HomeMy WebLinkAboutItem 8.1 Rpt&Consider Goals Obj 1998-99
CITY CLERK
File # D[1][Q]~-rBll(I)
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 18, 1999
SUBJECT:
A TT ACHMENTS:
.
6.
RECOMMENDATION: 1.
_ J 2.
\LtJV 3.
4.
FINANCIAL STATEMENT:
Report on 1998 Goals & Objectives and Consideration of 1999
Goals & Objectives
Report Prepared by: Richard C. Ambrose, City Manager
1.
2.
3.
Memorandum from City Manager dated February 18, 1999
1998 Goals & Objectives Year End Report (pink)
1999 Preliminary Goals & Objectives and Additional Goals Rating
Form (yellow)
New Five Year Capital Improvement Program form (gray)
August 13, 1996 Agenda Statement on televising City Council
meetings
Memorandum from Planning dated March 9, 1999 regarding
Heritage Tree Ordinance
4.
5.
Review 1998 Goals & Objectives
Receive Staff Report on 1999 Preliminary Goals & Objectives
Receive Public Input
Deliberate, prioritize, and adopt 1999 Goals & Objectives Program;
prioritize new Capital Projects proposed.
See 1999 Goals & Objectives Report.
DESCRIPTION: On February 18, 1999, the City Manager distributed the 1998 Goals
. & Objectives Year End Report and the 1999 Preliminary Goals & Objectives Rating Form to the City
. Cuuncilmembers in order that they might individually prioritize 1999 goals and identify new Capital
Projects. The City's Annual Goals & Objectives Meeting will enable the City Council to coIlectiv:ly
establish priorities for the City for the upcoming year.
A total of 117 objectives were initially identified by Staff. Based upon the ranking of these objectives by
individual Councilmembers, the priorities ofthese objectives would be as follows:
Ranking
High
Medium
Low
Delete
TOTAL
# of Obiectives
79
27
6
~
117
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G :\CC-MTGS\99-qtrl \MARCH\3.18 g&o\AS-G &O.doc
COPIES TO:
ITEM NO.
6.1
As indicated in the table above, approximately 68% of the objectives above are high priority objectives.
Staff has also revi€wed the objectives included in the program and identified approximately 10 of the high
priority objectives which will take more than one year to accomplish.
In addition to prioritizing the Preliminary Goals & Objectives prepared by Staff, individual
Councilmembers identified a total of 13 additional goals for consideration by the entire Council. These
objectives are identified below.
ADMINISTRA nON
1. Fund Sister City Event & membership in Inte!llational Organization.
FINANCE
2. Revise/amend Public Art Policy to require development to pay a I % impact fee for Public Art.
INTERGOVERNMENTAL RELATIONS
3.
Study Joint Use Agreement with School District for Joint Technology Project.
.'
PUBLIC RELA nONS
4. Support sponsorship of teacher participation in League of California Cities "Participating in Local
Government Program."
PLANNING
5. Establish or study establishment of a Design Review Committee.
6. Request land from Camp Parks for a cemetery for Dublin.
ECONOMIC DEVELOPMENT
7.
Support/subsidize "One Stop" Career Center Program.
.
8. Increase Mailings from 200 to 300 to attract business in Dublin.
9. Create video to distribute to business/realtors to attract home buyers & businesses to Dublin.
PARKS & COMMUNITY SERVICES
10. Work with County & EBRPD to evaluate possibility of purchasing parklands or landswap for land
outside Urban Limit Line in western Dublin.
11. Conduct Feasibility Study analyzing costs associated with increased Library hours.
12. Open Library 7 days a week 8 hours/day.
13. Establish Heritage & Cultural Arts Commission (combine Dublin Fine Arts & Heritage
Commission)
-2-
Since the submission of the additional objectives, the City's Management Team has had an opportunity to
review each additional objective and provide a preliminary indication as to whether additional resources
would be required. It is important to note that although an individual objective may not by itself require
additional resources, when combined with other objectives, the cumulative impact may require additional
resources. These situations will be better defined during the budget process.
The Council should review each of these additional objectives added by individual Councilmembers
and come prepared to provide their rating for these objectives at the Goals & Objectives meeting on
March 18, 1999.
Capital Proiects
.
Also included in the 1999 Preliminary Goals & Objectives rating form was an opportunity for
Councilmembers to identifY any additional Capital Improvement Projects that they would like considered
for the upcoming new Five Year Capital Improvement Program. A total of seven projects were identified
by individual Councilmembers. These projects included 1) Council Chamber Sound System & Fixed
Camera Broadcasting; 2) Matching Funds for Dublin Unified School District Technology Project; 3)
Construction of Senior Center; 4) Community Center in east Dublin Park; 5) Information/convenience
kiosks at intervals on Iron Horse Trail; 6) I-580/San Ramon Road Interchange Improvement; and 7)
Computer systems for City Council Offices.
Goals & Obiectives and the BudQet
One of the primary purposes of the Goals & Objectives process is to define the Council's hiQhest priority
objectives in order that Staff can evaluate the cost of those objectives and include specific cost
information in the Preliminary Budget for the upcoming year.
Only those objectives which receive a Hi2h Priority are included in the Budget if additional
resources are required.
. Recommendation
It is Staffs recommendation that the City Council: 1) review the 1998 Goals & Objectives Year End
Report, 2) receive the Staff Report for the 1999 Preliminary Goals & Objectives program, 3) receive
public input, and 4) deliberate, prioritize and adopt the 1999 Goals & Objectives and new Capital
Projects.
-3-
CITY OF DUBLIN
MEMORANDUM
TO:
FROM:
RE:
City Council
City Manager4Pl'
1998 Goals & Objectives Year End Report
1999 Preliminary Goals & Objectives
February 18,1999
DATE:
The City Council has established the City's Annual Goals & Objectives meeting for 1999 on March 18,
1999.
The purpose of the Goals & Objectives meeting is for the City Council to reach consensus on the work
plan for the City for the coming year. The establishment of Council priorities should minimize diversion
of Staff resources during the year from the Council's highest projectslissues. The goal setting process
will also facilitate Staffs development of the Preliminary 1999-2000 Operating Budget and Capital
.1Provement Program. .
The process for accomplishing the City's Goals & Objectives is as follows:
1. The City Council prioritizes the City's objectives.
2. Staff develops a preliminary budget which provide sufficient resources to accomplish those
objectives which were given a high priority by the Council during the Goals & Objectives meeting.
3. The City Council adopts the budget making any adjustments deemed appropriate.
It is important to recognize that major assignments initiated by the Council after the budget is adopted
and Staff resources are set, can be accomplished only be deferring or delaying other high priority
~jectives previously adopted by the Council. Even if additional Staff resources are authorized during
.e year, it will often take several months before Staff can be recruited and hired.
1998 GOALS & OBJECTIVES YEAR END REPORT
Staff has prepared a year end report (see attached pink report) describing the progress made ~oward
those objectives adopted by the City in March of 1998. The report also includes an update for those
Capital Improvement Program projects authorized by the City Council as part of the Fiscal Year 1998-99
Budget in June 1998.
As illustrated in Table I, a total of 105 objectives were adopted by the Council one year ago. The
priority for those objectives established by the Council was as follows:
76 High Priority
22 Medium Priority
-2 Low Priority
105 Total
ATTACHMENT 1
-1-
During the last year, Staff undertook an additional 30 major assignments. The preponderance of these
assignments were Council initiated. Staff completed or nearly completed 19 of these additional
assignments.
Shown below in Tables I and II are summaries of the level of accomplishment for 1998 and 1997
objectives respectively.
TABLE I
SUMMARY OF 1998 OBJECTIVES
LEVEL OF ACCOMPLISHMENT
, PRIORITY TOTAL COMPLETE NEARLY UNDERWAY PENDING NO NOT FUNDED
. ' , ,
., ., COMPLETE ' PROGRESS
". . ..~. , << " -" .....
" l' ~~~ #.. ',:-4:~...;:: ,% "'" % #,;.. % # % #.i, "',;,,,%. # % ,; #"" % # %
t1"
.""High' ':i> 72.3 76 100 ":. 31 ... 4Q.8 5 6.6 32 '~'42.1 1 1.3 .... '.',6' .......7.9 1 1.3
.iw:ji." ,
:,t Med. ::.' 21.0 22 100 6 ; 27.3 2 9.0 " ,~ 6 ,: 27.3 0 0.0 4 18.2 4 18.2
," Low 6.7 7 100 1 14.2 0 0.0 0 0.0 0 0.0 3 42.9 3 11
Subtotal 100.0 105 100 38 36.2 7 6.7 38 36.2 1 1.0 13 12.3 8
Added - +28.6 30 100 15 ' 50.0 4 13.3 7 :' 23.4. 0 0.0 4 13.3 0 0
Total 135 100 53 .-. 39.3 11 8.2 45 33.3 1 0.7 17 12.6 8 5.9
TABLE II
SUMMARY OF 1997 OBJECTIVES
LEVEL OF ACCOMPLISHMENT
PRIORITY: TOTAL COMPLETE NEARLY UNDERWAY PENDING
. ,,:,,;.~ I ~ Y. , ^.,~~~...... .
., ,;..: +'. :>< COMPLETE
.,...,..:....... .-,'.;.. ,. . 'r --
,,":';;#':Y':; %. .I.l % ' #:';' ,.1,% # % # 0 %, # %
t1"
\~~. High ,t, 71.9 87 100 ?;t:J<~ 62; [7:-71.2' 4 4.6 ::'~:. .19 -,:>21.8 1 1.2
'<<:4Med 23.1 28 100 ;:.;;l;Ji1,*,7f; ~f'25.0. 1 3.6 t> '<':;'"c7 ;;,i: 25.0 3 10.7
i;Yt. Low; . '50 6 100 \l~ ~ 16a 1 16.7 ~-t''a' 2; ~~. 33.3 0 0.0
:':."" , ~ . , ~~
Subtotal 100.0 121 100 i 70 ,57.9 6 5.0 28 " 23.1 4 3.3
:/ Added. :,+13.2 16 100 ~ '! , 11:' ., 68.8 1 6.2 .J...^;::t3+> 18.8 0 0.0
'''':'', ';.:'
';;:: Total .. 137 100 81' i. 59.2- 7 5.1 3l ,,' 22.6 4 2.9
NO
PROGRESS
#%
'1 1.2 .
10 '35.7
<;\F 2( 33.3
.13. ,10.7
" < 1 < 62
14 . 10.2
As indicated in the Tables above, the City's level of accomplishment declined in 1998 as compared to
1997. In 1998, 64 (50.4%) of the 127 objectives (assigned and funded) were completed or nearly
completed compared to 88 (64.7%) in 1997.
Of the 76 High Priority objectives, 36 (47.4%) were completed or nearly completed in 1998, compared
to 66 (75.8%) in 1997.
-2-
There were a total of.6 High Priority objectives for which there was no progress made during 1998.
These objectives were as follows:
1. Evaluate adequacy of phone system and voice mail for all City Facilities.
2. Update Employee Performance Evaluation.
3. Perform Contract evaluation on Animal Shelter Services.
4. Establish a Liaison Committee to work with DHPA regarding DHPA parcel.
5. Develop and implement a Community to Cop Connection Program.
6. Report to Council on Downtown Traffic Impact Fee.
Fewer High Priority objectives were completed in 1998 than in 1997 for the following reasons.
1.
.
2.
.
The positive economic cycle has fueled increased development. Processing development
applications and assuring the community that adequate infrastructure and services are in place to
support growth required resources from all Citv Departments on an on-going basis during the
past year. During Calendar Year 1998, a total of $199.1 million in building valuation was
approved compared to $90.3 million in Calendar Year 1997 (an increase of 120%).
Although only slightly more than 17% of all High Priority objectives in 1998 were related to
growth, Management Staff spent substantially more time on growth related issues because of the
importance of those issues to the City's future quality of life and long-term financial health. It is
important to recognize that the increased tax base resulting from growth makes it possible to
fund other Council high priorities.
The City experienced the loss of a number key personnel (Le. Personnel Officer, Computer
Systems Specialist, and Senior Traffic Engineer) who were assigned to various High Priority
objectives during the year. .
Staff was assigned an additional 30 major assignments during the year, which in some cases
required Staff to defer other Council High Priorities. Some of the assignments required
substantial resources from multiple departments.
CAPITAL PROJECTS
In June 1998, the City Council approved a total of 39 Capital Projects to be undertaken during 1998-99.
Since the adoption of the Budget, the Council added 5 more projects. Of the 39 projects initially
included in the Budget, 30 will be completed to the extent anticipated in the Budget. Nine projects are
behind schedule. The reasons for the delays are identified below.
1. Development Services Data Processing - Staff turnover.
2. Communication System Upgrade - Staff turnover.
.3-
3. Fire Apparatus - delay in completing agreement with Alameda County and City of San Leandro.
4. Automated Document Storage & Retrieval System - Staff turnover.
5. Dublin Heritage Center Improvements - City did not receive competitive bids and re-bid the
project.
6. Dublin Boulevard Improvements (Silvergate Drive to Hansen Drive) - Staff turnover.
7. 1-580 Fallon Road Freeway Interchange - updated traffic study indicated improvements are
needed to 1-580ffassajara Interchange before Fallon Road.
8. Dublin Boulevard Widening (Village Parkway to Sierra Court) - Staff turnover.
9. Dublin Boulevard Widening (Dougherty Road to Scarlett Drive) - Staff turnover.
1999 GOALS & OBJECTIVES
The City's Management Team has prepared a preliminary list of Goals & Objectives for 1999 for co.
consideration. A total of 117 objectives in sixteen different program areas are identified in the
Preliminary 1999 Goals & Objectives Program (see attached blue report). Of this total, 43 objectives
are new, 69 objectives are recommended to be carried over from last year, and 5 objectives are
recommended to be deleted from last year.
The Preliminary Objectives are identified in priority order as viewed by City Staff (i.e. high, medium, low,
delete).
In February, the Parks & Community Services Commission with the input of the City's Advisory
Committees reviewed those proposed objectives for 1999 which fall under its purview. The
Commission's priorities differ from Staff in the following areas.
Parks & Community Services #13 "Evaluate the feasibility of developing a "sidewalk cafe".
summertime barbecue lunches at the Dublin Senior Center' - the Commission ranked this objec
with a medium priority compared to Staffs high priority.
Parks & Community Services #15 "Update the Agreement between City & Dublin Unified School District
regarding use of school facilities" - the Commission ranked this objective with a high priority as
compared to Staffs medium priority.
Parks & Community Services # 18 "Expand Dublin Swim Center season through September' - the
Commission ranked this objective with a high priority as compared to Staffs medium priority.
Included on the 1999 Preliminary Goals & Objectives form (blue) is a column identified "Benefits/Need"
to assist the City Council in assessing the importance of each objective. Also included is a column
identified as "Additional Resources Required". This column identifies what additional staffing or funding
resources over-and-above the City's current service level capability is required to accomplish the
objective within the next year.
-4-
RECOMMENDA TION
It is recommended that the City Council review the Preliminary 1999 Goals & Objectives Plan and
prioritize each of the objectives within each program area (i.e. Administration, Finance, etc.) by giving a
rating of "high," "medium," "low," or "delete."
In the past the High Priority objective has been defined as an objective that significantly improves the
City's ability to affect the overall quality of life in the community, provide basic services, or is required by
law. Objectives should receive "medium" or "low" priorities to the extent they affect the above criteria. If
the Council believes that a particular objective is not necessary at this time, Staff would recommend that
the'Councilmember identify the item they would like to see "deleted."
At the end of each program area, space has been provided for the City Council to identify and prioritize
any additional objectives which individual Councilmembers would like to have a majority of the City
Council include into the 1999 Goals & Objective Plan. If you identify any additional objectives, I will
contact you before sending the packet to the entire Council, if any clarification is required.
With respect to Capital Projects, Staff has provided additional space on the last page of the 1999
,,..-""lreliminary Goals & Objectives Report for the City Councilmembers to identify any additional Capital
. rejects which should be given consideration in the City's upcoming Five Year Capital Improvement
Program.
IT IS RECOMMENDED THAT EACH COUNCILMEMBER COMPLETE HIS/HER REVIEW AND
PRIOR/T/ZAITON OF THE 1999 PRELIMINARY GOALS & OBJECTIVES RANKING FORM,
INCLUDING ANY NEW OBJECTIVES THAT COUNCILMEMBERS WOULD LIKE TO ADD. THESE
BLUE RANKING FORMS MUST BE RETURNED TO THE CITY MANAGER'S OFFICE NOT LATER
THAN TUESDAY, MARCH 2, 1999 IN ORDER FOR THE COUNCIL TO CONSIDER THE ENTIRE
GOALS & OBJECTIVES PROGRAM AT ITS MEETING OF MARCH 18, 1999.
Once individual Councilmembers have submitted their ranking forms, Staff will compile the rankings of
individual Councilmembers and distribute the results to the City Council prior to its meeting of March 18,
~99. Staff will assign a numerical ranking of "3" for high priority objectives, "2" for medium priority
objectives, "1" for low priority objectives, and "0" for delete. These scores will be averaged in a
composite rating for all Councilmembers and will be presented in the Council packet for the meeting of
March 18, 1999.
If you have any questions or would like further clarification regarding the process or any of the materials
included in this packet, please advise the City Manager not later than Friday, February 26, 1999.
G:\RCA\MEMO-CC\Council memos 99\2-18 g&o memo to council.doc
.5.
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ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 2
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Rankin Medium 10. 95 Revisions to Parking Citation NEARLY COMPLETE
Program to Comply With Current
. Law (Revisions effective 1/1/96)
Rankinl Medium 11. ." 98 Develop a Geographic Information UNDERWAY.
Thompson System (GIS) including the
integration of existing City
information systems
Petersen Medium 12. 93 Undertake Americans, Disability NO PROGRESS
Act (ADA) Self-Evaluation of
Facilities
ADDITIONAL OBJECTIVES (ADMI NI 8TRA TION)
Ambrose 13. 98 Develop plan for City's Capital Project COMPLETE
Management Needs
Ambrose 14. 98 Develop Financial Plan for funding UNDERWAY
Civic Center Library
Ambrose 15. 98 Negotiate transfer of existing library UNDERWAY
building and land from County to City
Ambrose 16. 98 Report to Council on feasibility of COMPLETE
increasing library service hours
Keck 17. 98 Investigate feasibility of expanding NO PROGRESS
sister city program to include other
cities
B. FINANCE
Rankin High 1. 96 Develop Implementation UNDERWAY; Traffic Impact Fee Guidelines
. Guidelines for Public Facility Fees adopted; Public Facility Fee Guidelines in
and Traffic Impact Fees progress
Rankin High 2. 97 Select and install a new Financial UNDERWAY; hardware installed, software
Accounting System installation underway
Rankin High 3. 98 Report to Council on Civic Center COMPLETE
Certificate of Participation
Defeasance
<
.
.
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 3
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Rankin High 4. 9B Update Process for Property COMPLETE
Related Fees pursuant to
legislative revisions to Proposition .
218
Ambrose High 5. 98 Evaluate the feasibility and NEARLY COMPLETE; report scheduled for
IDept Heads desirability of establishing an City Council consideration March 1999
infrastructure financing district in
eastern Dublin
Ambrose High 6. 98 Eliminate Storm Water Fee COMPLETE
Rankin High 7. 97 Develop plan which wUl report on UNDERWAY; established charges which
the status of reserves in the were included in the 1998f99 Budget to fund
Equipment Replacement Fund Fire Equipment Replacement and
and provide a means to Replacement of major Building components
incorporate Fire Apparatus and
Major Building Components
Rankin Medium 8. 96 Report on cost effective UNDERWAY
alternatives for processing small
purchases. (Cal Card Program-
Sponsored by the State of
California)
Rankin Medium 9. 91 Update the Purchasing Ordinance UNDERWAY
(incorporates policy related to the
purchase of recycled products)
ADDITIONAL OBJECTIVES (FINANCE)
Rankin! 10. 98 Report to Council on local NEARLY COMPLETE -
Silver preference purchasing practices
C. INTERGOVERNMENTAL RELATIONS
All Depts. High 1. 98 Aggressively monitor activities of COMPLETE
other regional local agencies
which directly impact Dublin
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 4
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
All Depts. High 2. 98 Meet jointly with representatives COMPLETE
from other agencies
D. PUBLIC RELATIONS .
Lowart High 1. 9B Update Cultural/Leisure Service UNDERWAY
and Facility Promotional
Brochures
Reuel High 2. 98 Identify technology and training UNDERWAY; equipment purchased, training
improvements to upgrade Council for users still needs to be accomplished
meeting presentations
Rankin High 3. 98 Publish one City Newsletter COMPLETE
Rankin High 4. 98 Coordinate the production of one COMPLETE
video newsletter
Reuel Low 5. 98 Enhance Holiday Light display at NOT FUNDED by Council
the Civic Center
E. CONTRACT ADMINISTRATION
High Perform contract evaluations on
the following service contracts:
Thompson 1. 98 Alameda County Maintenance COMPLETE
(street lights and traffic signals)
Rankin 2. 9a Animal Shelter Services NO PROGRESS
Rankin 3. 98 Crossing Guards COMPLETE
Peabody 4. 98 Building & Safety COMPLETE
Ambrose High 5. .96 Report to Council on Countywide Report pending outcome of Pleasanton
review of Library Services withdrawal from Library system
II. ''':,COMMUNITY DEVELOPMENT, . . .. ..:; '~': ~:~"l~{:~:"::~.~";"-~r ~>~ f~ ~.ti"')-i':''t.'_,....~.,j~~~~~:~t}~<~(l- .;-.~;";ic ~,,":- ~;j :':. : ~,...'::), ~.\""-,:: ., :i" -....~..~.;-~~-:f'';ii!:;~~~t~~~~, ~ ~.'~.~rr_~~~.~,ll'.'~.,I'~.Ul'~-' :(~
, . ~~ ~;J .i~~~; ,V!::.~rt_ ,- -' .~ . "." .> ~-.f.. .-.:....<:-..
A. PLANNING
Peabody High 1. 98 Process $500 million in major A total of $199.1 million in building valuation
project land use entitlements was processed in 1998
.
.
.
.
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 5
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Peabody ,High 2. 98 Develop and implement a Camp PENDING; Army has deferred the project
Parks Affordable Housing Project until the military completes a formal housing
study for the base
Peabody High 3. 97 Study establishment of Urban COMPLETE -
Opportunity Zonel Elevation Cap
for private development in eastern
Dublin
Peabody High 4. 96 Develop City Telecommunication UN DE RWA Y; Draft Wireless Ordinance
Policy prepared
Ambrose High 5. 98 Provide additional Staff to keep UNDERWAY; recruitments nearly complete
pace with additional growth. for all positions authorized by the City
Council
Peabody High 6. 98 Review Sign Ordinance with NEARLY COMPLETE
respect to vehicle advertisements
& balloons
Peabody Medium 7. 95 Complete miscellaneous eastern DSRSD Water & Sewer Plan COMPLETE;
Dublin Implementation Measures Monitoring continues; NO PROGRESS on
& monitor Water & Sewer Plan other minor items
Peabody Medium 8. 9B Housing Element Update NOT FUNDED by Council
Peabody Medium 9. 98 Study feasibility of developing a NO PROGRESS
recreational vehicle storage facility
in Dublin
Peabody Low 10. 96 Nielsen Ranch General Plan COMPLETE; City CouncH withdrew study
Study 7/98
Peabody Low 11. 97 Update & conduct 5 year review of NO PROGRESS
Dublin General Plan
ADDITIONAL OBJECTIVES (PLANNING)
Peabody 12. 98 Revise Zoning Ordinance to COMPLETE
address proliferation of residential
tract signs
ADOPTED
199B GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 6
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Peabody 13. 98 Report to Council on Heritage NO PROGRESS
Tree Ordinance
Peabodyl 14. 98 - Evaluate Dublin Ridgeland Voters COMPLETE
Silver Voice Initiative Committee
Proposed Initiative
Peabody 15. 9B Develop Street Landscape Master UNDERWAY
Plan for eastem Dublin
Peabody 16. 98 Conduct General Plan Study for COMPLETE
the southwest corner of Amador
Valley Blvd. Milage Parkway
Peabody 17. 98 Specific Plan Study- northwest NEARLY COMPLETE
corner of San Ramon Road and
Amador Valley Blvd.
Peabody 18. 98 Conduct General Plan Study on COMPLETE
southeast corner of Dougherty
Road and the Railroad right-of-
way
B. BUILDING & SAFETY
Petersen High 1. 98 Adopt 1997 UBC, UPC, UMC, and UNDERWAY
1995 NEC Ordinances
Petersen High 2. 98 Provide three building code COMPLETE
seminars for the counter staff and
inspectors
Petersen Medium 3. 98 ~rovide on-going Customer COMPLETE
Service Seminars as needed
.-
.
.
..
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 7
PROGRAM AREAfGOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
C. ENGINEERING
Thompson Medium 1. 96 Update & expand Standard Street UNDERWAY; approximately 60% complete
. Improvement Details (street lights,
decorative paving, medians,
landscaping)
Thompson! Medium 2. 98 Report to Council on Underground COMPLETE
Reuel Utility Project priorities
ADDITIONAL OBJECTIVES (ENGINEERING)
Thompson 3. 9a Develop plan for completion of NO PROGRESS
handicap ramp project
Thompson 4. 9a Evaluate need for Traffic Signal NO PROGRESS
audio warning devices
D. ECONOMIC DEVELOPMENT
Reuer! High 1. 9a Work with Downtown Task Force COMPLETE
Peabody to develop an action plan to
enhance the economic vitality of
the existing Downtown area and
assess the need for a business
commission
Reuel High 2. 9a Prepare and distribute quarterly COMPLETE
business inventory reports
Reuel High 3. 9B Make 400 business retention COMPLETE
contacts for the city
. Reuel High 4. 9B Target 200 mailings to attract COMPLETE
business to Dublin
Reuel High 5. 9B Undertake a Downtown Farmers COMPLETE
Market Feasibility Study
Reuel High 6. 9B Work with the Chamber on UNDERWAY
Discover Dublin Program
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 8
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Reuel High 7. 98 Undertake a Redevelopment UNDERWAY: RFQ/P's have been submitted
Feasibility Study with selection of consultant anticipated in
March of 1999
Reuel Medium a. 97 Update Eastern Dublin UNDERWAY; working with developers on
Development Brochure format and fund raising
Reuel Medium 9. 95 Locate & procure site for NO PROGRESS
"Welcome to Dublin" sign
ADDITIONAL OBJECTIVES (ECONOMIC DEVELOPMENT)
Reuel 10. 98 Participate in Tri-Val1ey Visioning UNDERWAY
Project
SilverfReuel 11. 98 Report on options related to NEARLY COMPLETE
private landowner lease/deed
restrictions
Reuel 12. ga Coordinate Dublin Pasta & Jazz COMPLETE
Festival
Reuel 13. 98 Implement a Farmer's Market COMPLETE
III. CULTURE & LEISURE ,",:,-,. ,
A. PARKS & COMMUNITY SERVICES
Lowart High 1. 97 Develop a Master Plan and COMPLETE
Phasing Plan for the City Park on
the Santa Rita property and
determine size and access to
Sports Complex
Ambrose/ High 2. 97 Work with U.S. Army.to secure UNDERWAY
Lowartl conveyance/lease for a 20 acre
sports park at Camp Parks
Ambrose/ High 3. 97 Prepare an update to the Library COMPLETE
Lowart Task Force Report including site
identification for new
Library/Community Activity Center
.
.
.
.
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 9
PROGRAM AREA/GOAL PERSON COUNCIL /I YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Lowart High 4. 95 Develop a Parks Implementation NEARLY COMPLETE
Plan for eastern Dublin
. Lowart High 5. 97 Update Public Facilities Fee Study COMPLETE
to incorporate development not
included in original study; and to
update community park and
neighborhood park land fees
Lowart High 6. 97 Develop a Facility Use Policy and COMPLETE
Fee Schedule for the Community
Gymnasium at Valley High School
Lowart High 7. 97 Evaluate Dublin Library for use as UNDERWAY; preliminary analysis complete
a Senior Center
Lowart High 8. 98 Implement recommendations of COMPLETE
Youth Advisory Committee for
expanded teen programming for
middle school and high school
youth
Lowart High 9. 98 Improve quality and scope of COMPLETE
Quarterly Activity Guide
Thompson! High 10. 92 Work with EBRPD and Alameda UNDERWAY; 95% of trail under construction
Lowart County to complete development or funded; one trail segment between
of unbuilt portion of Iron Horse Amador Valley Blvd and westerly boundary of
Trail Arroyo Vista remains to be funded
Lowart High 11. 98 Establish a Liaison Committee to NO PROGRESS (SEE ATTACHED LETTER)
-
work with DHPA regarding DHPA
parcel
Lowart High 12. 98 Add two days per week to senior COMPLETE
lunch program and investigate
feasibility of additional open hours
on evenings and weekends
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 10
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Lowart High 13. 98 Expand Special Events Program COMPLETE
to provide additional summer
concerts at the Civic Center, .
additional resources for Heritage
Fall Festival and to investigate
new community special events
Lowart High 14. 98 Pursue renovation of Dublin High NOT FUNDED in 1998-99 Budget
Theater in cooperation with School
District, shared costs
Lowart High 15. 98 Establish Arts Commission to work UNDERWAY
with Parks & Community Services,
handle funding & work with Dublin
Fine Arts Foundation
Lowart High 16. 97 Pursue development of additional UNDERWAY; project out to bid; agreement
athletic fields at Dublin Elementary remains to worked out with School District
School, provided funding is
available ,
Lowart High 17. 94 Update the Agreement between UNDERWAY; draft agreement complete
City & School District regarding
use of school facilities
Lowart Medium 18. 98 Increase open hours at Murray Museum open first Friday of each month
Schoolhouse Museum (June-October) to coincide with Farmer's
Market
Lowart Medium 19. 98 Establish new position City NOT FUNDED in 1998-99 Budget
Volunteer Coordinator
Lowart Medium 20. 98 Expand spring programming at COMPLETE
Dublin Swim Center to include
swim lessons, certification classes
and competitive stroke classes
.
.
.
.
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 11
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Lowart Medium 21. 98 Work with Dublin Fine Arts COMPLETE; City has committed requested
Foundation on 1998 Projects, funding
. provided funding is available
Lowart Medium 22. 98 Investigate the feasibility of NOT FUNDED in 1998-99 Budget
contracting for concessions at the
Dublin Swim Center Snack Bar
Lowart Low 23. 98 Establish Friday Night at the park NOT FUNDED in 1998-99 Budget
night -use one park each month
(June-Sept) to bring together
neighbors with Council, Staff &
Commissions
Lowart Low 24. 98 Investigate feasibility of NOT FUNDED in 1998-99 Budget
Community Event Planner position
ADDITIONAL OBJECTIVES (PARKS & COMMUNITY SERVICES)
Lowart 25. 98 Prepare Park Development UNDERWAY
Standards.
lowart 26. 98 Complete Dublin Swim Center COMPLETE
Master Plan
Lowart 27. 98 Coordinate design of Dublin UNDERWAY
Ranch Phase 1 neighborhood park
with developer and School District
Lowart 28. 98 Undertake Department COMPLETE
Classification Study.
IV. PUBLIC SAFETY . ~
A. POLICE
Thuman High 1. 97 Develop and implement a NO PROGRESS; Cellular phone company
"Community to Cop Connection decided not to participate
Program
Thuman High 2. 98 Explore feasibility/desirability of COMPLETE; but no grant funding available
developing a juvenile offenders to implement program
diversion program
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 12
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Thuman High 3. 98 Explore feasibility/desirability of a NEARLY COMPLETE
citizens volunteer program for
Dublin Police Services
Thuman Medium 4. 98 Explore the feasibility of a Police NEARLY COMPLETE
Youth Academy
Thuman Medium 5. 97 Develop a Police Officer Trading NOT FUNDED IN 1998-99 Budget
Card Program
ADDITIONAL OBJECTIVES (POLICE)
Thuman 6. 98 Report on changes to State law COMPLETE
related to door-to-door sales
B. ANIMAL CONTROL
Rankin High 1. 98 Assume Chairperson COMPLETE
responsibilities for the Tri-Valley
Shelter Advisory Committee
C. FIRE SERVICES
Peabody/ High 1. 98 Finalize future fire station locations UNDERWAY
Ferdinand in eastern Dublin
ADDITlONAl OBJECTIVES (FIRE SERVICES)
Rankin 2. 9B Improve the process used for the COMPLETE
collection of "Self-Inspection" Fees
to make it easier for businesses
Ferdinand/ 3. 98 Modify Fireworks Ordinance to COMPLETE
Silver permit sales of fireworks to
celebrate the Year 2000
Ambrose 4. 98 Negotiate Reserve Fire Truck NEARLY COMPLETE
Agreement
D. DISASTER PREPAREDNESS
Carter High 1. 98 Undertake Table-top Disaster COMPLETE
Training Exercise
Carter Low 2. 97 Develop a formal Disaster Service NO PROGRESS
Worker Program
.
.
.
.
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 13
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
E. WASTE MANAGEMENT
Rankin High 1. 98 Complete Annual review of AS UNDERWAY; annual review complete;
. 939 diversion rates and current development of programs to meet Year 2000
programs and assess diversion requirements underway
recommendations required to
meet year 2000 diversion
requirements
Carter High 2. 97 Review and design improvements COMPLETE
to the Commercial Recycling
Program to address poor
participation in existing pilot
program and to address
expenditure of unanticipated
Alameda County Waste Mgt
Authority grant
Carter High 3. 98 Work with School District through UNDERWAY; Livermore Dublin Disposal has
the Liaison Committee to reduce been in contact with DUSD and as a
waste stream commercial customer the schools are
expected to be significant component of the
expanded commercial recycling program
Carter High 4. 93 Conduct a survey related to NEARLY COMPLETE; Survey distributed &
participation in the curbsidel is being tabulated
multifamily recycling programs
V. TRANSPORTATION .
A. MAINTENANCE
Thompson High 1. 98 Implement five (5) new community COMPLETE
volunteer projects
Thompson Medium 2. 96 Study options for replacing the COMPLETE
Civic Center Fountain pumps in
order to provide more hours at a
lower cost
ADOPTED
1998 GOALS & OBJECTIVES
YEAR-END REPORT
PAGE 14
PROGRAM AREA/GOAL PERSON COUNCIL # YEAR PROPOSED OBJECTIVE FOR STATUS
RESPONSIBLE PRIORITY ACCOMPLISHING GOALS
Thompson Low 3. 92 Undertake Corporation Yard NO PROGRESS
Facility Study
ADDITIONAL OBJECTIVES (MAINTENANCE)
Thompson 4. 98 Develop Street Lighting UNDERWAY .
Assessment District for eastern
Dublin
Thompson 5. 98 Evaluate and report to Council on COMPLETE
decorative lighting for eastern
Dublin
B. TRANSPORTATION
Thompson High 1. 97 Monitor Caltrans and ACTA on the UNDERWAY
right-of-way acquisition and
construction of the 1-580/1-680
interchange improvements and
downtown hook ramps
Thompson High 2. 97 Undertake update to Eastern UNDERWAY
Dublin Traffic Impact Fee
Thompson High 3. 95 Work with Tri-Valtey COMPLETE
Transportation Council to develop
and adopt a Regional Traffic
Impact Fee
Thompson High 4. 97 Work with BART to develop UNDERWAY; negotiations underway
additional parking between BART and Alameda County
Thompson High 5. 96 Work with Contra Costa County to UNDERWAY
establish a fee in Contra Costa .
County to pay for needed roadway
improvements in Dublin
Thompson High 6. 95 Complete alignment studies for UNDERWAY
eastern Dublin major arterials
(Tassajara Road & Fallon Road)
.
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1998-99 CAPITAL IMPROVEMENT PROJECT STATUS REPORT
# PROJECT PERSON STATUS
ASSIGNED
9315 Network System Upgrade Rankin UNDERWAY
9319 Central Data Processing System Upgrade Rankin UNDERWAY
9320 Development Services Data Processing Peabody UNDERWAY
9322 Communications System Upgrade Rankin NO PROGRESS
9340 Eastern Dublin Financing Study Ambrose UNDERWAY
9350 Fire Apparatus Ambrose UNDERWAY
9391 Civic Center Renovation/Expansion Project Reuel Design COMPLETE, go to bid 4/99
9393 Civic Center Roof Replacement Project Thompson UNDERWAY; construction delayed by weather
9314 Presentation Equipment for City Council Chamber Reuel UNDERWAY; Equipment purchased
9360 Police Services Electric Bicycle Units Thuman COMPLETE
9395 Fire Station Exhaust Removal System Thompson UNDERWAY; Equipment on order
9397 Automated Document Storage & Retrieval System Keck UNDERWAY
New Tri-Valley Visioning Project Reuel UNDERWAY; Staff participating in visioning process
New Civic Center Library Project Ambrose UNDERWAY
New Public Facility Fee Update Lowart Study COMPLETE; Public Hearing before City Council 3/99
9425 Sidewalk Safety Repair Thompson UNDERWAY
9423 Arroyo Vista Project Improvements - Roof Repair Peabody 95% COM PLETE
9424 Arroyo Vista Child Care Center Peabody 85% COMPLETE
9431 Camp Parks Affordable Housing Project Peabody DELAYED pending Army response
9494 Downtown Street Banner Replacements Thompson COMPLETE
9495 Downtown Street Banner Additions Reue! UNDERWAY; Banners being designed
9405 Dougherty Hills Park Slope Repair Thompson COMPLETE
9540 Shannon Park Subdrain Thompson COMPLETE
9554 Dublin Heritage Center Improvements Lowart UNDERWAY Phase I Phase II
Bid Award 2/16/99 4/20/99
Completion 4/27/99 7/31/99
9560 Emerald Glen Park Phase I Lowart UNDERWAY; Out To Bid - 2/-16/99 Completion - 9/1/99
9577 Mape Memorial Park Pedestrian Bridge Thompson COMPLETE
9591 Dublin Swim Center Deck Replacement Lowart UNDERWAY; Completion - 5/1/99
9511 Community Gymnasium at Valley High School Lowart COMPLETE
9545 Shannon Center Window Coverings Lowart NO PROGRESS
9512 Civic Center Fountain Pump Replacement Thompson COMPLETE
# PROJECT PERSON STATUS
ASSIGNED
9555 Heritage Center HVAC System Lowart UNDERWAY
9534 Kolb Park Tennis Court Resurfacing Thompson UNDERWAY; Bid awarded; construction delayed by
weather
9562 Camp Parks Park Project Lowart NO PROGRESS
9553 Dublin Elementary School Athletic Field Renovation Lowart UNDERWAY; Bid opening - 2/23/99;City needs to
negotiate agreement with School District
9601 Dublin Boulevard Improvements Silvergate Drive to Thompson Design UNDERWAY; to bid 3/99
Hansen Drive
9605 Iron Horse Trail - South of Amador Valley Boulevard Thompson UNDERWAY; Bid awarded; completion 6/99
to Northerly City Limit
9640 Eastern Dublin Arterial Street Improvements Thompson Developer constructing improvements
9643 1-58C/Fallon Road Freeway Interchange Thompson Project Study Report UNDERWAY
9658 Annual Street Overlay Program Thompson UNDERWAY; Go to bid 2/99; completion 4/99
9664 San Ramon Road Slope Stabilization Between Thompson COMPLETE
Vomac Road and Alcosta Boulevard
9692 Dublin Boulevard Improvements Village Parkway to Thompson UNDERWAY; securing engineering services
Sierra Court
9689 Dublin Boulevard Widening - Dougherty Road to Thompson Design UNDERWAY
Scarlett Drive
New 1-580lTassajara Road Freeway Interchange Thompson Project Study Report UNDERWAY
New 1-580/H acienda Road/Freeway Interchange Thompson Design UNDERWAY
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 1
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ I AV
h\ GENERAL; GOVERNMENT~t1."2:";,;' ' , c" " " ,: t"!'e"i",d,l'" ~*~-7F!"""~Y1#~:"-~ ~;:~ ;. =::.'j;.~. ~ ~'~;:;~~-:'i?~;~1i.4 :.\<<i}~~~~~. ~~;~~:';-,"./{ {:~~.~~:;~~.~~;~:~t1-t~~~ . ~~~f.- " .' ,:,.;:-t1~~t~~~~~~~.r;f\~:~V"l~i~1~it;:.4-~i"f0;~".t-.~~~:tl~i~~\~"~:\~~L#~~'
A. ADMINISTRATION To ensure the smooth & efficient functioning of those services provided to the community.
3 3 3 3 3 3 High High 1. 9B Implement Civic Center Modifications Utilization of expansion Capital & consulting
to accommodate growth in City space in Civic Center is costs.
needed to keep pace with
the growth of the City.
3 3 3 3 3 3 High High 2. 98 Renegotiate Cable Television Cable Television Consultant services.
Franchise Agreement Franchise will expire next
year.
3 3 3 3 3 3 High High 3. 9B Report on all systems utilizing data Minimize disruption to Undetermined, until audit
processors to determine that the City services. is complete.
systems are Year 2000 compliant
and that systems will function
3 3 3 3 3 3 High High 4. 97 Complete implementation of Will streamline System purchased and
Automated Permit Tracking System processing of permits & partially implemented in
improve customer 1998-99. Additional
service. resources needed to
input data.
3 3 3 3 3 3 High High 5. 9B Identify and select the most As City has grown, Capital costs &
appropriate records retention records have taken more consultant services.
technology building space which is
needed for Staff. This
project will maximize .
building space & improve
access to records.
3 3 3 3 3 3 High High 6. 99 Complete Building Program and Will provide for City's Architectural services.
Schematic Design for New Library future Library needs.
3 3 3 3 3 3 High High 7. 9B Negotiate transfer of existing Library Will enable City to use Undetermined.
building and land from County to City existing Library for
L---- _ .--- another public use.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 2
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 3 3 3 High High 8. 98 Evaluate adequacy of phone system Phone systems at City Capital & Staff costs.
and voice mail for City facilities satellite locations are in
outside Civic Center need of replacement.
Voice mail is also needed
at these locations.
3 3 3 3 3 3 High High 9. 95 Update Performance Evaluation Necessary to keep pace Possible consulting
Process. with growing Staff. services.
2 2 2 3 2 2.2 Medium Medium 10. 98 Develop an Internet Use Policy Assure proper utilization None.
of Internet and protect
system against viruses.
2 2 2 2 3 2.2 Medium Medium 11. 95 Revisions to Parking Citation Required by State Law. None.
Program to Comply with Current Law
(Revisions effective 1/1/96)
2 3 2 2 3 2.4 Medium Medium 12. 98 Develop an Information Systems Protect the City's Staff costs.
Disaster Recovery Program software investment &
provide alternative in the
event of a disaster.
2 2 2 1 2 1.8 Medium Medium 13. 98 Develop a Geographic Information GIS can be beneficial to Staff, consultant, &
System (GIS) including the coordinate information capital costs.
integration of existing City information related to Public Works
systems facilities and mapping.
This system would also
improve customer
. service.
2 2 3 1 2 2 Medium Medium 14. 99 Expand information on City's Website Provide additional Staff & contract services.
information to the public.
2 2 2 3 2 2.2 Medium Medium 15. 93 Undertake Americans Disability Act Identify deficiencies with Consultant services.
(ADA) Self-Evaluation of Facilities existing City facilities.
(See Engineering #2 & #3 .
1 1 2 2 0 1.2 Low Low 16. 98 Investigate feasibility of expanding Expand opportunities to Undetermined.
Sister City Program to include other develop relationships with
cities other cultures.
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 3
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH IJL ICM GZ AV
ADDITIONAL OBJ ECTIVES (ADM I NISTRA TION) .
3 17. 99 Fund Sister City Event and Additional funding.
membership in International
Organization
B. FINANCE To effectively manage the City's financial resources, maximize revenues, control expenditures & develop an adequate information reporting system.
3 3 3 3 3 3 High High 1. 96 Develop Implementation Guidelines Required by Council Fee Consultant services.
for Public Facility Fees Resolution & necessary
to provide for establishing
Equitable Capital Facility
Financing System.
3 3 3 3 3 3 High High 2. 97 Complete installation of a new Will improve City's None.
Financial Accounting System Accounting System.
3 3 3 3 3 3 High High 3. 9B Develop Financial Plan for funding Necessary to provide None.
Civic Center Library timely funding for new
Library.
3 3 3 3 3 3 High High 4. 99 Undertake Formation of Dublin Necessary to accomplish Staff & consultant
Ranch Infrastructure Financing backbone infrastructure services.
District in advance of .
development impacts.
2 3 2 3 3 2.6 High Medium 5. 97 Develop Financial Plan which Assure that the City's None.
assures that Equipment Fire investment in facilities &
Apparatus and Major Building equipment are
Components will be replaced in a adequately maintained.
timely manner
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 4
INDIVIDUAL COUNCil PRIORITY COUNCil STAFF if. YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH Jl CM GZ AV
1 2 2 3 2 2 Medium Medium 6. 96 Report on cost effective alternatives Would reduce the internal None.
for processing small purchases. (Cal cost of processing
Card Program- Sponsored by the payments, provide
State of California) additional controls over
authorized spending, &
improve timing of
payment to vendors.
1 2 2 2 2 1.8 Medium low 7. 91 Update the Purchasing Ordinance Update the procedures None.
(incorporates policy related to the used to purchase goods.
purchase of recycled products)
1 2 2 2 3 2 Medium low 8. 98 Report to Council on local preference Unknown. None.
purchasing practices
ADDITIONAL OBJECTIVES (FINANCE)
3 9. 99 Revise/amend Public Art Policy to Additional legal services
require development to pay a 1% & Staff time.
impact fee for Public Art
.
C. INTERGOVERNMENTAL RELATIONS To work with other agencies on problems of areawide concern; keep abreast of legislation which impact the City
3 3 3 3 3 3 High High 1. 99 Aggressively monitor activities of Protects Dublin's interest. None.
other regional local agencies which
- directly impact Dublin.
3 3 3 3 3 3 High High 2. 99 Meet jointly with representatives from Coordinate services & None.
other agencies. infrastructure; improve
communication with other
agencies.
ADDITIONAL OBJ ECTIVES (I NTERGOVERNM ENTAL RELATIONS)
3 3. 99 Study Joint Use Agreement with Additional funding & Staff
School District for Joint Technology time.
Project
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 5
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFITfNEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL ICM GZ AV
D. PUBLIC RELATIONS To effectively communicate to & solicit input from the community regarding City services & activities.
3 3 3 3 3 3 High High 1. 98 Update CulturalfLeisure Service and Promote the City None; Funds have been
Facility Promotional Brochures Services & facilities. budgeted in 1998-99.
2 3 3 1 2 2.2 Medium High 2. 99 Publish a City Newsletter Provides information to Contract service costs.
all residents in the City.
3 3 3 3 2 2.8 High High 3. 99 Coordinate production of one Video City Public Relations. Contract service costs.
Newsletter
2 3 3 2 2 2.4 Medium High 4. 98 Upgrade Council meeting Will enhance Funds have been
presentations understanding of issues budgeted in 1998-99 for
for television viewers. training.
2 2 3 1 2 2 Medium Medium 5. 99 Develop a plan to implement "Know Increase understanding Staff & supply costs.
Your City Week" of local government
among residents.
ADDITIONAL OBJECTIVES (PUBLIC RELATIONS)
3 6. 99 Support Sponsorship of Teacher Increase student Additional funding & Staff
Participation in League of California understanding of local time.
Cities "Participating in Local government.'
Government Program"
E, CONTRACT ADMINISTRATION To evaluate the performance & cost effectiveness of the City's contract service providers
3 3 3 3 3 3 High High Perform contractor evaluation on the Ensure that contract None.
following service contracts: service levels are
1. 99 Crossing Guards appropriate and continue
2. 99 Building & Safety to be cost effective.
3. 98 Animal Shelter Services
4. 99 Public Works Maintenance
3 3 3 3 3 3 High High 5. 96 Report to Council on Countywide Assures Dublin None.
review of Library Services community that it
receives its fair share of
County Library Services.
ADDITIONAL OBJECTIVES (CONTRACT ADMINISTRATION) .
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 6
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
)11~COMMUNI1:V. DEVELOPMENT~'(\l!l~i,fijJfj~"tI~~~~" "..to "'_"; .,~. ," ,. ~ ~~ " ..
, ~
A. PLANNING To develop plans for future growth & development; administer the zoning, subdivision & sign ordinances; analyze environmental reports; & provide assistance
to developers, merchants, & residents with planning issues .
3 3 3 3 3 3 High f:ligh 1. 99 Process $250 million in building Expands the City's ability Staff & consultant
valuation to provide quality services.
municipal services by
expanding the City's tax
base.
3 3 3 3 3 3 High High 2. 99 Specific Plan for Village Parkway Maintain vitality of Consultant services.
Land Use Plan Downtown Dublin.
3 3 3 3 3 3 High High 3. 99 Work with BART and Pleasanlon to Maintain vitality of Staff & consultant
develop Specific Plan for Western Downtown Dublin. services.
BART Station area
3 3 3 3 3 3 High High 4. 99 Prepare Plan for downtown physical Maintain vitality of Consultant services.
improvements Downtown Dublin.
3 3 3 3 3 3 High High 5. 99 Implementation Program for Provide more affordable Staff & consultant
Inclusionary Housing Ordinance housing. services.
3 3 3 3 3 3 High High 6. 9B Develop Street Landscape Master Provide consistenV None.
Plan for eastern Dublin coordinated streetscape
in eastern Dublin.
3 3 3 3 3 3 High High 7. 99 Undertake General Plan Study of Required by Council None.
proposed Western Dublin Urban Limit action.
Line
2 3 3 2 2 2.4 . Medium Medium B. 96 Housing Element Update Bring Housing Element in Staff & substantial
conformance with State consultant services.
Law.
2 2 2 3 2 2.2 Medium Medium 9. 99 Revise General Plan and Zoning Improve City maps in AutoCAD consulting
Maps and create new City maps working with the public services and printing
and on projects. costs.
.
.
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CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 9
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH I JL ICM )GZ AV
D. ECONOMIC DEVELOPMENT To ascertain & fulfill the economic needs of the City by attracting desired commercial, industrial & residential development while offering City
support to existing businesses
3 3 3 3 3 3 High High 1. 99 Prepare and distribute "Space Identify potential None.
Available" reports three times a year opportunities for new
businesses and
expansion of existing
businesses.
3 3 3 3 3 3 High High 2. 99 Make 400 business retention Assist companies None.
contacts for the City needing to expand & help
address business issues.
3 3 3 3 3 3 High High 3. 99 Target 200 mailings to attract Increase City's tax base. None.
business to Dublin
3 3 3 3 3 3 High High 4. 98 Undertake a Redevelopment Determine if there are None; funds budgeted in
Feasibility Study existing areas in the City 1998-99.
thai would benefit from
redevelopment.
3 3 3 3 3 3 High High 5. 99 Participate in selected trade shows to Assists City in marketing Travel & Display costs.
market properties in Dublin vacant space and
development
opportunities within the
City.
3 3 3 3 3 3 High High 6. 98 Report on options related to private Determine if artificial None.
landowner leasefdeed restrictions constraints on free
. market activity can be
eliminated.
3 3 3 2 3 2.8 High High 7. 98 Work with Chamber on "Discover Help increase inter-city Funds budgeted in 1998-
Dublin" Program commerce. 99.
3 3 3 3 3 3 High High 8. 99 Implement 2nd year Farmers' Market Provide fresh produce to Funds budgeted in 1998-
area residents. 99.
3 3 2 1 2 2.2 Medium Medium 9. 97 Update Eastern Dublin Development Provide more up-to-date Additional printing costs.
Brochure information to
prospective businesses.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 10
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
2 2 2 3 2 2.2 Medium Medium 10. 98 Participate in Tri-Valley Visioning Work with other Cities & None. .
Project special interests to
develop a vision for the
Valley.
2 2 3 2 2 2.2 Medium Medium 11. 99 Coordinate major Downtown festival Increase commerce in Staff.
in September Downtown area.
1 2 2 1 1 1.4 Low Low 12. 95 Locate & procure site for 'Welcome Better identification for Design & capital costs.
10 Dublin' sign in western Dublin the City.
ADDITIONAL OBJECTIVES (ECONOMIC DEVELOPMENT)
3 13. 99 Support/subsidize "One Stop' Career Additional funding.
Center Program
3 14. 99 Increase Mailings from 200 to 300 to Additional Staff time.
attract business to Dublin
3 15. 99 Create video to distribute to Additional funding & Staff
business/realtors to attract home time.
buyers & businesses to Dublin
III. CULTURE & LEISURE
A. PARKS & COMMUNITY SERVICES To enhance the quality of life for all residents by providing recreational & other special interest programs; improve the utilization of
existing recreation facilities; & plan & develop new recreation facilities & opportunities
3 3 3 3 3 3 High High 1. 98 Prepare Park Development Will enable developer to None.
Standards build City parks to City
standards; City
anticipates developer
built parks this year.
3 3 3 3 3 3 High High 2. 97 Evaluate Dublin Library for use as a To determine if the Consultant services.
Senior Center building can be retrofitted
for another public use
when it is no longer
needed for a library.
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 11
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 3 3 3 High High 3. 92 Work with EBRPD and Alameda Provides alternative Capital costs.
County to complete development of transportation route for
unbuilt portion of Iron Horse Trail pedestrians, cyclists &
equestrians.
3 3 3 3 3 3 High High 4. 98 Complete design for Dublin Ranch Provides a neighborhood None.
Phase I Neighborhood Park park to serve the
recreational needs of the
new residents in Dublin
Ranch Phase l.
3 3 3 1 3 2.8 High High 5. 97 Pursue development of additional Improvements will Capital Funds may be
athletic fields at Dublin Elementary increase the inventory of required.
School, provided funding is available available practice sports
fields.
3 3 3 3 3 3 High High 6. 95. Develop a Parks Impleme;ntation Serves as a blueprint for None.
Plan for eastern Dublin acquisition &
development of future
park & recreation facilities
in eastern Dublin.
2 3 3 3 2 2.6 High High 7. 98 Establish Arts Commission to work Improve coordination Staff.
with Parks & Community Services, between City and DFA &
handle funding & work with Dublin enhance arts program in
Fine Arts Foundation community.
3 3 3 2 3 2.8 High High 8. 99 Evaluate the needs for afterschool Determine whether Funding program costs.
. and summer programming for middle current programming is
school students and implement meeting needs and, if
recommended programs not, identify alternatives.
3 3 3 3 3 3 High High 9. 99 Develop a marketing plan for Old SI. Increase public None.
Raymond's Church and increase awareness of the church
rentals by 25% and generate additional
revenue. (13 rentals in
L-.... - 1998)
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 12
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 3 3 3 High High 10. 99 Pursue construction of a storage unit Provides a convenient, Capital costs. -
on the Dublin Heritage Center safe place to store
grounds artifacts and permits
greater flexibility to rotate
exhibits.
3 3 3 3 3 3 High High 11. 99 Work with Dublin Fine Arts Enhances City parks None. Council commilled
Foundation to complete pending "Art through the placement of funding in FY 1998-99.
in the Park' projects fine art.
3 3 2 3 3 2.8 High High 12. 98 Investigate the feasibility of Dublin Swim Team Contract services cost
contracting for concessions at the Parent's Club can no that may be offset by
Dublin Swim Center Snack Bar longer operate snack bar. increased revenue.
By assuming the
responsibility, it insures
that snacks are available
for pool patrons.
3 3 3 2 3 2.8 High High 13. 99 Evaluate the feasibility of developing Offers a different Capital equipment
a .sidewalk cafe' for summertime atmosphere for the senior operating costs that will
barbecue lunches at the Dublin meals program and frees be partially offset by
Senior Center up space in the Center increased revenue.
for an additional
activities.
2 3 3 3 3 2.8 High High 14. 97 Work with U.S. Army to secure Improvements will Design & construction
conveyance/lease for a 20 acre increase the inventory of improvement costs.
sports park at Camp Parks available recreational and
sports facilities. .
3 3 2 2 3 2.8 High Medium 15. 94 Update the Agreement between City Improve communication None.
& Dublin Unified School District & coordination regarding
regarding use of school facilities existing & future facility
use/development.
2 2 3 3 2 2.4 Medium Medium 16. 99 Evaluate what hours the Heritage Determine if the hours Staff co sts.
Center should be open to maximize are meeting the needs of
public visits and increase open hours the community and
increase accessibility by
the community.
;. ,
,.
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 13
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
2 3 3 1 2 2.2 Medium Medium H. 99 Investigate the feasibility of relocating Provides more space to Increased program costs.
the Holiday Tree Lighting outdoors on accommodate the
the Civic Center Grounds increased attendance.
2 2 2 2 2 2 Medium Medium 18. 99 Expand Dublin Swim Center season Provides additional Increased program costs
through September opportunities for that will be offset by
participation in aquatic increased revenue.
activities.
0 0 0 0 0 0 Delete Delete 19. 98 Establish a Liaison Committee to DHPA has an existing None to establish
work with DHPA regarding DHPA lease on the parcel and committee.
parcel (See attached letter dated have indicated that there
November 11, 1 99a from Tom is no need to form a
McCormick, DHPA President) committee at this time.
0 0 1 0 0 0.2 Delete Delete 20. ge Pursue renovation of Dublin High DUSD has no interest in Capital Funds would be
Theater in cooperation with School pursuing this project at required.
District this lime. Dublin Theater
Company has secured
another location.
0 0 0 0 0 0 Delete Delete 21. 98 Establish new position City Volunteer Volunteers are currently Staff and operating
Coordinator utilized at Senior Center, supplies.
Swim Center, Heritage
Center, Summer
Recreation Programs, as
well as with one-lime
. service projects. This
position may enable City
to further enhance
volunteer recruitment.
0 0 0 0 0 0 Delete Delete 22. 9a Establish Friday Night at the park Friday night concert Staff and operating costs.
night-use one park each month series provides bi-weekly
(June-Sept) to bring together activities from late June
neighbors with Council, Staff & through August.
Commissioners
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 14 -
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFITfNEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
0 0 0 0 0 0 Delete Delete 23. 98 Investigate feaslbilJty of Community Not needed as a result of . None.
Event Planner position Parks & Community
Services Department
reorganization unless
additional significant
events are added.
ADDITIONAL OBJECTIVES (PARKS & COMMUNITY SERVICES)
3 24. 99 Work with County & EBRPD 10 Consider milestone Additional Staff time &
evaluate possibility of purchasing Nielsen Properties possibly funding.
parklands or landswap for land
outside Urban Limit Line In Western
Dublin
3 25. 99 Conduct Feasibillty Study analyzing Additional Staff time,
costs associated with increased possibly funding.
Library hours
3 26. 99 Open Library 7 days a week 8 Additional funding.
hourslday
3 27. 99 Establish Heritage & Cultural Arts Additional funding & Staff
Commission (combine Dublin Fine time.
Arts & Heritage Commission)
.
IV. PUBLIC SAFETY
A. POLICE To deter crime, respond to calls, apprehend criminals, enforce traffic regulations & educate the public to enhance community safety & security
3 3 3 3 3 3 High High 1. 98 Develop and implement a Citizens Increases citizen Staff & program costs.
Volunteer Program for Dublin Police involvement and
Services enhances relationship
with Dublin Police.
3 3 3 3 2 2.8 High' High 2. 98 Explore the feasibility of a Police To enhance relationship Program costs.
Youth Academy between youth and Police
in the community.
'.'
~ ....
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 15
INDIVIDUAL COUNCil PRIORITY COUNCil STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 2 2 2.6 High High 3. 97 Develop a Police Officer Trading Increase recognition and Local businesses and
Card Program (ADOPT-A-COP) enhance relationships merchants ADOPT-A-
between Dublin Police & COP (individual officer)
community. and absorb costs
associated with the
purchase of the trading
card.
2 2 2 1 2 1.8 Medium Medium 4. 99 Develop and implement a taxi-cab Increase the safety of Staff costs; may be offset
safety inspection program in taxicab passengers. by inspection fees.
conjunction with the Dublin Police
Services Traffic Unlt
ADDITIONAL OBJECTIVES (POLICE)
B. ANIMAL CONTROL To ensure public health & safety by providing animal licensing, enforcement & shelter services, & vector control
I ! I None I
ADDITIONAL OBJECTIVES (ANIMAL CONTROL)
C. FIRE SERVICES To reduce the loss of life and property due to emergency incidents by providing effective fire protection and emergency medical responses
3 3 3 3 3 3 High High 1. 99 Adopt 1997 Uniform Fire Code with Bring City's Fire codes in None.
, City amendments compliance with State
adopted codes.
3 3 3 3 3 3 High High 2. 98 Finalize future locations for fire Meet the demands of None.
stations in eastern Dublin eastern Dublin
development.
3 3 3 3 3 3 High High 3. 99 Establish financing and time line for Meet the demands of None.
new fire station construction eastern Dublin
development.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 16
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 3 3 3 High High 4. 98 Complete agreement with Alameda Will increase resources Capital costs.
County and City of San Leandro to available to City at a
share reserve fire truck reduced cost.
3 3 3 3 3 3 High High 5. 99 Participate in joint fire station design Meet the demands of Consultant services; joint
process with Alameda County and Eastern Dublin process will reduce cost
the City of San Leandro development. to all agencies.
ADDITIONAL OBJECTIVES (FIRE SERVICES)
D. DISASTER PREPAREDNESS To plan, prepare, & train emergency personnel & the community to handle disasters in an effective & expeditious manner in order to protect
persons & property ,
3 3 3 2 3 2.8 High High 1. 99 Undertake Multi-functional Disaster Improve coordinated None.
Training Exercise preparedness efforts with
other agencies.
1 2 2 1 1 1.4 Low Low 2. 97 Develop a formal Disaster Service Enhance preparedness Staff costs.
Worker Program efforts.
ADDITIONAL OBJECTIVES (DISASTER PREPAREDNESS)
E. WASTE MANAGEMENT To coordinate the provision of garbage collection & recycling activities including the implementation of new programs to meet the statutory
requirements for waste reduction
3 3 3 3 3 3 High High 1. 99 Monitor and evaluate effectiveness of Help City meet State None.
the expanded Commercial Recycling Mandated garoage
Program diversion goals.
3 3 3 3 3 3 High High 2. 98 Develop school recycling program Help City meel State None.
within parameter of commercial Mandated garbage
recycling program diversion goals.
3 3 3 3 3 3 High High 3. 98 Work with selected consultant to Help City meet State Consultant services.
complete review of progress toward Mandated garbage
meeting AB939 - Year 2000 diversion goals.
diversion goals
.
.
.
.
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 17
INDIVIDUAL COUNCIL PRIORITY COUNCIL STAFF # YEAR PROPOSED OBJECTIVE FOR BEN EFIT /NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 3 3 3 High High 4. 93 Conduct a survey related to Help City meet State None.
participation in the Mandated garbage
curbside/multifamily recycling diversion goals.
programs
ADDITIONAL OBJECTIVES (WASTE MANAGEMENT)
,
IV. TRANSPORTATION
A. MAINTENANCE To maintain & improve the overall quality, condition & appearance of public facilities & property
3 3 3 3 3 3 High High 1. 99 Implement five (5) new community Increase citizen None.
volunteer projects involvement & save tax
dollars.
3 3 3 3 3 3 High High 2. 98 Develop Street lighting Assessment Comply with Eastern Consultant services.
District for eastern Dublin Dublin Specific Plan.
2 2 2 1 2 1.8 Medium Medium 3. 92 Identify potential locations for new Handle City's future None.
City maintenance yard facility maintenance needs.
ADDITIONAL OBJECTIVES (MAINTENANCE)
B. TRANSPORTATION To plan for the City's future traffic circulation & public transportation needs
3 3 3 3 3 3 High High 1. 97 Monitor Caltrans and ACTA on the Minimize impacts on None.
construction of the 1-58011-680 adjacent property owners
Interchange and downtown hook & City streets.
. ramps
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
1999
PAGE 18
INDIVIDUAL COUNCil PRIORITY COUNCil STAFF # YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDED RESOURCES
PRIORITY PRIORITY ACCOMPLISHING GOALS REQUIRED
GH BH JL CM GZ AV
3 3 3 3 3 3 High High 2. 97 Update Eastern Dublin Traffic Impact. Keep pace with None.
Fee escalating right-of-way
and construction costs.
3 3 3 3 3 3 High High 3. 97 Work with BART to develop Prevent impact of BART None.
additional parking. parking on adjacent
property owners.
3 3 3 3 3 3 High High 4. 97 Work with Contra Costa County to Ensure that Contra Costa Legal services.
pay for needed roadway County pays its fair share
improvements in Dublin of Dublin roadway
improvements.
3 3 3 3 3 3 High High 5. 95 Complete alignment studies for Minimize conflict when Consultant services.
Eastern Dublin major arterials (Fallon new development is
Rd) proposed.
3 3 3 3 3 3 High High 6. 99 Participate in development of Fund regional facilities Staff costs.
Measure B Reauthorization Program thai will benefit the Tri-
Valley.
2 2 3 3 3 2.6 High Medium 7. 88 Report to City Council on Downtown Will result in savings to None.
Traffic Impact Fee City & applicants for new
development in
Downtown area.
ADDITIONAL OBJECTIVES (TRANSPORT A TION)
.
G: \G &0\ 1999g &0\ 1999pg&occ.doc
.
.
.
.
NEW
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Space has been provided for the Council to identify any additional projects which it would like to have Staff evaluate for the
upcoming new Five Year Capital Improvement Program. Please identify a priority of High, Medium, Low or Delete for all projects
you indicate below.
)>
~
?
n
:I:
s:
m
z
~
~
ADDITIONAL PROJECTS
# PROJECT GH BH JL CM GZ AV PRIORITY
1. Council Chamber Sound System & Fixed Camera 3
Broad castin g
2. Matching Funds for Dublin Unified School District 3
Technology Project
3. Construction of Senior Center 3
4. Community Center in east Dublin Park 3
5. Information/Convenience Kiosks at intervals on Iron 3
Horse Trail
6. 1-580/San Ramon Road Interchange Improvement 3
7. Computer System for City Council Offices 3
CITY CLERK
File # [Z]0J0J[Q]-[;J[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: AUGUST 13,1996
Televising of City Council Meetings
m Report Prepared By: Steve Honse, Administrative Assistant
EXHIBITS ATTACHED: 1. CTV estimate of costs to televise Council meetings
2. Diagram of Council Chambers with proposed camera
locations
3. Product specification sheet for support brackets
RECOl\1ME:t\TDATION: () ,/ Provide staffwith direction as to the desired method of
\V'\ '\ . televising City Council meeting.
SUBJECT:
. FINANCIAL STATEMENT:
The Fiscal Year 1996-97 budget allocates $8,910 for the
purpose of televising 24 Council meetings using cameras
mounted on tripods. Should the Council decide to use remotely
operated cameras, the cost would be $10,950. Additionally,
$5,000 would be required as a one-time expenditure for
permanent wiring, hardware and installation.
.' .
"
DESCRIPTION:
During the annual Goals and Objectives meeting held on February 21, 1996, the City Council requested
that staff review ways to televise City Council meetings on Tri-Valley Community Television (CT\!).
Televising City C01.~cil meeting was given a high priority by the City Council. Subsequently, CTV
presented staffwith an estimate of the costs to achieve this objective. This estimate is attached as Exhibit
"1" and presents two options: -
. Tripods: Tape-delayed telecast of City Council meetings using three tripod-mounted
cameras at a cost of$8,91O. This estimated is based upon a cost of$365 per
meeting, multiplied by 24 meetings, plus $150 for video tape.
Fixed Cameras:
-
Tape-delayed telecast of City Council meetings using three remotely-controlled
cameras, mounted on wall brackets, at a cost of$10,950. This estimate is based
upon a cost of$450 per meeting, multiplied by 24 meetings, plus $150 for video
tape. This option requires the City to purchase and install permanent wiring and
camera support fb.iures. Staff estimates that materials and labor costs will result in
an additional one-time expenditure of $5,000. The total first year cost of this
option is $15,950.
-------------------------------------------------
COPIES TO:
CTV Board Members Edy Colman and Claudia McCormick, DarIa Stevens,
ATTACHMENT 5
Staff evaluated both options and recommended televising City Council meetings, using tripods, as a
higher service level in the 1996-97 Cultural Activities budget. The City Councii accepted the
recommendation and allocated $8,910 for this purpose. At that time, the Council expressed interest in
exploring the use affixed cameras and instructed staff to report back. This report v.i.ll evaluate the
advantages and disadvantages of both tripods and fixed cameras. Please note, live broadcast mIl not
possible until TCI (formerly Viacom) completes the fiber optics upgrade in late 1997. Follomng the
upgrade, either fixed cameras or tripods can be used for live broadcasts.
Both options employ three cameras. With tripods, cameras are positioned at each end of the Council table
(labeled T-l and T-2 on Exhibit "2") and at the rear of the Council Chambers (T-3). With wall-mounted
cameras, the cameras are mounted on the wall behind the Council table (\\1-1 or W-l alternative),
suspended from the low ceiling near the side exit (W-2), and suspended from the ceiling at the rear of the
Council Chamber (W-3).
Each option has advantages and disadvantages related to cost, camera angles, potential for disruption of
Council proceedings, and aesthetics. Each issue is discussed below:
COST: .
Tripods cost approximately $2,040 less, on an annual basis, than the fixed camera option. With tripods,
four CTV employees are required, three camera operators located in Council Chambers plus one engineer
located in the television van. The fixed camera option requires only one employee, an engineer who
operates the fixed cameras, by remote control, from the television van. CTV maintains that, even v.i.th the
higher labor cost, the tripod option is less eA'Pensive because it costs CTV less to pay three additional
errployees than to provide remote camera controllers.
In addition to a lower annual cost, the use of tripods does not require a capital expenditure. Wall-mounted
cameras require permanent wiring and camera support fixtures to be installed in the Council Chambers.
Staff estimates the cost of this one-time expenditure mIl be approximately $5,000. The estimate is
derived as follows:
Wire
Connectors
Installation for v.i.ring (24 brs. @ $85/hr.)
Support brackets (3 @ $300 ea)
Installation of brackets (16 brs. @ $85/hr.).
TOTAL -
450
250
2,040
900
UQQ
$5,000
.
CAMERA ANGLES:
The best camera angle is achieved when the camera is held at the eye level of the subject being filmed:
tripods are designed to achieve just this result. In comparison, wall mounted cameras must be mounted at
least 7 feet above floor level, which is three feet above the optimal level. 'With the tripod option, the two
cameras, nearest to the Council table (label T-I and T-2 on Exhibit "2"), will be at precisely the right
height to yield the best camera angles for taping the deliberations of the City Council. The third camera,
located at the rear of Council Chambers (T-3), must be higher than optimal due to the elevation of the .
audience area; however, it mIl still be 7 feet lower than a fixed camera in the same location.
Additionally, with tripods, the camera can be moved to other areas, such as the Regional Meeting Room.
- 2 -
In order to operate a nipod, approximately four square feet 'of floor area is required. This requirement
, limits the areas from which a tripod can operate. A fixed camera does not require any floor area since it is
mounted against a wall or hung from a ceiling. Consequently, a fixed camera can be mounted in areas
where a tripod cannot be located, such as behind the Council table (labeled W-l and W-l alternative on
Exhibit "2"). Using either of these placements, it is possible to capture a full frontal views of the speaker
at the public podium. Tripods can only capture this speaker in profile.
CTV has prepared a demonstration video which shows the capabilities and limitations of each camera
method. This video will be played at the Council meeting to assist the City Council in deciding which
camera method to employ.
DISRUPTION:
Tripod mounted cameras require operators whose activities may cause some distraction. In practice, three
camera operators will be actively involved in the taping operation. Even though they will attempt to be
inconspicuous, their presence may prove to be disruptive.
Tripods V\.riIl be placed in the aisle at each end of the Council table and also in the center aisle near the rear
wall (see Exhibit "1 "). Regardless of how the tripods are placed, they may cause some inconvenience to
persons passing the tripod on either the front or rear aisle. Also, there may be some inconvenience
eaused by television cables, which must run from ea~h camera, across the room, to' the side exit. To the
greatest extent possible, CTV will secure cables so that they are out of the way; however, the cables
cannot be concealed and must be routed to pass out the side door.
Fixed cameras cause no inconvenience because they are mounted high enough to be out of the traffic area.
There is no visable cabling because all wires are permanently installed. Tbe camera is located at one end
,::,:::~:" of a wire. The wire runs through the ceiling and ends at the side exit of the Council Chambers, where the
. C1V van plugs into the camera. Disruption from camera operators and inconvenience from cameras and
wiring is virtually eliminated.
AESTHETICS:
In a room that has the beauty of the City's Council Chambers, it is important to consider the visual
impacts that will be caused by the taping operatfon: While tripod cables are unattractive, they are not
.perm~ent. In the case of remote camer~, the cables are-not vi~ible; however, c~era support brack~ts
are VISIble and they are permanent. A pIcture of these brackets IS attached as ExhibIt "3". The CounCIl
should be aware that these bracke~ can be perceived as unattractive and may negatively affect the
aesthetics of the Council Chambers. .
MOlll1ting fixed cameras will be a difficult task and will require significant effort to avoid damaging the
Council Chambers. The walls of the Council Chambers are constructed with metal studs which have
limited ability to support brackets. To reliably secure each camera support bracket, it will be necessary to
gain access to the metal studs located within the wall and to install a backing plate. To accomplish this
task, the fabric waIl covering must be removed and the drywall must be cut. 11 mIl require a great deal of
care and expertise to complete this procedure without damaging the fabric or the walL Once the backing
plates are installed, the fabric is reinstalled. At this point, holes must be drilled through the fabric and the
wall to allow support bolts to pass through to the backing plate.
Once the camera support brackets are installed, they cannot be easily removed. The brackets will remain
in place, even when the taping operation is not underway. Consequently, the support brackets should be
seen as permanent fih"tures. If the support brackets are removed, there will be bolt boles in the wall and
some damage to the wall at the area where the bracket support flange comes into contact mth the wall.
- 3 -
SCHEDULE:
lfthe Council selects the tripod option, CTV can begin televising Council meetings on September 3,
1996, which is the first meeting in September. Should the Council select the fixed camera option, staff
will need to install camera support fixtures and permanent wiring. As a result, the first meeting that could
be televised with fixed cameras would be October 1, 1996; however, CTV has indicated that they could
begin televising on September 3, 1996, using tripods until fixed cameras can be installed.
RECOMMENDATION:
Staff reconunends that tripods be utilized on a test basis. The City Council then has an opportunity to
evaluate the quality of the results as related to camera angles and disruption. If the quality of the
production is acceptable, then the Council could continue-the use of tripods. If, after this testing period,
tripods prove to be problematic, the City Council can direct staff to install fixed cameras. Staff
reconunends this process because it is would provide valuable information as to the alternatives at no
additional cost. In comparison, it would be a difficult and expensive to test fixed cameras. In order to
implement the testing of tripods, staffreconunends that the City Council direct staff as follows:
. , Autho~91e City Man~ger ~~ enter into an agreement with C~ to begin televising City
Council meetings on September 3: 1996, which'is the first"IneetIDg ill September at the rate
specified in Exhibit "1".
. Instruct staff to inform CTV that tripods are being used on a trial basis to evaluate the quality
of the results and that fixed cameras may be desired in the future
.
In the event that the Council selects the fixed camera option, staff reconunends that the Council:
. Instruct staff to proceed with the installation of permanent wiring immediately; and
. Authorize staff to enter into an agreement with CTV to begin televising City Council meetings
on October 1, 1996, which is the first meeting in October; or
. Authorize staff to enter into an agreement with CTV to begin televising Council meeting on
September 3, 1996, using tripods until such time as permanent wiring and fixtures are
installed.
.
- 4 -
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CITY i....Jr Ui...J01 i\l
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To: DUBLIN MAYOR, CITY COUNCIL, CITY ~JiliAGER, CABLE REP.
p~: CITY COUNCIL MEETINGS ON TELEVISION
CTV Operations for city Council Meetings
We are pleased to offer these services. Following is an
estimate for the Operations costs to put DUBLIN CITY COUNCIL
MEETINGS on Channel 30.
V],.N
.
(must be on a night other than current Council night, for
example, the 1st and Third Tues is suggested.)
Multiple cameras - (This is the recommended method.)
Includes three cameras which allows for
coverage of speakers from the audience, plus
the wide shot, plus individual shots of ~ne
Council and staffi also includes electronic
titling of mayor, council, and (as possible)
staffi includes VCR and back-up VCR.
Includes playback on channel 30 the following
evening. (My guess is that Dublin could
request early "fiber" from Viacom and be live
in the fall, even if you go on "tape delay" to
start.
.
Each meeting:
$365
ADD-ON Upgrades:
Put two of the three cameras on wall
shelves, eliminating two of the three tripods
Each Meeting: 425
Eliminate last of the tripods:
Each Meeting: 450
Add Contingency Set-Asides:
Tape Costs 2 cartons of tapes to rotate:
(upgraded SVHS)
$150
FOOTNOTE:
These costs are consistent with the costs quoted to the city
of San Ramon.
E>CHIBIT 1
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E><'HIBIT 2
To: 24i~
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F:cm: ?ELCO DATAfAX
o-u~-,o 11:,~~W ~. ~ uc;
CAMERA SUPPORT BRACKETS
Model PM2000, PM2010, WM2000 Panfntt, Enclosure Mount
WM2000
WITH AH2000
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.
WM2000
WITH PA2010
........... ....__.__n_....
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PM2000
PM201 0
PA2010
~ DataFAX Documents
S[Jf:r:: 77.'i.'; MnmJ()/: 77.r;4fi (AHlOt)(J,/70IJ....J) AfW: Sf:f: DntnFAX C:ntn/ng -!t.:;
22526 (11\.11 02A)
22566 (PM2000/PM20iO)
22576 (V1.1\-12000)
SECTION 5 PM2000/PM2010/WM2000
Ii
C255/REVISED 4-0;:;
UNIVERSAL WALL MOUNT
The WM2000 is a universal wall m8unt
dCGlgncd for mounting medium 10 hc:;vy duty
pan/tilts, or heavy duty camera enclosures,
I J~ino thp vilriol J~ ilrJilptAr~ rJR~:-;rihpri hAlow
The WM2000 is engineered to support a
maximum load of 75 Ibs (3397 I:Q). When
u~I:'d wiltlUII:' UJJliur 1<:11 ST1 SUJJJJlH I ~Irul, It II:'
maximum load is increased 10 1 ;:,0 Ibs (67.95
I~g),
UNIVERSAL
PEDESTAL MOUNTS
ThE> PM2000 is a uniyersal pedestal moun1
J,:,~i\,lrl,:,d fur U~I:' willi IlI,:,rJiUTn ,wd tll:'<:Ivy
duty pan/tilts. Constructed irom aluminum,
the PM2000 13 24 Inche3 (60 96 cm) hlgn
and will salely handle loads 01 up 10 12:='. Ibs
(56 62 kg) The use of two or more ST 1
support struts greatly increases hOrizontal
stability in high wind installations. Tho
PM2000 will also accep1 the .~H 1000 or
AH?OOO ArJjlJ~tAhlp hAilrl 1m (;pilino or rArJp~~
tal mounting 01 camera encl03ure3.
Till:' PM2010 is Itll:' S<:Ifn,:, ;;~ III':' PIv12000,
except height is 10 inches (2540 em).
ADAPTERS
Thp AH1000 Anrl AH2000 ilrijll~tilhlA
head adapters are deSigned tor U3e with the
WM2000/PM2000/PM2010 mounts, aliowinQ
3600 tluriLunlOlI rfIUv':'rfl':'fll.
Tho AH1 000 IS for use with EH4fllll Serics
enclosures and the AH2000 is tor use with
EH5700, EH66, EH6500-1, EH8106, 8nd
EHB10B enclosures. In certain applications.
the AH1000 or AH2000 can be utilized
Ollurl';J. ~
I he PA2000 IS an adapter plate lor Irght and
medium duty pan/tilts, medium dUlY scan-
n<;>rs <md 11.'8 PT7100/pT7150 p<lI"I/tilt system
The PA2010 will adapt all heavy duty pan/
tiltG.
ThA PM1 02A i~ iln ArJArtPr plillP rp'l' JirAc110
mount the PI 175.24!-'. !-'1180-24P. 1-'1 573H
and PT573-2-1R pan/1ilt~ to tile PP,2000 lor
u~':' UII III'=' PM2000, PM2010 UI WM2000
moun1S.
EXHIBIT 3
To, 24:4
MODELS
:s~\;~zoC>o
"1.~201 0
W1\I.2000
ADAPTERS
:..,' :,000
':",.'2000
",:,,'nnn
?P.2010
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M~CHANICAl.
:;'.;n Adjustment
II:: Adjustment
l-.l.;:>untlng MethOd
GJ:NERAL
Construction
t.~:;Xlmum Lo~d
P M2000/P M20 1 0
WM2000
Weiutll
AH 1 000
AH?()()()
1-'1\2000
PA2010
PM2()()U
PM2010
5T1
WM2000
From' PELCO DATAFAX
TECHNICAL SPECIFICATIONS
C,,"linOIC'eJ9stal m:>unt. 24-lnch (6095 em) Mloht
G!llllng!pe:19S't~1 mount. 10-lnch (25 40 iCm) Mlgnt
Unlver::;al wall mount
tJ.anuallv adlustable panl1llt head for uO'e with
Erl!70C' 5fifles enclosures on PM2000. PM;?01[J, Or
WM2000 mounts
Manually adjustable pan/1ilt head for us:;? with
::~5700. ::H56, EH6500-1, EH8106 and EHS10S
/OJlclu';'Jr",,,, '.HI PM2000. PM20 10. ur WM2000
mounts
lvkJlllll A,JA,'l",r for PT17:\-?4P. PT11'\()-?4P.
PT~2UP,PT~1USL. PT~~UP, PT~/UP, PT~/U-11P,
PTOeO-24P and PTOeO-24SL panl1ilts. PS30A,
PS30-2L: scanners or PT7100/PT7150 pan/1llt
SVSlem. us.;> with WM2000 wall mount
tJloun. .;::.,::>ler lor PT1250DC, PT1250P, PT1253P,
rl'250n. rT12S0r,rT1280SL, rT2000L.and
PT 1260EX 1I"""vy duly p<lli/llll"'.
use with WM2000 wall mount
ArlRplRr rliltR R""lI lirRrlIn mOl/n! PT, ifi<?4P,
l.Jj 180 2'W 1-'1 573H ond 1-'1573 24H pon/tllls to
?A2000 for use with PM2000. PM20'O. or
WM2U(,KJ mounts
Support strut, lor use with PM2000 or WM2000
:otil)V (MoO~IS AH1 UUU and AH1UUU only)
1. 9cr (Mooels AI 11000 and AI 12000 onl)')
Secure 10 a solid sunace with 1aslen,grs 01 a
SUitable size (not supplied)
Aluminum
125 Ibs (55 62 kg)
751bs (33 97 kg); ,50 Ibs (6795 kg) wh'.ln used
with STl strut
Unit
, lb 3 oz. (53 I\g)
? IbR fi 07 (1 fi() kg}
" oz. (.3, k~)
1 Ib 7 oz. (OG kg)
1 10s:o OZ. (' .tlll kg)
2 Ibs 150:: (,33 kg)
, 10 10 oz. (73 kg)
:) Ibs (1.35 kg)
Stlir.ll.llrlll
2 Ib::; (9 kg)
4 Ih:o; (1 1'1' kg)
, 10 ( 45 kp)
2 Ibs ( 9 kg)
f:ilb8(2/' kg)
41bs(1 01 kg)
3 Ibs (135 kg)
5 Ibs (2.26 kg)
CERTIFICATIONS
. UL listed to Standard 2044
OPTIONAl. ACCESSORIES
. eM ,00 Corn9r mount adapter for WM2000 mount
(See C235 soec)
P,~ 102 Pole mOunt adapter lor WM2000 mount
(See C250 soec)
P? 100 PC1IC1pel m,uJnllut WM2000 lTIuunl
(See C2~5 SOBC)
S;"':M1 ()() Slnl! ,':mnm mnlinl wJRp1p.r for STl :O;!1'I11
(Soo C235 [;ooe)
S"' ':"102 :0018 m,:>un, adar:1ler for $11 strut (See C2;::.0 50e:)
8-08-96 11: 44am
p. 3
of 3
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C325/REVISED 4-95
a-
- I
TO:
MEMORADUM
March 9, 1999
Eddie Peabody, Community Development Director &
Anne Kinney, Assistant Planner Ar-
FROM:
SUBJECT:
Tree Preservation Ordinance
Tree ordinances from five cities (Danville, Livermore, Pleasanton, Walnut Creek and San
Ramon) were studied.
A range of criteria is used by each of the cities to identify what trees should be protected,
including tree size, species type, height, location, historical significance or special value
to the community (refer to attached table).
.
In each city, a permit is required to remove a protected tree. Each city has a slightly
different procedure for reviewing and issuing tree removal permits (refer to attached
table).
Livermore is the only city that has created a list of approximately 600 trees that have
been identified for protection. The City is currently refining this list.
Walnut Creek has established an "Action for Beauty" committee which identifies
heritage trees to be protected. The trees are selected using similar criteria to those listed
above and must have the property owners approval.
.
ATTACHMENT 6
\'
CITY OF DUBLIN - TREE ORDINANCE STUDY - MARCH 1999
DANVILLE SAN RAMON L1VERIHORE WALNUT CREEK PLEASANTON
TREE PRESERVATION ORDINANCE? Yes Yes Yes Yes Yes
IS THERE A CITIZEN GROUP INVOLVED Yes (tbe Beautification Yes (the Action for Beauty
IN SELECTION OF HERITAGE TREES? Committee) Committee, however this is a
separate process to the protect io n
of trees under the Tree
. Ord inance)
HOW IS A PROTECTED TREE DEFINED:
- SIZE (SINGLE-STEMMED TREE) ] 0" d iame ter, measured at 3 ' 30" diameter (any tree), 15" 28" diameter, measured at 4'6" 55" diameter, measured at 4'6"
above n atu ral grade (oak), measured at 4' 6" above natura I grade above grou n d I eve I
above natu ral grade
- SIZE (MULTl-STEMMED TREE) N/A 40" diameter (any tree), 20" 40" diameter, measured at 4'6" 55" diameter (two largest
(oak), measured at 4' 6" above natural grade trunks), measured at 4' 6" above
above natural grade ground level
- PROTECTED SPECIES nat i ve tree s (oak, wbite al de r, any trees and 0 aks Any trees oak, m adrone, buckeye, black Any trees (except fru it and nut
California bay & sycamore, walnut, locust trees when pan of a
madrone, coast redwood) com m ere ia I orchard)
- HEIGHT N/A N/A N/A Any tree 35 feet or more in
height
- TREE OF ANY SIZE PART OF A GRO VE Yes
- A TREE SHOWN TO BE PRESERVED ON AN Yes Yes
APPROVED DEVELOPMENT PLAN OR
REQUIRED TO BE RETAINED AS A COA
- A TREE REQUIRED TO BE PLANTED AS A Yes Yes
REPLACEMENT FOR AN UNLA WFULLY
REMOVED TREE
- MEMORIAL TREE Yes Yes .
- TREE OF HISTORICAL SIGNIFICANCE Yes
DESIGNATED BY OFFICIAL ACTION ,
- A STAND OF TREES DEPENDENT UPON Yes
EACH OTHER FOR SUR VIVAL OR THE .
AREA'S NATURAL BEAUTY
- A RARE EXAMPLE OF A SPECIES NATIVE TO Yes Yes
THE AREA
- AN EXCEPTIONAL SPECIMEN IN REGARD Yes Yes Yes
:1.
.
.
.'.
.
CITY OF DUBLIN - TREE ORDINANCE STUDY - MARCH 1999
TO SIZE. AGE. HEALTH. LOCATION OR
VISUAL PROMINENCE OR SPECIAL VALUE
TO COMMUNITY
IS A PERMIT REQUIRED TO DESTROY OR Yes (subject to exceptions) Yes (su bj ect to exceptions) Yes Yes (a permit is required to Yes (subject to exceptions)
REMOVE A PROTECTED TREE? rem ove any tree)
WHO APPROVES A TREE REMOVAL Planning Department Planning Services Manager De partment 0 f Parks & Pub I ic Se rv ices Director 0 r Director of Public Works &
PERMIT? . or des ign ee Trees designee Utilities or designee
IS A PUBLIC HEARING REQUIRED?" No No No No Yes, if the tree h as a sign i ficant
i mpac t on the property the
Director shall conduct a public
heari n g
TO WHOM CAN A DECISION BE PC and TC PC Beautification Committee Design Review Committee Heritage Tree Board of Appeals
APPEALED? and/or CC and/or CC
DOES THE ORDINANCE COVER ANY OF
THE FOLLOWING:
- PROCEDURES FOR TREE REMOVAL AS PART
OF PROPERTY DEVELOPMENT
- PR&SIXG ASD .IHJNTEXA,VCE Yes Yes
- PROTECTION OF TREES DURING Yes Yes
CONSTRUCTION I DEVELOPMENT
- PRESERVATION AND MAINTENANCE OF Yes Yes
EXISTING TREES
· If a tree removal permit is being requested as part of a larger development project, the tree permit shall be considered by the decision-making body approving the whole project
.. Except, when a tree removal permit is requested as part of a larger development project, the tree permit shall be considered at the public hearing for tile whole project
.:J.