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HomeMy WebLinkAbout4.01 Draft CC 3-21&22-06 and 4-4-06 Mins " Of DO{j~ MINUTES OF THE ern' COUNCIL 1/~~~~\l OF THE Crn' OF DUBLIN 19~ ~82 'Ji~,Ji __lU~GULAR MEETING - MARCH 21, 2006 .. A regular meetmg of the Dublin City Council was held on Tuesday, March 21, 2006, m the Council Chambers of the Dublin CivIc Center. The meetmg was called to order at 7:01 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, McCormick, Oravetz and Zika, and Mayor Lockhart. ABSENT: None .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. .. ORAL COMMUNICATIONS Introduction of New Emnlovee 7:02 p.m. 3.1 (700-IO) Commumty Development Director Jen Ram introduced Bryan Moore as the Community Development Department's new Assistant Planner. The Council welcomed Mr. Moore to the City of Dublin Staff. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21,2006 PAGE 84 ~ ~.I .. RecOltnition of Particinants in the Dublin Leadershin Academv 2005-2006 7:04 p.m. 3.2 (150-80) Assistant City Manager Jom Pattillo presented the Staff Report and adVised that the Dublm leadership Academy, an l1-week program, was deSigned to mform partICIpants about the Issues facing the community, and to encourage commumty mvolvement at all levels. The last class for the second Dublin Leadership Academy was held on March 9, 2006, with 26 partICIpants completmg the Academy. The followmg particIpants were awarded a certificate of completion: Kathy Avanzmo,Jeff Bakel', Mona Lisa Ballesteros, Don Biddle, Uma Bird, Ron Boggs, Marilyn Briones, Hiromi Brown, Tyler Clafton, Susette Clark-Walker, Steven T. Jones, Steven Jones, Christine Kaehuaea, Morgan King, Lak Mlng Lam, Raymond Lam, Lynn Locke, Steven Lockhart, Emmanuel Macahno, James Ottem, Gmger Ripplmger, Dana Santa Cruz, Grovel' Shetterly, Edward Terriquez. Elias Torrez, and Jonathan Trinidad. The Council congratulated the graduatmg class of the 2005-2006 Dublin leadership Academy. .. Accentance of Grant form the Bilich Family and Preferred Financial 7:12 p.m. 3.3 (150-70) Commander Gary Thuman presented the Staff Report and advised that Anthony and Angela Bihch family, who owned and operated Preferred Financial mortgage brokerage, donated $1,000 to the Dublin Police ServICes to be used for a commumty project mvolvmg at-risk youth. Once the commumty project was complete, the youth group would participate in a recreatIon actlVlty USing some of the funds. ApproXimately three recreation activities could be funded With thiS grant. Mayor Lockhart commended the Bilich Family and Preferred Financial for their generous and much needed donatIon. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 85 ~ On motIon of Cm. Hildenbrand, seconded by Vm. Oravetz and by unanimous vote, the Council accepted the $1,000 grant; approved the Budget Change; and directed Staff to formally acknowledge the Bihch Family and Preferred FinancIal and use the funds toward the Kids in Action program. .. Proclamation Declarinjt March 2006 as American Red Cross Month 7:15 p.m. 3.4 (610-50) Mayor Lockhart read a proclamation declaring March 2006 as Amencan Red Cross Month In the City of Dublm and urged all citizens to do their part to ensure that the Red Cross remams vital, ready to help prevent, prepare for and respond to the unknown challenges that lay ahead. Barbara Walhs accepted the proclamatIon on behalf of the AmerIcan Red Cross, and encouraged people to volunteer. .. Proclamation Recognizinlt Ann Middleton as 2005-2006 Crossinjt Guard of the Year 7:17 p.m. 3.5 (610-50) Mayor Lockhart read a proclamatIon recogmzing Ann Middleton, who was named 2005- 2006 Crossing Guard of the Year, by All City Management. Jack Ligon, All City Management Crossing Guard Company, presented Ms. Middleton With a plaque commending her for her dihgent work, and congratulated her for receiving the All City Management Award of CroSSing Guard of the Year. .. Councilmember Appointment to the Tn - Vallev Housifilt Onnortunity Center Board of Directors 7:20 p.m. 3.6 (110-30) Housing Specialist Julia Abdala presented the Staff Report and advised that, as part of the process of becoming a legal non-profit orgamzabon, the Tri-Valley Housing Opportumty Center must form a Board of Directors. This Board would take the governing DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 P,\GE 86 ~ responsibility for the Center from the current AdvIsory Board. A member of the Board would mclude one City Councilmember from one of the participating JunsdlctIons. It was proposed that the City Council member from the JurisdictIOn currently hosting the rotating TrI~Valley Affordable Housing Committee (Dublm) be appomted. Bill Boomerad, ChatI' of the Tn-Valley Housing Opportumty Center, thanked the City of Dublm for Its support and cooperation. The Center looked forward to forging this partnership with all five CItIes. The Center's goal was to educate potentIal homebuyers and make their homeowner dreams a reality. On motIon of Vm. Oravetz, seconded by Cm. Zika and by unammous vote, the Council confirmed the appointment of Mayor Lockhart as the government representatIve from the City of Dublin to the Tri-Valley Housing Opportunity Center Board of Directors. .. Public Comments 7:24 p.m. 3.7 No comments were made by any member of the publ1c at thiS tIme. .. CONSENT CALENDAR 7:24 p.m. Items 4.1 through 4.7 On motion of Cm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council took the followmg actIons: Approved (4.1) Minutes of Regular MeetIng of March 7, 2006; Adopted (4.2 600-35); RESOLUTION NO. 27 - 06 AWARDING CONTRACT NO. 05-13 CIVIC CENTER fUEL TANK REMOVAL TO AMERICAN CONSTRUCTION AND ENVIRONMENTAL SERVICES, INC. DUBLIN CITY COUNCIL MINUTES VOtUME 25 REGULAR MEETING March 21, 2006 PAGE 87 @) Adopted (4.3 350-40) RESOLUTION NO. 28 - 06 DECLARING CERTAIN ITEMS AS UNCLAIMED AND SURPLUS PROPERTY and authorized Staff to proceed with transfer of property to NatIonwide AuctIon Systems; Adopted (4.4 520-10) RESOLUTION NO. 29 - 06 DESIGNATION OF CITY OF DUBLIN'S AGENT FOR SUBMITTING APPLICATION TO TIlE FEDERAL EMERGENCY MANAGEMENT AGENCY, 2005-2006 WINTER STORMS DISASTER Received (4.5 330-50) Financial Reports for the Month of January 2006; Accepted (4.6 150-70) donahon from Garre Vmeyard, and directed Staff to prepare formal acknowledgement to Donor; Approved (4.7 300-40) the Warrant Register m the amount of $3,772,788.79. .. WRITrEN COMMUNICATIONS - None .. PUBLIC HEARINGS Public Hearing Emerald Place - Reauest for Site Deyelonment Review and Conditional Use Permit 7:25 p.m. 6.1 (410-30) Mayor Lockhart opened the public hearing. Planning Consultant Rick Tooker presented the Staff Report and adVised that the City Council will conSider a Site Development Review and Conditional Use Permit for the Emerald Place Retail Center, a 140,155 square foot pedestnan-onented, open-81r hfestyle center on an existing 13.08-acre parcel located at the southwest corner of HaCIenda DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 Pt\.CE 88 @) Dnve and Martinelh Way. The proposed proJect mcluded nme buildings and would mclude specialty retail shops, eatmg places and assocIated uses. Dana Santa Cruz, Dublin resident, asked if the building was constructed to the U.S. Green Building Council's LEED standards. Staff advised no. Cm. McCormick commended the Developer for their use of many trees on the project. The name "Emerald" was overused in Dublin and suggested that the Developer change It. The proposed architecture did not engender enthusiasm and public art would make it more interestmg. Cm. Hildenbrand asked about the proposed reductIon in square footage for food uses. James Wnght, Blake-Hunt Ventures, advised that it would work best for this model. Cm. Hildenbrand stated that she looked forward to some mce shops and good retail m the hfestyle center. A few pieces of pubhc art would help give the plaza more pizzazz. Vm. Oravetz stated that he supported the project and looked forward to it bemg built. Mayor Lockhart expressed concern about the lighting around the property and asked about the need to hght the clock towel'. Hans Baldauf, BCV Architects, advised that the clock tower was designed to serve as a sIgmficant ciVIC monument. The maJonty of shoppmg occurred at mght and vibrant, visual displays were Important to retail success. The clock tower would have an ambient glow; however, they would be happy to work with Staff to work to make it acceptable to the commumty. The plan grew out of critique from the Planning CommissIOn. Mayor Lockhart stated that the City already had a clock towel' to represent Dublin, and reiterated her concern for more hghtIng m the mght sky. The proposed architecture, which included cement tilt-ups, was not esthetically pleasing The Council, Staff and the Apphcant dIscussed the green building elements to be used in thiS project. The City had no LEED certIficatIon reqUIrements for private development other than the ConstructIon and DemolitIon Ordinance. Although there were no specific elements mcluded m thiS prOJect, the ConditIons of Approval mcluded a reqUIrement that DUBLIN CITV COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 2], 2006 PAGE 89 t) the Appl1cant mcorporate green buildmg elements to the extent practIcal and a green buildmg plan must be submitted to the Building Official for review. Mr. Baldauf advised that they would incorporate as much green building practices as practIcal, m that they would be building only the shell buildmg and the tenants would complete the buildmgs. The landscape treatment was very well thought through related to green building practices. Buildmg OffiCIal Gregory Shreeve advised that Staff would work With the tenants as they pulled permits for tenant Improvements to try to mcorporate green bU1ldmg practIces. Cm. Hildenbrand stated that there were already many hght towel' elements m eastern Dublin and suggested usmg the ambient lighting offered in Option #1 for the clock towers. Cm. McCormick agreed, and stated that it would be a mce element to the Center and would soften the other elements in the Center. Cm. Zika agreed regardmg the clock tower. Mayor Lockhart closed the public hearing. On motIon of em. Hildenbrand, seconded by Vm. Oravetz and by unanimous vote, the Council adopted RESOLUTION NO. 30 - OG APPROVING SITE DEVELOPMENT REVIEW AND CONDITIONAL USE PERMIT FOR THE EMERALD PLACE RETAIL CENTER PA 05-043 mcludmg Option #1 Clock Tower. .. UNFINISHED BUSINESS Establishment of Housinlt Commission/Committee 7:57 p.m. 7.1 (I IO-lO) DllBLIN CITY COVNCIL MINUTES VOLllME 25 REGULAR MEETING March 21, 2006 PAGE 90 (i) Commul11ty Development Director JerI Ram presented the Staff Report and advised the City Council would discuss the need, purpose and make-up of a Housing Commission/ Committee. Staff recommended that the Council provide directIon on whether the City Council would like Staff to proceed with the ImplementatIon of the estabhshment of a Housing CommissIOn/Committee by: a) mdlCatIng the purpose of the HOUSing CommissIOn/Committee; and b) mdICatmg whether a Commission or Committee should be formed. And, if a Committee is selected, mdICate: 1) type of Committee; and 2) make- up and size of Committee. The Council discussed whether a Commission or Committee should be formed and, by consensus, agreed that a Committee should be formed with a pilot program of two years, at which tIme It would be decided if the Committee should be continued and possibly expanded to include reviewing funding requests from different agencies and make funding recommendatIons to the Council. Planmng CommiSSion Chair Bill Schaub stated that an AdVISOry Committee would be helpful to the Planning CommiSSion m explOring alternatIves to different Issues before It went before the Planning Commission for consideratIon. The Council, Staff and Plannmg Chair Schaub discussed the potential purpose and focus of the Housmg Committee. The Council discussed the purpose and focus of the work a HOUSing Committee and, by consensus, agreed that a Housing Committee should be made up of seven (7) members, whlCh mc1uded: two (2) members from the housing/development community (one developer and one non-profit housmg advocate); two (2) members from the Dublin busmess commumty, and three (3) members from the Dublin residential community, as well as one non-votmg halson member from the Planning Commission. The dIVerSity of the makeup of the Committee would ensure that many aspects would be considered. The purpose and scope of the Committee would be to: 1) proVide recommendatIons on new housmg policies and programs; and 2) proVide recommendations on any amendments to the Inclusionary Ordmance; 3) and other matters that may be assigned by the City Council. The Committee would report findings and recommendatIons related to land use to the Planmng Commission, and other Items that did not normally go to the Planmng Commission would go directly to the Council. The Council discussed the frequency of meetings and, by consensus, agreed that the Committee would meet as needed. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 I'c\GE 91 ~ Commumty Development Director Ram advised that Staff would advertise for Applicants, and a Staff Report would be brought back to the Council to confirm that Mayor's appomtments to the Housing Committee, as well as a ResolutIon to estabhsh the Committee with the parameters set by the Council. .. Pronosed First Time Homebuver Loan Program 8:30 p.m. 7.2 (430-60) Housing Specialist Julia Abdala presented the Staff Report and adVised that the City Council would prOVide clal'lfication on a key component of the proposed First Time Homebuyer Program that was discussed at the December 13, 2005, City Council and Plannmg Commission Joint Study Session, and approve the draft First Time Homebuyer Program. Before approving the First Time Homebuyer Program, Staff needed the Council to clarify DeCISion Pomt 6; Does the City Council want to restnct apphcants to be those who hve and work m Dubhn. Staff recommended allowmg apphcants from outSide the City, as Dublm was a small City and too narrow application criteria might make the program fail. Staff, however, felt that there would still be enough assurance that those who live and work 111 Dublm would have pnonty, per the prevIOusly estabhshed preferences of those of hve and work in Dublin. The Council and Staff engaged m a questIon and answer sessIOn regardmg the populatIon of the busmess community and whether non-residents who worked m Dubhn should be able to apply. The preference pomt system would still put those who I1ve and work m Dubhn at the top of the list. The Council discussed the options, leaning toward trying the "must live or work in Dublin" reqUIrement for one year to see If there would be enough Apphcants. If that did not work, the program could be opened up for anyone to apply. Ms. Abdala recommended the reverse because Staff would try to entIce pnvate lenders and realtors to work With Staff. If a program was slow to get gOIng, some of the partners mIght be lost. If it was determmed that there were too many applicants and not enough money, the program could be restricted in the future. The Council concurred With the recommendatIon. City Manager Ambrose clarified that non-residents could apply, but the preferences would still apply. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 92 ~ The Council agreed and directed Staff to report back after the first $500,000 was spent with an analysis of how many apphcants could not be satIsfied and their demographics. City Manager Ambrose adYlsed that it would likely functIon on a budget year baSIS, and Staff would report on that budget annually. On motion of Cm. Hildenbrand, seconded by Cm. McCormick and by unanimous vote, the City Council adopted RESOLunON NO. 31 - 06 APPROVING THE FIRST TIME HOMEBUYER LOAN PROGRAM Includll1g the c1al'lfication to POint 6 of the First Time Homebuyer Loan Program which would allow those who dId not hve or work ll1 Dublm to apply, With the preference pomt system applymg. .. RECESS 8:44 p.m. Mayor Lockhart called for a bl'lef recess. The Council reconvened with at 8:51 p.m. with all members present. .. 25 Years of Cityhood Community Celebration 8:51 p.m. 7.3 (150-50/110-30) Assistant to the City Manager Julie Carter presented the Staff Report and advised that the City Council would appoll1t two members to an Ad Hoc Council Sub-Committee to begm working With City Staff to develop and make recommendations for the City'S 25th anniversary of Cltyhood. Cms. Hildenbrand and McCormick expressed an interest in serving on this Committee. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 93 ~ On motIon of Mayor Lockhart, seconded by Vm. Oravetz and by unammous vote, the City Council appomted. Cm. McCormick and em. Hildenbrand to serve on the City'S 25th Anniversary Ad Hoc Council Sub-Committee. .. NEW BUSINESS Moller Ranch Request to Initiate an Eastern Dublin Soecific Plan Amendment and General Plan Amendment Study. PA 03-060 8:53 p.m. 8.1 (420-30) Semor Planner Enca Fraser presented the Staff Report and adVised that the City Council would consider the initiation of a Specific Plan Amendment and General Plan Amendment Study to review an Alternative Site Plan for the Moller Ranch proJect located at 6861 TassaJara Road (APN 985-0001-001). Staff recommended that the Council adopted a Resolution either approving or denYing the request. Demal of the request to study the proposed alternative would uphold the prevIous approval for the smgle-family detached dwelling umts. Mayor Lockhart asked If the proposed changes would mcrease the density outside the approved parameters. Ms. Fraser advised no, the General Plan Amendment would only be necessary because the Developer was proposmg to change from detached to attached hOUSing umts. Jay Egy, representing the Casamlra Valley/Moller Ranch project, showed an aerial view of the ranch and explained the topography and existing landscape of the area. The alternate town home plan was wlthm the same developable area as before, and also kept all of the open space and landscaping as before. Cm. McCormick asked the locatIon of the nearest market. Mr. Egy adVised that the Safeway in the Waterford Shoppmg Center was approximately 2 miles from the proJect. The Council and Developer engaged m a question and answer session regarding the proposed study. It was proposed to be a town home proJect With one homeowners' associatIon. The proposed trails would be open to the pubhc. The Parks and Community Services Department would Improve and mamtain the public park within the project, but not the proposed cabana and pool. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 94 ~ Cm. Zika expressed concern about the children not having enough room to play. Mr. Egy advised that the one-acre park was flat usable property, and was m additIon to the cabana club. Cm. Hildenbrand expressed concern that the proposed change would cause an Imbalance m the hOUSing as this plan was not addressing a brood cross-sectIon m Dublm. There might be mnovative ways to make this proJect work without provldmg yet another townhome project in Dubhn. It could be a combmatIon of different products. She would approve it as a study, but would like to see something else. Mr. Egy asked if the resolution would need to be modified to cover the opportumty suggested by Cm. Hildenbrand. City Attorney Silver clal'lfied that the resolution before the Council would change the density from low to medium density, which would be 6.1 to 14 Ul11ts per acre, which allowed attached units. If the study was approved, the study would allow greater denSity on the property that was currently allowed, but there were other Issues that would dICtate whether there could practIcally be more units than were being proposed because of physical restramts and regulatory agency requirements. Mayor Lockhart commented that the Resolution would provide the Developer with the ability to only study that mcrease with Staff, but that did say they would get that extra denSity. They would also have to meet conditIons that the Council would like to see in the proJect. Cm. Zika expressed the same concerns as Cm. Hildenbrand about rapidly losing slngle- family detached homes and straymg away from the hous1l1g element balance. He was opposed to another development of thiS sort, unless there was somethmg innovative mvolved; however, would approve the study as long as the Developer understood that it was not approval of the final proJect. Vm. Oravetz expressed the need for single story housing and would support the study McCormick asked if affordable umts would be mterspersed within the project. Mr. Egy adViSed yes. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 95 (i) On motion of Cm. Hildenbrand, seconded by Vm. Oravetz and by unal11mous vote, the City Council adopted RESOLUTION NO. 32 -- 06 APPROVING THE INITIATION OF A SPECIfIC PLAN AMENDMENT AND GENERAL PLAN AMENDMENT STUDY OF THE ALTERNATIVE SITE PLAN .. Resolution Annrovinlt Parkinlt RelZulations on Arnold Road 9:34 p.m. 8.2 (570-20) Traffic Engmeer Ray Kuzban presented the Staff Report and adVised that this item would estabhsh parking regulations on Arnold Road m order to mamtain traffic safety on this street while also providing on-street parkmg to supplement near-term parkmg needs for the East Dubhn/Pleasanton BART station wlthm the foreseeable future. Mayor Lockhart asked If traffic accidents had happened on Arnold Road as a result of the current parkmg sltuahon. Mr. Kuzban adVised no, not to-date, but it was possible with the cars parking so close to the mtersechon. The Council and Staff engaged m a queshon and answer sessIOn regarding the current parking configuratIons. A total of 54 on-street spaces would still be available, even With the elimmahon of 16 spaces. Mayor Lockhart asked Staff if the plan to move those people parking on the street to a nearby park-n-nde lot. City Manager Ambrose adVised yes, and BART had recently completed its survey and LAVTA was waiting for the results. Mayor Lockhart adVised that she and the City Manager had met With LAVTA and BART to figure out who was parkmg on the street there. If they were from the east, perhaps they could be directed to the park-and-ride with bus service. If from within Dublin, more shuttle buses from the neighborhoods could be proVided. LAVTA and BART were almost complete With their survey for thiS mformahon, and a flyer campaign would follow the survey. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 96 ~ On motion of Vm. Oravetz, seconded by Cm. Zika and by unal1lmous vote, the City Council adopted RESOLllTION NO. :~:~ - 06 APPROVING PARKING REGULATIONS ON ARNOLD ROAD .. Reoort on 2006 Dublin Pride Week Activities and Accentance of Donation to City 9:44 p.m. 8.3 (150-80/150-70) Hentage & Cultural Arts Supervisor John Hartnett presented the Staff Report and adVised the City Council would receive a report on planned actlVlties for the 2006 Dublm Pnde Week, scheduled to commence April 29th - May 6th, and accept donations from the vanous organizations for the event. Mayor Lockhart commented that Spreading the event over two weekends was a great idea. The Council concurred. On motion of Cm. McCormick, seconded by Cm. Hildenbrand and by unal1lmous vote, the City Councll accepted donations from Amador Valley lndustnes, ANG Newspapers, Dubhn/San Ramon Women's Club, Dubhn Chamber of Commerce, Dublin Lions Club, and Cltilll1ks; and directed Staff to prepare formal acknowledgement to Donors. .. Fiscal Year 2005-2006 Mid-Year Budget Reoort and December 2005 Monthly Reoort of Financial Activities 9:49 p.m. 8.4 (330-50) Admll11stratlve Services Director Paul Rankll1 presented the Staff Report and advised that Staff prepared a Mid-Year Budget Review to identify any material deViations from the adopted Fiscal Year 2005-06 Budget. The primary focus of the report was on the General Fund, whICh accounted for the maJority of City operations. Staff Identified proposed adjustments to Revenues and Expenditures. This Item also provided the report of the finanCIal statements for the month of December 2005. DU8LIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 97 @l The Council and Staff engaged m a bl'lef queshon and answer sessIOn regarding the estImates mcluded in the report. On motion of Cm. Zika, seconded by Cm. McCormick and by unafllmous vote, the City Council received the report; and approved Budget Changes designated ll1 the Mid-Year Report for Fiscal Year 2005-06. .. Revisions to the Personnel System - Intern Program 10:00 p.m. 8.5 (710-30) City Manager Richard Ambrose presented the Staff Report and adVised that the City Council would consider amending the City's Classification Plan to adopt revisions to the Intern classification. In addition, the City Council would consider approving a Budget Change to transfer salary savings between operatll1g budgets. The Council commended Staff on an outstanding, innovative plan. On motIon of Cm. Zika, seconded by Cm. McCormick and by unanimous vote, the City Council and approved Budget Change ll1 the amount of $7,164; and On motIon of Cm. Hildenbrand, seconded by Vm. Oravetz and by unanimous vote, the Council adopted RESOLUTION NO 34 - 06 A..'\I1ENDING THE CLASSIFICATION PLAN .. OTHER BUSINESS Brief INFORMATION ONL Y reports from Council and/or Staff, inclnding Committee Report. and Reports by Cooncil related to meetings attended at City expense (AB 1234) 10:05 p.m. Cm. McCormick advised that she had attended, with Mayor Lockhart and Cm. Hildenbrand, a recent East Bay DIVISIOn of the League of Cahforflla CItIes meetll1g. The tOpiC was the management of water and the water CrISIS ll1 Cal1forma. Staff was to be commended for a wonderful St. Patrick's Day festival. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 98 ~ The Council concurred with a well-done festival, and the location was a wonderful Cm. Hildenbrand adVised that she had received an informational brochure regarding tobacco in the commumty. It Included Information on second hand smoke as a nUisance and suggested that the Council look a possible future Ordmance. She asked Staff to review the mformation and bring it back to the Council for consideration. She attended the LAVTA meetIng as Alternate recently and appreciated the opportumty, as well as attended the Sister City AssociatIon's Green & White Gala, whICh was very enJoyable. On March 19th, she attended the California Park & Recreation Society Conference in Ontal'lo, Cahfornia, at which time Dublin received an award for new Senior Center's design and park planning. Vm. Oravetz echoed commendatIons regardmg the St. Patl'lck's Day festIval, and commented that he enJoyed vIsItIng with representatIves from our Sister City, Bray, Ireland. Mayor Lockhart acknowledged that Cm. McCormick was currently serving as the President of the Alameda County Recycle Board. She complimented Staff on the St. Patl'lck's Day festival, and thanked the Gids Sel1lor High School Marchmg Band and Flag Troop from Hiroshima, Japan. They partIcipated In the parade and spent tIme In local homes. Resident Monica Lenway and the Dubhn High Band Boosters were to be commended for coordInatmg the viSIt. Mayor Lockhart read a letter she received from a Dublm resident commendmg Parks & Community Services Department Staff, espeCIally Rich Jochner, on a well-run Basketball league and excellent customer semce. .. ADJOURNMENT . 11.1 There being no further busmess to come before the Council, the meeting was adjourned at 10: 15 p.m. to a Regular AdJourned Meeting (Goals & Objectives/ Budget Study SessIOn) at 6:30 p.m. in the Council Chamber. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING March 21, 2006 PAGE 99 ~ MINUTES OF THE Crn' COUNCIL OF THE ern' OF DUBLIN RE6ULAR MEETING - APIUL ., 2006 CLOSED SESSION A closed session was held at 6:30 p.m., regardmg: L CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION Government Code section 54956.9, subdiVISion (a), Name of cases: Ramona Schlicker et al. v. German Rodnguez, et al. Adelmo Festejo et al. v. State of Cahforma, et al. (Alameda County Superior Court ActIon Nos. VG03122358 and VG04140656) .. A regular meetIng of the Dubhn City Council was held on Tuesday, April 4, 2006, m the Council Chambers of the Dublm CIVIC Center. The meetIng was called to order at 7:02 p.m., by Mayor Pro Tem Oravetz. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, McCormick and Zika, and Mayor Pro Tem Oravetz ABSENT: Mayor Lockhart Mayor Pro Tem Oravetz advised that Mayor Lockhart was absent due to a personal business tnp. .. DUBLIN CITY COlTNCIL MINUTES VOLUME 25 REGULAR MEETING April 4, 2006 PAGE 122 (i) PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was reCIted by the Council, Staff and those present. .. REPORT ON CWSED SESSION ACTION Mayor Pro Tern Oravetz adViSed that no reportable action was taken during Closed Session. .. ORAL COMMUNICATIONS Proclamation Declaring AnriI2-8. 2006, as "Week of the YOUIllt Child" 7:03 p.m. 3.1 (610-50) Mayor Pro Tem Oravetz read a proclamation declaring April 2-8, 2006, as "Week of the Young Child," in Dublin and urged all citizens to recogmze and support the needs of young children in our community. Adrian Hodson accepted the proclamation on behalf of Every Child Counts. a non-profit organization. .. Proclamation Declaring AntiI2-8. 2006, as "National Library Week" 7:04 p.m. 3.2 (6IO-50) Mayor Pro Tern Oravetz read a proclamation declaring April 2-8, 2006, as "NatIonal Library Week" 111 Dublin and remmded the community that libraries are places for opportunity, educatIon, self-help and hfe-long learmng. Lee Jouthas, Dublin Branch Library Manager, accepted the proclamation on behalf of the Alameda County Library, Dublin Branch. .. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING April 4, 2006 PAGE 123 (il Public Comments 7:07 p.m. 3.3 No comments were made by any member of the pubhc at this time. .. CONSENT CALENDAR 7:08 p.m. Items 4.1 through 4.9 Cm. McCormick noted that Item 4.8, Authorize Staff to Advertise for Bids for Contract No. 06-06, Park Furniture Replacement Project, would be completed usmg recycled products and commended Staff for leadmg the way in purchasing recycled products. On motIon of Cm. Zika, seconded by Cm. Hildenbrand and by unanimous vote (Mayor Lockhart absent), the Council took the follOWing actions: Approved (4.1) Mmutes - None; Adopted (4.2 600-60) RESOLUTION NO. 35 - 06 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 7641 (TOLL BROTHERS) RESOLUTION NO 36 - 06 APPROVING AGREEMENT FOR LONG TERM ENCROACHMENTS FOR LANDSCAPE FEATIJRES WITH TRACTS 7641, 7642, 7643, 7644 and 7645 Adopted (4.3 600-30) RESOLUTION NO. 37 - 06 AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES nUBLIN CITY COllNelL MINUTES VOLllME 25 REGULAR MEETING April 4, 2006 PA(;E 124 ~ Approved (4.4 330-50) Prehmlnary Financial Reports for the Month of February Z006; Approved (4.5 600-30) Continuation of Contracts with Lmhart Petersen Powers and Associates (LP2A), Precision Inc., CSG Consultants Inc., and Berryman & Henmgar for Buildmg and Safety Services for the City of Dublm m Fiscal Year 2006-2007; Adopted (4.6 600-35) RESOLUTION NO. 38 - 06 AWARDING CONTRACT 06-02 - FIRE STATION 16 REPAIRS TO ROSA CONSTRUCTION AuthOl'lzed (4.7 600-35) Staff to advertise for bids for Contract No. 06-05, 2005-2006 Annual Slurry Seal Program; Approved (4.9 300-40) the Warrant Register in the amount of $1,179,357.77. .. WRITI'EN COMMUNICATIONS. None .. PUBLIC HEARINGS - None .. UNnNISHED BUSINESS Request to Reallocate City of Dublin Owner Rehabilitation Funds to Community Develonment Block Grant (CDBGH nrOltrams for Fiscal Year Z006-2007 7:IO p.m. 7.1 (480,30) HOUSing SpeClahst Julia Abdala presented the Staff Report and adVised that the City Council would consider the reallocation of $16,977.62 of Community Development Block Grant Owner Rehabihtahon funds to City Council approved social services providers and the City of Dubhn Sidewalk Safety Repair Program. Mayor Pro Tern asked If the funds could go elsewhere beSides curb cuts. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING April 4, 2006 PACE 125 ~ Ms. Abdala advised that the funds could go toward items that were CDBG ehgible. On motion of Cm. Zika, seconded by Cm. McCormick and by unanimous vote (Mayor Lockhart absent), the City Council authorized Mayor to sIgn letter to Alameda County Housing & Community Development requestIng the reallocatIon of $16,977.62 of Dublm's 2004-2005 CDBG program to offset the reductIon in CDBG fundmg to services providers the City expenenced due to the approximately 10% federal cut m 2006-2007 funds and to augment funding for the City of Dublin's Sidewalk Safety Repair Program. .. Award of Bid - Dublin Heritaoze Center Exhibit Restoration Project, Contract No. 06-03 7:12 p.m. 7.2 (600-35) Parks & FacihtIes Development Manager Herma Lichtenstein presented the Staff Report and advised that, at ItS January 3, 2006 meetmg, the City Council authol"lzed Staff to sohclt bids for the Dublm Heritage Center Exhibit RestoratIon project. One bid was received, which was considerably hlSher than the deSIgner's estimate. The Council would consider options for the award of bid. Staff recommended that the Council approve the contract with Rosa Constl'l1ctIon and Staff would work with them to reduce costs wherever possible. The Council discussed Staff's recommendatIon and agreed there were many constructIon unknowns working with hlstoncal buildings, and there would be many possibilities to work with the contractor to contam costs. An update should be brought before the Council once constl'l1ctIon had started and there was a better Idea as to the extent of the work needed. On motIon of Cm. Hildenbrand, seconded by Cm. McCormick and by unammous vote (Mayor Lockhart absent), the City Council adopted RESOLUTION NO. 39 - 06 AWARD or CONTRACT NO. 06-03 DUBLIN HERlTAGE CENTER EXHIBIT RESTORATION PROJECT TO ROSA CONSTRUCTION And approved the Budget Change. DlTBLlN CITY COllNCIL MINllTES VOLUME 25 REGULAR MEETING April 4, 2006 I',\GR 126 (f) .. NEW BUSINESS Area F Neighborhood Sauare Park - Landscane Architectural Services 7:17 p.m. 8.1 (600-30) Parks & FacihtIes Development Coord1l1ator Rosemary Alex presented the Staff Report and adViSed that, m January 2006, Staff sohClted a Request for Proposal from ten landscape architectural firms to complete the design and construction documents for the Area F Neighborhood Square Park site. As a result of the process, Keller Mitchell and Company demonstrated, m their proposal and interview, the necessary expenence to complete the proJect. The 2-acre park IS located 111 eastern Dublin, northwest of Bray Commons. On motion of Cm. Hildenbrand, seconded by Cm. Zika and by unanimous vote (Mayor Lockhart absent), the City Council adopted RESOLUTION NO. 40 - 06 APPROVING AN AGREEMENT WITH KELLER MITCHELL AND COMPANY FOR AREA F NEIGHBORHOOD SQUARE PARK .. League of California Cities Call for Action on the Adontion of a Telecommunications Services and Vital City Interest Resolution 7:19 p.m. 8.2 (660-40) ASSistant City Manager Jom Pattillo presented the Staff Report and adVised that the League of Cahforl11a Cities was request1l1g City support for the adoptIon of a proposed resolutIon as It related to the regulatory framework for telecommunication services. Ken Mintz, representing AT&T, advised that he found out about thiS Item only two hours prIOr to the Council meeting and expressed surpl'lse that it was on the agenda. He outlined AT&T's plan and adVised that AT&T had been attempt1l1g to meet with Valley legislators to discuss what the telecommul11cation compames were trying to accomplish, DUBLIN CITY COllNCIL MINllTES VOLUME 25 REGIJLAR MEETING April 4, 2006 PAGE 127 ~ but had had no luck in arrangmg meetings. He requested that the Council postpone the adoptIon of the Resolution until they had had the opportul1lty to meet with Staff. The Council, Staff and Mr. Mintz engaged in a questIon and answer sessIOn regarding the proposed Resolution. The Council discussed AT&T's current htIgatIon with the City of Walnut Creek and expressed concern that not all residents would be served equally by AT&T's proposed product. Assistant City Manager Pattillo adVised that the informatIon provided by the League of California CitIes did not focus on a speCific company, but proVided the framework for diSCUSSion with all telecommumcatIon compal1les. City Manager R1chard Ambrose adVised that approximately two months ago, AT&T representatives had met with City Staff, as well as representatives from the other CItIes, at whICh time AT&T representatIves advised that they were not interested m serving the entIre community. Staff expressed that as a concern. AT&T asked for the opportunity to address those concerns, but had yet to comment. In the meantime, Staff had met with representatives from LIVermore and Pleasanton, and an item would be brought before the respectIve Councils to work together on this issue to conserve resources. These were general pohcy pnnclpals presented on behalf of the League of California Cities. The Council discussed the Importance of prOViding all residents with the opportul1lty for the same level of service, as well as the importance of shOWing sohdarity to with the other CItIes, and dealing with specifics at the appropnate time. Mayor Pro Tem inVited AT&T to make a presentatIon at one of the meetmgs to discuss the issue with the areas representatIves. On motion of Cm. Zika, seconded by Cm. Hildenbrand and by unanimous vote (Mayor Lockhart absent), the City Council adopted RESOLUTION NO. 41 - 06 SUPPORTING THE LEAGUE OF CALIFORNIA CITIES CALL FOR ACTION ON THE ADOPTION OF A TELECOMMUNICATIONS SERVICES AND VITAL CITY INTERESTS RESOLlITION And directed Staff to send Resolution to all concerned partIes. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGllLAR MEETING April 4, 2006 PAGE 128 ~ . OTIlER BUS1NESS Brief INFORMATION ONLY""ports from Council and/or Staff, Induding Committee Reports and Reports by Council ...,Iated to meetings attended at City expense (AB 1234) 7:42 p.m. Cm. McCormICk adVised that she had attended the Library's 3m Birthday Party, which was a spirited and lively event. The Dubhn/San Ramon Women's club should also be commended for an excellent Teen Job Fair, which they hosted on Saturday, April lS'. She also attended the Dougherty Elementary fundraiseI', which was an excellent event. Cm. Zika advised that he had nothing to report. Cm. Hildenbrand adVised that she had attended, as an Alternate, the LAVTA meetIng on April 3m, whICh was very mformative. The Dougherty Elementary fundraiser would help fund science and visual performing arts programs. Mayor Pro Tem Oravetz advised that he attended two LAVTA meetings, related to budget and General Manager Barbara Duffy's performance evaluatIon. He also attended an ACAP (AsSOCiated Commumty ActIon Program) meeting, and had Il1Vlted ExecutIve Director Nanette Dillard to a future Council meeting to discuss what ACAP's mission, which was to represent the low income reSidents of Alameda County. .. ADJOURNMENT . 11.1 There bemg no further business to come before the Council, the meeting was adjourned at 7:46 p.m. Mayor ATTEST: City Clerk ~ DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGlILAR MEETING April 4, 2006 PAGI<: 129 ~