HomeMy WebLinkAbout4.08 Fire Station 16 Accept Work
CITY CLERK
File # D~I!2JIZ!]~I3ll5J
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 1, 2006
SUBJECT:
Acceptance of Work - Contract 06-02 Fire Station 16 Repairs
Report Prepared by Melissa Morton, Public Works Dir~
Budget Change Form
ATTACHMENTS:
RECOMMENDATION: ~ I)
'\ 2)
~
FINANCIAL STATEMENT:
Approve the budget change
Accept improvements constructed under Contract 06-02 and
authorize retention payment to RoSa Construction in 35 days
if no subcontractor or supplier claims are received.
Actual
Budgeted ElCDense Variance
Printing, Legal, Postage $1,200 $1,062 $138.00
Design & Contract Mgt. $36,460 $38,893 $(2,4noo)
Construction, lntemal Svcs. $66,200 $66,200 $0 00
Construction, General Fund $229.206 $233.087 $(3.881 00)
Total Cost: $333,066 $339,242 $(6,176)
Including change orders, the total cost of construction is $299,287,
which exceeds the project construction budget by $3,881 The total
agreed cost of the Zahn Group's design and construction
management services is $38,893, which exceeds the budget by
$2,433 Including minor adjustments in the incidental categories, the
total budget adjustment is $6,176.
DESCRIPTION: This project included the following elements: roof repair to correct
leaks which have occurred intermittently for several years, replacement of aging HV AC (heating
COpy TO: RoSa Construction
Page) of2
ITEM NO. Lf.~
8:~--"" 161eob1agenda_""""""'"
ventilating. and air conditioning) units, replacement of windows which would not open or close
completely, drywall repair, and interior and exterior painting.
Three change orders were incurred during construction. The first change order, in the amount of 52,595,
provided for removal and replacement of a concrete walkway which accesses the emergency generator.
The original walkway had been lifted by tree roots. The City's landscape maintenance contractor had
previously removed the large trees, and has now installed new landscaping through the operating budget.
The second change order, in the amount of$12,380, provided for applying a sealer to the brick surfaces of
the station. This work was not part of the original specification but was strongly recommended as a
maintenance and waterproofing measure to preclude future water intrusion. The new sealer bas an
anticipated life span of 20 years. The third change order consisted of balancing credits and charges that
occurred during construction, for a net credit of $6,200 As noted in the Financial Statement, the total
project cost exceeds the original project budget by $6,176, and a budget change is therefore needed to
complete the project.
Work on this project has been completed in accordance with the approved plans and specifications. Staff
recommends that the City Council (1) approve the budget change, and (2) accept the improvements
constructed under Contract 06-02 and authorize retention payment to RoSa Construction in 35 days if no
subcontractor or supplier claims are received.
Page 2 of2
CITY OF DUBLIN
BUDGET CHANGE FORM
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FY 2005-06
CHANGE FORM #:
New Appropriations (City Council Approval Required);
FrUIIl Unapprupriated Reserves Fund #
From New Revenues
Budget Transfers:
X From Budgeted Contingent Reserve (1080-799.000)
X Within Same Depa,rtmetlt Activity
Between Departments (City Council Approval Required)
(llher
"l1itililil':. .<Ndl'li/!~$i!!;i:ijji:!(jljijiit,AiO(!(:jiJNlfiil<'
AMliiiJIllil(,h:I"
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Name: __ Fire Station ] ~_.~_cpaiTs - Design
~,~~~_~tin.~_e~t Reserve
Account:
Narne:
--
Account:
Name:
-.-.- .-.
ACl,;ullnt:
Name;
_.-
Account:
Name:
----...".
Accuunt
Nmne;
-------..... -
Account.
Name;
n___.__..
AccoLlnt:
Toml
_.1---
001 I0800.7"9.0UO
$ 6,176.00 Accuunt: 001-9,521"740-078
$
2.433.00
Name:
Fire StatioTl 16 Re~air~",:_~Qnstruction
Account: 001-93521-7511-1150
$
3,881.00
Name:
Flfe Station 16 Repairs - Po?tage
Account: OUI-93521-711-000
s
98.00
Fire Station 16 Repairs - Printing
Name:
001-93521-716-0110
s
126 00 Account:
Fire Station 16 Rcp~~~_::....~~eL-__ ___"..._.._
Name:
IIrn -')3521-728-000
$
11 O.UO Ac,:;cI..Jl1llt~
_______________ _______ .:"Jame~
A(,;(,:uutlt.:
.-.--
Name:
Account:
$ 6,4]2.00 Total
$
6,412.00
Reason for Budget Change; Agreed contract cost for design and construction management exceeded budget by $2,433.
Construction cost exceeded budget by $3,881 as a result of change orders. Incidental costs were slightly less than budget for
a total net overage of $6,176.
Fin Mgl' I "SD' ~ ^-'- f-..-
~
City Manager' ) ~~
Signature
~
C - &:)
Date:l\2..S \O(
Mayor'
Posted By'
Date:
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Date:
Signature
Date:
Signalure
G~\Financc Staff\Frcd\budget change form fire lilatiuIl repairs,1i.Is.
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ATTACHMENT 1
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