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Home My WebLink AboutItem 4.11 Agmt ACSPA Permit Fund PEER/PS&E -""""" " . . . ,,'. _..~~ CITY CLERK File # D~[Q][Q]-~[Q] AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 16,1999 SUBJECT: Agreement with Alameda County Surplus Property Authority (ACSPA) for Funding the Preparation of Permit Engineering Evaluation Reports (PEER) and Plans, Specifications and Estimates (PS&E) for the 1-580/Hacienda Drive Interchange anq. for the Left- Turn Pocket for Koll Development from Tassajara Road ':_ Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Resolution 2) Agreement with Alameda County Surplus Property Authority RECOMMENDATION: /:z# Adopt Resolution approving agreement FINANCIAL STATEMENT: The cost for preparation of the PEER and PS&E for the 1-580/ Hacienda Drive Interchange Improvements and for the preparation of the PEER and PS&E for the left-turn pocket for Koll Development from Tassajara Road is $219,000. The agreement provides that ACSP A will pay these costs as mitigation for ACSPA's projects. The PEER's and the PS&E's are proposed to be completed by High Quality Engineering (HQE) in a separate item on this agenda. The costs for preparation of PEER's and PSE's are as follows: For I-580/Hacienda Drive Interchange: HQE Staff $ 176,790 1.710 $ 178,500 For Left-Turn Pocket on Tassajara Road: HQE $ 40.500 $ 40.500 TOTAL: $ 219.000 COPIES TO: Pat Cashman, ACSPA ITEM NO. 4-.11 g:\develop\interchanges\agenstmt_Hac .'"':7;1'.... ~'? ~ ACSPA will receive a credit for the preparation of the PEER and PS&E for the 1-580/Hacienda Drive Interchange against payment of future Eastern Dublin Traffic Impact Fees in an amount equal to funds advanced for this work. TIF Credit will only be given after the cash deposits have been received by the City. ACSPA will not receive credit for preparation of the PEER and PS&E for the left-turn pocket into the Koll Development from Tassajara Road as it is development related. . It is proposed in another agenda item (Amendment to Agreement with HQ~) to authorize a new Capital Improvement Project for the 1-580/Hacienda Drive Interchange work. ACSPA will post an initial deposit of $1 00,000 upon approval of this agreement and advance the additional contribution as requested by the City as the study progresses. DESCRIPTION: Improvement of the 1-580/Hacienda Drive Interchange is a required mitigation for the ACSP A Santa Rita Development. This agreement with ACSP A provides for payment of costs related to preparation of the PEER and PS&E for the needed interchange improvements. The preparation of the PEER and PS&E for the left-turn pocket into the Koll Development from Tassajara Road in connection with improvements in the Caltrans right-of-way is also a required mitigation for the ACSP A Santa Rita Development. This agreement with ACSP A also provides for payment of costs related to the preparation of the PEER and PS&E for the Koll Development/Tassajara Road intersection improvements. A separate item on the agenda provides for the City's agreement with HQE for preparation of the PEER and PS&E for both the 1-580/Hacienda Drive Interchange project and the Koll Development/Tassajara Road project. . Staff recommends that the City Council approve the budget change and adopt the resolution approving the agreement. . Page 2 ~. . . . ~ RESOLUTION NO. . 99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING AGREEMENT WITH THE ALAMEDA COUNTY SURPLUS PROPERTY AUTHORITY (ACSP A) FOR THE PREPARATION OF PERMIT ENGINEERING EVALUATION REPORTS (PEER) AND THE PLANS, SPECIFICATIONS AND ESTIMATES REPORTS (PS&E) FOR I~580/HACIENDA DRIVE INTERCHANGE AND FOR THE LEFT-TURN POCKET FOR KOLL DEVELOPMENT FROM T ASSAJARA ROAD WHEREAS, a part of the mitigation for the Alameda County Surplus Property Authority (ACSPA) Santa Rita Development requires improvement of the 1-580/Hacienda Drive Interchange and a left-turn pocket for Koll Development from Tassajara Road within the Caltrans right of way; and WHEREAS, the City and ACSP A have agreed to the preparation of a PEER and PS&E report related to this interchange and a PEER and PS&E related to this left-turn pocket; and WHEREAS, a credit against payment of future Category 1 Eastern Dublin Traffic Impact Fees will be provided in the amount of ACSPA's payments to the City for costs related to the PEER and PS&E for this interchange but shall not be provided for the PEER and PS&E for the Tassajara Road left-turn pocket. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the agreement with ACSPA regarding preparation ofa PEER and PS&E for the 1-580/Hacienda Drive Interchange and regarding preparation of a PEER and PS&E for the left-turn pocket for Koll Development from Tassajara Road within the Caltrans right of way; BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement. PASSED, APPROVED AND ADOPTED this 16th day of February, 1999. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk G: \developlinterchangeslreso _ hacagrt ATi'"" r\~ r:. j-~'-t" I ' t . t;.q ""1 l',,/ [-..'., ~ ... . !-'t r."J'1i; ~t.I.,.~""~",~~, !!o "~"''''_'~I~'''__'''''_''''''_''''''_~ AGREEMENT BETWEEN ALAMEDA COUNTY SURPLUS PROPERTY AUTHORITY AND CITY OF DUBLIN REGARDING THE PREPARATION OF THE PERMIT ENGINEERING EVALUATION REPORT AND PLANS, SPECIFICATIONS AND ESTIMATE REPORT FOR 1-580/HACIENDA DRIVE INTERCHANGE and REGARDING THE PREPARATION OF THE PERMIT ENGINEERING EVALUATION REPORT AND PLANS, SPECIFICATIONS AND ESTIMATE REPORT FOR THE LEFT-TURN POCKET FOR KOLL DEVELOPMENT AT TASSAJARA ROAD " THIS AGREEMENT is entered into this 16th day of February 1999, between the City of Dublin, a municipal corporation ("City") and the Alameda County Surplus Property Authority (ACSPA). REelT ALS A. ACSPA owns approximately 660 acres of land located within the area generally known as Eastern Dublin. B. City has adopted a traffic impact fee (Eastern Dublin Traffic Impact Fee) to pay for road improvements necessary in Eastern Dublin. C. City's Eastern Dublin Specific Plan ("Specific Plan") designates land uses for ACSPA's property. ACSPA will be required to pay an Eastern Dublin Traffic Impact Fee when ACSPA further develops its property. D. A Permit Engineering Evaluation Report or "PEER" and a Plans, Specifications & Estimates report or "PS&E" is required by Caltrans in connection with improvements to the Hacienda Drive Interchange. E. A Permit Engineering Evaluation Report or "PEER" and a Plans, Specifications & Estimates report or "PS&E" is required by Caltrans for the left-turn pocket for KolI Development at Tassajara Roadin connection with improvements in the Caltrans right of way at the intersection of KolI Development and Tassajara Road. F. ACSPA has agreed to advance funds to City for retention of a consultant to prepare a permit engineering evaluation report and a plans, specifications and estimates report as provided in this agreement and City has agreed to provide ACSPA a credit against payment of future Eastern Dublin Traffic Impact Fees in an amount equal to the funds advanced. G. Based on a preliminary traffic analysis, it has been determined that the ACSPA's fair share portion of the PEER's and PS&E's is 100%. AGREEMENT ') Now, therefore, City and ACSPA agree as follows: 1. Consultant City will retain a consultant to prepare a permit engineering evaluation report and a plans, specifications and estimates report for the Hacienda Drive Interchange and City shall retain a consultant to prepare a permit engineering evaluation report and a plans, . . . ~~.'-'"r~ f~ ~'-r :r. 1.;:~1iI.~.;~1I\-:- ~ of/..: : T~'1r ~~<.~~l'!.'~r..," ~ -. or ".. ~. :L'~.~. . .....1~.t;~~ .{ , ..______" "_."'0\ ~ ""-......--~ ..' .. . speel1icatlons and estimates report for the KolI Development at Tassajara Road. City shaD enter agreements with consultants within 30 days of this agreement. 2. Payment ACSPA will pay an initial deposit of $100.000 to City contemporaneous with execution of this agreement to be used by City to cover City's costs of the PEER's and PS&E's as set forth in paragraph 1 above. Any funds remainIng shall be returned to ACSPA following completion of th~ PEER's and PS&E's.. ACSPA shall deposit additional fundS when fsquested by the City's Public Works Director bLlt not to exceed an additional $119.000, for a total contribution of $219,000. J. Credit AClainst TIF ....~ City Shall provide a credit to ACSPA in the amount of ACSPA's payment for the PEER and PS&E for the J.580/Haeienda Drive Interchange project. A credit shall not be reeeived for the PEER and PS&E for the Koll Oevelopmel'lVTassajara Roa~ project since it is de\'elopment related. The amount of the credit shall not be increased for inflation nor shall interest aeerue on the amount of the credit. The credit shall be applied by ACSPA il~ain:;t the .Section l' portion of the Eastern Dublin iraffic Impact Fee for the Santa Rita Development project in the mannar and subject to the provision, of City's administrative guidelines for use of such credits. . 4. No Obliaation to Approve Proiect This agreement shall not be construed as providing ACSPA with any assurance that any application for a land'us~ entitlement will be granted by City for ACSPA's property. SUR-PLUS PROPERTY AUTHORITY ALAMEDA COUNTY, a public corporation CITY OF DUBLIN By: By: Guy S. Houston, Mayor Name: Title: ATTEST Kay KBCk, City Clerk. . g:dewelop\lnlercl\anpes'laC5paglt _hlll;.dol;