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Home My WebLink About6.2 Street Lighting AD 83-1 CITY CLERK File # D~~H~]OJ AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 18, 2006 SUBJECT: ATTACHMENTS; RRCOMMRNDATION~ \: l FINANCIAL STATEMENT: Public Hearing: Citywide Street Lighting Maintenance Assessment District 83-1 Report Prepared by. Melissa A. Morton, Public Works Director 1 ) Resolution approving Engineer's Report, continuing diagram and assessment, and ordering levy of assessment Engineer's Report and Assessment Diagram 2) I) 2) 3) 4) 5) Open public hearing Receive Staffpresenlalion Receive public comment Close public hearing and deliberate Adopt the resolution approving the Engineer's Report, confirming the diagranl and assessment, and ordering levy or assessment 2006-2007 Sources and [T.ve of Street Lif!ht Maintenance District Funds Revenues. Total Amount Proposed to he Assessed: Estimated interest Revenue. Estimated Prior Year Collections and Penalties Reimhursement fiJr Public DamaJ:e. Less tstimated Collection and Delinquen.y Cost. Net Total Revenues $213,513 4,i58 3,635 5,000 (5.765) $220,541 Expenditures Contract Maintenam:e and Utilities Administration and EngineerinJ:. Total OperatinJ: Expenses: $222,028 8.920 $230,948 COpy TO: _______~~WM_.___________M____~____________________________________________________________~M~___W_w__________ g:\a,>se!ismenl di!il\~3-1 \!itaffreplHr~2()1J6 Page lof2 (o.l ITEM NO. The $10,407 difference will he paid hy use of reserve in this District. An estimated halance of $118, 583 will remain as a fUnd for future pole replacement. The proposed assessment of $16.84 per sinl!le-familv home. is the same as the Fiscal Year 2005-06 Assessment. DESCRIPTION: This assessment distncl funds energy and maintcnance costs for the City's street lighting system. excepl for the lighting installcd in Dublin Ranch and Tract 7067, which is I"unded through the Duhlin Ranch Strcct Lighting Maintenance Assessmenl Distnct. Tn 1983, thc City Council formcd a Citywide Street Lighting Assessment Dlslncl 10 replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Enginccr's Rcport and ordered levy of assessments for the first hme. Tn 1995-1996, the City of Dublin and other agencies in Alameda County took possession ofPG&E-owncd strcct lights in order to reduce maintenance cosls_ The 1996-1997 asscssments were reduced from the 1995-1996 level of$19.34 by 30%. For 2002-2003, the assessment was increased from $13.26 to $16.84 in order to fund increased utility costs and the first two years of a phased four-year Capital Improvement Project 10 replace detcriorated poles in oldcr subdivisions. The first and second years of the project were funded by this Strcct Light Maintenance Assessment District. While the thIrd year of the pole replaccmcnt projcct was funded entirely by the General Fund, $75,000 of the cost of the fourth and final year of the pole replacemenl project was also I"unded hy Asscssmcnt District 83-1 The balance of the fourth phase cost was paid I"rom thc General Fund. This pole replacement project is now complete. A reserve of approximately $118,583 is projected to remain at thc cnd of Fiscal Year 2006-2007 ThIS reserve is commensurate with thc amount allowed by State Law, which penmts a reserve of up to 50% of the operating cost for the District. It is recommended lhal this type of rescrvc bc rctained for potential unplanned expenditures such as major repaIrs and/or for replaccmcnt of poles in future years. Staff rccommcnds that thc City Council conduct a public heanng, deliberate, and adopt thc rcsolution approving Engineer's Reporl, confirming diagram and asscssmcnt, and ordering levy of assessment. Page 2 of2 I coy RESOLUTION NO. -06 4 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ****** 4PPROVTNG ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET UGHTlNG MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, hy its Resolution No. 044-06, a Resolution Dirccting Preparation of Annual Report for City of Duhlin Street Lighting Maintenan~e Assessment District No. 83-1 (the "District"), this Council designated the Puhli~ Works Director as Engineer of Work and ordcrcd said Engineer to make and file a report in writing in a~~ordan~e with and pursuant to the Landscaping and Lighting Act of 1972; and WHER~;AS, said report was made and filed with the City Clerk and duly considcrcd by this Council and filUnd to he sufficient in every particular, whereupon it was dctcrmincd that said report should stand as Engineer's Report for all suhsequent proceedmgs undcr and pursuant to the aforesaid Resolution and that July 18, 2006, at 7:00 p.m. in thc Council Chambcrs, Dublin Civic Center. 100 Civic Plaza, Dublin, California, was appointcd as the timc and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was published and posted in accordance with the Landscaping and Lighting Act of 1972, and WHEREAS, at the appointed time and place, said hcaring was held, and all persons interested desiring to be heard were given an opportunity to b~ hcard, and all matters pertaining to said levy were heard and considcrcd by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof; NOW. THEREFORE. BE IT RESOLVED that the City Council of the City of Dublin does herehy approvc that: (a) Thc prop~rty owners owning more than tlfty percent of the area of assessable land within the District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenscs thereof; (b) The public interest, convenien~e, and necessity requirc that said levy be made; (c) The DIstrict benefitcd by said improvements and to be asscssed to pay the costs and expenses thcrcof; and the cxtcrior boundarics thcrcof arc as shown by a map thereof filed in the office of the City Clcrk, which map is made a part hereof by reterence thereto PASSED, APPROVED AND ADOI'TED this 18th day of July, 2006. AYES. NOES ABSENT ATTEST Mayor City Clerk 7/Je/olo ATTAUlDlENT I. !.D.L df.:r(~JI CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 FISCAL YEAR 2006-2007 ENGINEER'S REPORT ATTACmNT 2... 3 DCq TABLE OF CONTENTS 1 ENGINEER'S LETTER...II...II....lIi1i1..........................II........................................3 2 ESTIMATE OF COSTS ................41.............11Io.................................................5 ~ 1I1r~~~~~ t)P~ ~JfJ~~~~Jr~1\TJt1r~1\f~..,..........................................................C) 4 CERTIFICATIONS..............."'.........,,"'................................".......".."......"...............7 ~Cf-q , , '--- 1 ENGINEER'S LETTER WHEREAS, on April 18, 2006, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS. said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned. by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. Summary of Assessment 0) (2) (3) As Filed As As Finally Preliminarily Approved Approved ---_._~ Cost of Maintenance $ 224,498 $ 224,498 lncidental Expenses $ 130,798 $ 130,798 TOTAL COSTS $ 355,296 $ 355,296 Estimated 2006-07 Interest Income Applied to 2006-07 Operating Costs $ 4.158 $ 4.158 Prior Year Collections and Penalties $ 3,635 $ 3,635 Reimbursement for Public Damage $ 5,000 $ 5,000 Estimated Surplus from 2005-06 Fiscal Year $ 128,9~l!.. $ 128,990 SUB-TOTAL $ 141,783 $ 141,783 1-- AMOUNT TO BE ASSESSED FOR FISCAL YEAR 200fi..2007 $ 213,513 $ 213,513 5" DC,q As required by said Act, a diagram is hereto attached showing the exterior boundaries of said street light maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of January 1, 2006, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said street light maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin, excepting street lighting within Street Light Maintenance Assessment District 99-1 (Dublin Ranch). The scope of work shall also include the cost of purchase or installation of street lights. Each lot or parcel ofland assessed is described in the assessment list by reference to its parcel nmnber as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2006-2007 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: .0t; ;; taJ (p /r~~~e~);;Iv Public Works Director ({; (^J-- g I 1 ESTIMATE OF COSTS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2006-07 is as follows: ~-,-,...,~~-~~ Maintenance (I) Electric Energy $165.000 ....,-" (2) Contract With Alameda County $ 46,000 (3) California Street Light Association $ 828 W'~_" (4) Other Repairs and Maintenance Costs $ iO,200 (5) Administration $ 2.470 Subtotal: $224,498 MM'_~ r---~-'---"' Incidentals $ --- (I) Engineer's Report and Proceedings 6,450 I--'-"~--' (2) Cost of Collection (County of Alameda) $ 3,630 (3) Delinquencies @ 1 0"10 $ 2,135 -~-~ (4) ContingencieslReserve $i18.583 $130,798 Total Estimoted Cosl$ $355,196 '--------.-..-. 3 1(n- 1 ,- l,......" METHOD OF APPORTIONMENT The assessments shall be spread using a method of "factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of" 1" will be calculated by dividing the total assessment of the year by the sum off actor rate numbers assigned wherein the factor rates are assigned as follows: Use (x ~ aI1)l single digit number) Factor Rate (multiplied by .5 if vacant) Ox lx& 73 22 23 24 3x 4x 5x 6x (except 65) 7x (except 73) 8x 9x 65 xx9 Exempt Single Family Residential & Condo Duplexes Tri-Plexes Four-Plexes Commercial Industrial Rural Institutional Apartments Commercial Commercial Cemeteries Common Open Space o 1 2 3 4 5.5/ac. 5,5/ac. 0.5 5.5/ne. 6 5.5/ac. 5.5/ac. o o The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1 '3 obc~ 4 CERTIFICA nONS I, the City Clerk of the City of Dublin, California, hereby certity that the foregoing Engineer's Report, including Assessment. in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 20, 2006 ~ I, the City Clerk ofthe City of Dublin. California, hereby certity that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confinued by the City Council of said City by its Resolution No 103-06, duly adopted by said Council on June 20, 2006 ~}l~~L .,. I, the City Clerk of the City of Dublin, California, hereby certity that the foregoing Assessment, with the diagram thereto attached, was finally approved and confinued by the City Council of said City by its Resolution No_-06, duly adopted by said Council on July 18, 2006 I, the City Clerk ofthe City of Dublin, California, hereby certifY that a certified copy of the Assessment was filed in the office of the County Auditor of the County of Alameda, California, on August 10,2006. N w-<!- ' S "0 ~ ro co co "' ~ '" I- o i strict 83-1 bounda ry Oi strict 99-1 bounda ry Parks RFTA The bc-undarles Clof 1his map are cot.erminus with Ihe- City Iimilline .as eslablished by rt!so.lution no.. 1921 (1-3 of the Alameda C<:1unty Board of S~pBlrvisors, Eff8cti...1J February 1, 19B2, eGlI3pt illS modffiEJd by subs&!q.uerrt iumlDations, ilJld IlIx.chJdi 1'l!J Street Lighting Mi:!Ii.ntemmoe As.&9ssmenl Cislricl Mo. 1m-1 PW1I31; TtN. indivjdual Palrcms allil im::orpocralecl b~ refer.g,nC13 to- the County Assessor's roll. i " JOB NO. BY ; , 1 "., - DATE 06130106 DESIGN CKD CITY OF DUBLIN STREET LIGHTING SHEET ---L- ; SCALE NT-S. BY II ALAMEDA COUNTY MAINTENANCE ASSESSMENT I ...""........- DRAWN: CKD AR 200612007 FI SCAL YEAR DISTRICT NO.1 !f83-1 OF ----L- ..D i .....-=_..... STATE OF CALlFOR N IA ~ &H u SYMBOL' DATE REVIS IONS BY CKD1 0 \..Y ..0