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HomeMy WebLinkAbout05-04-2004 Adopted CC Min Spc MtgA special meeting of the Dublin City Council was held on Tuesday, May 4, 2004, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:04 p.m., by Mayor Lockhart. ROLL CALL PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. ABSENT: None. CITY COUNCIL WORKSHOP ON SOIJD WASTE PROCUREMENT PROCESS AND PROGRAM OPTIONS 6:05 p.m. 8.1 (810-10) Administrative Analyst Jason Behrmann gave the Staff Report. Mr. Behrmann explained that the purpose of this workshop is to discuss the various service and program options available to the city in consideration of its new franchise agreement for solid waste and recycling services. This opportunity is to find out what type of programs the council wants to see in the new contract and to get input from the community. Mr. Behrmann explained that Council recently approved a consultant agreement with RS Consulting Group. After the agreement was executed a franchise negotiation and evaluation team was formed. The team consists of City Staff, Staff from Alameda County Waste Management Authority and the Consultant. He explained that this presentation will be presented in three sections; the first will be residential, then commercial, and last any other areas not discussed. Mr. Behrmann introduced Kent Alto who is a representative from Meyers Nave and explained that Mr. -Aim has extensive experience with solid waste franchise contracts and negotiating franchise agreements. Mr. Aim will be involved in the process. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING May 4, 2004 PAGE 230 Mr. Hutchinson explained that they will give information on the procurement process; talk about the current services; and get input from the Council about the proposed programs. He explained that they will begin to draft the RFP documents and have a pre~ proposal meeting with the potential hauler. Staff will come back to the Council at kef points during the process to let them know the direction they are headed, to request comments and receive Council approval. Mr. Hutchinson explained that the City currently has weekly garbage, recyclable and green waste collections, 3 scheduled bulky waste collections and one annual e-waste and household hazardous event collections. Staff is proposing to add a food waste collection program that will be included in the green waste collection for the residential program. R3 also proposed to amend the bulky waste program from $ scheduled to 4 on-call events. RS would also like to amend the bulky waste program to include e- waste, white goods and other recyclable material. Another proposal is to offer residents one additional recycle cart, green waste cart at no additional cost. Staff also proposes to offer free compost to the city and residents. Cm. Zika questioned the additional green waste container at no additional charge. Mr. Hutchinson explained that the proposed additional green waste container will be available by request only. City Manager Richard Ambrose asked about the 90 gallon container. Mr. Behrmann explained that the proposed plan will make a 90 gallon an option for the residents. Mayor Lockhart asked how household hazardous waste will be collected. Mr. Hutchinson explained that them has been discussion for one annual collection in the City similar to what is currently being provided. He explained that the proposed service is to accommodate the resident's needs. Mr. Hutchinson explained the proposed commercial and multi-family program available in the City. Staff proposes to bundle all recycling costs into a single rate structure. One request is to reduce the rate for business and multi~family for a combined green waste organic program. City Manager Ambrose asked in regards to res~urants, how much food waste goes through the garbage ver.sus sewage disposal. He suggested speaking with DSRSD about CITy coUNCiL MINUTES VOLUME 23 SPECIAL MEETING May 4, 2004 PAGE 231 lowering the sewer connection fees to restaurants who participate in the food waste program. Mr. Hutchinson proposed for the multi~family program, one on~call event per year. This event would be scheduled by the management company. Mr. Hutchinson explained that they would propose to include a Minimum Diversion Requirement into the contract. They would like to tie this into the contract with incentives and will give Council more details at a later date. Mr. Hutchinson explained the next step will be, within the next couple of weeks, is to have community meetings, the working group will review the items discussed at this meeting and then get back with Council and explain the direction they are headed. Mr. Behrmann explained that the City is getting work out to the community by newspaper articles, flyers, business program, homeowner associations and the City's website and we hope to get good participation. 11.1 There being no further business to come before the Council, the special meeting was adjourned at 6:50 p.m. Meeting minutes taken and prepared by Gloria McCafferty, Senior Office Assistant. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING May 4, 2004 PAGE 232