HomeMy WebLinkAboutItem 4.03 Cmty Dev Block Grant
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CITY CLERK
File # D~[(l]rlJ..~[Q]
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AGENDA STATEMENT
CITY COUNCil MEETING DATE: April 21, 1998
SUBJECT:
Agreement between the County of Alameda and the City of Dublin
regarding the Community Development Block Grant Program for
Fiscal Year 1999-2000 (' J2[' I
(Report Prepared by Carol R. Cirell( Secior Planner) ,
ATTACHMENTS:
1.
2.
3.
Resolution authorizing the City-County Agreement
City-County Agreement
Letter from Donna Eoff, Alameda County Housing and
Community Development Specialist
RECOMMENDATION: r.:vJ--I
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Adopt resolution, Attachment 1, authorizing an agreement between
the City of Dublin and the County of Alameda for the Community
Development Block Grant Program Fiscal year 1999-2000, and
authorizing the Mayor to execute six originals of the agreement.
. FINANCIAL STATEMENT:
See discussion below.
DESCRIPTION:
On February 2, 1999, the City Council directed staff to apply to the Alameda County Housing and
Community Development Department (Alameda County) for $ 87,148.00 in Community Development
Block Grant (CDBG) funding for Fiscal year 1999-2000. Alameda County approved the City's CDBG
funding request as follows:
1.
2.
3.
4.
5.
6.
7.
Sidewalk Ramps for Handicapped Accessibility:
Arroyo Vista Roof Repair:
Audible Pedestrian Signals:
Senior Center Handicap Lift:
Swim Center Handicap Lift:
City of Dublin - Minor Home Repair (mandatory):
Program Administration:
$ 14,904.00
$ 34,400.00
$ 2,500.00
$ 9,400.00
$ 3,854.00
$ 15,490.00
$ 6,600.00
TOTAL:
$ 87,148.00
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COPIES TO:
g:\cdbg\stfrpts\4-99 CC SR City-County Agreements
In-House Distribution
ITEM NO.-44
In accordance with the Alameda County CDBG administrative procedures and the U.S. Department of
Housing and Community Development regulations, the City of Dublin, as an Urban County city, must
enter into an agreement with Alameda County for complying with the CDBG program. The agreement
outlines CDBO activities and responsibilities for both Alameda County and City of Dublin. The City
Council must execute six original agreements for submission to the Alameda County Board of
Supervisors.
Staff recommends that the City Council adopt the attached resolution authorizing an agreement between
the City and Alameda County regarding the CDBO Program for Fiscal year 1999-2000 and authorizing
the Mayor to execute six originals of the agreement.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
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AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE
COUNTY OF ALAMEDA REGARDING THE COM:MUNITY DEVELOPMENT BLOCK
GRANT PROGRAM FOR FISCAL YEAR 1999-2000
WHEREAS, the Congress of the United States has enacted the Housing and Community Development
Act of 1974; and
'VHEREAS, Title I of the Act consolidates previously separated grant programs for open space. public
facilities loans, water and sewer grants, urban renewal, model cities and rehabilitation loans; and
'VHEREAS, the United States Department of Housing and Urban Development has made a
determination that Alameda County may operate as an Urban County; and
'VHEREAS, the Urban County Housing and Community Development Program undertakes community
renewal and lower income housing assistance primarily for the benefit of very low to moderate income
households; and
WHEREAS, the United States Department of Housing and Urban Development requires an annual
agreement between cities and their respective county as to the responsibilities of both parties regarding
Community Development Block Grant programs; and .
. WHEREAS, on April 20, 1999, the City Council received a Staff Report recommending adoption of an
greement between the City of Dublin and the County of Alameda regarding the Community Development
Block Grant Program for Fiscal year 1999-2000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin. a Municipal
Corporation, takes the following actions:
Section 1;
That the City of Dublin agrees to enter into an agreement with the County of Alameda
regarding the CDBG Program for Fiscal year 1999-2000.
That the Mayor of the City of Dublin is authorized to execute six originals of the
agreement.
Section 2:
PASSED, APPROVED, AND ADOPTED this 20th day of April, 1999.
A YES:
NOES:
ABSENT:
Mayor
ATTEST:
. City Clerk
g:\cdbg\stfrpts\4-99 CC Reso ~ City-County Agreement
ATTACHMENT 1
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AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
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TI-IIS AGREEMENT is made and entered into this 4th day of March, 1999, by and between the
County of Alameda (hereinafter referred to as "County"), and the City of Dublin, located in the County of
Alameda, State of California, (hereafter referred to as "City").
\VHEREAS, the County has entered into a Grant Agreement \\~th the United States Department of
Housing and Urban Development (HUD), for a Community Development Block Grant (CDBG) under the
Housing and Community Act of 1974, said funds to be used for Community Development block Grant
Programs and its eligible activities; and
\VHEREAS, the activities of the City under this Agreement with the County shall be governed by
the conditions of the Grant Agreement between the County and the United States Department of Housing
and Urban Development;
NO\V TI1EREFORE, FOR AND IN CONSIDERATION OF THE PROMISES HEREINAFTER
MADE, COUNTY AND CITY DO MUfUALL Y AGREE AS FOLLOWS:
I. STATEMENT OF WORK
CITY will perfonn or arrange for the perfonnance of the work under this Agreement in the manner .
and time provided herein and in accordance with: the budget; the scope of work and any
specifications and drawings; and all related documents and provisions attached hereto as Exhibit A
and incorporated herein by reference.
II. COMMENCEMENT AND COMPLETION REQUIREMENTS
A. The tenn of this Agreement begins on the 1st day of July, 1999 and ends on the 30th day
of June, 2000, or when all contract terms have been completed.
B. It shall be the responsibility of the City to coordinate and schedule the work to be
perfonned so that commencement and completion will take place in accordance with the
provisions of this Agreement. The County may e},."tend the time for completion of the
Agreement in writing, if it determines that delay in the progress of work is not attributable
to the negligence of the City and that such delay was due to causes beyond the control of
the City.
C. Any time extension granted to the City to enable the City to complete the work shall not
constitute a waiver of rights the County may have under this Agreement.
D.
Should the City not complete the work by the scheduled date or by an extended date,
granted by the County in writing, pursuant to previously stated conditions, the County
shall be released from all conditions of this Agreement.
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E.
Upon completion of performance under this Agreement and a determination of final costs,
City shall submit to the County a certificate of completion for construction projects and a
requisition for final payment for service projects, unless otherwise provided in this
Agreement.
Ill. SUBCONTRACTS
A. Any subcontract funding under this Agreement shall be submitted to County for review
and approval prior to its execution.
B. In the event subcontractor is a private non-profit or neighborhood-based non-profit
organization, or a local development or small business investment corporation, contractor
is required to comply with the procurement procedures of Office of Management and
Budget (OMB) Circular A-lID and A-122 (inc01porated herein by reference) for the
procurement of supplies and services in connection with activities funded under this
Agreement.
C. Any subcontract funded under this Agreement shall be subject to the terms and conditions
of this Agreement.
IV.
BtJDGET
Any requested modification to the Budget attached to this Agreement and incorporated as part of
this Agreement, shall be reviewed and approved by County. Any budget modifications require the
prior written approval of County. Budget modifications shall not alter: 1) The basic scope of
services required to be performed under this Agreement; 2) the time period for the services to be
performed under this Agreement; and, 3) the total amount of the authorized budget of this
Agreement (see Exhibit A), subject to future amendments as approved by the Alameda County
Community Development Director. .Any of the cost categories shown in the Agreement Budget
may be exceeded by ten percent of the indicated figure, provided that the total approved amount of
allowable costs is not exceeded.
RECORDS AND REPORTS
A. All original documents prepared by City in connection with the work to be performed
under this Agreement shall be the property of the County.
B. City's records shall be made available for review by the County prior to the release of
funds. City shall be responsible for maintaining all records pertaining to this Agreement,
including subcontracts and eJl."Penditures, and all other financial and property records in
conformance with OMB circular A-lID.
C. Records must be kept accurate and up-to-date. Failure of City to comply with this
provision could result in termination of this Agreement or City's repayment of funds
previously awarded under this Agreement.
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VI. PROGRA.M MONITORING AND EV ALVA TJON
A.
City shall be monitored and evaluated in terms of its effectiveness and timely compliance
with the provisions of this Agreement and the effective and efficient achievement of the
Program Objectives.
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B. City shall undertake continuous quantitative and qualitative evaluation of the Scope of
Services as specified in this Agreement and shall make quarterly written reports to County.
1. The quarterly ",'Titten reports shall include, but shall not be limited to the following
data elements:
a.
Title of program, listing of components, description of
a ctiviti es/ operations.
Service area (i.e., citywide, etc., including applicable census tracts).
Goals - the projected goals, indicated numerically, and also the goals
achieved (for each report period). In addition, identify by percentage and
description, the progress achieved towards meeting the specified goals;
additionally, identify any problems encountered in meeting goals.
Beneficiaries - provide the following:
i) total number of direct beneficiaries.
ii) Percent oftatal number of direct beneficiaries who are:
Low and moderate income
Low income
Black, not Hispanic origin
\Vhite, not Hispanic origin
Hispanic
American Indian! Alaskan Native
Asian or Pacific Islander
Female Headed Households
Other data as required by County.
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b.
c.
d.
e.
2. The quarterly report shall be due on the fifteenth day of the month immediately
following the report quarter, except for the end of the program year report which
is due within thirty days.
C. The County shall have ultimate responsibility for overall project monitoring and
evaluation, to assist City in complying with the scope and contents of this Agreement, and
to provide management information which will assist the County's policy and decision-
making and managers.
D. The City shall follow audit requirements of the Single Audit Act and OMB Circular A-
128.
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PROGRAM INCOME
A. Program income shall be recorded as part of the financial transactions of the grant
program and disbursed in accordance 'with OMB Circular A-lID.
B. Program income received by City shall be returned to County for future application to City
projects.
_ C. Program income from urban COlU1ty program activities undertaken by or within City which
thereafter terminates its participation in the urban county shall continue to be program
income of the COWlty. COWlty may transfer the program income to City, upon its
termination of urban county participation, provided that City has become an entitlement
grantee and agrees to use the program income in its own CDBG entitlement program.
VIII. UNIFORM ADMINISTRATIVE REQUIREMENTS
City shall comply with Uniform Administrative Requirements as described in Federal Regulations,
Section 570.502 as applicable to governmental entities.
IX. RELIGIOUS ACTIVITY PROHIBITION
x.
There shall be no religious worship, instruction, or proselytization as part of, or in connection with
the performance of this Agreement.
REVERSION OF ASSETS
A. Upon the e>...1Jiration of this Agreement, City shall transfer to County any CDBG funds on
hand at time of e:\.-p irati on and an\' accounts receivable attributable to the use of CDBG
funds.
B. Real property in excess of$25,000, obtained in whole or in part with CDBG funds must
be used to meet one of the national objectives for a minimum of five years after the
e>...1Jiration of this Agreement or disposed of in a manner that results in County being
reimbursed at fair market value less value attributable to non-CDBG expenditures.
XL OTHER PROGRAM REQUIREMENTS
City certifies that it will carry out each activity in compliance with all Federal laws and regulations
described in 24 CFR, Part 570, Sub-part K (570.600-570-612) and relates to a) Non-
discrimination, b) Fair Housing, c) Labor Standards, d)'Environmental Standards, 3) National
Flood Insurance Program, f) Relocation and Acquisition, g) Employment and Contracting
OpportWlities, h) Lead-based paint, i) Use of Debarred, Suspended or Ineligible Contractors or
Sub-recipients, j) Uniform Administrative Requirements and Cost Principals, k) Conflict of
Interest, and 1) Displacement.
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XII.
TERMINATION OF THIS AGREEMENT
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County may terminate this Agreement in whole or in part immediately for cause, which shall
include as example but not as a limitation:
A. Failure, for any reason, of City to fulfill in a timely and proper manner its obligations
under this Agreement, including compliance with City, State and Federal laws and
regulations and applicable directives;
B. Failure to meet the performance standards contained in other sections of this Agreement; .
C. Improper use of reporting of funds provided under this Agreement; and
D. Suspension or termination by HUD of the grant to the County under which Agreement is
made, or the portion thereof delegated by this Agreement.
Approved as to form:
Approved as to form:
By:
City Attorney
By:
County Counsel
Date:
Date:
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CITY OF DUBLIN
COUNTY OF ALAMEDA
By:
Mayor
By:
President, Board of Supervisors
Attest:
City Clerk
Date:
Date:
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AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
EXHIBIT A
10 REMOV.U OF ARCHITECTUR.U BARRlERS - 570201(k)
Removal and disposition ofnon-functioning handicap lift; purchase and installation of $9,400
new hydraulic vertical platform handicap lift in the Dublin Senior Center
Install automatic pool lift in shallow end of pool for easy transfer from wheelchair. $3,854
Installation of approximately 14 concrete handicap ramps at various curb returns. $14,904-
Installation of audible pedestrian signs for the visually impaired. $2,500
PUBLIC HOUSING MODERNIZATION - 570.202
Repair seven leaking roofs and remove or prune back approximately 20 trees which are $34,400
contributing to damage at public housing authority complex.
14A SINGLE UNIT RESIDENTIAL (REHABILITATION) - 570.202
Minor Home Repair and Owner Rehab Programs which promote the maintenance of $15,490
homes.
2lA ADMINISTR.-\TION - 570.206
Provide overall CDBG program administration. $6,600
TOTAL - CITY OF DUBLIN $87,148
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ALAMEDA COUNTY PLANNING DEPARTMENT
Housing & Community Development Program
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March 4, 1999
Carol Cirelli
City of Dublin
Planning Department
PO. Box 2340
Dublin, California 94568
Dear~
Enclosed for execution by your City Council are six (6) original 1999/2000 Community .
Development Block Grant (CDBG) City-County Agreements. After execution by the City and
County, two originals will be retained by HCD, one original ,viII be forwarded to the .AJameda
County Board of Supervisors, one original '\vill be fOI\varded to HOD, and t"I'O originals \\.;II be
returned to the City. In order for me to meet the deadline for submission to HUD, I will need the
contracts returned to me by Mav 28_ 1999.
Thank you for your prompt attention to this matter. If you have any questions regarding
the contracts or the deadline for submissio~ please call me at 670-5948.
Sincerely,
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Donna Eoff
HCn Manager
DE: de
Enclosure
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224 W. WINTON AVENUE. ROOM 108 . HAYWARD, CA 94544 · 510/670-5404 . FAX 510/670-6378