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Home My WebLink About7.1 Dougherty Hill Park Dog Park CITY CLERK File # Drra[Q[Q]-~~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 15, 2006 SUBJECT: ATTACHMENTS: RECOMMENDATION: ~. ~ FINANCIAL STATEMENT: Dougherty Hills Park - Dog Park Award of Bid Report Prepared by Rosemary Alex Parks and Facilities Development Coordinator 1) 2) 3) Resolution of Award - Base Bid Resolution of Award - Base Bid with Alternates Budget Change Form 1) Determine preferred bid option and adopt resolution awarding base bid and alternates as appropriate. Approve budget change, if necessary. 2) Construction Budget Funds Available within Project Budget Total Funds Available for Construction Construction Proposal for Base Bid Alternates 1 and 2 Total Bid Proposal Funds Required for 10% Contingency Total Budget Shortfall $430,120 $45.000 $475,120 $424,474 $24.300 $448,774 $44,877 ($18.531) DESCRIPTION: At its meeting of June 20,2006 the City Council authorized Staff to advertise for bids on Dougherty Hills Park - Dog Park. The project includes parking for twelve vehicles, along with double-gated entry, 4' black chain link fence, water fountain, covered garbage cans, pooper- scooper stations, benches, wheelchair access, site landscaping and turf grass surfacing. As part of the bid package Staff included the two alternates primarily to achieve some flexibility in meeting the project intent and budget. The two alternates are 1) add dog agility course for large dogs; and 2) substitute seeded turf grass with sodded turf grass. Bid Results After a three-week bid period, on August 7, 2006 the City received bids from Robert A. Bothman and Jensen Corporation. As discussed above in the financial statement, the low bid from Robert A. Bothman exceeds the available budget by $18,531 (including both alternates and a 10% contingency). The City Council has four options in terms of including or not including alternates in the project. If the City ------------------------------------------------------------------------------------------------------------- COPY TO: Robert A. Bothman, Jensen Corporation and Paul Niemuth and Associates Page 1 of2 ITEMNO.~ G:\COUNCIL\Agenda Statements\2006\8-15 Dog Park Award.doc Council elects to award only the base bid there will no need for a budget change; all other options will require a budget change to be approved. A cost impact for each option is outlined below: Ovtion 1 Option 2 Option 3 Option 4 Base Bid $424,474 $424,474 $424,474 $424,474 Alternate #1 Add Agility Course $12,300 $12,300 Alternate #2 Add Sod $12,000 $12,000 10% Contingency $42.447 $43.677 $43.647 $44.877 Total $466,921 $480,451 $480,121 $493,651 Available Construction Budget $475,120 $475,120 $475,120 $475,120 Difference $8.199 ($5.331 ) ($5.001 ) ($18.531) As identified in the financial statement an additional $45,000 is available within the project budget. Originally, the project budget included costs for a potable water connection, since it has been determined that recycled water is available for irrigation the connection fees are significantly lower. This is what accounts for the availability of funds for construction. For the award of bid, it is recommended that the City Council award the base bid to Robert A. Bothman and determine whether any or all of the alternates should be included. Staffhas prepared two resolutions. The first resolution in Attachment 1 is for the base bid without alternates. The second resolution in Attachment 2 is for the base bid with both alternates. If both alternates are included, it is recommended that the City Council approve the budget change in Attachment 3. If City Council elects to include only one alternate, it will be necessary to revise the amounts in the resolution Attachment 2 and budget change Attachment 3. RECOMMENDATION: 1) Determine preferred bid option and adopt resolution awarding base bid and alternates as appropriate. 2) Approve budget change, if necessary. ~~~ RESOLUTION NO. - If) f 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********** AWARDING CONTRACT NO. 06-07 DOUGHERTY HILLS PARK - DOG PARK TO ROBERT A. BOTHMAN, INCORPORATED. WHEREAS, the City of Dublin did, on August 7th, 2006, publicly open, examine and declare all sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 06-07, which Plans and Specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to determine the lowest bid which was responsive to the requirements of the bid documents; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 06-07 to the lowest responsible bidder therefor, to wit, Robert A. Bothman, Incorporated, at a base bid of four hundred twenty-four thousand four hundred and seventy-four dollars ($424,474) the particulars of which bid are on file in the office ofthe City Engineer. PASSED, APPROVED AND ADOPTED, this 15th day of August, 2006. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT #1 "11 '6/t~/06 RESOLUTION NO. - ;<013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********** AWARDING CONTRACT NO. 06-07 DOUGHERTY HILLS PARK - DOG PARK TO ROBERT A. BOTHMAN, INCORPORATED. WHEREAS, the City of Dublin did, on August 7th, 2006, publicly open, examine and declare all sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 06-07, which Plans and Specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to determine the lowest bid which was responsive to the requirements ofthe bid documents; and . NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does hereby award Contract No. 06-07 to the lowest responsible bidder therefor, to wit, Robert A. Bothman, Incorporated, at a base bid of four hundred twenty-four thousand four hundred and seventy-four dollars ($424,474) and alternates #1 and #2 at twenty-four thousand three hundred dollars ($24,300) the particulars of which bid are on file in the office ofthe City Engineer. PASSED, APPROVED AND ADOPTED, this 15th day of August, 2006. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT #2 CITY OF DUBLIN BUDGET CHANGE FORM 3of3 CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: From Unappropriated Reserves (If Other than General Fund, Fund No - From New Revenues _x_From Budgeted Contingent Reserve (10800-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Name: Contingent Reserve $18,531 Name: Dougherty Hills Park ~ Dog Park $ 18,531 Account #: 001.95625.750.050 Account #: 00 I-I 0800-799-000 Name: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Account #: ASDlFin Mgr rs= A1A.L ~ Signature Date: <?\ q \ O(P REASON FOR BUDGET CHANGE ENTRY: In order to award the Dougherty Hills Park - Dog Park with both alternates the construction budget will need to increase. City Manager: Date: Signature As approved at the City Council Meeting on: Date: Mayor: Date: Signature Posted By: Date: Signature H:\CC-FORMS\FORM-budget change. doc ATTACHMENT #3