HomeMy WebLinkAboutItem 8.3 1999-2000 Budget Study
CITY CLERK
File # D~~~-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 18, 1999
SUBJECT:
ATTACHMENTS
5.
. REC01\1MENDATION: ",i/ l.
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FINANCIAL STATEMENT:
1999-2000 Budget Study Session
Report Prepared by: Richard C. Ambrose, City Manager
1.
I
-.-.
Budget Issues Worksheet
Analysis of Anticipated 1999-2000 Impacts on the
City's General Fund
Background Financial Information including
Exhibits 1-8
Summary of 1998-2003 Capital Improvement
Program by Program Area
Resolution No. 80-93 (Policy for Management &
Use of General Fund Assets)
Receive Staff Report.
Review Budget Issues Worksheet &'1d provide Staff v,"ith
direction on each of the issues identified in the Worksheet.
Establish Budget Hearing Date to consider 1999-2000
Annual Budget.
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4.
See attached.
DESCRIPTION: The City's Annual Budget Study Session provides the City Council
with an opportunity to identify those programs, services, and projects the Council would like Staff to
analyze as part of the development of the City's Annual Operating Budget and Five Year Capital
Improvement Program for the upcoming year. The Budget Study Session also serves as a means of
providing the Council with early information regarding those items that may have a significant impact
(positive or negative) on the City's expenditures and revenues in 1999-2000.
-
The Study Session is also designed to minimize last minute budget issues for which there would be
insufficient time to evaluate.
Attached to this agenda statement are 1) "1999-2000 Budget Issues Worksheet" (blue) which provides a
framework for the Council to address those budget issues anticipated in Fiscal Year 1999-2000; 2) an
analysis of anticipated 1999-2000 impact on the City's General Fund; 3) background financial
information on the City; 4) a summary of the 1998-2003 CIP; and 5) current Council Resolution
regarding use of City Reserves.
The Study Session will be most productive if individual Councilmembers review the Fiscal Year 1998-99
Budget and 1998-2003 Capital Improvement Program documents prior to completing the Budget Issues
Worksheet and bring the completed Budget Issues Worksheet to the Council meeting for purposes of
discussion.
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ITEM NO. 8.,S
COPIES TO:
G :\CC -MTGS\.99-qtrl \MARCH\3-18 g&o\AS- BUDG .doc
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1999..2000 BUDGET ISSUES WORKSHEET
OPERATING EXPENDITURES
1 A. Should the 1998-99 level of service adopted by the City Council as part of the 1998-
99 Adopted Budget for each program area (i.e. Police, Recreation, etc.) be used as
the base level of service in developing the Fiscal Year .1999-2000 Budget?
YES
or
NO
(Please circle one)
If you circle "NO", are there services/programs that you would like to see added or
dropped from the base level of service?
Added Services
Dropped Services
1 B. To the extent that the City Council's 1999 objectives require additional resources not
available in the current budget, should the cost of funding only hiah priority
objectives be identified as an additional budget increment?
YES
NO
(Please circle one)
or
ATTACHMENT 1
1 C. If there is an additional service/program which was not identified in the 1999 Goals
& Obje.ctives Study Session, which you would like evaluated during the
development of the 1999-2000 Budget, please identify below.
1 D. During Fiscal Year 1998-99, the City Council fu.nded a number of community groups.
For ea.ch community group identified below, please identify whether the community
groups level of funding should be the same level as Fiscal Year 1998-99 and
included in the base level or in an additional level of service in Fiscal Year 1999-
2000.
COMMUNITY GROUP
Dublin Substance Abuse Council
Red Ribbon Week
Dry Grad Night
1998-99
FUNDING
SAME
LEVEL
AS 1998-99
YES/NO
(IF YES,
MARK ONE)
BASE ADDITIONA_
LEVEL LEVEL
$ 2,500
$ 3,000
Parent Education Program
$ 5,610
Dublin Fine Arts Foundation
Organizational Subsidy
$15,000
Community Television
Operational Subsidy
$28,444
Childcare Links Childcare Support
. $12,000
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Tri-Valley ConventionsNisitors Bureau
Dublin Partners in Education
$26,285
$10,000
CAPITAL EXPENDITURES
2A. Are there additional Capital Projects which are not included in the adopted Five Year
Capital Improvement Program which you would like to see Staff evaluate?
If so, please identify projects below.
28. Of those projects currently identified in the Five Year Capital Improvement Program,
which projects would you like to see evaluated for funding in Fiscal Year 1999-2000?
2C. In the 1998-99 Budget (as adjusted), a total of $3,026,357 was allocated from the
General Fund for Capital Projects. If this funding is necessary for operating
expenditures in 1999-2000, which of the following alternatives do you prefer for
funding Capital Projects in 1999-20007
1. Defer 1999-2000 CaRital Projects to a later year.
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2.
Utilize Unallocated Reserves.
3. Utilize Debt Financing.
4. Other
3. RESERVES
The City's policy on use of reserves (see Attachment #5) establishes appropriate use for
these funds.
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Currently funds are not reserved for future costs associated with:
a. Retiree Medical
b. Future renovation of existing buildings
c. Catastrophic losses (Le. City currently does not have property damage protection
die to earthquake)
d. Unfunded future Capital Projects
e. On-going liability for Dougherty Regional Fire Authority
During Fiscal Year 1998-99, interest income generated from the City's Reserves is
estimated at $1.1 million. If the City did not have Reserves, the City would have had an
annual operating deficit of approximately $1.4 million in 1998-99.
3A. Should the City Council policy on Reserves be modified?
YES
or
NO
(Please circle one)
If Yes, in what way
38. Should use of Reserves be limited to Capital or other one-time expenditures?
YES
or
NO
(Please circle one)
4. CONTRACT SERVICES
The following service contracts are due to be evaluated this Fiscal Year. Are you interested
in Staff evaluating any aspect of the service other than the cost of providing the service for
Fiscal Year 1999~2000. If so, please indicate below.
CONTRACT
COST ONLY
YES/NO
IF "YES" IDENTIFY
OTHER ISSUES
1. Building & Safety
(Linhart Petersen Powers &
Associates)
2. Animal Shelter Services
(Alameda County)
3. Crossing Guards
(All City Management)
4. Public Works Maintenance
(MCE)
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5. BUDGET CALENDAR
In order to establish a Budget Calendar for preparation of the Budget and Capital Improvement
Program, it is necessary to establish a budget hearing date(s). Staff would recommend June 29,
1999 or June 30, 1999.
\\DUBlINFS2\CM\G&O\1999g&o\99-bugt worksheet.doc
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ANALYSIS OF ANTICIPATED FUTURE IMPACTS
ON THE GENERAL FUND
(Prepared March 12, 1999)
Staff has identified major items which may potentially impact General Fund revenues and expenditures
for Fiscal Year 1999-2000 and possibly beyond. The information identified below is extremely
preliminary and based upon limited information available at this time.
REVENUE
Sales Tax
-
Barring another major slump in auto sales (which the City experienced between Fiscal Years 1991 and
1994), it is anticipated that the city will experience some modest qrowth in sales tax with the addition of
those retail businesses in Hacienda Crossings and AutoNation during the upcoming year. It is important
to recognize that the City will collect only 65% of the 1 % sales tax generated from the above businesses.
The other potential impact on local sales taxes is the ever increasing number of untaxable transactions
over the Internet.
Preliminary Prediction - modest growth
Transient Occupancy Tax
The addition of Amerisuite and Holiday Inn Express for a full year; and possibly Extended Stay Hotel
should increase the City's Hotel Transient Occupancy Tax.
Preliminary Prediction: Increase of $150,000 - $200,000
e Interest Income
In February 1999, the City expended $12.1 million from Reserves to defease the Civic Center
Certificates of Participations (COPs). The estimated lost interest income is estimated at approximately
$635,000 due to the $12.1 million reduction in the City's Reserves and the drop in interest rates. This
will be somewhat offset by growth of the City's Reserves at the end of the Fiscal Year 1997-98.
Preliminary Prediction: Decrease of $540,000
Operating Expenditures
Identified below is a list of items that are anticipated to both positively and negatively impact Operating
Expenditures for Fiscal Year 1999-2000. The expenditures do not include inflationary increases for the
purchase of materials, supplies, and equipment, nor increased cost of wages and benefits for current
City employees or other contract service providers.
Civic Center Lease Payment
As a result of paying off, the Civic Center COPs, the City will have eliminated its lease payment for
Fiscal Year 1999-2000.
Preliminary Prediction: Savings of $1.6 million
ATTACHMENT 2
Library Service
Full year impact of additional library hours.
Preliminary Prediction: Increased cost of $30,000
Additional Staff
To keep pace with growth of the City, Staff has been working on a staffing plan for next Fiscal Year.
Once the Council has identified its highest priority' objectives, Staff will complete the plan and include it in
the proposed Budget.
Preliminary Prediction: Cost to be determined
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Capital Expenditures
This Fiscal Year, the City Council adopted a new Five-Year Capital Improvement Program which
included approximately $49,740,555 in unfunded projects. A portion of these projects will not be funded
entirely by development impact fees.
In addition to those projects identified in the 1998-2003 Capital Improvement Program (CIP) summary
(see Attachment 4), Staff has at this time identified potential changes to the CIP (see below) which could
impact the General Fund.
Y2K Repairs
The City Staff has undertaken an analysis of the equipment, system, etc. which needs to be evaluated
for Y2K compliance. Once this analysis is completed, additional funds will be required to correct any~
deficiencies. ~
Preliminary Prediction: Undetermined at this time
\\DUBLlNFS2\CM\CC-MTGS\99-qtr1\MARCH\3-18 g&0\3-12 analysis impacts Gen Fund.doc
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ATTACHMENT 3
BACKGROUND HISTORICAL FINANCIAL
INFORMATION / TRENDS
(ACTUAL 1992-1993 Through Budget 1998 - 1999)
. Exhibit 1 Comparison of General Fund Operating Revenue Versus Expenditure
. Exhibit 2 Comparison of Per Capita General Fund Operating Revenue &
Expenditures
. Exhibit 3 Comparison of Total General Fund Revenues
. Exhibit 4 Actual Trends For Major General Fund Revenues
. Exhibit 5 All General Fund Expenditures
. Exhibit 6 Major Categories Of General Fund Operating Expenditures
. Exhibit 7 Capital Project Expenditures In General Fund
$23.0
$22.0
$21.0
$20.0
$19.0
III $18.0
c
~ $17.0
:E $16.0
.5 $15.0
$14.0
$13.0
$12.0
$11.0
$10.0
1992-93
Actual
1992-93
REVENUES $ 13.165.467
EXPENDITURES $ 12,707,804
ANALYSIS:
3/16/99 6:10AM
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HISTORICAL COMPARISON OF GENERAL FUND
OPERATING REVENUE VERSUS EXPENDITURES
(Includes CIP Project Expense and Civic Center Debt Service Payments)
1993-94
1994-95
1995-96
1996-97
1997 -98
1998-99
..... Revenue
- Expenditures
Actual
1993-94
Actual
1994-95
Actual
1995-96
Actual
1996-97
Actual
1997-98
Budget
1998-99
$ 13570.129
$ 14$H.491
$ 15.853.776
$ 17,438.474
$ 20.894.763
$ 21,602.953
$ 12,179,833
$ 12,838,951
$ 14,350,242
$ 15,429,391
$ 18,044,611
$ 22,506,292
Expenditures have increased significantly over the last two years and are expected to exceed the amount of revenues collected during this
Fiscal Year. The budget figures presented for Fiscal Year 1998-99 do not account for operating transfers "In"/"Out" to other funds.
The 1998-99 Budget is as adjusted through February 28, 1999.
ATTACHMENT 1
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ACTUAL TRENDS FOR MAJOR GENERAL FUND REVENUE~
Fiscal Years 1992/93 through 1998/99
$8.0
$7.0
$6.0
1Il $5.0
c
~ $4.0
:IE
.5 $3.0
$2.0
$1.0
T
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-----===
$0.0
1992-93
1993-94 1994-95
[ ___ Property Taxes
1995-96
...... Sales Tax --Interest
1996-97 1997 -98
-Charges For Services I
1998-99
Actual Actual Actual Actual Actual Actual Budget
REVENUES 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99
Sales Tax $ 5,484,502 $ 5,969,342 $ 6,470,287 $ 6,760,413 S 7,108,598 $ 8,025.448 $ 7,900,000
"ii, General Fund Total 41.7% 44.000 43.6% 42.6% 40.8% 38.4% 36.6%
Property Taxes $ 3,659,582 $ 3,853,102 $ 3,944,284 $ 3,867,614 S 3,920,897 $ 4,351,859 $ 4,731,100
% General Fund Total 27.8% 28.4% 26.6% 24.4% 22.5% 20.8% 21.9%
Interest and Rentals S 878,969 S 935,615 S 1,140,714 S 1,168,885 S 1,388,949 S ]556,181 S 1225.530
% General Fund Tota! 6.7% 6.9% 7.7% 8.0% 8.0% 7.4% 5.7%
Charges For Services $ 1,020,631 $ 580,738 $ 1,053,715 $ 1,372,960 $ 1,386,419 $ 2,483,861 $ 2,592,503
% General Fund Total 7.8% 4.3% 7.1% 9.1% 8.0% 11.9~o 12.0%
% Total Major Categories 84.0~0 83,6% 85.0% 84,1% 79.3% 78.5% 76.20'0
ANALYSIS:
This chart analyzes four major General Fund Revenues which account for approximately 76% of the total General Fund Revenues collected.
Sales Tax and Charges for Services were expected to remain relatively flat, Interest and Rentals were expected to drop due to a lower cash
balance available for investment as a result of the payoff of the 1993 Ci,.ic Center COPS, and Property Taxes were expected to be somtm.hat
larger resulting from increased assessed valuations on existing properties and new commercial and residential construction occurring in the City,
Date Printed: 3116/898: 11 AM
EXHIBIT 4
G:\BUDGE1\Fiscal Year 99-OOIPRESTUDYlMaJrevcm.xls
(
(
ALL GENERAL FUND EXPENDITURES
(Operating Expenditures I CIP I Debt Service)
23.0
21.0
19.0
17.0
'" 15.0
IS 13.0
==
~ 11.0
oS 9.0
7.0
5.0
3.0
1.0
-1.0
$22.5
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
Actual Actual Actual Actual Actual Actual Budget
1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99
General Government $ 1,479,889 $ 1,464,618 $ 1,581,140 $ 1,496,978 $ 1,691,687 $ 1,761,643 $ 2,124,075
Public Safety $ 5,802,850 $ 5,727,728 $ 6,043,221 $ 6,714,808 $ 6,723,854 $ 8,204,545 $ 8,940,348
Transportation $ 595,253 $ 487,451 $ 539,936 $ 691,337 $ 629,264 $ 650,709 $ 794,440
Health & Welfare $ 7,271 $ 76 $ 17,412 $ $ 15,596 $ 17,039 $ 18,160
Culture & Leisure $ 1,745,571 $ 1,712,352 $ 1,765,992 $ 1,847,110 $ 2,000,560 $ 2,168,994 $ 2,580,711
Community Development $ 1,297,193 $ 986,292 $ 1,250,082 $ 1,778,244 $ 1,838,558 $ 2,761,133 $ 3,263,127
Contingent Reserve N/A N/A N/A N/A N/A N/A $ 39,700
TOTAL OPERATIONS $ 10,928,027 $ 10,378,517 $ 11,197,783 $ 12,528,477 $ 12,899,519 $ 15,564,063 $ 17,760,561
Capital Improvement Program $ 204,239 $ 342,723 $ 179,719 $ 322,243 $ 1,033,056 $ 987,200 $ 3,026,357
Net Debt Service $ 1,575,538 $ 1,458,593 $ 1,461,449 $ 1,499,522 $ 1,496,816 $ 1,493,348 $ 1,719,374
GRAND TOTAL $ 12,707,804 $ 12,179,833 $ 12,838,951 $ 14,350,242 $ 15,429,391 S 18,044,611 $ 22,506,292
ANALYSIS: The chart displays General Fund expenditures by major program area. The 1998/99 Debt Service is a gross Debt
Service amount.
ATTACHMENT 5
Date Printed, 3116199 8: 12 AM G:\BUDGET\Fiscal Year 99-OO\PRESTUDY\Gfexp.xls
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SUMMARY 1998-2003 CAPITAL IMl'RUVEiVIENT PROGRAM - ALL PROGRAMS
TOTAL PRIOR
PROJECT (I) COST YEARS 1998-99 1999-2000 2000-01 2001-02 2002-03
General $ 4,126,837 $ 535,754 $ 2,243,933 $ 122,150 $ 1,225,000
Community Improvements 823,778 66,449 224,629 172,950 $ 259,750 $ 50,000 50,000
l'arks 9,873,950 808,134 3,979,657 2,449,940 1,542,168 539,651 554,400
Strccts 35,522,053 794,8S5 8,345,620 8,289,942 6,031,285 9,793,021 2,267,300
TOTAL COST $ 50,346,618 $ 2,205,222 $ 14,793,839 $ 11,034,982 $ 7,833,203 $ 10,382,672 $ 4,096,700
FINANCING
Gcneral Fund (001) $ 5,829,044 $ 1,139,783 $ 2,748,052 $ 1,046,990 $ 454,409 $ 314,810 $ 125,000
Criminal Activity Fund (200) 17,266 17,266
Gas Tax Fund (206) 1,285,441 56,641 8,300 176,050 534,050 243, I 00 267,300
Community Development Block Grant (209) 122,858 65,247 57,611
ISTEA Fund (210) 36,948 36,948
Transportation Devclopmcnt Act (211) 120,330 21,867 98,463
FEMA Fund (212) 1 6, 141 16,141
J> Park Dedication In-Lieu Fund (215) 825,463 216,343 126,120 208,159 274,841
::I Measure D Fund (217) 709,500 I 9 1 ,500 182,000 189,000 147,000
J> State Transportation Improvement Fund (219) 2,500,000 740,000 1,760,000
:) SB 300 Fund (220) 40,000 40,000
I:
5: Measure D Recycling Fund (224) 12,403 12,403
" Traffic Impact Fee Fund (300) 30,346,067 633,560 6,922,809 6,008,392 5,378,385 9,402,921 2,000,000
Z Public Facility Fee Fund (310) 8,386,997 37,738 3,717,609 1,858,050 1,069,200 1,704,400
-I I-lousing and Noise Mitigation Fund (380) 98,160 636 94,024 3,500
~
TOTAL $ 50,346,618 $ 2,205,222 $ 14,793,839 $ 11,034,982 $ 7,833,203 $ 10,382,672 $ 4,096,700
(a) Docs not include $49,740,555 in unfunded Community, Park and Street Projecls [or which the City has only collected or obligaled
$700,044 ill restricted funds for a net short[all of $49,040,511.
31121999;3 I I\M
. .,
,
SUMMARY 1998-2003 CAIJITAL II\1IJROVEI\1ENT l'ItOGltAM - GENERAL
PROJECT
NUMBER PROJECT NAME
TOTAL COST
TOTAL I'IUOR
COST YEi\HS 1998-99 1999-2000 2000-200 I 2001-2002 2002-2003
$ 151,453 $ 130,208 $ 21,245 $ 0 $ 0 $ 0 $ 0
109,154 28,154 65,000 16,000
40,000 40,000
113,500 17,000 14,500 7,000 75,000
50,000 50,000
1,000,762 317,500 683,262
2,398,438 37,738 1,210,700 1,150,000
171,454 5,154 67,150 99,150
15,776 15,776
6,000 6,000
30,000 30,000
40,300 40,300
$ 4,I2G,837 $ 535,754 $2,243,933 $ 122,150 $ 0 $ 0 $1,225,000
9315 1. Net work System U pgmdc
9319 2. Central Data Processing System Upgrade
9320 3. Developmcnt Scrv iccs Data Proccssi llg
9322 4. COllllllullicatiolls Systcm Upgrade
9340 5. Eastern Dublin Financing Study
9350 6. Fire Apparatus
9391 7. Civic Center Renovation/Expansion Project
9393 8. Civic Ccnter Roof Replacement Project
Ncw 9. Prcscntation Equipmcnt for City Council Chambcrs
New 10. Policc Services Electric Bicycle Units
Ncw I L Fire Station Exhaust Rcmoval Systcm
N/A 12. Automated Documcnt Storagc & Rctrieval Systcm
FINANCING
General Fund (00 I)
Criminal Activity Fund (200)
Traffic Impact Fee Fund (300)
Public Facilities Fund (310)
$ 1,946,949
17,266
$ 480,750 $1,269,049 $ 122,150 $
17,266
o $
o $ 75,000
2,162,622
37,73S 974,884
1,150,000
TOTAL FINANCING
$ 4,126,837
$ 535,754 $2,243,933 $ 122,150 $
o $
o $1,225,000
-
- i1 -
.
:,1
e
'.,'
,
- -~~ ~
e
SUMMAHY 1998-2003 CAPITAL II\II'HOVEMENT 1'ltOGHAI\l - COMMUNITY IJ\II'ROVEI\IENT~
1'ltOJECT NO I'ROJECT NAME
9423 I. Arroyo Vista Project Improvements - Roof Repair
9424 2. Arroyo Vista Child Care Center
9425 3. Sidewalk Safety Repair
9431 4. Camp Parks Affordable I-lousing Project
9497 5. 13 usiness Enhancement Sign I'l'Ogram
N/A 6. Downtown Street Banner Additions
New 7. Downtown Street Banner Replacell1ent~
N/A 8. Widen Village Parkway Sidewalks-
Dublin Boulevard to Amador Valley Boulevard
New 9. Study for New Street Furniture ill Downtown Area
NI A 10. Street Name Identification Sign Replacement Program
New II. Median Landscaping Repair. Village Parkway,
Amador Valley Boulevard and San Ramon Road
TOTAL COST
FINANCING
General Fund (001)
Gas Tax Fund (206)
COllllllunity Development Block Grant (209)
Housing and Noise Mitigatiolllmpact Fee Fund (380)
TOTAL I,'INANCJNG
TOTAL ('IUOIl
COST YI~AnS 1998-99 1999-2UUO 2UOO-2001 2001-2002 2002-2003
$ 81,097 $ 49,597 $ 31,500
31,210 15,650 15,560
260,55 I 60,55 I $ 50,000 $ 50,000 $ 50,000 .$ 50,000
103,520 1,202 97,418 4,900
60,000 5,000 55,000
10,GOO 10,GOO
21,300 9,000 12,300
90,750 90,750
]0,000 10,000
98,000 98,000
56,750 56,7 SO
$ 823,778 $ (,6,449 $ 224,629 $ 172,950 $ 259,750 $ 50,000 $ 50,000
$ 357,260 $ 5G6 $ 72,994 $ 78,700 $ 105,000 .$ 50,000 $ 50,000
245,500 90,750 154,750
]22,858 65,247 57,GII
98,]60 G36 94,024 3,500
$ 823,778 $ 66,449 $ 224,629 $ 172,950 $' 259,750 $ 50,000 $ 50,000
- ill -
SUI\1J\lARV 1998-2003 CAl'lTAL IMI'ROVEMENT I'ROGRAM- I'ARKS
Page 1 of~
TOTAL I'IUOR
I'HOJECT NO I'ROJECT NAME \ol COST YEARS 1998-99 1999-20UU 2000-2001 2001-2002 2002-2003
9405 I. Dougherty Hills Park Slope Repair $ 735,536 $ 571,406 $ 164,130 $ 0 $ 0 $ 0 $ 0
9540 2. Shannon Park Subdrain 13,500 13,500
9541 Shannon Park Pedestrian Pathway
9554 3. Dublin Heritage Center Improvements 91,000 7,380 83,620
9560 4. Emerald Glen Park, Phase I 3,808,775 2,742,725 1,066,050
9561 Emerald Glen Park Master Plan
9577 5. Mape Memorial Park Pedestrian Bridge 47,000 47,000
9583 6. Dublin Sporls Grounds Renovation 698,454 215,454 208,159 274,841
9591 7. Dublin Swim Center Deck Replacement 505,892 13,894 431,998 60,000
9511 8. Community GymnasiulU at Valley High School 1,059,237 264,809 264,809 264,809 264,810
9545 9. Shannon Center Window Coverings 5,400 5,400
9512 10. Civic Center Fountain Pump Replacement 11,575 11,575
9555 11. Heritage Center HV A C System 13,000 13,000
9534 12. Kolb Park Tellllis Court Resurfacing 9,400 9,400
9562 13. Camp Parks Park Project 42,500 42,500
New 14. Dublin Swim Center Filter Pit Repairs 12,485 12,485
N/A 15. Dublin Swim Center Exterior Painting and
Fence Replacement 58,000 58,000
N/A 16. Dublin Swim Center Boiler Replacement 196,596 196,596
and Mechanical Building Modifications
N/A 17. Dublin Ranch Phase I Neighborhood Park 792,000 792,000
N/A 18. Schaefer Ranch Neighborhood Parks 1,623,600 1,069,200 554,400
9553 19. Dublin Elementary School Athletic Field Renovation (b) 150,000 150,000
TOTAL COST $ 9,873,950 $ 808,134 $ 3,979,657 $ 2,449,940 $ 1,542,168 $ 539,651 $ 554,400
FINANCING
General Fund (001) $ 2,748,568 $ 575,650 $ 1,051,409 $ 591,890 $ 264,809 $ 264,810 $ 0
TDA Fund (211) 47,000 47,000
FEMA Fund (212) L6,141 16,141
Park Dedication hi-Lieu Fund (215) 825,463 216,343 126,120 208,159 274,841
Measure 0 (224) 12,403 12,403
Public Facility Impact Fee (310) 6,224,375 2,742,725 1,858,050 1,069,200 554,400
TOTAL FINANCING $ 9,873,950 $ 8U8,134 $ 3,979,657 $ 2,449,940 $ 1,542,168 $ 539,651 $ 554,400
(oj See page v for Park Projects in the 1998-2003 CIP for which there is insufficient funding.
(b) The totaL cost of this project is $296,630. The City's proposed contribution of $150,000 would only be expended by the City with a cOlllmitmcnt from the Dublin
U ni lied School District 10 commit the balance of the funding. e
e
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SUMI\IAIn' 1998-2003 CAI'ITAL IMPROVEMENT I'IWGRAI\I - STREETS
TOTAL l'IlI0n
rHO,IEeT NO I'HOJI,;cr Ill} COST n:AltS 1998-99 1999-201111 2IJIIII-2()(l1 2UO 1-211112 201l2-2n1lJ
C)6IJ I l. Uublin Duulcvanllllljlruvclllcllts Sit vcrgalc Drivc/HansclI IJEi vc (b) .$ 1,&45,677 .$ 136,077 .$ 495,100 .$ 1,214,500 .$ 0 .$ 0 S- O
9604 2. Uuwntuwn Strect Light Additiulls 80,250 80,250
9605 3. Iron Hursc Trail- Suuth uf Amadur Vallcy lloulevard
lu Northcrly City Limit 235,278 21,867 213,411
9640 4. Eastem Uubl ill Arterial StreetlmpruvelllenLs (c) 2'1,454,230 26<1,943 4,830,409 3,136,957 4,819,000 9,402,921 2,000,000
9643 5. 1-58U/Fallun Ruad Freeway Interchange 406,500 61,000 3'15,500
9656 6. Tramc Signals - Village Parkway at DEighton, Tamarack, Uavuna '160,833 9,U83 150,750 30 I ,UOO
9658 7. Annulll Street Overlay I'rugram 1,336,500 267,300 267,300 267,300 267,300 267,300
9664 8. San Ramun Ruad Slope Stllbilizatiun Vomae Ruad/Alcusta Duulcvard 220,000 17,900 202, I 00
9686 9. 1-580/1-680 Uirect Cunnector I'roject 1,402,010 283,240 559,385 559,385
9692 10. Dublin Doulevard Improvements Village l'ark\'Jay/SieJTa Court 2,565,775 775 805,OUO 1,760,000
New I I. Dub! in Boulevard Widening - Dougherty Road to Searlett Drive 2,133,600 1,186,8UO 946,80U
N/A 12. Alamo Canal Dike Palh Project Soulh of Amador Valley 174,UOO 174,000
Buulevard tu 1-58U
N/A IJ. Dike I'ath - Alamo Creek North uf Amadur Valley Boulevurd 84,600 8'1,600
N/A 14. Dike Lane j'roject - Amador Valley Boulevard, Slagecollch Road
to Dougherty Ruad 122,800 122,800
TOTAL COST S 35,522,053 S 794,885 $ 8,345,620 $ 8,289,942 $ 6,031,285 $ 9,793,021 S 2,267,300
FINANCING
General Fund (00 I) $ 776,267 .$ 82,817 $ 354,600 $ 254,250 $ 84,600 $ 0 .$ 0
Gas Tax l;ul1d (206) 1,039,941 56,641 8,300 85,300 379,300 243,100 267,300
ISTEA Fuud (210) 36,948 36,948
TUA Fund (211) 73,330 21,867 51,463
MeasllTc B Fund (217) 7U9,500 191,50U 182,000 189,000 147,00U
Stale Transportation Improvements Fund (219) 2,500,000 74U,UOU 1,76U,OUO
SU 300 Fund (220) 40,UOO 40,00U
Trame Impact Fee Fund (30U) 30,346,067 633,560 6,922,8U9 6,008,392 5,378,385 9,4()2,92I 2,000,UOO
TOTAL FINANCING S 35,522,053 S 794,885 $ 8,345,620 S 8,289,942 S 6,031,285 $ 9,793,021 S 2,267,300
(a) See page vii lor Slleell'rojecl~ inlhe J 998-200] ell' for wlliclllhere i~ insufficienl fllndiuG.
(b) lhe la~ll'ha~e oflhi~ I'lOjeel can only proceed ill Fiscal Year 1999-2000 irtlle Schader Rauch l'JOjeel i~ approved and cOlllmil~ 10 il~ fair ~hale ofllle improvemenls.
(c) It;s propo~ed lhallhi~ projecl proceeds ollly if Ihe develol'mcllt eOllulllluily advallcc~ fUlldillG alld is rcpaid once Ea~lcl" !Juhlin TralJie 'IIIl'acl Fces have beell colleeled.
. - vi -
.
Page 201'2
PROJECT NO.
9643
9687
9693
N/A
N/A
N/A
New
.
,~.~~ ~
.
SUMMAltY 1998-2003 CAPITAL IMPltOVEMEN'r PltOGRAl\1- S'I'HEE1'S
UNFUNnl~n PltO.IECTS
PHO.JECT NAME
ESTIIVIA TED
COST
I-580/Fallon Road Frecway Intcrchange
S1. Patrick Way-Regional Street to Goldcn Gate Drive (a)
Dublin Boulevard Improvements - Sierra Court to Dougherty Road (b)
Dougherty Road Improvcmcnts - Houston Place to I-580(c)
Dougherty Road Improvcments - Amador Valley Boulcvard North to City Limits
Scarlett Drive /hon Horsc Trail Extensions (d)
Tri- Vallcy Transportation Dcvelopmcnt Fec Rcgional Transportation Projccts
$
12,018,500
2,533,900
2,625,220
1,771,432
3,538,600
8,313,833
18,756,440
TOTAL COST
$
491557,925
Less Tramc Impact Fees Collcctcd or Obligated
(625,329)
FUNDING SHORTFALL
$
48,932,596
(a) This alllount includes $75,040 in Traffic Impact Fecs which have bccn collccted to datc.
(b) This amoLlnt includcs $54,249 in Traffic Impact Fees which havc bcen collectcd to datc
(c) This alllollnt includes $359,850 in Traffic Impact Fces which have been collected to date
(d) This amount includes $13 G, 190 in Traftic 11IIpacl Fees which have been caHecled to date
- vii -
RESOLUTION NO. 80 - 93
11. RESOLUTION OF TIlE CITY COUNCIL
OF THE CITY OF DUBLIN
****************
ESTABLISHING 11. POLICY FOR MANAGEMENT AND USE OF GENERAL FUND ASSETS
WHEREAS, the City Council of the City of Dublin recognizes the
importance of General Fund Reserves; and
WHEREAS, General Fund Reserves are an important asset of the City
and it is prudent to have an established policy to guide their use; and
e
WHEREAS, typically, General Fund monies are a discretionary funding
source which can be appropriated as enacted through the annual budget
process; and
WHEREAS, interest earnings from City General Fund Reserves can
provide an independent local revenue source; and
WHEREAS, it is not possible to exactly predict over time how
economic conditions may impact either the interest earnings (income) or
the need to utilize reserves to provide the level of municipal services
deemed adequate by City Council policy; and
WHEREAS, prudent management would dictate that the City have a
general policy for the management of its assets, including the
anticipated purpose of General Fund Reserves.
~ NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby establish the attached Policy for the Management and
Use of General Fund Reserves (Exhibit A), attached hereto and by
reference made a part hereof.
BE IT FURTHER RESOLVED that City Staff are hereby authorized and
directed to undertake all administrative steps necessary to implement
said "Policy" and present periodic reports to the City Council.
PASSED, APPROVED AND ADOPTED this 14th day of June, 1993.
\,
AYES:
Councilmembers Burton, Houston, Howard, and Mayor Snyder
NOES:
None
ABSENT: Councilmember
Moffatt
~M~
ABSTAIN: None
ATTES~~ ~~
au-C _ i Z C-L '
"~i~ Clerk
PSR!lss a:Res080.age~a#'2:
ATTACHMENT 5
EXHIBIT A
CITY OF DUBLIN
GENERAL FUND RESERVE POLICY
PURPOSE
The purpose of this document is to formally outline the city council
policy of maintaining General Fund Reserves and designating the
potential types of uses for such reserves. General Fund Reserves
shall not be considered as being readily available for appropriations
towards operating expenses, except as allowed for in this pOlicy and
through explicit action by the city council.
e
.~OUNT OF RESERVES
The amount of General Fund Reserves will fluctuate over time.
City Council recognizes that there are numerous events which
place a legitimate demand on the reserves.
The
could
INTEREST EARNINGS
All interest earnings on the General Fund Reserves shall accrue to the
city's General Fund Unreserved Fund Balance, for appropriation by the
city Council in accordance with local and state laws; regulations and
pOlicies.
ABILITY TO ACCOMMODATE CITY NEEDS
The city council recognizes the importance of maintaining flexibility
at this time as well as in the future. Proper maintenance of the.
city's General Fund Reserves will accommodate a response to economic
conditions affecting earnings on said funds as well as unanticipated
events which require an appropriation.
POTENTIAL USE OF RESERVES
Any appropriation of General Fund Reserves is subject to action by the
ci ty Council. The following events are the basis for a policy to
protect and carefully plan for any expenditure from General Fund
Reserves:
. city Indebtedness: Reserves -may be utilized to reduce or
eliminate the need for current or future debt service payments.
The limitation of debt service as an annual operating expense
allows for available monies to be expended for other public
purposes. This shall be considered the highest priority for the
use of General Fund Reserves.
. Economic Uncertainty: A prudent reserve can be used to finance
municipal services in the event that economic conditions have
deteriorated to the extent that traditional revenue sources can
no longer support the services.
.
.
. Response to Reductions in Revenues: In recent years, State
Government has taken revenues which were previously considered to
be local revenues. Development of a locally controlled revenue
source can be important.
. Catastrophic Loss: The city currently participates in a pooled
self-insured liability and property program. A catastrophic
event may require additional appropriations in order to attain a
full recovery.
.
Preservation of Funds as Revenue Generator: The preservation of
General Fund Reserves provides revenue as a result of investment
income. This is an important discretionary income source.
. Economic Development stimulus: A locally controlled funding
source could become one component of an investment plan, which
would provide a positive return to the city and a public benefit.
This listing is not intended to be all inclusive; however, it is
generally reflective of the types of considerations to be made when
proposing the use of such funds. Proposed uses which are inconsistent
wi th this policy should demonstrate a public benefit and a finding
that it is in the best interest of the City.
REVISIONS
Revisions to this policy shall be approved by the city Council in the
form of a Resolution.
PSR/lss a:FundExbA.agenda#12
-::., .