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Home My WebLink About4.10 Light Maintenance AD 99-1 CITY CLERK File # D~~[rlH2Jlr2l AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2006 SUBJECT: Street Lighting Maintenance Assessment District 99.1 (Dublin Ranch and Tract 7067): Preliminary Engineer's Report Report Prepared by Melissa Morton, PuMc Works Director ATTACHMENTS: 1) 2) 3) Resolution Approving Preliminary Engineer's Report Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 18,2006,7.00 p_m.) Preliminary Engineer's Report (Assessment Diagram to be Displayed at City Council Meeting) RECOMMENDATJO~ Adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date and time (July 18, 2006, 7.00 p.m.) for the purpose of hearing protests to the proposed 2006-2007 assessment. FINANCIAL STATEMENT: 2006-2007 Sources and Use of Street Liflht Maintenance District Funds Revefllles: Total Amount Proposed to he Assessed: Estimated In/erest Revefllle: &1imated Prior Year Collections and Penalties: Public Damage Reimbursement Less Estimated Collection and Delinquency Cost: Net Total Revenues $139,877 4,605 350 4,700 0.777) $145,755 Expenditures: Contract Maintenance and Utilities: Administration and Engineering: Total Operating Expenses: $96,972 kW. $99,797 ~- ----- COpy TO: Page 1 of2 ITEM NO. Lf: 10 O"\:II~illlf\qQ~llW..l~imt"f'lf'OI){' The revenue in this District is proposed to be higher than the maintenance cost for 2006-2007 by $45,958. See the Description below for further information regarding this recommendation. The proposed assessment. 536.80 per sin2l~famlJv home. is $15.70 Der lot or 74% higher than the 2005-2006 assessment. but is less than the maximum allowable assessment established bv the initial Eneineer's Reoort for this District. DESCRIPTION: Assessment District 99-1 funds the electric energy, maintenance, and repair costs associated with the decorative street lighting within all of the Dublin Ranch development (excepting the golf course) and also in Tract 7067, which is the Cluden Parc development olfMountain Rise Place in the western hills. This Assessment District was formed in 1999 at the request of the developers in Dublin Ranch. The Clifden Parc development was annexed in 2000, and Dublin Ranch Areas A and G were annexed in 200 I The remaining portions of Dublin Ranch, including Areas B, C, F and H, were annexed in December of2005 and are therefore a part of this District for the 2006-2007 assessment. The City began maintaining some of the lights in Dublin Ranch Phase I, and also in Clifden Pare, during the 2001-2002 Fiscal Year It is expected that the City will be maintaining approximately ],194 lights by the end of Fiscal Year 2006-2007 For Fiscal Year 2006-2007, no change is recommended with respect to the method of determining the assessments. The assessment for a single.family residence is proposed to be $36.80, which is an increase of $1570 per individual lot over the 2005-2006 assessment. This amount is within the maximum assessment allowed by the initial Engineer's Report for the District, and is needed to fund increases in power and maintenance costs, as well as increases in inventory For the first several years of operation. this District did not incur a significant maintenance cost; however, as these lights age, the number of repairs IS increasing. As noted in the Preliminary Engineer's Report, a portion of the reserve is being set aside each year for future pole painting costs. The poles are expected to need repainting on a ten-year cycle, which means that the first poles may need painting in the next few years. Aside from the reserve specifically earmarked for pole painting, the reserve in this District has become extremely low The reserve is allowed by law to be approximately 50"/0 of the annual maintenance cost, and it is recommended that an effort be made to keep the reserve at that level in order to have funds available for emergencies. For a street lighting district, such an emergency could be a major underground electric line break or a series of pole or fixture failures. Staff is therefore recommending a significant rate increase for Fiscal Year 2006-2007 in order to bring the reserve back up to a comfortable level. In future years, it may be possible to reduce the rate somewhat ifno extraordinary expenditures occur The original Engineer's Report for this District prepared in 1999 provided for a maximum assessment of $34.22 per parcel, which could be increased annually based on the Consumer Price Index (CPI), as well as actual increases in the cost of utilities. The Engineer's Report includes a chart which details the CPI and utility increases for each successive year. The April 2006 CPI rate of increase for San Francisco Bay Area Urban Wage Earners was 2.8%. The maximum assessment has therefore been adjusted by 2.8% to $4L54 Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date and time (July ]8, 2006, 7'00 p.m.) for the purpose of hearing protests to the proposed 2006-2007 assessment. Page 2 of2 It I? RESOLUTION NO. ~6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ******f1** APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 WHEREAS, by its Resolution No. 047-06, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 99-1, Dublin Ranch (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No 047.06 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of the acquisition of improvements and maintaining said improvements and of incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be acquired and maintained, and the boundaries and dimensions of the respective lots and parcels ofland within said District, as contained in said report be, and it is hereby preliminarily approved and confumed; c) That the assessment of the total amount of the cost and expenses of the proposed acquisition and maintenance of said improvements upon the several lots and parcels ofland in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively. from said acquisition and maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 20th day ofJune, 2006. AYES. NOES. ABSENT ABSTAlN: ATTEST Mayor City Clerk &-2D-O(P 4 to ATTACMNT I. 11J tJ RESOLUTION NO. ~6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ,*1r******* APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 WHEREAS, by its Resolution No. 047-06, a resolution directing preparation of annual report for City of Dublin Street Lighting Maintenance Assessment District 99.1 (the "District"), this Council designated the Public Works Director as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 047-06, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 18, 2006, at 7:00 p.m_ at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations; said noticing to be completed at least ten (J 0) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shaJl contain the following infoonation: the estimated assessment per parcel, the general description of the purpose or improvements the assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the aforementioned public hearing. PASSED. APPROVED, AND ADOPTED this 20th day of June, 2006. AYES. NOES ABSENT ABST AJN Mayor ATTEST City Cletk ATTAUDT ~ CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA AND TRACT 7067) FISCAL YEAR 2006-2007 ENGINEER'S REPORT 31J1.7 ATTAUIDIENT 3. TABLE OF CONTENTS 1 ENGINEER'S LETTER.................................................................................."....3 2 ESl1MA TE OF COSTS .......................................i1..........................................5 3 METHOD OF APPORTIONMENT ........................................................... 6 4 PARCEL liSTING................................................................'1........................ 7 5 CER17FICATIONS..............................................."'..................."....................8 G:\ASSESSMENT DlSTRICTS\99--1 Dub Ran<:h Sl\99--1 Rpt 2006.dOG June 9. 200lI L-/1J I} 7~'? I ENGINEER'S LETTER WHEREAS, on April 18, 2006, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1999-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ummary 0 ssessment (1) (2) (3) As Filed As As Finally Preliminarily Approved Approved Cost of Maintenance $96,972 Incidental Expenses $136,962 TOTAL COSTS $233.934 Estimated 2006-07 Interest Income Applied to 2006-07 Operating Costs $4,605 Prior Year Collections & Penalties $350 Reimbursement for Public Damage $4,700 Estimated Surplus from 2005-06 Fiscal Year $114,402 SUB-TOTAL $94,057 NET TO BE ASSESSED FOR FISCAL YEAR 2006-2007 $139,877 Assessment per Lot (3,801) $36.80 S fA G:1ASSESSMENT DISffiICTS'99-1 Dub Ranch SL\99-1Rpl2006.doc June 14, 2006 f.o1J 1"7 2 ESTIMATE OF COSTS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2006-2007 is as follows: ESTlMA TE OF COSTS Maintenance Electric Energy $73,900 California Street Light Association $372 Other Repairs and Maintenance Costs $22.700 $96.97] Incidentals Engineer's Report and Proceedings $2,825 County of Alameda Collection Costs (1 7%) $2,391 Delinquencies $1,399 Pole Painting Reserve (see description below) $80,324 ContingencieslUnallocated Reserve $136,962 TOTAL: $233,934 2::S ,'3 ;..,.;.. --' ?j"';3J~'37t Future Pole Paintinll: Reserve: For 2006-07 = $13,731 ($115/1ight x 1,194 lights + 10 years) Prior Year Pole Painting Reserve = $66,593 Total Future Pole Painting Reserve at end of Fiscal Year 2006-07 = $80,324 G,IASSESSMENT DISTRICTS\99-1 Dub Ranch SL\99-1 Rpt 2OOO,doo June 14, 200Il t'1J I 7-) As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscape maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said street lighting maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street lighting maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said street lighting maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property The scope of work includes the maintenance, operation, repair and replacement of all public street lighting facilities located within the public streets and within public easements within private streets within the District Boundaries, as shown on the approved improvement plans for the following Tracts: 7067, 6925, 6956 through 6964, 7136 through 7142, and 7324 through 7327 and, including, but not limited to, the lighting poles, fixtures, conduits, conductors, service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the maintenance, operation, and repair of the street lighting system. Dublin Ranch Areas B, C, F, and H were annexed to the Dublin Ranch Street Lighting Maintenance Assessment District 99-1 in December of2005 EaclJ, lot or parcel of land assessed is det;(:ribed in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2006-2007 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County This District has been established to pay for maintenance, operation and repair of the street light fixtures, which differ from the City Standard. A special light fixture has been created as a community element, which is a benefit to the homeowners within the District boundary Dated: Melissa A Morton Public Works Director G:\ASSESSMENT O1STRICTS199-1 Oub R_""" Sl_l Rpl2006.dOC June 9. 200EIi <p~rJ 1 ESTIMATE OF COSTS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2006.2007 is as follows: ESTlMA TE OF COSTS Maintenance Electric Energy $73,900 California Street Light Association $372 Other Repairs and Maintenance Costs $22.700 $96.971 Incidentals Engineer's Report and Proceedings $2,825 County of Alameda Collection Costs (1 7%) $2,378 Delinquencies $1,399 Pole Painting Reserve (see description below) $80,324 ContingencieslUnallocated Reserve $50.036 $136,962 TOTAl-: $233,934 Future Pole Paintiml Reserve: For 2006-07 = $13,731 ($1I5I1ight xl, 194 Iights+ 10 years) Prior Year Pole Painting Reserve"'" $66,593 Total Future Pole Painting Reserve at end of Fiscal Year 2006-07 '" $80,324 , I I i I G:V\SSESSMENT DISTRICTS\99-1 Dub Ranch SL\99-1Rpt 2006.doe June 14, 2006 qrtJ 1'7 3 METHOD OF APPORTIONMENT The maintenance of the street lighting within the boundaries of the Assessment District benefits each residential lot in the District in the same manner and to the same extent. Therefore, the Assessment has been equally apportioned over the proposed 3,801 planned singl~family residential lots contained within the District. The per lot assessment will be $36.80 per lot for Fiscal Year 2006-2007, increasing to $41.54 (subject to inflation and utility rate increases) at build-out for all residential lots within the boundaries of the District on a per lot basis_ Commercial property shall be assessed at 5.5 times the rate for residential lots times the acreage of the lot. Common areas and public land within the District have been exempted and will have a zero assessment since they receive no special benefit with regard to the special light fixtures. Until they are subdivided, the assessment for these lots shall be equal to the per-lot or per-unit assessment each year, times the number of proposed lots within each Tract. With the recording of the future Tract maps, the new assessments will be reapportioned to each of the individual residential lots. As more street lights are installed each year, until all have been installed, the assessment each year will be based on the estimated cost of maintenance (using the then current numbers in Section 2), divided by the number oflights to be installed that year, provided in no event will the per lot assessment be more than $41.54 (as adjusted for inflation). It should be noted that future annelUltions to this District may affect the spread of assessments. In addition to the increase in the annual maintenance cost as a result of additional lights, the annual maintenance cost shall be increased annually beginning July I, 2000, by the percentage increase in the Bay Area Urban Wage Earner Consumer Price Index elndex") (applies to all costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be inappropriate, a comparable consumer price index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Price Index_ G:\ASSESSMENT DISTRICTS\ll9-1 Dub Ranch SL\ll9-1 Rpl2006.dOt June 14, 2006 IDDJJ'7 SAMPLE CALCULATION Assume an increase in the index of 1 % and a utility increase of 5%. NEW TOTAL MAINTENANCE COST , , ULTIMATE IMPROVEMENT COST LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY ASSESSMENT SUBJECT TO INDEX INCREASE :".,' INDEX INCREASE (ASSUMED 1 % 47,985 x .01 ~ 480 " " ENERGY COST 5% UTILITY RATE INCREASE 45577 x .05 - 2279 Since approximately 45% of the assessment is related to utilities the maximum assessment amount was determined by taking 45% of the assessment and increasing it by the increase in utilities_ The remaining 55% of the assessment is subject to the index_ The following table details the maximum assessment rates: Maximum % Change Maxinmm Total Year April CPI % Change Maintenance in Utility Utili!) Maximum Amount Cost Amount Assessment 1999 168.8 18.82 1540 34.22 2000 174.9 361% 19.50 361% 15.96 3546 2001 184_9 572% 20.62 572% 16.89 3749 2002 188.8 2.11% 21.06 2.11% 17.23 38.29 2003 193.6 2.54% 21.59 2.54% 17.67 39.26 2004 194_7 0.57% 2171 0_57% 1777 39.48 2005 199.3 2.36% 22.22 2.36% 18.19 4041 2006 204.9 2.81% 22.84 2.81% 18.70 41.54 Utility costs consist ofPG&E electric rates. Research is still being done on actual rate increases. For now the CPI is betng used as an estimate. G:\ASSESSMENT DISTRICTS\!I9-1 Dub Ranch SL\!I9-1Rpl2006.doc Juno 9. 2006 \1~\7 4 PARCEL USTING The Ibcription of each lot or parcel as part of the reconIs of the ConDly Assessof of the County of Alameda are, by reference, made part of this Report, The above property owners and the City ofPleasanton and Dublin San Ramon Services District own additional non-f'CSidcntial properties such as community-owncd open space parcels, proposed public facilities, and COnununilY owned n:creation parcels, wilhin the District boundaries, which will have a zero assessment. The listing of parcels sppelU'lI on the following page: G.~ -nr .-,.......__~ ~_5l-_11fjl1l2llllll_ """'9,,2l*I /2d()1?J ;" .,........."" "';,," ,~; ";;, :,::,,<'';;;i~'~1h " ;,:,,,.';'. ;;'."i .- Loll r",.. ._ Ultimate 1m rovemmlIo P~Lm P~Lm 1-92 6956 Ullknown 91 536.80 3jJ48.80 541.54 3.780.1~ 1-69 6957 Ullknown 69 536.80 2,539.20 541.54 2,866.26 1-86 6958 Unknown 86 1i36.1IO 3,164.80 1141.54 3,572.4<1 1-91 6959 Ullknown 92 1i36.1IO 3,385.60 S41.S4 3,821.6! 1-113 6960 Unkrn.lWO 113 536.80 4,158.40 541.S4 4,694.0' 1-117 6961 Unknown 117 536.80 4t305.60 541.54 4.860.18 1-111 6962 UlIknown III 1i36.80 4,084.80 1141.54 4,610.94 1-45 6963 Unknown 45 1i36.80 1.656.00 1141.54 1,869.3U 1-123 6964 Unknown 123 536.80 4,:526.40 1141.54 5,1094' 1-17 7067 Unknown 17 536.110 625.60 541.54 706.18 FuttIte Tracts 7324, 7325, 7326, Unknmw 1,509 536.80 55.531.2\) S41.S4 62,683.8<5 1-110 7136 Unknown 110 5.1<1.80 4.048.00 S41.S4 4,569M1 1-W 7137 Unknown 50 536.110 1.840.00 S41.S4 2,077.00 1-84 7138 Unknown 84 536.80 3,091.20 S41.S4 3.489.31 1-54 7139 Unknown 54 536.80 1.987.20 S41.S4 2.243.16 1-62 7140 Unknown 62 536.80 2,2111.60 S41.S4 2.575.4 1.W 7141 Unknown <n 536.80 3.569.60 S41.S4 4,029.38 1.105 7142 Unkoown 105 1i36.1IO 3.864.00 541.S4 4,36L7U _ "'''''...-... Parcel 3 7281 Slondmd Pacific Cotp. 119 536.80 4,379.20 541.54 4.943.26 Parcel 4 7281 Pul" Hume C..". 121 536.80 4,452.80 541.54 5.026.3 'Y- . 26.004.0.4 Lots 1-3 7453 Foirway Family LP <M- I BOd 626 536.811 23,036.80 541.54 I ~ 1> f? 5 CERTIFICATIONS I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Section 2, with the diagram thereto attached, was filed with me on June 20, 2006. I, the City Clerk of the City of Dublin, California, hereby """ Iny _ b fIJroa9iiI& It;..; u 's RepOIt, together with the Assessment and diagram thereto attached, was preliminarily approved and confinned by the City Council of said City by its Resolution No. **"'()6, duly adopted by said Council on June 20, 2006 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing R11gin~'s Report, together with the Assessment and diagram thereto attached, was finally approved and confmned by the City Council of said City by its Resolution No. -06, duly adopted by said Council on "***'", 2006. I, the City Clerk of the City of Dublin, California, hereby certify that the Assessment was filed in the office of the County Auditor of the County of Alameda, California, on ................, 2006. G:\ASSESSMEI'lT DISTRICTSlQ9.1 Dub Ranch SL\OO-1 Rpt 2OOO.doc J",," 9. 2000