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HomeMy WebLinkAbout02-04-2006 Adopted CC Min Sp Mtg SPECIAL MEETIN6 - FEBRUAIU' 4, 2006 A special joint meeting (Goals & Objectives Workshop) of the Dublin City Council, Planning Commission, Parks & Community Services Commission, and Heritage & Cultural Arts Commission, was held on Saturday, February 4, 2006, in the Regional Meeting Room of the Dublin Civic Center. The meeting was called to order at 9:04 a.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, McCormick, Oravetz, Zika, and Mayor Lockhart Planning Commissioners Biddle, Fasulkey, King, Schaub, and Wehrenberg Parks & Community Services Commissioners Cain, Flores, Guarienti, Hart, and Jones Heritage & Cultural Arts Commissioners Acuff, Fasulkey, Mack, Vonheeder- Leopold and White ABSENT: Parks & Community Services Commissioner Muetterlies Heritage and Cultural Arts Commissioners Halket and Lussie .. I. WELCOME Mayor Lockhart welcomed the Planning Commission, Park & Community Services Commission, Heritage & Cultural Arts Commission, Staff and members of the public to the Goals & Objectives Workshop. Mayor Lockhart reviewed ground rules, indicating that the purpose of this meeting was to provide each Commission an opportunity to have a dialogue with the City Council regards those goals and objectives related to their respective area of responsibility. This information will assist the City Council as they consider the City's 2006-2007 Goals & Objectives Program in March. The discussion at this meeting would initially focus on those objectives in which the priority of the CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 34 Commission differed from City Staff and any new objectives proposed by the Commission, as well as how those objectives related to the 2006 Strategic Plan update. At the end of each session, discussion would take place regarding the possible creation of a Housing Commission/Committee, which wasn't part of the 2005-2006 Goals & Objectives Program. The Council was interested in feedback from each of the Commissions. City Manager Richard Ambrose presented a PowerPoint presentation, in lieu of a Staff Report, to review the City's Strategic Plan, Mission Statement, Vision, Strategies. He detailed the City's accomplishments in relation to these strategies. II. PLANNING COMMISSIONIDISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Planning Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Planning Commission Chair Schaub advised that, during the course of this year, the Commission wanted to focus on Dublin's character and sense of community from a Planning standpoint. Goal #1: IMPLEMENT RESIDENTIAL PLANNED DEVELOPMENT AND INVESTIGATE OPPORTUNITIES TO CREATE A NEW VILLAGE IN EASTERN DUBLIN TRANSIT CENTER Chair Schaub asked Staff to define this goal because it was his belief this goal had been completed. City Manager Ambrose and Community Development Director Ram advised that a portion of this goal had been completed, but the balance of components of the Center were still in progress. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 35 Goal #3: COMPLETE GPA STUDY ON THE TRANSPORTATION CORRIDOR RIGHT-OF-WAY Community Development Director Ram explained that the Planning Commission had ranked this goal as Medium, whereas Staff had ranked it High, because it was a City Attorney mandated goal. As such, the Planning Commission did not give it one of its limited High priorities. The Commission concurred and suggested including the words "Union Pacific" in the description to better identify the goal. Mayor Lockhart and Staff concurred. The Commission asked if this goal included the traffic impacts that would be a result of the Dublin High expansion. The Commission, Council and Staff briefly discussed the potential traffic impacts of the High School expansion. Staff had been in contact with the Dublin Unified School District (DUSD) on the issue, and the topic would also be included on an upcoming DublinlDUSD Liaison Committee meeting agenda. The Commission discussed the goal and agreed to change its priority ranking of this goal from Medium to High. Goal #8: COMPLETE SCARLETT COURT SPECIFIC PLAN Chair Schaub stated the Planning Commission believed Scarlett Court was complete; therefore, the Commission ranked this goal as Delete. Community Development Director Ram explained that Staff ranked it as High because there were some things that could still be done, such as streetscape and signage, if the Council so desired. Mayor Lockhart concurred that the work on Scarlett Court had not been completed, as evidenced by the one-year time period the City gave the businesses to complete CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 36 the work and failed to do so. The Specific Plan completed; since this area was freeway frontage, it represented the look of the community. Cm. Zika noted that it was better to let the businesses know what was required of them and then let the businesses complete those items. City Manager Ambrose explained how the land use of the property in that area could be changed. The Commission discussed the goal and agreed to change its priority ranking from Delete to High. Goal #10: COORDINATE GENERAL PLAN WORKSHOP WITH CITY COUNCIL/PLANNING COMMISSION Chair Schaub explained that the Commission ranked this Low, as opposed to Staff's ranking of Medium, because it wanted to explore the feasibility of doing this differently by spending time on Specific Plans rather than the General Plan. Mayor Lockhart stated that this goal was carryover from about four years ago. Goal #12: STUDY IMPACTS OF DEVELOPING CITY ORDINANCE BANNING ANY FUTURE DRIVE- THROUGH ELEMENT ON RESTAURANTS OR ESTABLISHING AN ADDITIONAL FEE TO FUND CLEAN AIR PROGRAMS IN THE CITY Cm. McCormick stated that the reason for this goal was to cut back on cars idling in drive throughs, which leads to poor air quality. Mayor Lockhart noted that this goal would have more impact in the eastern part of the City as build-out occurs. Community Development Director Ram discussed the possibility of prohibiting drive- throughs in each PD, and City Staff could continue to discourage drive-throughs for CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 37 established businesses. Business owners currently need Planning Commission and City Council approval for drive-throughs. City Manager Ambrose stated that the City had not approved any drive throughs since this practice had been established. The Planning Commission discussed potential noise and traffic issues related to this goal and suggested waiting to deal with this issue until it came up. Goal #13: INVESTIGATE PARKING AND ACCESS ALTERNATIVES FOR VILLAGE PARKWAY SPECIFIC PLAN AREA Chair Schaub stated that the Planning Commission ranked this Low/Delete, as opposed to Staff's ranking of MediUIll, because progress might be made by combining discussions on this goal with discussions regarding the bordering area's Specific Plan. Mayor Lockhart stated that this goal was put in the Program about 5 years ago, and its intent was for future traffic issues that might arise with new establishments in the area. City Manager Ambrose advised that the Village Parkway Specific Plan did not really accomplish the goal that the Council was looking for because the property owners were opposed to change. The Council had previously decided to wait until the properties were ready to turnover, which had not yet happened. Mayor Lockhart suggested the goal remain to let everyone know it was something to work on in the future. Goal #14: DEVELOP CITY COMPREHENSIVE TELECOMMUNICATIONS POLICY Commissioner Fasulkey distributed and discussed the Planning Commission's write- up on this goal, which started with an Antenna Ordinance. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 38 City Manager Ambrose added that, because of a ruling in another California city, Dublin might have to revisit its Wireless Ordinance as part of its Municipal Code update - to determine who had regulatory authority over what. The City needed to have a better understanding of where this industry was going. The Commission proposed funding to provide a consultant to represent the City's best interests, also development of an Advisory Committee to negotiate with the telecommunications providers. The 1996 Telecommunications Act put the ground rules in place for Cities to negotiate franchise agreements for cable television. A few years ago, the City took the position that it was better to negotiate as a Valley rather than as an individual City because the Cities would have more clout as a group. The Cities collectively hired a consultant to represent them, as well as hired legal counsel. The landscape had changed and the Council would need to reconsider its position: as the providers do not want to serve everyone and were putting more pressure on cities to get out of their way. The Council will consider an item on its February 7, 2006 Agenda regarding the City's position on the issue. The Council, Commission and Staff briefly discussed the issue and agreed that there would be a need for more action. The Commission reiterated the importance of an Advisory Committee and consultant for telecommunication negotiations. Goal #18: HOLD STUDY SESSION WITH CITY COUNCIL TO DISCUSS HOW DUBLIN BL YD. WILL LOOK AND FEEL FROM SCHAEFER ROAD TO FALLON ROAD The Commission asked Staff to confirm that Goals #16 and # 17, related to the look and feel of other portions of Dublin Boulevard, would be rolled into Goal #18. Staff confirmed that Goal #18 did include those portions of Dublin Boulevard referred to in Goals # 16 and # 17 . Chair Schaub asked if the look of five-story buildings on both sides of Dublin Blvd. was what the City wanted. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 39 Mayor Lockhart advised that a previous Planning Commission had discussed that issue, and she was now more interested in the west side of Dublin Boulevard. She suggested that this goal might be better dealt with as a workshop since the Commission had numerous varied questions about different Specific Plans. The Council and Commission agreed to hold a workshop with the current City Council's input. Mayor Lockhart asked for the Planning Commission's input on the concept of a Housing Commission/Committee. The Commission advised that it was in favor of an Advisory Committee to the Planning Commission. City Manager Ambrose explained the difference between Departmental Goals versus Commission Goals and stated that Department Goals were also carried over to the next year if incomplete. . Mayor Lockhart called for a short recess at 10: 17 a.m. The meeting reconvened at 10:26 a.m. . III. PARKS & COMMUNITY SERVICES COMMISSIONIDISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Parks & Community Service Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed, as well as an additional objective proposed by the Parks & Community Service Commission. Goal #11 ASSESS POTENTIAL FOR JOINT PROJECT/ FACILITY IMPROVEMENTS AT DUBLIN HIGH SCHOOL CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 40 Parks & Community Services Commission Chair Flores stated there was little cooperation from DUSD regarding this goal. Mayor Lockhart asked how Joint Use Agreement discussions were going with DUSD. Parks & Community Services Director Diane Lowart stated she hoped there would be a positive change with the new DUSD administration. City Manager Ambrose stated that this specific goal was related to the future improvements at Dublin High School, not Joint Use Agreements in general. The Council and Commission discussed the issues associated with scheduling school facilities. Parks & Community Services Director Lowart reiterated the importance of working with DUSD to enable City scheduling of school facilities. Mayor Lockhart suggested adding an item addressing the Joint Use Agreement to a future CitylDUSD Liaison Committee meeting agenda. Cm. Hildenbrand concurred. City Manager Ambrose stated that Joint Use Agreements between the two parties benefited the City by adding 43 acres of parkland to City figures. Mayor Lockhart suggested the City continue to participate in discussions related to joint projects. Goal #12: SECURE FUNDING AND PURSUE CONSTRUCTION OF THE DOUGHERTYIDLLSDOGPARK Commissioner Jones discussed the addition by the Commission of Goal #12 and suggested renumbering it to Goal #2. City Manager Ambrose explained that funding for this goal was in the Capital Improvement Program (CIP) and it was now a matter of the Council looking at the CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 4] entire budget and detennining whether the City had the resources to move forward with construction in 2005-2006. Chair Flores addressed the possibility of community funding for amenities such as benches and fountains. Staff stated that the Rotary Club had already approached the City with an offer of funding. Goal #6 WORK WITH EBRPD TO COMPLETE NEGOTIATIONS FOR LAND ACOUISITION IN THE WESTERN HILLS FOR AN OPEN SPACE AREA Goal # 7 IDENTIFY AND SECURE SOURCES OF FUNDING FOR LAND ACOUISITION IN THE WESTERN HILLS FOR AN OPEN SPACE AREA Goal #8: UPON COMPLETION OF LAND ACOUISITION IN THE WESTERN HILLS. COMPLETE AN OPEN SPACE MASTER PLAN AND APPROPRIATE CEOA DOCUMENTS The Commission stated that is was in agreement with Staff rankings on Goals #6, #7 and #8 regarding Open Space, as these are ranked Medium for now, but would like to see them ranked as High once the property owners were willing to participate. Mayor Lockhart asked for the Parks & Community Services Commission's input on the concept of a Housing Commission/Committee. . The Commission stated that it had the input of the Senior Advisory Committee and felt a Housing Committee could be similar in reporting to the Planning Commission. It should be mixed members, and have a one-year trial period. .. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 42 Mayor Lockhart called for a short recess at 10:48 a.m. The meeting reconvened at 10:56 a.m. .. IV. HERITAGE & CULTURAL ARTS COMMISSION/DISCUSSION OF GOALS & OBJECTIVES The Council and Commission discussed the proposed objectives for accomplishing each of the Heritage & Cultural Arts Commission's goals, focusing primarily on those goals in which the Staff and Commission rankings differed. Goal #8 SUBMIT APPLICATION FOR CALIFORNIA CULTURAL HISTORIC ENDOWMENT GRANT FOR DUBLIN HISTORIC PARK PROJECT Vice-Chair Mack stated the Commission ranked this goal as High, as opposed to Staff's ranking of Medium, because the Commission intended to submit an application, depending on criteria, for funding for cost of the acquisition of real property and cost of construction of capital projects in the spring of 2007 . Staff advised that they ranked it Medium because they were not aware of the criteria for the funding; however, were willing to change the ranking to High if the criterion was applicable. Goal #12: COORDINATE ONE NEW VISUAL ARTS EXHIBIT AT THE CIVIC PLAZA SENIOR CENTER. OR LffiRARY Commissioner Mack discussed the Commission's ranking of High, versus Staff's ranking of Medium for this goal, in order to have additional art displays in Dublin. Heritage & Cultural Arts Supervisor John Hartnett stated security of displays was an Issue. CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 43 Mayor Lockhart asked if there was anything the City could do to have more secure space to display visual arts. City Manager Ambrose discussed the lack of space for display cases and storage of cases at City facilities. Mayor Lockhart asked if City Staff was considering more storage space in new City facility designs. Parks & Community Services Director Lowart stated that Staff was planning for more storage at the new Shannon Center. Cm. Zika suggested the possibility of additional display cases at the Senior Center. Commissioner Acuff discussed borrowing an exhibition from a museum, renting display cases and hiring security guards. Mayor Lockhart stated the City had discussed borrowing exhibits before. Chair Vonheeder-Leopold stated the reason the Commission ranked this goal as High was because of the need to keep art very visible for people to think about it. The Council and Commission discussed the issue and agreed that discussion would continue related to borrowing exhibits, as well as continuing to lend City art collections to different City businesses for display. Goal #9: DETERMINE THE FUTURE LOCATION AND USE OF THE ANTONE SCHOOL (WALLIS PROPERTY) Parks & Community Director Lowart advised that the Antone School would be moved to the Wallis Ranch Project by the developer. Mayor Lockhart discussed her attendance at a meeting in Sacramento where the old St. Raymond Church and Cemetery were approved for National Register of Historic CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 44 Landmarks. Staff was still working on the Old Murray Schoolhouse approval because it had been moved from its original site. Heritage & Cultural Arts Supervisor Hartnett commended Heritage Center Director Elizabeth Isles for her work on the application process. The Council and Commission agreed that Ms. Isles was a valuable resource for the community. Mayor Lockhart asked for the Heritage & Cultural Arts Commission's input on the concept of a Housing Commission/Committee. The Commission supported the Advisory Committee concept and agreed with a trial period for the committee. Chair Vonheeder-Leopold discussed TV.30's interest in acquiring the old Dublin Senior Center site for its studio, and encouraged the City to support bringing TV-30 to Dublin. TV-30 had outgrown its current space and liked the central location of Dublin. Mayor Lockhart suggested putting this item on the upcoming City/DUSD Liaison Committee meeting agenda, as the old Senior Center site was owned by the School District. .. There being no further business to come before the Council, Mayor Lockhart thanked the Commissioners and Staff for their participation, and adjourned the meeting at 11 :29 a.m. to the next regularly scheduled City Council meeting to be held Tuesday, February 7, 2006, at 7:00 p.m. in the Council Chambers located at 100 Civic Plaza, Dublin. .. Meeting minutes taken and prepared by Caroline ATIEST: ~~~ , City Clerk CITY COUNCIL MINUTES VOLUME 23 SPECIAL MEETING February 4, 2006 PAGE 45