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HomeMy WebLinkAbout04-19-2004 Adopted CC Min Adj Mtg ADJOD-RNED REGULAR MEETING - April 19, 2004 An adjourned regular meeting of the Dublin City CoUncil was held on Monday, April 19, 2004, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:07 p.m., by Mayor Lockhart. ROLL CALL PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. ABSENT: None. PLEDGE OF ALLEGIANCE Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. PUBLIC COMMENTS No public comments were made at this time. STATUS REPORT ON 2003-2004 GOALS & OBJECTIVES AND CONSIDERATION OF 2004-2005 GOALS & OBJECTIVES AND STRATEGIC PLAN 5:08 p.m. 8.1 (100-80) City, Manager Richard Ambrose presented the Staff Report, and advised that the Annual Goals & Objectives meeting will enable the City Council to collectively CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 156 establish priorities for the City for the upcoming year within the framework of the new 10-year Strategic Plan. 2003-2004 Goals & Objectives Status Report The adopted Goals & Objectives Program for 2003-2004 included a total of 118 objectives. Of those objectives, 96 objectives were assigned a high priority, 14 objectives were assigned a medium priority, and 8 objectives were assigned a low priority. Since the Council's adoption of the Goals & Objectives Program, a total of 8 additional major assignments were undertaken by Staff. The preponderance of these assignments were Council initiated. TABLE 1 ~ SUMMARY OF 2003-2004 OBJECTIVES LEVEL OF ACCOMPLISHMENT - 2/29/2004) NEAR~Y 96 100 333 4 4.2 6 6.3 i, 14 100 00 0 0.0 , , , 21,, .4 11 78.6 8 100 12.5~ 0 0.0 0:0 7 87.5 118 100 280:: 4 3.4 24 24 8 100 37!5:1 1 12.5 3 37.5 ~.i!i.~';: i 126 I 100 [ '~: } 28!6; 5 } 4.0 I ~8 461011:27 ] 21.4 Of the 96 High Priority objectives, 36 (37.5%) have been completed or nearly completed to date. There were a total of six (6) High Priority objectives for which there has been no progress made to date: Update study for indirect charges for development services and on impact fees; Perform contract evaluation for Crossing Guards serVices; Perform contract evaluation for Building & Safety~ Complete Commercial Linkage Fee Study; Negotiate Lease Agreement and resolve financing strategy for the West Dublin BART Project; and Explore Historic Park on Donlon Way. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 157 Further progress on High Priority objectives has been impacted by eight (8) additional major assignments during the year, and significant resources allocated to growth issues. Cm. Sbranti noted that Staff had made significant progress on projects since the report. The Council agreed that a lot has happened this year and Staff had handled it impressively. Capital Projects Status Report The City Council approved a total of 49 Capital Projects to be undertaken during FY 2003-2004. Since the adoption of the Budget, the Council has added one (1) additional project and carried over five (5) from the previous fiscal year for a total of 55 capital projects. Thirteen (13) projects are behind schedule. Strategic Plan/2004-2005 Goals & Objectives Earlier this year, the City Council approved a Preliminary Strategic Plan, which identified six (6) strategies that the City should pursue during the next 10 years: 1) Establish Villages within the City of Dublin; 2) Facilitate and encourage continued investment in Downtown Dublin; 3) Develop a transportation system that facilitates ease of movement throughout the City; 4) Create an open space network that ensures environmental protection and provides public access where appropriate; 5) Continue to develop a community that provides a balance of jobs, housing, and services in a fiscally sound manner; and 6) Develop dynamic community facilities that provide unique recreational and cultural experiences in the region. The City's Management Team prepared a preliminary list of Goals & Objectives for 2004-2005 for Council consideration. A total of 107 objectives in nineteen (19) different program areas were identified in the Preliminary 2004-2005 Goals & CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 158 Objectives Program. Of this total, 49 objectives are new, 58 objectives are recommended to be carried over from last year, and nine (9) are recommended for deletion. Of the 107 proposed objectives, 62 are objectives which Staff believes accomplishes one or more of the Strategic Goals approved the Council. Additionally, several proposed objectives have been added by the Parks & Community Services and Heritage & Cultural Arts Commissions, as well as by individual Councilmembers for collective City Council consideration. Mayor Lockhart asked anyone in the audience that wished to address the Council on any individual item listed on the Goals & Objectives or the Budget Study Session to come forward. Mr. John DiManto, Dublin Land Company, confirmed that the Council had received binders for his General Plan and Specific Plan Amendment applications, and urged the Council to consider placing the item in a higher priority position. His company was very serious and financially committed to proceed with the project and have posted their initial deposit with the City for the application process. The Council primarily discussed those Goals & Objectives which had been ranked with differing priorities: ADMINISTRATION OBJECTIVE #2: "Participate in City Council Team Building Retreat." Cm. McCormick suggested this objective be deleted and replaced with a 1/2 day folloW-up workshop related to the City's Strategic Plan and Mission, Vision and Values Statements to see if the adopted strategies were in line or needed to be adjusted. ' The Council diScussed the recommendation. The collective City Council ranking was changed from Low to DELETE. " CITY coUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 159 ADMINISTRATION NEW OBJECTIVE #2: "Conduct follow-up Strategic Planning Workshop." Cms. McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart ranked this new objective as High. The collective City Council added this objective as HIGH. ADMINISTRATION ADDITIONAL OBJECTIVE #3: "Conduct Study of Labor Guidelines on Both City Projects and Private Development." Cm. Sbranti advised that he had initiated the addition of this objective and ranked it High, and expressed concern related to hiring low bidders on City and private projects. There are programs that reward the low bidders who have gone through a prequalification process, and some jurisdictions set up more thorough standards prior to allowing a contractor.to bid. Mayor Lockhart stated that City projects could be controlled, but asked how private developments could be restricted. City Attorney Elizabeth Silver advised the, in her opinion, the City could not require private developers to enter into project labor agreements. If the developer was building a portion of a public project, a City street for example, the City must require 'that the developer pay prevailing wages; however, the City could not make the developer pay prevailing wage for private facilities only. The Council discussed the different issues involved in apprenticeships, pre- qualifications, labor unions, etc., and agreed that the study should include only public projects, and not include private development at this point. Cm. McCormick ranked the objective as High. Cm. Oravetz ranked the objective as Low. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 160 Vm. Zika ranked the objective as Delete. Mayor Lockhart ranked the objective as Medium. The objective was changed to read, "Conduct Study of Labor Guidelines on City projects (i.e., pre-qualification, project labor, apprentice programs, etc.," and the collective City Council added this objective as MEDIUM. INTERGOVERNMENTAL RELATIONS OBJECTIVE #2: "Explore Feasibility of Regional Cemetery." Cm. McCormick adVised that a private developer had come fOrward with a plan for a regional cemetery, and suggested that the ranking be reduced to Medium in order to keep it on the radar. Cms. McCormick, Oravetz, Sbranti and Zika changed their ranking to Medium. The collective City Council ranking was changed from High to MEDIUM. INTERGOVERNMENTAL RELATIONS OBJECTIVE #3: "Work with cities in the Tri-Valley to establish a clearinghouse to develop & maintain affordable housing opportunities, and publicize & coordinate the region's housing." City Manager Ambrose advised that Staff had ranked this objective as Medium because funding from the State was only on the horizon. Cms. Sbranti and Zika, and Mayor Lockhart changed their rankings to Medium. The collective City Council ranking was changed from High to MEDIUM. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 161 PUBLIC RELATIONS OBJECTIVE #2: "Develop Leadership Academy in conjunction with Chamber of Commerce." The Council discussed the verbiage of this objective and agreed to include Las Positas College in the objective. The objective was changed to read, "Develop Leadership Academy in conjunction with Chamber of Commerce and Las' Positas College," and the collective City Council ranking remained a HIGH PUBLIC RELATIONS ADDITIONAL OBJECTIVE #3: "Produce City Calendar." Cm. Oravetz advised that he initiated this as a High priority because constituents had been asking when another calendar would be produced. City Manager Ambrose advised that the calendars were typically produced at every 5th anniversary of the City's incorporation, the last being the City's 20th anniversary. Assistant to the City Manager Julie Carter advised that the cost of producing a City calendar was approximately $8,000 including mailing. The Council discussed the issue in relation to cost. Cms. Sbranti and Zika, and Mayor Lockhart ranked the additional objective as Medium. Cm. McCormick ranked the additional objective as Low. The collective City Council added this objective as a MEDIUM priority. CONTRACT ADMINISTRATION ADDITIONAL OBJECTIVE #4: "Perform contract evaluation for Police Services." CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 162 Cms. McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart ranked this objective as High. The collective City Council added this objective as a HIGH priority. PLANNING OBJECTIVE #9: "Investigate creating a new.village around West Dublin BART Station." Vm. Zika questioned wording of objective, advising that "Investigate" seemed inaccUrate since the City was beyond that. The Council discussed the issue and agreed that the word "investigate'' should be deleted from the verbiage. The objective was changed to read, "Create new village around West Dublin BART Station," and the collective City Council ranking remained a HIGH. PLANNING OBJECTIVE #14: "Investigate options for Shamrock Village.' Cm. Sbranti asked the difference between this objective and a similar objective under Economic Development. City Manager Ambrose explained the difference and indicated that the Planning focus would be more looking at doing a Specific Plan for the property and what types of different land uses could occur. The other goal was more related to helping the property owner with his current type of use in terms of trying to improve the site. Cm. Sbranti changed his ranking to Medium. The collective City Council ranking remained MEDIUM. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 163 PLANNING OBJECTIVE #15: "Develop City Telecommunications Policy beyond Zoning Ordinance for Wireless Communications." Citv Manager Ambrose advised that a recent U.S. Supreme Court decision may limit the City's ability to accomplish the objective, and would require some legal analysis. The court decision basically allows the State to preclude cities from entering into that business because they are viewed as a local subdivision of the State. The Council discussed the issue and agreed that, in light of the recent Court decision, a Medium ranking would suffice. · Mayor Lockhart changed her ranking to Medium. Cm. McCormick changed her ranking to Low. The collective City Council ranking remained a MEDIUM. PLANNING OBJECTIVE #17: "Complete Starward Drive General Plan Amendment Study." Mayor Lockhart asked if it was ranked Medium by everyone because the park evaluation was completed. City Manager Ambrose advised that Staff had not done a park evaluation on that site because the Council had identified other properties that here higher priority for park evaluation. The issue before the Council would be whether to include the evaluation of the park as a potential General Plan study. Mayor Lockhart asked if a General Plan Study had to be done. City Manager Ambrose indicated yes, because there was a request from a developer who was interested in building housing on that site, which is currently zoned Commercial. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 164 The Council discussed dropping the park evaluation portion of the study. Cms. McCormick, Oravetz, Sbranti and Zika rankings remained unchanged, but agreed that the park evaluation portion should be removed. Mayor Lockhart changed her ranking to High and agreed to remove the park portion. The collective City Council ranking remained a MEDIUM. PLANNING OBJECTIVE #22: "Develop Ordinance to limit amount of square footage increase on remodel of existing houses." Vm. Zika advised that he had put this objective on the list a few years ago because there seemed to be a trend where people would buy houses and then tear down ali but a wail. Since that time, it did not seem like there was much of that going on. City Manager Ambrose advised that there had only been a couple of instances. Cms. McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart changed their rankings to Delete. The collective City Council ranking was changed from Low to DELETE. PLANNING OBJECTIVE #23: "Develop View and Solar Access Ordinance." Cm. McCormick advised that she had put this objective on the list a few years ago because of a resident who had paid extra for a lot with a view. Staff advised that the issue had not been a problem. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 165 Cms. McCormick, Oravetz, Sbranti and Zika, and Mayor Lockhart changed their rankings to Delete. The collective City Council ranking was changed from Low to DELETE. PLANNING OBJECTIVE #24: "Complete General Plan Amendment on DiManto property." City Manager Ambrose advised that this objective had been developed and ranked as Delete prior to receiving Mr. DiManto's application packet. The Council discussed Mr. DiManto's recent application for a General Plan and Specific Plan and his request that Council rank his project higher, and agreed that he should get into the line with the other developers and wait his turn. Cms. McCormick, Sbranti and Zika changed their ranking to Medium. Cm. Oravetz changed his ranking to High. The collective City Council ranking was changed from Delete to MEDIUM. PLANNING ADDITIONAL OBJECTIVE #27: "Develop a City Ordinance banning any future "drive-through" elements on restaurants or establish an additional fee to fund clean air programs in the City." Cm. McCormick explained her reasoning behind adding this goal as a High priority, advising that she was inspired by the Clean Air Program presented by Supervisor Haggerty. Idling cars and trucks add a lot to the pollution in the valley, and this would be one way to reduce air pollution. Aesthetics and traffic circulation were also an issue. This was not intended to be an anti-fast food Ordinance. City Manager Ambrose noted that there might be applications for drive-through elements other fast food- a pharmacy or bank, for example. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 166 The Council discussed the two options included in the objectives, and concurred that the objective should be reworded to indicate that Staff would study the impacts of developing the proposed Ordinance. Cms. Oravetz and Zika gave this objective a Medium ranking. Cm. Sbranti and Mayor Lockhart gave this objective a High ranking. The objective was changed to read, "Study impacts of developing a City Ordinance banning any future 'drive-through' elements on restaurants or establishing an additional fee to fund clean air programs in the City, ' and the collective City Council added this objective as HIGH PLANNING ADDITIONAL OBJECTIVE #28: "Coordinate General Plan workshop with Planning Commission.' Cm. Sbranti advised that he added this objective and ranked it High because, although he felt there was no need to go through a 3-year general plan update, a joint workshop to discuss the general plan update process, as well as the City's general plan policies, would be beneficial. Mayor Lockhart expressed agreement that a joint workshop, which would be open to the public, would be a good opportunity for old and new residents to educate themselves on where the City was going. City Manager Ambrose advised that there would be Staff time involved in putting together the information for discussion. The Council discussed the proposed workshop with the Planning Commission as it related to the general plan' including a status update and policies and agreed woUld be beneficial for the Commission and the public. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 167 Cms. McCormick, Oravetz, and Zika, and Mayor Lockhart ranked this objective as High. The collective City Council added this objective as a HIGH priority. PLANNING ADDITIONAL OBJECTIVE #29: "Evaluate the potential of developing main street retail on Amador Plaza Road." Cm. Sbranti advised that he added this objective and ranked it High because it might present itself on Amador Plaza Road with the freeway coming right off to the road. Amador Plaza Road has much more vacant space than Village Parkway and not as many constraints. The Council discussed future of the area, the timing of potential projects, and available resources. Things are not quite happening quite yet, maybe next year. Mayor Lockhart and Vm. Zika ranked the objective as Medium. Cms. McCormick and Oravetz ranked the objective as High. The collective City Council added this objective as a HIGH priority. HOUSING OBJECTIVE #5: "Implement First Time Home Buyers Program Development." Cm. McCormick asked why Staff gave the objective a Medium ranking. Community Development Eddie Peabody advised that the Medium ranking related to Staff time available. Currently, the Housing Division was a Staff of one; the ranking had nothing to do with the merit of the program. The program, once implemented, woUld generate the need for more Staff. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 168 The Council discussed the need for the program, and the citizens who need the assistance getting into a market rate home. It would be a good idea to have the program in place, before the funding became available. Mayor Lockhart changed her ranking to Medium. Cm. McCormick changed her ranking to High. The collective City Council ranking remained as HIGH. HOUSING OBJECTIVE #6: "Complete Commercial Linkage Fee Study." City Manager Ambrose advised that the study had been completed and needed to be adopted by Council before implementation. The study would be presented to the Council by October 2004. Cm. Sbranti changed his ranking to High. The collective City Council ranking remained MEDIUM. ENGINEERING OBJECTIVE #1: "Explore feasibility of lighting and landscaping the Iron Horse Trail." The Council discussed the possibility of solar or low-lighting along the trail for safety purposes, and perhaps benches and a water fountain. The intent would be to keep the trail as natural as possible. Rich Guarienti, Dublin resident, advised that the Iron Horse Trail was maintained by East Bay Regional Park District. It is officially not open at night, so the lighting should be separated. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 169 Public Works Director Melissa Morton advised that the trail is open one hour after sunset and one hour before dawn, but would not discount lighting out of hand. Safety should be considered at crossings during dusk and dawn. Cm. McCormick asked if the City would have to get permission from East Bay Regional Park District. Ms. Morton advised that lighting at crossings were in the public right-of-way. The Council discussed the objective and agreed that its intent was to explore the feasibility of lighting and landscaping. The study would answer all of their questions. Cms. McCormick and Sbranti changed their ranking to High. The collective City Council ranking changed from Medium to HIGH. ECONOMIC DEVELOPMENT OBJECTIVE #5: "Develop economic incentive strategy for Central Business District." Cm. McCormick asked why Cm. Oravetz ranked the objective as Low. Cm. Oravetz advised that he was under the impression that this had already been tried when the City attempted to create a Downtown Improvement District and the property owners had not expressed any interest. Economic Development Director Christopher Foss explained the difference between this objective and what had previously come before the Council. This objective would be very different in that there might be incentives, such as financial incentives, to encourage the property owners to improve their own property. The collective City Council ranking remained HIGH. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 170 PARKS & COMMUNITY SERVICES OBJECTIVE #12: "Conduct research on various unique passive park/recreation facilities and identify preferred components and site requirements." The Council asked the difference between Objective #10 & Objective #12. City Manager Ambrose advised that Objective #10 was related to locating a site, and Objective #12 was related to what would be done to the site. Cms. McCormick and Sbranti changed their ranking to High. The collective City Council ranking changed from Medium to HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #13: "Explore opportunities for Community Garden." The Council discussed the need for a community garden. Cms. Oravetz and Sbranti changed their rankings to Medium. The collective City Council ranking changed from Low to MEDIUM. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #18: "Develop plan for replacement of existing marquee at Shannon Community Center with an electronic marquee." Mayor Lockhart noted that this objective had been added by the Parks & Community Services Commission as a replacement for Objective #14. The Council and Staff discussed the possibility of community groups sponsoring the marquee and allowing non-profit organization logos to be placed on the sign and their events advertised, but no product advertising. The location of the marquee was discussed and all agreed that the first marquee would be placed at Shannon Park, with an additional sign ultimately placed at Emerald Glen Park. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 171 The cOllectiVe City Council added this objective as a MEDIUM priority. PARKS & COMMUNITY SERVICES ADDITIONAL. OBJECTIVE #19: "Explore opportunities to improve pedestrian access to Emerald Glen Park." Mayor Lockhart advised that this objective had been added by the Parks & Community Services Commission. The Council and Staff discussed the possible elements of Emerald Glen Park, Phase III. Staff advised that Phase III would includ/~ the completion of the sidewalk along Central Parkway. The collective City Council added this objective as a MEDIUM priority. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #20: "Assess the potential for joint projects/facility improvements at Dublin High School." Cm. Sbranti advised that he had added this objective and ranked it High, and indicated that the School District was currently updating its High School Master Plan and a community theater might be a possibility. Other opportunities for joint projects could include an all-weather track and field, a project which was removed from previous Goals & Objectives programs because the School District had been uncertain of the High School's future. He suggested a Medium ranked to allow the initiation of discussions at the Liaison Committee level. The Council discussed the possibility of a performing arts facility and agreed that it had the potential to serve the needs of the community. A partnership with the School District would make it cost effective. Cms. McCornfick, Oravetz, and Zika, and Mayor Lockhart ranked the objective as Medium. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 172 The collective City Council added this objective as a MEDIUM priority. HERITAGE & CULTURAL ARTS OBJECTIVE #11: "Identify a new cultural arts special event to replace the Classic Affair at the Civic." Parks & Community Services Director Lowart advised that Staff ranked the priority as High because Staff was available to accomplish goal. Cm. Sbranti changed to his ranking to High. The collective City Council ranking changed from Medium to HIGH. HERITAGE & CULTURAL ARTS ADDITIONAL OBJECTIVE #16: "Identify funding sources to offset program fees for 2004 Jazzmasters Workshop program." Staff advised that the Heritage & Cultural Arts Commission had added this objective for Council consideration. However, thanks to recent community donations, funding was in place for this season. Therefore, Staff recommended deletion of the objective. The collective City Council ranking changed from High to DELETE. HERITAGE & 'CULTURAL ARTS ADDITIONAL OBJECTIVE #17: "Investigate the possibility of obtaining accreditation for the Heritage center through the American Association of Museums. Mayor Lockhart advised that this objective had been initiated by the Heritage & Cultural Arts Commission, and noted that accreditation could take as long as 10 years, as one of the major criterion included the need to have full-time Staff at the Heritage Center. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 173 The Council discussed the issue and agreed that objective was premature but should still be pursued. The collective City Council added this objective as a MEDIUM priority. HERITAGE & CULTURAL ARTS ADDITIONAL OBJECTIVE #18: "Install lighting at approaches to the 1-680 Freeway Underpass Art Projects." Mayor Lockhart advised that she added this objective and ranked it High, because the project was not truly complete until lighting was installed. Lighting for the approaches was not included in the original plan. Parks & Community Services Director Lowart advised the lighting installation may be quite 'expensive, and Staff would include it as part of the Capital Improvement Program. The Council discussed verbiage of the objective which said "install lighting", and questioned if "study the installation of lighting" would be better. City Manager Ambrose advised that, if funded, Staff would present a project to the Council for consideration with plans and specifications. At that point, it would be ready to install, if Council so directed. The Council expressed concern about wasting money on engineering and design, and indicated a preference to have a budget estimation before making any decisions. City Manager Ambrose suggested that the budget information be available as part of the Council's consideration of the 5-Year Capital Improvement Program. This recommendation would allow the objective to stay as it was currently written. Cms. McCormick, Oravetz and Sbranti ranked this objective as High. Vm. Zika ranked this obje. ctive as Medium. CITY COUNCIL MINUTES VOLUME 23 AD~IOURNED REGULAR MEETING April 19, 2004 PAGE 174 The collective City Council added this Objective as a HIGH priority. Mayor Lockhart called for a recess at 8:20 p.m. The meeting reconvened at 8:25 p.m. with all members of the Council present. FIRE SERVICES ADDITIONAL OBJECTIVE #1: "Provide one neighborhood open house at each fire station." Mayor Lockhart advised that she had added this objective and ranked it High. Assistant Fire Chief Sheldon Gilbert indicated that it would be a great idea to have all three fire stations participate in an open house. Cms. McCormick, Oravetz, Sbranti and Zika ranked this objective as High. The collective City Council added this objective as a HIGH priority. FIRE SERVICES ADDITIONAL OBJECTIVE #2: "Conduct pilot study to determine the feasibility and benefit of utilizing the Auto-Pulse Resuscitation System." Vm. Zika advised that he had added this objective and ranked it High, stating that the Dublin San Ramon Women's Club would like to donate an Auto-Pulse Resuscitation System to Fire Station 16. After a year-long evaluation, the system would be re-evaluated for possible inclusion in next year's budget. Assistant Chief Gilbert advised that the Fire Department felt the product was worthy of a pilot program, and the Department was excited about the technology. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 175 Cm. McCormick advised that the product would cost approximately $15,000, and the Women's Club had already raised several thousand dollars. Cms. McCormick, Oravetz and Sbranti, and Mayor Lockhart ranked this objective as High. The collective City Council added this objective as a HIGH priority. DISASTER PREPAREDNESS ADDITIONAL OBJECTIVE #3: "Provide 'Train the Trainer' course and materials to Dublin Unified School District for school disaster training." Cm. McCormick advised that she had added this objective and ranked it as High. Assistant Chief Gilbert advised that the Alameda County Fire Department was developing a program called a School Emergency Team (SET) training program, which was a "Train the Trainer" program for School District officials based on the content of the existing Alameda County Fire Department Neighborhood Emergency Training (NET) and the California Community Emergency Response Team (CERT) program. The implementation of the program consists of distribution of a PowerPoint. presentation and video packet to the School District. The Fire Department Would provide consultation and training to School District officials, so the District can implement the SET program at the local school level. Program content could be customized to fit the individual needs of the school. Program topics would include: ICS/SEMS systems; basic disaster hazard mitigation; basic first aid/triage; fire extinguisher and basic firefighting; basic search and rescue techniques; what to have on hand for an emergency; and school security, student accountability, and reporting requirements. Cms. Oravetz, Sbranti and Zika, and Mayor Lockhart, ranked this objective as High CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 176 The collective City Council added this objective as a HIGH priority. TRANSPORTATION OBJECTIVE #10: "Develop a City-wide Bicycle Master Plank, including bicycle access to parks and open space areas." Mayor Lockhart asked the reason for Staff's ranking of Medium. Public Works Director Morton advised that the Medium ranking related to available Staff time. Mayor Lockhart asked about preliminary bUdget numbers. Ms. Morton advised that there were no budget number yet. Staff would have to work with a consultant to derive a budget. Vm. Zika asked if clean air funds could be used for the project. Ms. Morton advised that the funds could be used for construction only, not for the development of plans, The collective City Council ranking remained HIGH. City Manager Ambrose advised that some of the additional objectives added by Council needed to be assigned to the Strategic Goals, and recommended the following: Objective II.A-29 (Evaluate the potential of developing main street retail on Amador Plaza Road) be included in Strategic Goals 2A and 2B; and Objective III.B-18 (Install lighting at approaches to the 1-680 Freeway Underpass Arts Projects) be included in Strategic Goal 2A. The rest of the additional objectives seem to be Departmental Goals. The Council concurred with the recommendation. City Manager Ambrose asked the Council to consider the proposed changes to the Mission and Values Statements. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 177 Cm. McCormick referred to the Values Statement and suggested removing "Dublin is a place where each person has a voice." It was an awkward statement Council concurred with Staff's proposed changes, as well as Cm. McCormick's suggestion. City Manager Ambrose asked the Council to group their Top 10 High priorities to those Departments with more than 10 High priorities. The Council discusSed the Planning objectives and put the following objectives into the Top 10 category: Develop plans for Historical District designation of Donlon Way making certain making certain Alamilla Springs and Green Store are included. Implement residential planned development and investigate opportunities to create a new village in Eastern Dublin Transit Center. Evaluate Courthouse proposal. Complete Pak 'n Save General Plan Amendment and Planned Development Rezoning. Complete review of Dublin Ranch West Annexation (Wallis) General Plan & Specific Plan Amendments. Complete Parks Reserve Forces Training Area (Camp Parks) General Plan Amendment. Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation Area. Create new village around West Dublin BART Station. Develop policy defining village concept. Complete Scarlett Court Specific Plan. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 178 The Council discussed the Heritage & Cultural Arts objectives and put the following objectives into the Top 10 category: · Refurbish exhibit space within the Murray Schoolhouse to provide a fresh setting that will optimally highlight Dublin's history. · Commission a land appraisal for the Dublin Square Shopping Center. · Undertake a site master plan and programming study to determine the ultimate boundaries and uses of the Dublin Historic Park. · Develop a Winter Concert Series at the Heritage Center. · Work with the developer to locate significant works of art in two key places of the Dublin Transit Center, the Village Green Center and the "Iron Horse" Plaza. · Work with BART to incorporate high quality artwork as part of the West Dublin BART Station Project. · Undertake a financial feasibility study to determine development and operational costs of the Dublin Historic Park. · Install lighting at approaches to the 1-680 Freeway Underpass Art Projects. · Explore with DHPA land/cemetery extension feasibility study. · Identify a new cultural arts special event to replace the Classic Affair at the Civic. On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the City Council preliminarily adopted the Strategic Plan and Goals & Objectives Program for Fiscal Year 2004-2005. City Manager Ambrose advised that the preliminarily adopted program would be brought before the Council for final consideration at the Budget Hearing. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 179 CITY OF DUBLIN PRELIMINARY ADOPTED GOALS & OBJECTIVES 2004-2005 GENERAL GOVERNMENT ADMINISTRATION COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2004 Address short-term building space requirements for delivering City of Dublin services until City is prepared to undertake work identified in Civic Center Master Plan. FINANCE COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2001 Complete implementation of GASB 34 rules, with focus on the valuation of the City's infrastructure. High 2. 2002 Update study for fees and indirect charges for development services (ex: evaluate city's Overhead rate charged on development projects) and on impact fees. Delete 3. 2002 Complete feasibility analysis for the DBX Bond re-financing. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 180 INTERGOVERNMENTAL RELATIONS COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE Hi 1. 2004 Participate in Tri-Valley Vision Project. PUBLIC RELATIONS COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1: 2004 Publish an Annual City Newsletter High 2. 2003 Develop Leadership Academy in conjunction with Chamber of Commerce and Las Positas College. ~ CONTRACT ADMINISTRATION COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE Perform contract evaluations on the following services: High 1. 2004 Contract Crossing Guards High 2. 2004 Building & Safety 3. 2004 MCE Maintenance CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 181 COMMUNITY DEVELOPMENT PLANNING COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2002 Develop plans for Historical District designation of Donlon Way making certain Alamilla Springs and Green Store are included. High 2. 2004 Implement residential planned development and investigate opportunities to create a new village in Eastern Dublin Transit Center. High 3. 2002 Evaluate Courthouse proposal. High 4. 2002 Complete Pak 'n Save General Plan Amendment and Planned Development Rezoning. High 5. 2001 Complete review of Dublin Ranch West Annexation (Wallis) General Plan & Specific Plan Amendments. High 6. 2001 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan Amendment. High 7. 2002 Complete General Plan and Specific Plan Amendments for Eastern Dublin Property Owners Annexation area. High 8. 2004 Create new village around West Dublin BART Station. High 9. 2004 Develop policy defining village concept. High 10. 2002 Complete Scarier Court Specific Plan. High 11. 2004 Process GPA for updated Parks & Recreation Master Plan. High 13. 2002 Develop Streetscape Guidelines. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 182 High 14, 2002 Revise General Plan to accommodate more communitv facilities in the City. Medium 17. 1996 Develop City Telecommunications Policy beyond Zoning Ordinance for Wireless Communications. Medium 18. 2003 Complete Starward Drive General Plan Amendment Study. Medium 19. 2003 Investigate Options for Shamrock Village. Medium 20. 2001 Investigate parking and access alternatives for Village Parkway Specific Plan Area. Medium 21. 2003 Complete Review of Moller Annexation and General Plan & Specific Plan Amendments. Medium 22. 2003 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments. Medium 24. 2003 Co~i~te GPA Study on the Transportation Corridor Right-of-Way. Medium 25. 1996 Update City's General Plan. 28. 2003 Develop a fee for General Plan revisions. Delete 29. 2003 Open Space Implementation. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 183 HOUSING COUNCIL PRIORITY # YEAR PROPOSED OBJECTWE High 1. 2003 Complete Senior Housing Project. High 2. 2004 Assist Dublin Housing Authority in evaluating potential renovation/redevelopment of Arroyo Vista Housing. High 3. 2002 Develop a 5-Year Affordable Housing Program. High 4 2003 Undertake Housing Needs Assessment. High 5. 2003 Implement First Time Home Buyer Program Development. Medium 6. 2002 Complete Commercial Linkage Fee Study. Medium 7. 2003 Implement State law requirements on density bonus and emergency shelters by completing Zoning Ordinance Amendment. BUILDING & SAFETY COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2004 Conduct Feasibility Study for Universal Design Ordinance and handicap addition to the Building Code Regulations. High 2. 2004 Prepare Operational Guidelines for Green Building Ordinance. Delete 3. 2004 Implement Curb Address Painting Program. ENGINEERING COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 184 ECONOMIC DEVELOPMENT COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2001 Negotiate Lease Agreement and resolve financing strategy for the West Dublin BART Project. High 2. 2003 Work with Dublin Place Shopping Center to facilitate new improvements to the Center. High 3. 2003 Work with Dolan Lumber owners to facilitate development opportunities. High 4. 2003 Work with Shamrock Village to facilitate improvement to the Center. High 5 2002 Develop economic incentive strategy for Central Business District. CULTURE & LEISURE PARKS & COMMUNITY SERVICES COUNCIL PRIORITY _~ YEAR PROPOSED OB[ECTIVE High 1. 2004 Complete construction of new Senior Center and prepare for operation of new facility. High 2. 2001 Develop a master plan & phasing plan for Sports Park on Gleason Drive & Fallon Road including evaluation of BMX Track. · High 3. 2004 Conduct a programming study to explore trends/local market opportunities and determine the community's preferred components for a new recreation/aquatic complex. High 4. 2004 Work with EBRPD to complete negotiations for land acquisition in the western hills for an Open Space Area. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 185 High 5. 2004 Identify and secure sources of funding for land acquisition in the western hills for an Open Space Area. High 6. 2004 Develop and implement a teen website to promote activiti'es, services and programs for Dublin teens. High 7. 2004 Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study and identify funding sources to facilitate the connection of Alamo Creek Trail under 1-580 to Pleasanton trails. High 8. 2004 Based o~ the results of the programming study, conduct a financial analysis to determine the estimated construction and operational costs of a new recreation/aquatic complex. High 9. 2001 Explore opportunity to use Dougherty Hills Open Space on Amador Valley Blvd at Stagecoach for Do Park. Medium 11. 2004 Closely monitor development projects Citywide to identify potential sites for a unique passive park/recreation facility. Medium 12. 2004 Upon completion of land acquisition in the western hills, complete an Open Space Master Plan and appropriate CEQA documents. Medium 13. 2004 Develop plan for replacement of existing marquee at Shannon Community Center-with an electronic uee. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 186 Medium 16. 2003 Explore opportunities a Community garden. Delete 17. 2003 Replace existing marquee at Shannon Community Center with an electronic marquee. Delete 18. 2000 Update Facility Use Agreement with Dublin Unified School District. Delete 19. 2002 Work actively to develop a regional park in the west hills open to the public. Delete 20. 2003 Explore Historic Park on Donlon Way. HERITAGE & CULTURE COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2003 Refurbish exhibit space within the Murray Schoolhouse to provide a fresh setting that will optimally highlight Dublin's history. High 2. 2004 Commission a land appraisal for the Dublin Square Shopping Center. High 3. 2004 Undertake a site master plan and programming study to determine the ultimate boundaries and uses of the Dublin Historic Park. High 4. 2004 Develop a Winter Concert Series at the Heritage Center High 5. 2004 Work with the developer to locate significant works of art in two key places of the Dublin Transit Center, the Village Green Center and the "Iron Horse" Plaza. High 6. 2004 Work with BART to incorporate high quality artwork as part of the West Dublin BART Station Project. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 187 High 7. 2004 Undertake a financial feasibility study to determine development and operational costs of the Dublin Historic Park. , : High 9. 2003 Explore With DHPA land/cemetery extensi0n ~'o High 11. 2002 Complete the pr°Cess of placing Old St. Raymond's Church and Murray Schoolhouse on the National Register of HiStoric Places. High 12. 2002 Work with Dublin Fine Arts Foundation to complete Art in the Parks projects for Bray Commons and Dolan Neighborhood Parks. Medium 13. 2004 Replace fencing in front of Murray Schoolhouse on Donlon WaY with fencing similar to that in the Old St. Raymond's Church courtyard; modify and upgrade frontage landsCaping as needed. Medium 14. 2004 Implement Phase II of the Downtown Public Art/Bus Shelter Project Medium 15. 2004 Install a small old-fashioned schoolyard playground adjacent to the picnic area at Murray Schoolhouse to reflect the era of the Schoolhouse. Medium 16. 2004 Investigate the possibility of obtaining accreditation for the Heritage Center through the American Association of MuseUms. Delete 17. 2001 Investigate the feasibility of a Performing Arts Center. CITY couNcIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 188 PUBrLIC SAFETY · POLICE COUNCIL PRIORITY ~ YEAR PROPOSED OBJECTIVE High 1. 2004 Conduct a school safety exercise with Dublin Unified School District with a focus on sheltering students within classrooms. High 2. 2004 Enhance current crime analysis system by utilizing emerging technology to identify crime trends. High 3. 2004 Provide cultural awareness/diversity training to Police staff. High 4. 2004 Develop a teen driver safety/education program. FIRE SERVICES COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE ~,~e AUt6~7 fl DISASTER PREPAREDNESS COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2004 Develop comprehensive EOC training and exercise program. High 2. 2004 Equip Fire Station 17 as alternate Emergency O Center. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 189 WASTE MANAGEMENT COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2004 Issue RFP for solid waste/recycling collection and disposal and negotiate agreement with service provider. TRANSPORTATION MAINTENANCE COUNCIL PRIORITY # YEAR PROPOSED OBJECTIVE High 1. 2004 Implement 5 new community volunteer projects. Medium 2. 2004 Undertake a study to examine Dublin's ultimate maintenance needs, develop a conceptual plan for a new maintenance yard, and examine potential suitable sites in Dublin. TRANSPORTATION COUNCIL PRIORITY # YEAR PROPOSED OBIECTIVE High 1. 2004 As part of the GPA for Parks RFTA, evaluate alternatives for a Central Parkway extension to Dougherty Road and interface options to the planned Scarlett Drive Extension. High 2. 2004 Adopt a specific alignment of Fallon Road from 1-580 to Bent Tree Drive. High 3. 2003 Complete Downtown Traffic Impact Fee Study. High 4. 2002 Work with Pleasanton and Livermore to develop a cost sharing agreement for the ultimate improvement of the 1-580/Fallon Road Interchange. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 190 High 5. 2004 Work with the Contra Costa Transportation Authority to develop a regional traffic model and seek concurrence from the TVTC for the adoption of the model for use in regional traffic planning. High 6. 2001 Work with ACTIA for the implementation, of the Measure B transportation project along the Scarlett Drive corridor between Dublin Blvd. and Dougherty Road. High 7. 2004 Utilize new TVTC traffic model to work with Livermore, Pleasanton, Alameda County and the Tri-Valley Transportation Council to examine configurations of streets parallel to 1- 580 (i.e., Dublin Blvd./North Canyons Parkway, Stoneridge Drive/Jack London Blvd.) and make recommendations/advocacy. High 8. 2003 As part of the development of the new 2004- 2009 CIP, incorporate necessary Transit Center Projects to insure timely completion of improvements in parallel with Transit Center demand. High 9. 2004 Update Tri-Valley Transportation Development Fee Nexus Study, together with the other 6 agencies in the TVTC. High 10. 2004 Develop a City-wide Bicycle Master Plan, ~co~ctea 6/7/04~ including bicycle access to parks and open '~ space areas. Medium 11. 2004 Examine the feasibility of coordinating central communications for traffic signals in downtown Dublin. Note: Shaded objectives indicate a change in or addition to Council ranking. Numbers may differ from those in Preliminary Goals & Objectives documents as a result of Council ranking. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 191 2004-2005 BUDGET STUDY SESSION 9:12 p.m. 8.2 (330-20) City Manager Ambrose presented the Staff Report. Mr. Ambrose indicated that the City's Annual Budget Study Session provides the City Council with an opportunity to identify those programs, services, and projects the COuncil would like Staff to analyze as part of the development of the City's Annual Operating Budget and the update of the Five-Year Capital Improvement Program for the upcoming year. The Budget Study Session also serves as a means of providing the Council with early information regarding those items that may have significant impact (positive or negative) on the City's expenditures and revenues in 2004-2005. The Study Session is also designed to minimize last minutes budget issues for which there would be insufficient time to evaluate. Mr. Ambrose gave the following analysis of anticipated future impacts on the FY 2004-2005 Budget: - REVENUE 1. Effects of the Economy - Continued economic uncertainty has resulted in a downturn for the City in several revenue areas, including interest income and transient occupancy tax during Fiscal Year 2003-2004. Several other major revenue sources will be discussed in more detail below. Building Permit revenue has increased. The City has exceeded building valuation estimates for the current year. There is also an expectation that the City's transient occupancy tax revenue will experience some growth in the neXt fiscal year, as the City hOtels recently report a gradual upturn in business. 2. Property Tax - At this time, Staff anticipates modest growth in the City's property tax as a result of projects that are already in process and will result CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 192 in additional assessed valuation for the upcoming Fiscal Year. The City is still faced with a potential additional shift in the amount of the Educational Revenue Augmentation Fund (ERAF). The Governor's initial proposal would result in a potential City loss of $275,000 to $300,000 - Dublin's estimated "share" of the total $1.3 billion dollar proposed shift. If this legislation is passed in its current form, it is estimated that this could create a PERMANENT additional reduction to the. City's property taxes on an annual basis beginning in Fiscal Year 2004-2005. In addition, property taxes will be impacted by the "Triple Flip" discussed below. 3. Sales Tax -Auto sales have continued' to provide the City with a strong sales tax income for Fiscal Year 2003-2004; total sales tax collections through March 2004 are approximately 4.5 % ahead of last year. Staff anticipates that auto sales will remain solid, since it is expected that the rebates and low or no interest rates on auto sales will continue to be part of this industry landscape for at least a part of Fiscal Year 2004-2005. The City also now has some of the preliminary information on holiday sales, which show that the City experienced a strong holiday season, with sales up about 6.4% in the major business groups over the same quarter for the previous year. With these current trends, it is therefore anticipated the City may realize a slight increase in sales tax for Fiscal Year 2004-2005. In addition, sales taxes will be impacted by the "Triple Flip" discussed below. 4. Triple-Flip - The triple flip does not officially take place until July 1st of Fiscal Year 2004-2005. The triple flip would "swap" 25% (or 1/4 cent) of local sales tax revenues for an equal amount of property tax revenues. The 1/4 cent sales tax lost at the local level is then reenacted at the State level. The State would dedicate the "flipped" proceeds to repay the deficit reduction bonds. This is a complicated accounting, reporting and disbursement procedure. Even if the implementation is relatively smooth and the City is reimbursed for direct losses, the City will receive the backfill less often than its normal sales revenues. Thus, the City also anticipates a reduction in interest revenue due to the fact that property tax revenues are received on a much less frequent basis than the monthly sales tax revenues. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 193 5. Impact of the Projected State Budget Deficit - The State not only has a multi-billion dollar deficit for the current year, but is facing a deficit for Fiscal Year 2004-2005. The largest potential impact to the City continues to be the Vehicle License Fee (VLF). The amount of VLF received in the current Fiscal Year has declined from the prior Fiscal Year due to lower car sales statewide and due to the State not paying the backfill portion of the VLF for the first three months of Fiscal Year 2003-2004. Unless the State passes a budget that provides funding to reestablish the payment of the backfill portion of the fee, the City could lose approximately $1.5 million in VLF for Fiscal Year 2004-2005. The Governor is proposing to include backfill in the 2004-2005 Budget. 6. New Development - In Fiscal Year 2004-2005, the City expects to see construction on the following commercial projects: · Enea retail project at the corner of Village Parkway and Amador Valley Blvd · Trumark Commercial ~ Dublin Buick expansion · Ulferts ~ San Ramon Village Shopping Center It should be noted that none of the above-mentioned projects will create a full year of sales taxes, but, these businesses are expected to be open during the upcoming fiscal year. Also, Staff expects that the IKEA project will obtain its building permits during Fiscal Year 2004-2005. No additional sales tax revenues will be generated by IKEA until the latter part of Fiscal Year 2005-2006. Staff does not expect to see a softening in the Single Family residential market during Fiscal Year 2004-2005. 7. Booking Fees - As of this-date, it appears that the City will not receive the State reimbursement for booking fees; this will reduce City revenues by approximately $60,700. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 20O4 PAGE 194 8. SB 90 State Mandated Cost Reimbursements 7 Due to the current suspension of State Mandate Cost Reimbursements, these revenues will not be received in the current fiscal year. The adopted budget for Fiscal Year 2003-2004 does not assume revenue from this source. Since this revenue remains deferred, Staff will not inclUde this revenue in the proposed budget for Fiscal Year 2004-2005. EXPENDITURES Staff has identified a number of items that were anticipated to have a significant impact on the City's budget for Fiscal Year 2004-2005. This analysis did not include inflationary increases associated with materials, supplies, equipment or increased costs associated with salaries and benefits for City employees. 1. City Personnel - City Departments have expressed a need for additional staff in order to keep pace with development. These proposals are being explored and~ subject to Council approval, would increase Salary and Benefit costs next year. The recruitment of an additional SeniOr Planner has been authorized by the City Council in Fiscal Year 2003-2004 and will be included as a new full time position in Fiscal Year 2004-2005, provided funds are available. 2. Additional Police Costs - Staff anticipates for Fiscal Year 2004-2005 that there will be additional Police costs associated with salary and benefit increases for the Alameda County Sheriff's Department personnel. The City is also faced with significant increases proposed for Dispatch Services. It is expected that the Police Services Budget request, if funds are available, will be approximately $450,000 (or about 6%) above the approved budget amount for the current year, not including negotiated wage and benefit increases which are yet to be determined by the County for Fiscal year 2004- 2005. It is also projected that the estimated actual costs for FisCal Year 2003- 2004 could exCeed the budget by $245,000, primarily due to increased benefit costs. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 195 3. Fire Services - Fire Service costs are expected to increase in Fiscal Year 2004- 2005 by approximately $905,000; these increases are due to increased salary and benefit costs for contract Fire Staff, including COLA's and a significant increase in the PERS retirement rate (from 12.331Yo to 21.543%), which will become effective July 2004. 4. Maintenance - In Fiscal Year 2004-2005, it is anticipated that the City will experience additional park, civic center, street, sweeping, landscape, tree and signal maintenance costs associated with new infrastructure that in being completed in Fiscal Year 2003-2004. 5. Carryover Capital Projects from Fiscal Year 2003-2004 - As covered in the Fiscal Year 2003-2004 Mid-Year Budget Update, it is expected that approximately $313,000 will be carried over into Fiscal Year 2004-2005 for Capital Projects funded by the General Fund that were initiated but not completed in the current fiscal year. Additionally, the City's current 5-Year Capital Improvement Program identifies approximately $3.8 million in projects with funding from the General Fund which are scheduled for Fiscal Year 2004-2005. If the negative impacts from the State budget/economy and/or other potential revenue shortfalls materialize, Staff projects that there may be insufficient revenues to finance all the Capital Projects scheduled for the upcoming fiscal year. The Council and Staff engaged in a question and answer session regarding last year's budget and the upcoming fiscal year budget. City Manager Ambrose referred to the first category, Operating Expenditures, of the Budget Issues Worksheet (Attachment 5) and advised that it would provide an opportunity for Council to look at any added or dropped services or revenues to it would like' Staff to consider this year. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 196 The Council gave Staff the following direction regarding Operating Expenditures, Capital Expenditures, and Contract Services: OPERATING EXPENDITURES 1.A. Should the service levels adopted in the 2003-2004 Budget be used as the starting point (i.e., base level of service)? Yes - by a consensus. 1.B. To the extent the City Council's 2004-2005 Goals & Objectives require additional resources not included in the current budget, should the 2004- 2005 Budget fund only High Priority Objectives? Yes - by a consensus. 1.C. During Fiscal Year 2003-2004, the City funded a number of community groups. For each community group identified, please identify whether the community groups' funding request should be included in the base level or in a higher service level of service in Fiscal Year 2004-2005. The Council determined that the following c6mmunity groups should be included in the Base Level: Drug Substance Abuse Council (Dry Grad Night, Red Ribbon Week); Alameda County Green Business Program; Child Care Links; Tri-Valley Community Television; Dublin Partners in Education ($10,000 only); Tri-Valley Business Council; and Tri-Valley One-Stop Career Center. Pacific Chamber Symphony was deleted by Council consensus. The Council determined that the following community groups should be included in the Higher Service Level: Dublin Unified School District; Bay Area Buy Recycled Paper Campaign; Emergency Services Network of Alameda County; Dublin F'me Arts Foundation; and the Tri-Valley Convention & Visitors Bureau.. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 197 CAPITAL EXPENDITURES 2.A. Of those projects currently identified in the Five-Year Capital Improvement Program (CIP), are there any projects which you would like to see funded in Fiscal Year 2004-2005? None - by a consensus. 2.B. Are there any new Capital Projects that are not in the current Five-Year CIP that you would like to see included in the new Five-Year CIP? None - by a consensus. Cm. Sbranti asked if the intersection of Brighton Drive and Amador Valley Boulevard should be signalized. Traffic gets very backed up during school hours. Public Works Director Morton advised that the Traffic Engineer had studied that intersection, and because of its proximity to another signal, felt it was not feasible. Staff suggested working with the School District to stagger school schedules. Council and Staff discussed the issue, and that other schools were involved in the mix. Council agreed that Staff should work with the School District first. 2.C. In the 2003-2004 Budget (as adjusted), a total of $6,057,383 was allocated from the Genera] Fund for Capital Projects. If this funding is necessary for Operating Expenditures in 2004-2005, which of the alternatives do you prefer for funding Capital Projects in 2004-2005? Defer 2004-2005 Capital Projects to a later year - by a consensus. CONTRACT SERVICES Council was asked if Staff should evaluate any aspect of the service other than the cost .of providing the service for__Fiscal year 2004-2005? ' citY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING Ap~l 19, 2004 PAGE 198 Council directed Staff to examine the cost for Building & Safety Services with Linhart Petersen Powers & Associates and 4 Leaf; Crossing Guard Services with All City Management; and Maintenance Services with MCE. Mayor Lockhart asked Staff to provide an update on MCE's Quality Control Program. Cost on ali with an update regarding MCE's Quality Control Program - by a consensus. RESERVES The Council was asked if use of the Reserves should be limited to Capital or other one-time expenditures? Yes - By a consensus. BUDGET CALENDAR The City Council chose Monday, June 28, 2004, at 6 p.m. for the Annual Budget and Five-Year Capital Improvement Program public hearing. The Final Goals & Objectives Program and Strategic Plan will be adopted as part of that process. OTHER BUSINESS Cm. Sbranti advised that Dennis Klein, a very active community member, passed away unexpectedly recently, and asked to adjourn the meeting in his honor. The Council offered its deepest condolences to Mr. Klein's family. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 199 ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:05 p.m., to the regular Council meeting of April 20, 2004, at 7:00 p.m. in the Dublin Council Chambers. Minutes taken and prepared by Fawn Holman, Deputy City Clerk. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING April 19, 2004 PAGE 200