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HomeMy WebLinkAbout06-20-2005 Adopted CC Min G&O ADJOURNED ß.EGULAß. MEETING - JUNE 20. 2005 An adjourned regular meeting ofthe Dublin City Council was held on Monday,June 20, 2005, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:02 p.m., by Mayor Lockhart. . ROLL CALL PRESENT: Councilmembers Hildenbrand, McCormick, Oravetz, Zika and Mayor Lockhart. ABSENT: None. .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. .. ADOPTION OF FINAL 2005~Z006 GOALS & OBJECTIVES 6:03 p.m. 3.1 (1 00~80) Sr. Administrative Analyst Jason Behrmann presented the Staff Report and advised that on April 4,2005, the Council preliminarily adopted the Fiscal Year 2005-2006 Goals & Objectives and the la-Year Strategic Plan, which have been induded in the preliminary Fiscal Year 2005~2006 Budget for final adoption by the City Council. The City Council will consider carrying forward several Fiscal Year 2004-2005 objectives that are projected to not be completed until Fiscal Year 2005~2006. Minor modifications to the City's Mission, Vision and Values Statements would be considered, as well. Mr. Behrmann reviewed the carryover projects and advised that the Ulferts Public Art project was added during the year and would need a priority ranking from Council before it was added as a carryover into 2oo5~2006 Goals & Objectives Program. Cm. McCormick asked why the Teen Driver Program would not be completed in this fiscal year. CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 231 ;f rJ () -\j Police Chief Gary Thuman advised that the anticipated funds through the local Community College District were not realized this fiscal year, but were expected to come through during IT 2005-06. Cm. McCormick recommended that the Ulferts Public Art Project be given a High priority. On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Ulferts Public Art project was given a High priority. On motion of Cm. McCormick, seconded by Cm. Hildenbrand, and by unanimous vote, the Council approved those Goals & Objectives that are to be carried over from IT 2004- 05 to IT 2005-06, and adopted the IT 2005-2006 Goals & Objectives and la-Year Strategic Plan, as amended. .. HORIZON'S FAMILY COUNSEUNG SERVICES 6:10 p.m. 3.2 (600-40) Police Chief Gary Thuman presented the Staff Report and advised that Horizon's Family Counseling Program, part of the Livermore Police Department, has provided services to the families of at-risk youth in Eastern Alameda County since 1978. These services are extended to families of youth at risk of delinquency, truancy or beyond control behavior. Horizon's requested a funding contribution of $42,000, which has been induded in the proposed IT 2005-2006 Budget, representing Dublin's share of families served by the program. Council and Staff engaged in a brief question and answer session regarding this services provided to Dublin residents. Cm. McCormick asked for clarification regarding the estimated grant amount of $42,000. Police Chief Thuman advised that the exact dollar amount would not be available until the completion of the 2004-2005 fiscal year. The final cost would be based upon actual number of families served. The $42,000 is a projection and could go up or down. Cm. Oravetz asked the chances of the Alameda County funding dissolving. CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 232 Livermore Police Captain Mark Weiss advised that the Governor's proposed budget still included funding; although, there was no guarantee that it would stay there. If the funding did not materialize, Livermore would be reluctant to utilize any more of their General Fund and would have to rethink the program. On motion of Vm. Zika, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 92- 05 APPROVING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND CITY OF LIVERMORE FOR SERVICES PROVIDED BY HORIZON'S FAMILY COUNSELING And authorized the City Manager to execute the Agreement. .. CONSENT CALENDAR 6:21 p.m. Items 4.1 through 4.2 Mayor Lockhart pulled Item 4.2 for discussion. On motion of Cm. Oravetz, seconded by Vm. Zika and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes - None Mayor Lockhart advised that she pul1ed Item 4.2, Agreement with CGS Consultants, Inc., for Fire Inspection Services, and asked if they would be on~site business fire inspections or reviewing the self-evaluating fire inspection forms. Fire Marshal TheresaJohnson advised that they were actual on~site fire inspections which were mostly construction related to accommodate the increase in construction activity On motion of Mayor Lockhart, seconded by Cm. McCormick and by unanimous vote, the Council adopted (4.2 600-30) RESOLUTION NO. 93 - 05 APPROVING AN AGREEMENT WITH CSG CONSULTANT SERVICES FOR FIRE INSPECTION SERVICES .. CITY COVNCIL MINlJTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 233 Mayor Lockhart announced that Items 8.5 and 8. 6, related to Animal Control and Police Services Contracts, would be heard at this time. (Discussion related to these items is shown under New Business.) Cm.McCormick asked if the CouncIl needed to adopt a spending plan before the Police Contract could be approved. City Manager Ambrose advised that the contract could be consldered and approved prior to the spending plan. ¡fthe CouncIl deClded to modify the contract, it would be known during the Budget discussion. .. PUBUC HEARING 2005-2006 UPDATE TO THE fiVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR fiSCAL YEAR 2004-2005 TIlROUGH fiSCAL YEAR 2008-2009 7:13 p.m. 6.1 (330-40) Mayor Lockhart opened the public hearing. City Manager Richard Ambrose presented the Staff Report and advised that each year, the City Council adopts or updates the City's Five-Year Capital Improvement Program (CIP). The CIP addresses the City's public infrastructure needs over a five-year period. Projects are identified within four major categories: General, Community Improvements, Parks and Streets. The Proposed Five Year Capital Improvement Program (CIP» Update includes projects costing a total of $207,735,442 including costs incurred in prior years for those projects that are a part of the CIP. Projected costs for the remaining four years of the CIP timeframe (Fiscal Year 2oo5~2006 through Fiscal Year 2008-Z009) total $146,367,181. The CIP identifies projects that are wholly or partially unfunded during the CIP timeframe in the amount of $177,477,791, for which $13,665,479 in restricted funds has been collected or obligated by the City or other agencies, leaving a net shortfall of $l63,812,312. The recommended CIP appropriations for Fiscal Year 2005-2006 total $51,590,638. No testimony relative to this issue was entered by any member of the public. Mayor Lockhart closed the public hearing. The Council and Staff reviewed and discussed the CIp's four major categories: General, Community Improvements, Parks, and Streets. CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, Z005 PAGE 234 General: City Manager Ambrose reviewed the projects in the General category, with total expenditures estimated at $8,706,391. Twelve (12) major projects were included in IT 2005-2006, totaling $1,387,258: CTV Studio Remodel; Fire Station 16 Repairs (new); Building Permit System (new); Short-Term Office Space/Civic Center Modifications; Geographic Information System; Building Management Study (new); Habitat Monitoring Camera (new); Maintenance Facility Study (new); Civic Center Furniture Replacement- Regional Meeting Room (new); Civic Center Fuel Tank Removal (new); Painting Civic Center Trellis (new); and Council Chamber Voting System(new). Cm. McCormick noted that the CTV project had been in the works for a long time and asked if the dollar amount included in the CIP was firm? Sr. Administrative Analyst Jason Behrmann advised that CTV was very dose to approval through the State, which was required because the studio was on school property. Exact numbers would not be known until the project went out to bid. City Manager Ambrose advised that the project was being managed by the City of San Ramon. Community Improvements: City Manager Ambrose reviewed the projects in the Community Improvements category, with total expenditures estimated at $3,243,717. Four (4) major projects were included in IT 2005-2006, totaling $506,514: Downtown Improvement Implementation (Village Parkway Sidewalk/Lighting); Sidewalk Safety Repair; Freeway Underpass Art at Dublin Boulevard & Amador Valley Boulevard (Lighting); and Dougherty Assessment District Fence Painting (new). Parks: City Manager Ambrose reviewed the projects in the Parks category, with total expenditures estimated at $67,934,305. Ten (10) major projects were included in IT 2005-2006, totaling $10,695,709: Fallon Sport Park (Land Acquisition); Emerald Glen Park (Phase III); Emerald Glen Park Recreation & Aquatic Complex (Design); Shannon Community Center Reconstruction design (new); Senior Center; Dublin Ranch Neighborhood Parks; Dublin sports Grounds Renovation; Dublin Historic Park Master Plan; Murray Schoolhouse Exhibit Restoration; and Dougherty Hills Dog Park Design (new). CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 235 Vm. Zika referred to the Emerald Glen Park Phase HI program and asked if it was possible to install Multi~Activity Center (MAC) Gym flooring ill the gym instead of regular flooring. Parks & Community Services Director Diane Lowart advised that the report was based on Council's previous direction to exclude a MAC gym and explained that space and programming studies would have to be done to determine the feasibility. The Council discussed the suggestion and agreed that future parks would be looked at for a possible MAC Gym and the plans for Emerald Glen Park should not change at this time. Streets: City Manger Ambrose reviewed the Street Category, with total expenditures estimated at $127,851,029. Nine (9) major projects were induded in IT 2005-06, totaling $39,001,157: Eastern Dublin Arterial Street Improvements; Dougherty Road Improvements - Houston Place to 1-580; 1-580 & Fallon Road Freeway Interchange Improvements - Phase 1; Annual Street Overly Program; Annual Slurry Seal Program; Underground Utilities - Dublin Boulevard/Dougherty Road Intersection and Vicinity; St. Patrick Way - Regional Street to Golden Gate Drive; Scarlett Drive Iron Horse Trail Extension; and Street Light Pole Replacement. Cm. Oravetz asked when the Tri,Valley Triangle Study would be complete. Mayor Lockhart advised that it would be complete in February 2006. On motion of Vm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council adopted RESOLUTION NO. 96 - 05 ADOPTING THE 2005-2006 UPDATE TO THE 2004-2009 FlVE- YEAR CAPITAL IMPROVEMENT PROGRAM .. RECESS 7:46 p.m. Mayor Lockhart called for a short break. The meeting reconvened at 7:55 p.m. with all Councilmembers present. .... CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 236 PUBUC HEARING ADOPTION OF THE 2005-2006 ANNUAL BUDGET & fiNANCIAL PLAN 7:55 p.m. 6.2 (300-20) Mayor Lockhart opened the public hearing. City Manager Richard Ambrose presented the Staff Report and gave an overview of the Fiscal Year 2005-2006 Preliminary Budget and Financial Plan. The total recommended appropriations of $105,089,788 are allocated to the following areas: Operating Budget Capital Projects Internal Service Fund Appropriations to Reserves . General Fund . Restricted Funds Tota12005~2006 Appropriations $47,347,749 51,590,638 1,161,229 l64,805 4,825,367 $l05,089,788 As of the writing of the Staff Report, the State of California had not yet adopted the State Budget. The reductions in local government revenue proposed by the Governor have been included in the development of the FY 2005~2006 Preliminary Budget. The Preliminary FY 2005-2006 Budget projects a General Fund year-end surplus of approximately $164,805. It is recommended that the City Council not specifically allocate these funds until the State Budget has been official adopted. No testimony relative to this issue was entered by any member of the public. Mayor Lockhart closed the public hearing. The Council and Staff reviewed and discussed the Budget's major categories, including General Government, Public Safety, Transportation, Health & Welfare, Cultural & Leisure, and Community Development. General Government City Manager Ambrose reviewed the General Government category and associated Higher Service Levels, which included Dublin 25th Anniversary planning, increase in CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 237 part-time Sr. Office Assistant hours, Creation of a Public Information Officer position; and implementation of video- on-demand for Council meetings. The Fiscal Year 2005- 2006 recommended budget is $5,565,285, with a total increase of $716,173 or 14.8%. Public Safety City Manager Ambrose reviewed the Public Safety category and associated Higher Service Levels, which included the addition of a Sheriff's Technician position, the addition of an Administrative Aide position; financial support for Horizon's Family Counseling Services; and restricted commercial parking signage. The Fiscal Year 2005-2006 recommended budget is $21,584,473, with a total increase of $2,343,64 7 or 12.2%. Cm. McCormick asked if the Administrative Aide and Sheriff Technician positions would be civilian employees. City Manager Ambrose advised that they would be civilian, City employees. Vm. Zika suggested recruiting senior citizens to coordinate the vehicle service and maintenance records. Police Chief Thuman advised that Police Service was looking to expand its Volunteer Services Program during the next fiscal year. TranspOrtation City Manager Ambrose reviewed the Transportation category, which did not include any Higher Service Levels. The Fiscal Year 2005-2006 recommended budget is $2,550,168, with a total increase of $196,855 or 8.4%. Mayor Lockhart asked about the use of recyded bark chips. Public Works Director Melissa Morton advised that Staff was testing recycled bark chips in some of the landscape areas to see how the renewable resource holds up to wear. Health & Welfare City Manager Ambrose reviewed the Health and Welfare category and associated Higher Service Levels, which included contributing to the Tri-Valley Housing Opportunity Center, and the possible creation of a Housing Commission/Committee. The Fiscal Year CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 238 2005~2006 recommended budget is $2,849,503, with a total decrease of $1,092,435 or 62.2%. Mayor Lockhart referred to the proposed Housing Commission/Committee and suggested possibly combining another idea with it. She indicated that a committee or group of citizens who could establish grant application criteria, review the applications and make recommendations to the Council would be a good idea, and asked if it would be appropriate to combine it with the Housing Commission instead of creating a separate group. City Manager Ambrose advised that the City could develop criteria for an annual ad~hoc taskforce to review Community Development Block Grants, other social service funding requests, as well as community group requests. The Housing Commission could also be expanded to include that responsibility. Cm. McCormick advised that she would like to see more structure to the whole grant application funding process based on solid budgeting. A funding cap should be considered. If the two groups were combined, it could be called the "Housing & Social Services Commission." Council and Staff discussed the variables of who would review the grant applications and the criteria the review would be based upon, and directed Staff to prepare alternatives for future Council consideration that would review either creating an ad-hoc taskforce or combining this responsibility with the proposed Housing Commission. Culture & Leisure Services City Manager Ambrose reviewed the Culture and Leisure category and associated Higher Service Levels, which induded the purchase of Library materials, Play Area Safety Program, Fallon Afterschool Recreation Program, Teen website, and a marketing campaign for new residents. The Fiscal Year 2005-2006 recommended budget is $6,330,538, with a total increase of $761,561 or 13.7%. Cm. McCormick commended Staff, especially John Hartnett and Elizabeth Isles for new and wonderful programs in Heritage & Cultural Arts. Mayor Lockhart asked about the flash camera in parks. CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 239 Police Chief Thuman advised that the test camera helped to greatly reduced vandalism when in use. When someone walked by the camera, an audio alert let people know they were being filmed. The Council discussed the effectiveness of the flash camera and expressed interest in purchasing another camera for a location to be determined later. Staff advised that another camera would cost approximately $6,500. The Council directed Staff to indude an additional $6,500 in the budget for the purchase of another flash camera. Mayor Lockhart referred to the Summary of 2005-2006 Community Group/ Organizational Budget Requests, and advised that the Tri-Valley Business Council was asking every City in the Valley for $25,000 except for the Town of Danville. Danville has agreed to pay $10,000, which was all they have historically paid even though they have served on all of the committees and participated in all decision making. It was not fair that all the other Cities were paying $15,000 more. City Manager Ambrose stated Danville's historical position has been that because so much of the focus was related to business and they did not have the major employers, they did not feel their benefit was as great. Mayor Lockhart indicated that agri-tourism and agricultural water affected them more than it would our City. The Council discussed the issue and directed Staff to budget the entire $25,000, but to advise the Tri~Valley Business Council that only $10,000 would be funded now and the other $15,000 would be paid if and when every other City in the Tri-Valley agreed to $25,000. Community Development City Manager Ambrose reviewed the Community Development category and associated Higher Service Levels, which included the addition of a Senior Plan Checker position, convert existing files to Laserfiche; evaluate the potential of developing main street retail on Amador Plaza Road; General Plan Amendment Study for Transportation Corridor; and Commercial Rehabilitation Program. The Fiscal Year 2005-2006 recommended budget is $8,467,782, with a total increase of $671,976 or 8.6%. CITY COUNCIL MINUTES VOLUME 24 ADJOVRNED REGULAR MEETING June 20, 2005 PAGE 240 City Manager Ambrose reviewed the Internal Service Fund, Proposed Appropriations to Reserves, and future budget impacts, including the final state budget deliberations on local revenues; West Dublin BART Station; and Emerald Glen Park Recreation! Aquatic Complex. All of these issues would be brought before the Council during the summer and would have the potential to impact this budget. The Council and Staff discussed the timeline of the proposed West Dublin BART Station, as well as funding involved. On motion of Cm. McCormick, seconded by Cm. Hildenbrand and by unanimous vote, the Council adopted RESOLUTION NO. 97 - 05 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2005-2006 Induding an additional $6,500 in the Culture and Leisure category for the purchase of a flash camera and modifications to the Summary of Community Group Budget Requests regarding the funding of the Tri~Valley Business Council contribution. The Council commended Staff for preparing an excellent Budget. . FEASIBIUTY REPORT REGARDING UGHTING AND LANDSCAPING ALONG THE IRON HORSE TRAIL 9:09 p.m. 7.1 (File #930-10) Public Works Director Melissa Morton presented the Staff Report, advised the City Council had requested that Staff look into the feasibility of providing lighting and landscaping along the Iron Horse Trail and discussed the various aspects of construction, maintenance, and operational issues. The Fiscal Year 2005-2006 Budget includes funding for a General Plan Study of the Union Pacific Transportation Corridor north of the Park Sierra Apartments, which the Council previously authorized. This study would evaluate the most appropriate future uses of this corridor. Staff recommended that the Council delay pursuit of the Iron Horse Trail lighting and landscaping project until completion of the General Plan Study of the Union Pacific Transportation Corridor. Mayor Lockhart stated that the improvements would be too cost prohibitive. She did not realize it would cost so much when she made the suggestion. CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 241 Cm. McCormick suggested that the Council consider Staff's alternative of bi-annual wildflower seeding. City Manager Ambrose clarified that the Council wanted Staff to bring back a budget adjustment for Council consideration for the Wildflower seeding alternative. Council advised yes. .. ADOPTION OF A REVISED APPROPRIATIONS UMIT FOR FISCAL YEAR 2004-2005 9:17 p.m. 8.l (330-20) Administrative Services Director Carole Perry presented the Staff Report and advised that each year, the City Council is required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the annual Budget process. The 2004-2005 Limit was calculated and adopted by Resolution No. 121-04 on June 28, 2004. At the time the Limit was adopted, final information relating to the population for the City of Dublin and the amount of Non~Residential Assessed Valuation, both of which are used in the calculation of the Limit, was not available. Now that the information is available, it is recommended that the City Council adopt a Revised Limit for Fiscal Year 2004-2005. The proposed Revised Limit for Fiscal Year 2004-2005 is $116,083,136 and only $30,343,322 in appropriations for Fiscal Year 2004-2005 are subject to this Limit. On motion of Vm. Zika, seconded by Cm. Oravetz and by unanimous vote, the Council adopted RESOLUTION NO. 98 - 05 ADOITING A REVISED APPROPRIATIONS LIMIT FOR nSCAL YEAR 2004-2005 OF $116,083,136 .. ADOPTION OF AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2005-2006 9:l9 p.m. 8.2 (330~20) Administrative Services Director Carole Perry presented the Staff Report and advised that each year the City Council is required by State Law to adopt an Appropriations Limit in conjunction with the annual Budget process. The 2005~2006 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 242 growth increases. The proposed Limit for Fiscal Year 2005-2006 is $127,853,966 and only $34,363,583 is Appropriations for Fiscal Year 2005-2006 are subject to this Limit. On motion of Vm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council adopted RESOLUTION NO. 99 - 05 ADOPTING AN APPROPRIATIONS LIMIT FOR fiSCAL YEAR 2005·2006 OF $127,853,966 .. 2004-2005 BUDGET MomflCATION WITII REGARD TO ARTICLE XIIIB OF THE STATE CONSTITUTION 9:22 p.m. 8.3 (330~20) Administrative Services Director Carole Perry presented the Staff Report and advised that this action requested authorization to "appropriate" all revenues received in the current Fiscal Year 2004-2005 that are in excess of expenditures. The actual amounts involved will be determined following the dose of Fiscal Year 2004~2005. On motion of Vm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council authorized appropriations to Reserves, any revenues in excess of budgeted expenditures as of June 30, 2005, as outlined in the Staff Report. .. ARCHITECT SELECTION - SHANNON COMMUNITY CENTER RECONSTRUCTION 9:25 p.m. 8.4 (600-30/1 1O~30) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that at the April 12, 2005 special joint meeting of the Dublin City Council and Parks & Community Services Commission, the Council directed Staff to proceed with the reconstruction of a 19,760 square foot Shannon Community Center and select an architectural firm. Staff was proposing an architect selection committee comprised of the following City Staff: Assistant City Manager, Parks & Community Services Director; Parks & Facilities Development Manager; and Parks & Community Services Manager. Staff was also seeking direction as to whether a representative from the Parks & Community Services Commission andlor City Council should serve on the selection committee. CITY COUNCIL MINUTES VOLVME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 243 The Council discussed and agreed that a representative from both the Parks & Community Services Commission, as well as the City Council would be appropriate. Mayor Lockhart nominated Vm, Zika to be the Council representative to the committee. On motion of Mayor Lockhart, seconded by Cm. Oravetz and by unanimous vote, the Council appointed Vm. Zika to the Task Force Committee and directed Staff to work with the Parks & Community Services Commission on the selection of a Task Force representative from the Commission. .. ANIMAL CONTROL CONTRACT SERVJCES REVIEW This item was heard out of order, prior to Public Hearings. 6:25 p.m. 8.5 (600-40) Sr. Administrative Analyst Amy Cunningham presented the Staff Report and advised that the City of Dublin contracts for animal control field services through the Alameda County Sheriffs Office. The City of Dublin, along with the Cities of Livermore and Pleasanton and County of Alameda, also contract for animal shelter services through the Alameda County Sheriffs Office. This report provides an evaluation of animal control services received and a proposed contract for three additional years of shelter operating services with an option to extend the agreement for two additional years. Cm. McCormick asked if Ms. Cunningham sat on the Animal Shelter Advisory Committee. Ms. Cunningham advised yes, there was a representative from each agency. On motion of Cm. Hildenbral1d, seconded by Cm. Oravetz and by unanimous vote, the Council adopted RESOLUTION NO. 94 - 05 APPROVING THE MEMORANDUM OF UNDERSTANDING FOR ANIMAL SHELTER SERVICES And authorized the City Manager to execute the Agreement. .. CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 244 POUCE SERVICES CONTRACT EVALUATION This item was heard out of order, prior to Public Hearings. 6:31 p.m. 8.6 (600-40) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the City of Dublin contracted for Police Services with the Alameda County Sheriff's Office. The report provided a comprehensive evaluation of services received and induded a proposed contract for five additional years, ending June 30, 2010. The Council and Staff engaged in a question and answer session regarding motorcycle officers, narcotics seizures and sexual assaults statistics. Vm. Zika noted that the alternative work schedule was supposed to decrease overtime and commented that it decreased for a while, but was now moving up. Chief Thuman advised that a significant portion of overtime incurred during Calendar Year 2004 was directly attributable to the efforts of the Crime Suppression Team. The Crime Suppression Team was employed for the last four months of the year because there had been an increase in Part I crimes. In an endeavor to stem the tide, an enfOl'cement component was put out to target the law violators who would come into our community and commit crimes. Much of that had to be done on an overtime basis. Through that effort, Part 1 crimes were significantly reduced, approximately 14% overall. Vm. Zika stated that was a lot of overtime and requested periodic report when the Crime Suppression Team went into effect during the holiday season that included the results of the Team's efforts to quantify the overtime. Chief Thuman agreed. Vm. Zika noted that there were 118 taxi driver permits, and asked if the City could work with the other jurisdictions in the Valley to set up a standard fee for taxi permits or have uniform rules so they can go to any of the cities to get one permit that worked for the entire Valley. Chief Thuman advised that this year's proposed budget included a modification to the ordinance would place Dublin in line with the other cities in the Tri-Valley, and would go a long way to alleviate the Council's concerns. CITY COVNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 245 Mayor Lockhart expressed concern that the taxi drivers would still have to go to and get charged for each city. Mayor Lockhart asked about temporary replacements for the School Resource Officer due to illness or vacation. Chief Thuman explained the Sheriffs Office would backfill the School Resource Officer position if the officer was out 10 days or more. Mayor Lockhart noted that the "Avoid the 21" campaign was shortened by five days and had limited available personnel this year due to the deployment of the Crime Suppression Team during the same time period and asked if the schedule would be adjusted in the future. Chief Thuman advised that typically it would not happen at the same time; however, the Crime Suppression Team was needed last year to suppress the increase in Part I crimes. Hopeful1y, the two events would not coincide at the same time next year. Mayor Lockhart asked about the Police response time, and how that compared to Fire response times. Council and Staff discussed Police response time factors. The response time clock started at the initiation of the call with the dispatcher and included the time the dispatcher took on the call, which at times could be lengthy, how much time it took for the dispatcher to get through to the officer, and traffic conditions facing the officers in responding to the address. The average response time from when the officer received the call from dispatch was under three minutes. Dublin response times were very consistent with other cities. Cm. Hildenbrand commended Staff for providing a very comprehensive report. Cm. McCormick noted that it would cost the City approximately $1 million more than the proposed Police contract if it had its own Police Department and asked if that was something the City should consider. City Manager Ambrose reviewed the overall cost and resource benefits of the contract and advised that it continued to provide many resources that a small agency could not provide, such as SWAT capabilities. There would also be significant capital costs, as well personnel activity that would affect other departments such as Human Resources and Finance. Dublin is the only city to contract with Alameda County Sheriff's Department CITY COUNCIL MINUTES VOLUME 24 ADJOURNED REGULAR MEETING June 20, 2005 PAGE 246 for Police Services, and the Sheriff works very hard to be flexible in serving Dublin's needs. On motion of Vm. Zika, seconded by Cm. Hildenbrand and by unanimous vote, the Council adopted RESOLUTION NO. 95 - 05 APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR LAW ENFORCEMENT SERVICES OTHER BUSINESS 9:28 p.m. City Manager Ambrose reminded Council that they had their regular meeting tomorrow night, June 21,2005, at 7:00 p.m. Vm. Zika thanked Staff again for a wonderful job on the budget. The entire Council concurred. .. M2JOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:29 p.m. to the regular meeting of June 21,2005, beginning at 7:00 p.m. Minutes taken and prepared by Fawn Holman, Deputy City Clerk. ¿J'A¿L)( A TIES . Mayor {!!k CITY COllNCIL MINUTES VOLUME 24 ADJOURNED REGtJLAR MEETING June 20, 2005 PAGE 247