with different points of view. Option #4, the Committee as a one-year pilot program, was her preference. If, after a year, it was determined to be beneficial, the Committee could be continued. The Committee's feedback would help determine whether the City was heading in the right direction as to affordable housing, as well as determine if this would become an ongoing process. Establishing a Commission would be a very expensive and time-consuming endeavor, and may not be necessary. Vm. Oravetz concurred with Mayor Lockhart and advised that he was amenable to Option #3 or Option #4. A Committee was much less final than a Commission and much more flexible. The City has had great success with other Committees and Taskforces that were formed for a specific purpose. Cm. Hildenbrand advised that she favored Option #4. If it was determined that the program should be continued, she envisioned it becoming an Advisory Committee to the Planning Commission. As a participant on the Housing Taskforce, she learned a lot from all of the different people who participated. It would be beneficial to open the doors to DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 29 . many other people at different levels. A time-specific, task-specific committee should be considered with, perhaps a two-year commitment. The Committee could convene only when a specific task was presented, and re-convene as needed during the two-year timeframe. Cm. Zika agreed with Cm. Hildenbrand, and advised that, although he was not certain what the Committee would do, he was willing to try it for a year. There was not enough CDBG money to worry about putting it to a Committee, and the Council had already determined that it preferred to review agreements to make certain the Affordable Housing Program went forward. Mayor Lockhart suggested that Staff include several types of issues a Housing Committee might deal with in the next Staff Report to come before the Council. It seemed that it would be mostly related to affordable housing. The idea of having more residents in the community participate, learn, and provide valuable feedback was the most valuable facet of the Committee. Cm. Zika asked that the four options be made available to the Planning Commission for comment. Mayor Lockhart stated reiterated her desire to receive feedback from each of the Commissions at the February 4th Goals & Objectives workshop. She would like to hear from the Senior Advisory Committee, too. City Manager Ambrose clarified that the Council's direction was to continue this item to a Council meeting in March to allow for the discussion with each of the Commissions at the February 4th workshop. The Council concurred. On motion of Mayor Lockhart, seconded by Vm. Oravetz and by unanimous vote (Cm. McCormick absent), the City Council directed Staff to include this issue on the February 4, 2006, Council/Commissions Goals & Objectives Workshop Agenda, and to prepare a follow-up Staff Report for Council consideration at meeting in March 2006. . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 30 . Presentation of Alternatives for Community Group/Organizational Funding Requests 9:56 p.m. 8.3 (330-10) Assistant City Manager Joni Pattillo and Sr. Administrative Analyst Amy Cunningham presented the Staff Report and advised that, at its June 20, 2005, meeting, the City Council directed Staff to prepare a report discussing alternatives for establishment of guidelines for Community Group funding requests. The report would outline process alternatives for City Council consideration for Fiscal Year 2007-2008. Staff recommended that the Council: 1) Identify a funding cap and a funding limit per agency, if desired; and 2) Provide Staff with direction on how to proceed with the Community Group funding process for Fiscal Year 200-2008 by approving one of the following options: a) continue with the existing process; b) select proposed Alternative #1 which includes a formal application process for General fund applicants; or c) selected proposed Alternative #2 which includes a formal application process for General Fund applicants and a Committee/Commission review for all applicants. Cm. Zika expressed concern about requiring Boardmember names and home addresses listed in the application since it would become a public record. He referred to the requirement to have a minimum of at least one Boardmember be a Dublin resident and stated that the criterion was not applied to agencies that Dublin already funded. Mayor Lockhart agreed that Dublin was a small City and Dublin residents might not be involved in a agency that served the City. Cm. Zika questioned the need to include those two issues, and asked why an agency would be required to submit its Certificate of Insurance for liability and workers compensation. Assistant City Manager Pattillo advised that requiring a Certificate of Insurance would be consistent with what was currently required for City Consultants. Mayor Lockhart asked if it was current practice for non-profits. Ms. Cunningham advised no, but it was part of the Safety Committee recommendations. The list of names and addresses of Boardmembers, as well as the proposed Boardmember residency requirements were not required in Livermore or Pleasanton. Mayor Lockhart agreed that the Boardmember requirement was not necessary while Dublin was still a small city. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 31 . City Manager Ambrose clarified that the Council would like the Boardmember requirement be eliminated from the application package. The Council concurred. The Council discussed funding and identified a funding cap of $120,000, if the funds were available, and a funding limit per agency of $25,000. On motion of Cm. Zika, seconded by Vm. Oravetz and by unanimous vote (Cm. McCormick absent), the City Council directed Staff to cap funding at $120,000, if funds were available; implement an individual cap of $25,000; and eliminate Boardmember requirements from the application package. .. OTHER BUSINESS 10:19 p.m. 9.1 Vm. Oravetz advised that he had an upcoming meeting with representatives of Contra County Council Transportation Authority and Livermore Amador Valley Transportation Authority (LAVTA) related to the feasibility of consolidating transit agencies. Mayor Lockhart was recently appointed to LATVA's Marking Committee and Legislative Committee, and he had been reappointed to the Marking Committee and Budget Committee. He would also be attending an upcoming League East Bay Division Meeting to be held in Dublin. City Attorney Silver noted that the agenda description was slightly different than in the past due to AB 1234. Councilmembers were now required to give a brief report if they attended any meetings or conferences that required reimbursement for expenses. Historically, this Council had given these reports; however, the reports were now a requirement. Mayor Lockhart reminded the community that nominations for Citizen and Organization of the Year were due by February 1 st. Mayor Lockhart extended, on behalf of the City Council, warm thoughts to Cm. McCormick and her family for their recent loss, and thanked the Community and Staff for the support offered to her and her family with the loss of her daughter, Wendy Lockhart. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17,2006 PAGE 32 . .. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:22 p.m. Mayor ArrEST: City Clerk -- DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING January 17, 2006 PAGE 33 ti} ~