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HomeMy WebLinkAbout10-10-2006 PC Minutes Planning Commission Minutes CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday, October 10,2006 in the Council Chambers located at 100 Civic Plaza. Chair Schaub called the meeting to order at 7:03 p.m. Present: Chair Schaub, Vice Chair Wehrenberg, Commissioners Biddle and King; Gregory Shreeve, Building Official; Mary Jo Wilson, Planning Manager; Erica Fraser, Senior Planner; Swathi Boreda, Assistant Planner; and Rhonda Franklin, Recording Secretary. Absent: Cm. Fasulkey ADDITIONS OR REVISIONS TO THE AGENDA - NONE MINUTES OF PREVIOUS MEETINGS The September 26, 2006 minutes were approved as submitted. CONSENT CALENDAR - NONE ORAL COMMUNICATIONS - NONE WRITTEN COMMUNICATIONS - NONE PUBLIC HEARINGS 8.1 GM Auto Mall - Request to modify the project Conditions of Approval which relate to the provision of Public Art (P A 04-041). Chair Schaub asked for the Staff Report. Ms. Erica Fraser, Senior Planner, presented the specifics of the project as outlined in the Staff Report. Cm. King asked if the viewability of the initial proposal for public art was discussed during the public hearing on the project, and Ms. Fraser said no. Vice Chair Wehrenberg asked about the type of landscaping that would be installed in the traffic circle. Ms. Fraser stated that the Applicant would install shrubs and ground cover. Chair Schaub opened the public hearing. Hearing none, Chair Schaub closed the public hearing. P[01l1lil1g Commission 1(mlJ~lr oWed/lIg 110 Oftooer 10, 2006 Cm. Biddle disclosed that he had visited the sight. He agreed that the area is not an appropriate location for public art because it is not in a public realm of view. Chair Schaub and Vice Chair Wehrenberg agreed. Cm. King asked how the public art in-lieu fee would be determined. Ms. Fraser explained that the fee would be 0.45% of the project's building valuation in compliance with the Dublin Zoning Ordinance Chapter 8.58 relating to the Public Art Contribution. On a motion by Cm. Biddle, seconded by Vice Chair Wehrenberg, and by a vote of 4-0-1 with Cm. Fasulkey absent, the Planning Commission adopted: RESOLUTION NO. 06 - 39 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING AMENDMENTS OF THE CONDITIONS OF APPROVAL OF THE SITE DEVELOPMENT REVIEW FOR THE GM AUTO MALL LOCATED AT 4200 JOHN MONEGO COURT PREVIOUSLY APPROVED BY RESOLUTION NUMBER 05-28 FOR PA 04-041 8.2 RVX International Conditional Use Permit (PA 06-041) to establish a storage and rental facility for recreational vehicles, boats and autos in a M-1 (Light Industrial) Zoning. District. Chair Schaub asked for the Staff Report. Ms. Swathi Boreda, Assistant Planner, presented the specifics of the project as outlined in the Staff Report. Cm. King asked about the area where the 29 additional parking spaces would be installed. Ms. Boreda explained that the area is large enough to accommodate incoming, exiting, and parking vehicles. Cm. King asked if the amount of traffic generated by DHL, the neighboring business, would cause traffic concerns for this project. Ms. Boreda explained that the amount of traffic generated by DHL should not cause traffic or parking concerns for this project as it would be a storage and rental facility that should incur minimal traffic. Cm. King asked if the Applicant would have a need for the required number of parking spaces. Ms. Boreda stated that based on the project's use and the number of employees, the Applicant would most likely not demand full use of the required parking spaces. Cm. Biddle disclosed that he visited the project site. He commented that he did not observe any issues with the proposed parking areas. Vice Chair Wehrenberg disclosed that she visited the project site. She asked if this project would be temporary until construction begins on the Planned Development for the West Dublin P[Ollllil1g Commnsio1l 1itrglJ~lr :\feel ing 111 Octover 10, 2006 BART Station. Ms. Boreda explained that this project would be an interim use of the existing building until the property owners begin construction on the planned development consistent with the West Dublin BART Specific Plan. Vice Chair Wehrenberg expressed concerns about traffic impacts on the adjacent streets. Ms. Mary Jo Wilson, Planning Manager, pointed out that the Public Works Department reviewed the project and found that there would be no significant impacts to adjacent streets based on the use of the property. Cm. Biddle complemented Staff on including Condition of Approval No.8 that prohibits the servicing of vehicles. Vice Chair Wehrenberg thanked Staff for pointing out the safety features of the building, including an existing sprinkler system that is designed for more intensive uses and is beyond what is required. Cm. Biddle commented that the project site is appropriate for indoor storage, as proposed, and would not be appropriate for outdoor storage. Chair Schaub opened the public hearing. Mr. Steve Toth, CEO, RVX International, discussed his reasons for having the project approved. He reiterated that they would be using the site as a temporary facility while their new 25-acre facility is being developed at a different location. Chair Schaub asked if the permanent facility would be located in Dublin, and Mr. Toth said he hopes so. Cm. Biddle stated that he likes the concept of indoor storage for recreational vehicles. He asked about the length of time the Applicant would remain at the facility. Mr. Toth stated that they have a 3-year lease on the facility and would be there for a maximum time of 3 years. Vice Chair Wehrenberg commented that this project is a plus for the area. Chair Schaub expressed concerns about the shortage of traffic signals for the roads adjacent to the project site. Ms. Wilson stated that Staff would discuss this issue with the Public Works Department. Chair Schaub asked the Applicant his opinion on which roads consumers would use to enter and exit the site. Mr. Toth stated that most customers would probably enter and exit the site on Golden Gate Drive. He stated that they would direct customers to enter on Golden Gate Drive. Chair Schaub emphasized the importance of regulating traffic flow into the site from Golden Gate Drive. He stated that if the driveway into the site is going to be utilized as a public road, it should have the appropriate traffic controls in place. Chair Schaub asked about the broken pavement within the project site. Ms. Wilson stated that the Conditions of Approval require the repair of the distressed pavement. P[Ollllil1g Commission 1itrgll~lr 5\feeling 112 Octover 1 (), 20IJ6 Hearing no further comments, Chair Schaub closed the public hearing. Vice Chair Wehrenberg stated that her concerns with the safety of the project were quelled when Staff pointed out that the sprinkler system in the building is beyond what is required. She complimented Staff on the safety requirements included in the Conditions of Approval. Mr. Gregory Shreeve, Building Official, assured the Planning Commission that per Condition of Approval No. 15, the project plans would go through Building, Planning and Public Works review to ensure that any work that needs to be completed, including site improvements, would be completed before the Building Permit for the project is finaled. On a motion by Cm. King, seconded by Cm. Biddle, and by a vote of 4-0-1 with Cm. Fasulkey absent, the Planning Commission adopted: RESOLUTION NO. 06 - 40 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT FOR RVX INTERNATIONAL INC. TO EST ABLISH A STORAGE AND RENTAL FACILITY FOR RECREATIONAL VEHICLES, BOATS, AND AUTOS AT 6700 GOLDEN GATE DRIVE (APN 941-1500-047-02) PA 06-041 8.3 Venture Commerce Center Site Development Review and Vesting Tentative Map (PA 06-020) Chair Schaub asked for the Staff Report. Ms. Erica Fraser, Senior Planner, presented the specifics of the project as outlined in the Staff Report. Chair Schaub and Vice Chair Wehrenberg disclosed that they met with the Applicant and visited the project site. Cm. Biddle disclosed that he visited the project site. Cm. Biddle asked if this would be the first commercial condominiums in the City, and Ms. Fraser said yes. Vice Chair Wehrenberg asked if the planter box would remain in the landscape plans for the project, and Ms. Fraser said yes. Chair Schaub opened the public hearing. Mr. Todd Berryhill, President of Venture Corp., stated his reasons for having the project approved. p[armwg C(lmm~m'on 1itmll~lr Neeling 113 Octover 10, 2006 Cm. King asked about the impact this project would have on the surrounding traffic flow. Mr. Berryhill stated that he expects the impact on traffic to be benign as business owners tend to arrive and depart at scattered times throughout the day. Vice Chair Wehrenberg asked if the area between Buildings B & C prohibits parking and allows enough space for vehicle access and turnaround, and Mr. Berryhill said yes. Vice Chair Wehrenberg asked if their other locations have been successful, and Mr. Berryhill said yes. Cm. Biddle stated that he is happy with the fit of this project in the area. He added that this is an important project for the City because it faces Dublin Boulevard and it is the first of its kind in the City. He stated that because of the many mature trees currently on the site, the landscaping of the project is also important. Mr. Berryhill stated that he is working towards maintaining as many mature trees as possible. Cm. Biddle asked about the construction schedule. Mr. Berryhill stated that their expectation is to be up and running by the 3rd quarter of 2007. Ms. Elizabeth King, Dublin Resident, expressed concerns with recent construction and building architecture in Dublin. She asked if the project would meet ADA (Americans with Disabilities Act) requirements and have elevators to the 2nd levels. Mr. Gregory Shreeve, Building Official, stated that the City would ensure the project complies with State Title 24 Disability Regulations. He explained that ADA is a Federal Government matter that is handled by the project designers, project owners and the Federal Government. He further explained that there are exceptions in both State and Federal Law that do not require an elevator to the 2nd floor unless it is a medical facility. Hearing no further comments, Chair Schaub closed the public hearing. Cm. King stated that the project's architecture is adequate for its location. He stated that his concerns about the impacts on traffic have been quelled due to the expectation of the business owner's to arrive and depart at scattered times. Cm. Biddle stated that although he is concerned about losing the existing mature trees on the project site, he appreciates the Landscaping Conditions of Approval; specifically Nos. 21 & 28. He stated that the CC&Rs (Covenants, Conditions and Restrictions) are important to this project to maintain the buildings and landscaping on a continued basis. Ms. Fraser pointed out that the Conditions of Approval require landscaping maintenance and that Staff would work with the Applicant to ensure that other such requirements are incorporated into the CC&Rs. Vice Chair Wehrenberg stated that she likes the design and use of the project. She agreed that the Conditions of Approval and CC&Rs are appropriate for the project. She stated that she would like to see the brick from the demolition of the existing building recycled. Mr. Shreeve pointed out that under the Construction and Debris Ordinance, all debris from building demolitions must be 100% recycled unless the debris is hazardous waste. Chair Schaub stated that he likes the project and hopes it encourages small business opportunities in Dublin. He complimented the Applicant on working with the City on the design of the project. P[Ollnil1g CommiHio1l 1itmlJ~1r o\feeti1lg 114 Octover 10, 20IJ6 On a motion by Cm. Biddle, seconded by Vice Chair Wehrenberg, and by a vote of 4-0-1 with Cm. Fasulkey absent, the Planning Commission adopted: RESOLUTION NO. 06 - 41 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING SITE DEVELOPMENT REVIEW FOR THE VENTURE COMMERCE CENTER LOCATED AT 6300 CLARK AVENUE (APN 941-1401-003) P A 06-020 RESOLUTION NO. 06 - 42 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING VESTING TENTATIVE TRACT MAP 9096 FOR THE VENTURE COMMERCE CENTER LOCATED AT 6300 CLARK AVENUE (APN 941-1401-003) P A 06-020 RESOLUTION NO. 06 - 43 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A NEGATIVE DECLARATION FOR THE VENTURE COMMERCE CENTER LOCATED AT 6300 CLARK AVENUE (APN 941-1401-003) P A 06-020 8.4 Amendments to Title 8 (Zoning Ordinance) of the Dublin Municipal Code (P A 06-054) including Chapter 8.08 (Definitions), Chapter 8.12 (Zoning Districts and Permitted Uses of Land), Chapter 8.36 (Development Regulation), Chapter 8.64 (Home Occupations Regulations), Chapter 8.76 (Off-Street Parking and Loading Regulations), Chapter 8.84 (Sign Regulations), and Chapter 8.108 (Temporary Use Permit Regulations). Chair Schaub asked for the Staff Report. Ms. Swathi Boreda, Assistant Planner, presented the specifics of the project as outlined in the Staff Report. Chair Schaub opened the public hearing. Hearing none, Chair Schaub closed the public hearing. Cm. King asked if community theatres were included in the definition of a Community Facility, and Ms. Boreda explained that they were not. Chair Schaub and Cm. King agreed that P[an1ling Commi\.sio1l 1(rg1J~lr 5\feeling 115 Octover 10, 2006 community theatres should be included in the definition of a Community Facility. Chair Schaub requested that Staff research and consider the issue for future Zoning Ordinance amendments, and Ms. Mary Jo Wilson, Planning Manager, agreed. On a motion by Vice Chair Wehrenberg, seconded by Cm. King, and by a vote of 4-0-1 with Cm. Fasulkey absent, the Planning Commission adopted: RESOLUTION NO. 06 - 44 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN RECOMMENDING CITY COUNCIL APPROVAL OF AMENDMENTS TO VARIOUS CHAPTERS OF TITLE 8 (ZONING ORDINANCE) OF THE DUBLIN MUNICIPAL CODE INCLUDING CHATPER 8.08 (DEFINITIONS), CHAPTER 8.12 (ZONING DISTRICTS AND PERMITTED USES OF LAND), CHAPTER 8.36, (DEVELOPMENT REGULATIONS), CHAPTER 8.64 (HOME OCCUPATIONS REGULATIONS), CHAPTER 8.76 (OFF-STREET PARKING AND LOADING REGULATIONS), CHAPTER 8.84 (SIGN REGULATIONS), AND CHAPTER 8.108 (TEMPORARY USE PERMIT REGULATIONS) P A 06-054 NEW OR UNFINISHED BUSINESS - NONE OTHER BUSINESS 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). Cm. Biddle stated that he attended the 2nd meeting of the Housing Committee on September 21, 2006. He gave a brief overview of the Committee's discussion on Universal Design. Ms. Mary Jo Wilson, Planning Manager, informed the Planning Commission that the Planning Commission meeting for October 24, 2006 has been cancelled. The next Planning Commission meeting would be held on November 14, 2006. ADJOURNMENT - The meeting was adjourned at 8: 18 p.m. Respectfully submitted, ~<-- Planning Commission Chair ATTEST: ---1llao ~ IJ :n9f~ Planning ~~er v P[on1lil1g CommiHion ifirguwr o\feeting 116 Octo6er 1 (), 2006