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HomeMy WebLinkAbout02-26-2005 AdoptedtCC Min Jt Sp Mtg SPECIAL M.EETING - F£Bß,UARY" 26. 2005 A special joint meeting (Goals & Objectives Workshop) of the Dublin City Council, Planning Commission; Parks & Community Services Commission, and Heritage & Cultural Arts Commission, and was held on Saturday, February 26, 2005, in the Regional Meeting RDom of the Dublin Civic Center. The meeting was called to order at 9:06 a.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Council members Hildenbrand, McCormick, Oravetz, Zika, and Mayor Lockhart Planning Commissioners Biddle, Fasulkey, King, and Schaub Parks & Community Services Commissioners Cain, Flores, Guarienti, Jones, and Muetterties Heritage & Cultural Arts Commissioners Acuff, Fasulkey, Halket, Lussie, Mack, vonheeder-Leüpold and White ABSENT: Planning Commissioner Doreen wehrenberg and Parks & Community Services Commissioner Erik Smith .. I. WELCOME Mayor Lockhart welcomed the Planning Commission, Park & Community Services Commission, Heritage & Cultural Arts Commission, Staff and members of the public to the Goals & Objectives Workshop. Mayor Lockhart reviewed ground rules, indîcating that the purpose of this meeting was to provide each Commission an opportunity to have a dialogue with the City Council regards those goals and objectives related to their respective area of responsibility. This infOlTIlation will assist the City Council as they consider the City's 2005-2006 Goals & Objectives Program in April. The discussion at this 69 CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, Z005 PAGE 69 J' C/ meeting would be initially focused on those objectives in which the priority of the Commission differed from City Staff and any new objectives proposed by the Commission, as well as how those objectives related to the 2005 Strategic Plan update. Mayor Lockhart reviewed the Council's proposed clmnges to the Mission, Vision and Values Statements, which resulted from the Council's Strategic Plan Workshop on January 7, 2005, and asked if any of the Commissioners had comments related to these Statements. The COlillcil and Commissions discussed the Mission, Vision and Value Statements. It was recommended in the Vision Statement that the word "blending" be changed to "integrating" and the word "incomes" clmnged to "economic diversity." VisioB Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin, with its distinctive place in the region, highlights (:ulttlre, diversity and civic steward\'hip to create a broad mosaic. This mosaic is enriched by the inter!f'alinf[ of culhlres, races and economic diversitv into villages and neighborhoods - forming a common network that welcomes both residents and businesse~' alike; 51lpporting the efforts and achievements of all. Each Councilmember gave a brief explanation as to why they believed the Strategic Plan to be an important element in the City Goals & Objectives planning process. II. PLANNING COMMISSIONIDISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Planning Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed, as well as five additional objectives proposed by the Planning Commission. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, 2005 PAGE 70 70 Goal #3 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific Plan Amendments. City Manager Richard Ambrose advised that Staff ranked this High and the Commission ranked it Medimn and explained how Staff ranked the goals. Mayor Lockhart explained that Staff rated this objective as High because if the Army was ready to move forward, the City should be ready as well. Commissioner King asked that the record reflect that he would like to revise his vote on the ranking of this item from medimn to high. Goal #9 Complete Review of Moller Annexation and General Plan Specific Plan Amendments Goal # I 0 Complete Review of Mission Peak Annexation and General Plan & Specific Plan Amendments Mayor Lockhart indicated that Goals #9 and # 10 had been ranked High by Staff and Medimn by the Commission. She explained that Staff had ranked these as High because of their counection with Fallon Road and Tassajara Road. These projects need to be planned and worked out ahead of time as there were major timing issues. Goal #12 Study impacts of developing City Ordinance banning anv future "drive- through" element on restaurants or establishing an additional fee to fund clean air programs in the City. Commissioner Biddle noted that Staff ranked this as High and the Commission ranked it as Low. The Commission felt that this goal should be looked at in a broader sense, not just regarding drive-thoroughs. He advised that the Commission would like more infonnation on this item. Mayor Lockhart advised that, due to time constraints, the other goals with differing rankings would not be discussed. The discussion would move directly to Additional Objectives proposed by the Planning Commission. CITY COlJNCIL MINllTES VOLUME 23 SPECIAl, MEETING February 26, 2005 PAGE 71 71 Goal #18 (Additional Obiective) Establish Housing Commission/Committee Community Development Director Eddie Peabody advised that Staff did not rank this objective Low as reflected in the Preliminary Goals & Objectives; it had not been ranked by Staff. The Planning Commission and the Council discussed the potential need for a housing commission which could be a separate entity from the Planning Commission. This proposed housing commission would include citizen participation and could be a future goal added to the City's Goals & Objectives. Cm. McCormick suggested that this could be a citizen commission with appointments set by the Mayor and just deal with housing issues. Mayor Lockhart explained that she would like to know if surrounding cities have a housing commission. TIns is something the Council will discuss in April. Goal # 19 (Additional Obiective) Prepare global transportation olan for City - Multi-Modal Commission Chair Schaub advised that the Commission had ranked this additional goal as High. The Commission wanted to look at a more effective means of transportation. The Council and Commission discussed BART and busing transportation needs and a city shopping shuttles that would TUn within the city that would connect east and west Dublin and maybe connect Stoneridge Shopping Center and BART. Mayor Lockhart has had discussions with James Paxson at Hacienda Business Park regarding a shuttle which will run from II a.m. to 2 p.m. to pick up the lunch crowd, take them to Hacienda Crossings, downtown Dublin, Stoneridge and Pleasanton downtown and back. Goal #20 (Additional Obiective) Reoort on present status of Oven Space Plan Progress Report Commission Chair Schaub advised that the Commission had ranked this as High because they felt it was important for them to see a progress report on the status of the Open Space Plan. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, 2005 PAGE 72 72 Goal #21 (Additional Obiective) complete Dublin Boulevard Specific Plan from Doul!hertv to Hacienda Drive Commission Chair Schaub advised that the Commission had added this objective and ranked it as Medium. It was the Commission's understanding that the more the community was covered with the Specific Plan, the better shape the city would be in to continue to clmnge the General Plan. The Commission thought the environmental issues were taken care of, which was why they were thinking more of a Specific Plan. Planning Commission indicated they would like to see the street be incorporated more into the life of the city and having less of a tunnel effect. Mayor Lockhart indicated this will happen when more resident move into the area. Mayor Lockhart indicated that when the City develops a Streetscape master plan for Dublin Boulevard, this will tie both east and west Dublin. Mayor Lockhart stated that the remaining Additional Objectives would be looked at to see if there were plans already in place. Commissioner F asulkey commented on # 17, the City's Telecommunications Policy, he suggested that the city stay focused on this. Assistant City Manager, Joni Pattillo commented that the city does not have a formal plan but Staff is staying focused on this topic. Mayor Lockhart reviewed the ranking process and explained that Staff sets the work schedule to accomplish goals. The quarterly report lists what has been worked on, what has been accomplished and what needs to be worked on. Quarterly updates will be given to the Commission. .. Mayor Lockhart called for a short recess at 10:33 a.m. The meeting reconvened at 10:40 a.m. .. CITY COlJNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, 2005 PAGE 73 73 Ill. PARKS & COMMUNITY SERVICES COMMISSIONIDISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Parks & Community Service Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Although Staff and Commission agreed on all rankings, the Commission recommended a different order of ranking high priority items. The Council and Commission discussed the recommended renumbering of Objectives #5 - #11, as shown in the Preliminary Goals & Objectives. Mayor Lockhart referred to Objective #5 and indicated that she did not want to see the west hills open space as a High ranking because the property owner was not interested in selling the property. Mayor Lockhart requested that west hills open space acquisition not be rated as one of the Council top \ 0 goals for PC&S. The Council and Commission discussed Item # II, related to marketing recreation programs. The Commission recommended that this item be moved up to #8, and the Council agreed. Cm. Zika and Cm. Hildenbrand agreed that Item # 11 is a good idea and agreed that this could be a possible method to market programs for PC&S. . Mayor Lockhart called for a short recess at II: 13 a.m. The meeting reconvened at 1\ :22 a.m. . CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, 2005 PAGE 74 74 IV. HERITAGE & CULTURAL ARTS COMMISSION/DISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Heritage & Cultural Arts Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed, as well as one additional objectives proposed by the Heritage & Cultural Arts Commission. Goal #3 Explore with DHPA land/cemetery extension feasibility study. Commissioner Vonheeder~Leopold advised that the Staff had ranked this High, and the Commission had ranked it Medium. This objective was looking at the comer property as a whole; the cemetery will be a part of what will happen to this property. Mayor Lockhart explained that Staff talked about doing a study on the cemetery issue. This issue would be discussed as part of a Staff Report on the March 1,2005, Council agenda. Goal #12 Implement Phase II of the downtown Public Art/Bus Shelter Proiect. Commissioner Vonheeder~Leopold advised that Staff had ranked this item as Medium, and the Commission had ranked it as Low. She stated that the bus shelters were not as useful as they might be. The Commission wanted to put this item on the back burner because it ties in with the downtown area. Goal # 15 (Additional Obiective) Encourage the Dublin San Ramon Services District to install artwork in place of the deceased Stone Pine Tree at the District Offices. Commissioner Vonheeder~Leopold advised that the Commission had added this objective and given it a Medium ranking, She advised that DSRSD recently adopted a landscape master plan and a piece of art will be put in place and this might not be necessary. 75 CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, 2005 PAGE 75 There being no further business to come before the Council, Mayor Lockhart thanked the Commissioners and Staff for their participation, and adjourned the meeting at 12:04 p.m. to the next regularly scheduled City Council meeting to be held Tuesday, March 1, 2005, at 7 :00 p.m. in the Council Chambers located at 100 Civic Plaza, Dublin. . Meeting minutes taken and prepared by Gloria McCafferty, Senior Office Assistant. , A TrEST: él ~ CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 26, 2005 PAGE 76 76